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					From registration@ichep2012.com.au Wed Jun 20 21:18:29 2012
Date: Thu, 21 Jun 2012 11:18:20 +1000
From: ICHEP 2012 <registration@ichep2012.com.au>
To: Ashutosh Kotwal <ashutosh.kotwal@duke.edu>
Subject: ICHEP 2012: Final information for attendees



[ICHEP2012_resized.jpg]




21 June 2012



Ref: 7385



Professor Ashutosh Kotwal

Professor of Physics

Duke University

Physics Department

Science Drive

DURHAM NC 27708-0305

USA



Dear Professor Kotwal



We are looking forward to welcoming you to the 36th International
Conference on
High Energy Physics being held 4-11 July 2012 at the Melbourne
Convention and
Exhibition Centre, Victoria.

This email will provide you with the latest news on all the relevant
aspects for
the conference. Your final registration details are also included below.
Please take the time to check the details attached. Should any
information be
incorrect, please contact Guest Services as soon as possible. Please
visit
the conference website for further information and updates.



DELEGATE INFORMATION

Registration will be conducted in the Main Foyer of the Melbourne
Convention Centre. Click here to visit the conference website and view
the
floorplan and directions. Please ensure that you register as soon as you
arrive
at the venue.


The registration desk will be open at the following times however these
times
are subject to change:

Wednesday 4 July 2012 1500?1930 hours
Thursday 5 July 2012 0730?1745 hours
Friday 6 July 2012 0730?1745 hours
Saturday 7 July 2012 0730?1915 hours

Sunday 8 July (closed)
Monday 9 July 2012 0730?1945 hours
Tuesday 10 July 2012 0730?1745 hours
Wednesday 11 July 2012 0730?1730 hours



PROGRAM

With not long to go, now is a great time to view the extensive program
the
committee has prepared. Sessions will begin promptly, so please be aware
of all
starting times for your chosen sessions. Click here to view the latest
program.

CONFERENCE ACTIVITIES

Please refer to your registration itinerary at the bottom of this email
to check
if you are registered for the following functions. You must pre-register
to
ensure your attendance is catered for.

WEDNESDAY 4 JULY

Welcome reception
Time:   1800?1930 hours
Venue: Main Foyer, Melbourne Convention Centre, 1 Convention Centre
Place, South
Wharf
Dress: Smart casual

Additional tickets: AUD60 per person for guests



SATURDAY 7 JULY

Poster   viewing
Time:    1730?1900 hours
Venue:   Main Foyer, Melbourne Convention Centre, 1 Convention Centre
Place,   South
Wharf

Dress:    Smart casual



MONDAY 9 JULY

Pre-Dine Melbourne drinks

Time:   1800-1930 hours
Venue: Industry exhibition, Melbourne Convention Centre, 1 Convention
Centre
Place, South Wharf
Dress: Smart casual

Dine Melbourne
Various restaurants in the Melbourne CBD 2000-2230 hours
Dress: Smart casual



ACCOMPANYING PERSONS' TOURS

Please contact Paul Robinson at Link Tours on +61 3 9699 8422 if you
would like
to participate in the following tours.

Whistles, Wine & Wildlife

Time:   0815?1730 hours
Dress: Casual clothes, comfortable walking shoes, hat, appropriate sun
protection

Additional tickets: AUD210

Includes: Deluxe coach transport, ride on Puffing Billy, wine tasting and
lunch,
entry to and guided tour of the Healesville Sanctuary

Great Ocean Road

Time:      0730-1900 hours

Dress: Long sleeved shirt, long trousers and appropriate enclosed
footwear (no
heels,dresses or skirts permitted).

Additional tickets: AUD150

Includes: Deluxe coach transport, lunch, entry to the Port Campbell
National
Park



Penguins

Time:    1500-2100 hours
Dress: Long sleeved shirt, long trousers and appropriate enclosed
footwear

Additional tickets: AUD165

Includes: Deluxe coach transport, entry to Penguin Parade with ?Penguin
Plus
Viewing Platform?



?An introduction to Melbourne? Walking Tour

Time: 1000-1230 hours
Dress: Smart Casual and appropriate footwear

Additional tickets: AUD65

Includes: Guided city walk, refreshments



Yarra Valley Wine Tour

Time:   0900?1800 hours
Additional tickets: AUD205

Includes: Deluxe transport, all wine tastings, lunch, glass of wine and
coffee
at Yering Station, bottled water, guide
GENERAL INFORMATION

Airport / hotel transfers

Delegates will be required to make their own way to and from the airport,
hotels
and conference venue.



Hire cars
All major car hire companies operate from the airport.



Internet access

Free Wi-Fi access will be provided to all delegates. You will be provided
with a
user name and password when you pick up your delegate registration pack.



Parking at MCEC

Secure parking is available at the Melbourne Convention and Exhibition
Centre
with fees starting at AUD16.50 per entry.



Taxi
Taxis from the Melbourne Airport to the city centre take approximately 30
minutes with an average fare of AUD55.

Testing and tagging
The MCEC management reserves the right to request the removal from the
site of
any electrical equipment it deems to be non-compliant or suspect and can
call
upon internal specialists to assist where necessary.

As a service to delegates, the conference managers are providing a
complimentary
testing and tagging service from 1500-1700 hours on Wednesday 4 July and
in the
morning tea catering breaks on Thursday 5, Friday 6 and Monday 9 July.
Please
see the conference managers at the registration desk if you have any
queries
regarding the testing and tagging of your electrical equipment.


Weather
Melbourne averages between 6 to 13 degrees Celsius in the month of July.
A
medium to high level of rainfall is forecast during this time of the
year.



To check the latest Melbourne weather, visit the Australian Bureau of
Meteorology website.



YOUR ITINERARY




Amount Required



Amount Owing


REGISTRATION


Fulltime delegate standard (Paid)

 Ashutosh Kotwal

800.00

0.00



REGISTRATION CANCELLATION POLICY

 * All cancellations must be notified in writing to MCI Australia.
 * Cancellations received on or before 21 May 2012 will be refunded in
full,
     less 25% of the fee to cover administration costs, no registration
refunds
     will be made after this date.
 * As an alternative to cancellation your registration may be
transferred to
     another member of your organisation, subject to a AUD33 processing
fee.

SOCIAL FUNCTIONS
Welcome reception Delegate (Inclusive)

(x1)




0.00

0.00

Poster viewing Delegate (Inclusive)

(x1)




0.00

0.00

Pre-Dine Melbourne Drinks Delegate (Inclusive)

(x1)




0.00

0.00

ACCOMMODATION

Hilton South Wharf

2 Convention Centre Place

South Wharf

Tel: 03 9027 2022

Fax: 03 9027 2971



Queen Family Room (Own Expense)

03/07/2012
12/07/2012




0.00

0.00

Daily Rate

265.00

Sharing with

Special requests



Please note, your credit card details will be passed on to the hotel to
secure
your booking. You will be requested to provide a credit card upon check
in. If
you have used a third party credit card to secure your accommodation, and
you
wish to use this same credit card to make payment upon check out, you
will need
to provide a letter of authorisation.



HILTON SOUTH WHARF CANCELLATION POLICY

 * Cancellations/amendments/reductions/ in stay received within 30-15
days of
    arrival a one night?s room rate will be charged for any rooms
cancelled
    regardless
    of how many nights the room was reserved for
 * The night?s room rate will be charged for any room cancelled for each
night
    received within 14 days of arrival
 * No-shows will incur a fee equivalent to one nights accommodation
 * Cancellations and alterations to bookings must be made in writing.
These,
    including early departures and "no-shows", may incur penalties at the
    hotel's discretion, possibly up to 100% of the accommodation stay
 * Amendments and reductions incur an AUD33 adminstration fee
Amount Required



Amount Owing


TOTAL

800.00

0.00




We look forward to welcoming you to Melbourne and to the conference.



Kind regards



Conference Managers
36th International Conference on High Energy Physics
4-11 July 2012
Melbourne Convention and Exhibition Centre
T: +61 3 9320 8683
E: registration@ichep2012.com.au
W: www.ichep2012.com.au

				
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