CASE FILE MAINTENANCE:

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					                         OFFICE OF PROGRAM INTEGRITY AND COMPLIANCE
                                   POLICY AND PROCEDURE #670

                           CASE FILE DOCUMENTATION AND MAINTENANCE



CASE FILE DOCUMENTATION AND MAINTENANCE:

The Investigator will document the PI&C file, to include the review of the DFCS records, investigative findings, and
case disposition. Although the paper Case Review Checklist is customary for this more detailed documentation, use
of this form does not relieve the Investigator of documenting the appropriate information in ISIS.

The PI&C case file must contain the following documents where applicable:

                 CLAIMS                                                      SCREEN-OUTS

Copy of Form 5667                                                            Copy of Form 5667
Documentation of case review                                                 Documentation of case review
Original Report(s) of Claim Determination (808/140, CAPS)                    Copy of Verification, as applicable
Copy of Verification, or unanswered requests                                 Copy of county disposition letter(s)
JP Morgan print, Alert print, Client’s Statement of Trafficking              Copy of ISIS Final TR
PAC Referral or prosecution summary
Copies of OSAH referral and hearing notice, if applicable
Copy of adjudication documents
Copies of all correspondence, including general, NOI, or WDH appt. letters
Copy of PAC appointment letters, if applicable
Copy of Request for Contact, if applicable
Compliance/Non-compliance Notice, if applicable
Copy of all county disposition letters
Copy of Child Care Invoices/Maxstar print, if applicable
Transfer Summary, where applicable
Copy of ISIS Final TR

The PI&C Investigator is responsible for providing DFCS with the following documents:

                  CLAIMS                                                     SCREEN-OUTS

Original disposition letters                                                 Original disposition letter
Original 5667                                                                Original form 5667
Original WDH, Repayment Agreement, as applicable                             Original verification, when applicable
Copy of Consent Agreement/Prosecution summary
Copy of hearing decision / court order
Original verification, at final disposition
Copies of claim determination forms
Copy of all appointment letters

At the time a claim is activated, all supporting documentation, to include claim determination forms, 5667 (s),
verification (or copies thereof), must be provided to DFCS.




Policy & Procedure #670                       Released 12/09                                     Page 1 of 1

				
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