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‘AA-FEPCOW PROJECT’ – TENTATIVE AGENDA FOR THE MEETING No 8/2008
AT 7.30 PM ON WEDNESDAY 25 FEBRUARY 2009,
FROM 7.30 PM TO 8.30 PM AT 11 WANT PLACE, LATHAM
---------------------------------------------------------------------------------------------------------
NOTES ON CONDUCT OF THE MEETING
The meeting will be run to a strict time-line of APPROXIMATELY ONE HOUR, with ‘Committee
Members’ requested to NOT distract unnecessarily from the subject manner at hand.
If the discussion on any single agenda item get bogged down or side-tracked, the
Chairperson will cease discussion on that agenda item and carry it over to the next meeting,
with informal discussions taking place after the current meeting has been closed (whilst
socialising and having coffee & cakes).
NOTE THAT THE AGENDA ITEMS HAVE AN APPROXIMATE ANTICIPATED TIME SCALE
ATTACHED TO EACH ITEM, AND THAT THE AGENDA ITEMS HAVE BEEN GROUPED INTO
CHAPTERS CONTAINING A TIME SCALE FOR EACH CHAPTER (IN BLUE).
This agenda has been prepared in a hurry, so please excuse typo errors, etc.
____________________________________________________________________________
1. OPEN MEETING with a ‘Welcome everyone, particularly new members and/or observers. (1 MINUTES)
2. ONE MINUTE SILENCE and personal prayer for the success of the ‘FEPCOW PROJECT’, for the
GUIDANCE of the decisions and actions of the ‘Committees’ of the ‘AA-FEPCOW Project’, and for all
the OVERSEAS ‘Associations’ and ‘Committees’ of the ‘FEPCOW PROJECT’. (1 MINUTE).
3. ACCEPTANCE of the ‘Tentative Agenda’ – AFTER MAKING ANY AMENDMENTS. (3 MINUTES)
4. TABLE MINUTES of the previous ‘Committee Meeting’ No 06/2008. (3 MINUTES).
5. ACCEPTANCE of the minutes of the previous meetings, specified in 4 above. (2 MINUTES).
------------------------------------------------------10 MINUTE MARK---------------------------------------------------
6. CHECK that all ‘Committee Members’ are currently financial members. (1 MINUTES).
7. RECORD DETAILS of all people attending the meeting. (1 MINUTES).
8. RECORD APOLOGIES of 'Committee Members' who cannot attend the meeting. (1 MINUTES).
9. DISCUSS NEED TO RECRUIT NEW MEMBERS OF THE ‘AA-FEPCOW PROJECT’. (2 MINUTES).
NOTING THAT 100 NEW MEMBERS WILL RESULT IN NEW FUNDS OF WELL OVER $1000
AND, 1000 NEW MEMBERS WILL RESULT IN NEW FUNDS OF WELL OVER $10,000
10. APPOINT new Secretary and Assistant Secretary. (1 MINUTES).
11. APPOINT any new ‘Committee Members’ - additional to basic Committee that was appointed under the
Constitution at the AGM on 02 October 2008. (1 MINUTES).
12. APPOINT new ‘Sub-Committees’ to be in charge of the work to be organised and implemented for in
each OVERSEAS COUNTRIES. (2 MINUTES).
13. APPOINT ‘Committee Members for THE ‘JUNIOR SUB-COMMITTEE’. Chairperson Ashley Richter and
Secretary Brenton King’. (1 MINUTES).
--------------------------------------------------------20 MINUTE MARK-------------------------------------------------
14. REPORTS tabled by the ‘Coordinator & Liaison Officer’ for each country in which the ‘FEPCOW
CHARITY PROJECT’ is being implemented - Namely, Philippines, Fiji, PNG, Bangladesh & Sri Lanka.
An average of five (5) minutes is allocated for each country representative to speak, so please come to
the meeting with a prepared report or statement of facts. IT WILL BE ADDITIONALLY BENEFICIAL IF
THE ‘COORDINATORS & LIAISON OFFICERS’ FOR EACH COUNTRY SENDS ME THEIR REPORT BY
EMAIL, SO THAT I CAN FORWARD IT TO ALL THE COMMITTEE MEMBERS - (20 MINUTES).
DISCUSSIONS TO INCLUDE arrangements to send cartons & shipping container of second-hand
goods to those countries – type of goods needed – method of shipping – cost involved - logistics.
15. DISCUSS proposals and plans for the ‘Christmas in July - Gala Dinner Dance’ to be held on Saturday
25 July 2009. Venue – Band – Food – Cost of Tickets – Printing Tickets – Ticket Distribution –
Advertising – Ticket Sale Coordinator for North & South - (5 MINUTES).
16. Discuss proposal received from Dennis Stephenson (Canberra’s best singing teacher) to ORGANSIE
AND HOLD A FUND-RAISING MUSICAL EVENING. (5 MINUTES).
------------------------------------------------------50 MINUTE MARK---------------------------------------------------
17. Allocate ‘Committee members to sell the remaining ‘Fund Raising Chocolates’. (1 MINUTES).
18. AGREE on the methods to PUBLICISE THE ‘FEPCOW CHARITY PROJECT’ and the WEBSITE
www.fepcow.org, AND to delegate this work to a WORKING GROUP. (2 MINUTES).
19. TABLE the ‘AA-FEPCOW Project’ bank balance of today (Wed 25 February 2009). (1 MINUTES).
20. ARRANGE WORKING BEE DATE for ‘Committee Members’ to pack up and store the balance second-
hand goods that are in Eric’s garage waiting shipment to other countries. (1 MINUTES).
21. REVIEW the action items of the ‘AA-FEPCOW Project’ for balance part of the year. (2 MINUTES).
22. AGREE on order of advertising caps, T-shirt, etc to commemorate the 10 anniversary. (1 MINUTES).
23. Any other business – to include attitude and comments of ‘Committee Members’ on matters already
raised within the earlier part of the ‘Committee Meeting’. (2 MINUTES).
-----------------------------------------------------60 MINUTE MARK---------------------------------------------------
24. AGREE on the date and time of the next 'Committee Meeting. (1 MINUTES).
25. Close the meeting – and thanks to everyone for attending. (1 Minute)
FOOT NOTES TO HELP DISCUSSIONS
SUGGESTED OUTLETS FOR DISTRIBUTION OF DINNER-DANCE TICKETS - Committee Members & Regular
Ticket Sellers, Churches, Dancing Studios in Mitchell and other locations, Embassies, Schools, Social clubs
such as Labour Club, Canberra Club, Hellenic Club, Italo Club, other places where people gather, etc.
SUGGESTED VENUES FOR DINNER-DANCE - Southern Cross Club – Woden, Hellenic Club – Woden,
Italo/Australian Club – Forrest.
SUGGESTED VENUES FOR MUSICAL CONCERT organised by Dennis Stephenson - Southern Cross Club –
Woden, Hellenic Club – Woden – Italo/Australian Club – Forrest, Reinbergher Centre – Yarralumla.
The Dinner-Dance of 25 July 2009 and the Musical Evening can be organised and conducted together with the
help of other organisations such as the following (a) Social Associations & Clubs of the countries in which the
‘AA-FEPCOW Project’ is helping poor and underprivileged children, (b) Couples For Christ, (c) Rotary Club, (d)
Lions Club, (e) Dancing Studios, (f) etc
‘AA-FEPCOW PROJECT’ – TENTATIVE AGENDA FOR THE MEETING No 7/2008
AT 7.30 PM ON WEDNESDAY 11 FEBRUARY 2009,
FROM 7.30 PM TO 8.30 PM AT 11 WANT PLACE, LATHAM
---------------------------------------------------------------------------------------------------------
NOTES ON CONDUCT OF THE MEETING
The meeting will be run to a strict time-line of just over one hour, with ‘Committee Members’
requested to NOT distract unnecessarily from the subject manner at hand.
If the discussion on any single agenda item get bogged down or side-tracked, the
Chairperson will cease discussion on that agenda item and carry it over to the next meeting,
with informal discussions taking place after the meeting has been closed (whilst socialising
and having coffee & cakes).
This agenda has been prepared in a hurry, so please excuse typo errors, etc.
26. OPEN MEETING with a ‘Welcome Introduction to everyone, particularly new members and/or
observers. (2 MINUTES)
27. ONE MINUTE SILENCE and personal prayer for the success of the ‘FEPCOW PROJECT’, for the
GUIDANCE of the decisions and actions of the ‘Committees’ of the ‘AA-FEPCOW Project’, and for all
the OVERSEAS ‘Associations’ and ‘Committees’ of the ‘FEPCOW PROJECT’. (1 MINUTE).
28. ACCEPTANCE of the ‘Tentative Agenda’ – AFTER MAKING ANY AMENDMENTS. (4 MINUTES)
29. TABLE MINUTES of the previous ‘Committee Meeting’ No 06/2008. (4 MINUTES).
30. ACCEPTANCE of the minutes of the previous meetings, specified in 4 above. (1 MINUTES).
-------------------------------------------------------------10 minute mark-------------------------------------------------------
31. CHECK that all members are currently financial members. (1 MINUTES).
32. RECORD DETAILS of all people attending the meeting. (1 MINUTES).
33. RECORD APOLOGIES of 'Committee Members' who cannot attend the meeting. (1 MINUTES).
34. DISCUSS NEED TO RECRUIT NEW MEMBERS OF THE ‘AA-FEPCOW PROJECT’. (2 MINUTES).
NOTING THAT 100 NEW MEMBERS WILL RESULT IN NEW FUNDS OF WELL OVER $1000
AND, 1000 NEW MEMBERS WILL RESULT IN NEW FUNDS OF WELL OVER $10,000
35. APPOINT new Secretary and Assistant Secretary. (1 MINUTES).
36. APPOINT any new ‘Committee Members’ - additional to basic Committee that was appointed under the
Constitution at the AGM on 02 October 2008. (1 MINUTES).
37. APPOINT new ‘Sub-Committees’ to be in charge of the work to be organised and implemented for in
each OVERSEAS COUNTRIES. (2 MINUTES).
38. APPOINT ‘Committee Members for THE ‘JUNIOR SUB-COMMITTEE’. Chairperson Ashley Richter and
Secretary Brenton King’. (1 MINUTES).
---------------------------------------------------------------20 minute mark-------------------------------------------------------
39. REPORT tabled by the ‘Coordinator and Liaison Officer’ for each country in which the ‘FEPCOW
CHARITY PROJECT’ is being implemented - Namely, Philippines, Fiji, PNG, Bangladesh & Sri Lanka.
Approximately and average of five (4) minutes allocated for each country representative to speak, so
please come to the meeting with a prepared report or statement of facts. (20 MINUTES).
DISCUSSIONS TO INCLUDE arrangements to send cartons & shipping container of second-hand
goods to those countries – type of goods needed – method of shipping – cost involved - logistics.
40. DISCUSS proposals and plans for the ‘Christmas in July - Gala Dinner Dance’ to be held on Saturday
25 July 2009. Venue – Band – Food – Cost of Tickets – Printing Tickets – Ticket Distribution –
Advertising – Ticket Sale Coordinator for North & South - (10 MINUTES).
---------------------------------------------------------------50 minute mark-------------------------------------------------------
41. Discuss proposal received from Dennis Stephenson (Canberra’s best singing teacher) to ORGANSIE
AND HOLD A FUND-RAISING MUSICAL EVENING. (5 MINUTES).
42. Allocate ‘Committee members to sell the remaining ‘Fund Raising Chocolates’. (2 MINUTES).
43. AGREE on the methods to PUBLICISE THE ‘FEPCOW CHARITY PROJECT’ and the WEBSITE
www.fepcow.org, AND to delegate this work to a WORKING GROUP. (2 MINUTES).
44. TABLE the ‘AA-FEPCOW Project’ bank balance of today (Wed 11 January 2009). (1 MINUTES).
---------------------------------------------------------------60 minute mark-------------------------------------------------------
45. ARRANGE WORKING BEE DATE for ‘Committee Members’ to pack up and store the balance second-
hand goods that are in Eric’s garage waiting shipment to other countries. (2 MINUTES).
46. AGREE on the number of advertising caps, T-shirt, mugs, etc to commemorate the 10 anniversary. (2
MINUTES).
47. Ted Kell will EXPLAIN the TSC2000 concept of making money for FEPCOW. (2 MINUTES).
48. Any other business – to include attitude and comments of ‘Committee Members’ on matters already
agreed within the ‘Committee’. (2 MINUTES).
49. AGREE on the date and time of the next 'Committee Meeting. (1 MINUTES).
50. Close the meeting – and thanks to everyone for attending. (1 Minute)
FOOT NOTES TO HELP DISCUSSIONS
SUGGESTED OUTLETS FOR DISTRIBUTION OF DINNER-DANCE TICKETS - COMMITTEE MEMBERS &
REGULAR TICKET SELLERS, CHURCHES, DANCING STUDIOS IN MITCHELL AND OTHER LOCATIONS,
EMBASSIES, SCHOOLS, SOCIAL CLUBS SUCH AS LABOUR CLUB, CANBERRA CLUB, HELENIC CLUB, ITALO
CLUB, ETC and ANY OTHER PLACES WHERE PEOPLE FREQUENT THE PREMISES.
SUGGESTED VENUES FOR DINNER-DANCE - Southern Cross Club – Woden, Hellenic Club – Woden,
Italo/Australian Club – Forrest.
SUGGESTED VENUES FOR MUSICAL CONCERT organised by Dennis Stephenson - Southern Cross Club –
Woden, Hellenic Club – Woden – Italo/Australian Club – Forrest, Reinbergher Centre – Yarralumla.
The Dinner-Dance of 25 July 2009 and the Musical Evening can be organised and conducted together with the
help of other organisations such as (a) Social Associations of the Canberra Communities of the countries in
which the ‘AA-FEPCOW Project’ is helping poor and underprivileged children, Couples For Christ, etc
