MEMORANDUM OF UNDERSTANDING
APWU - SALEM LOCAL - USPS - SALEM OR
MEMORANDUM OF UNDERSTANDING - APWU
This MEMORANDUM OF UNDERSTANDING, entered into on September 6, 2011 at
Salem, Oregon, between the representatives of the U.S. Postal Service and the
designated agents of the Union signatory of the National Agreement, American Postal
Workers union, pursuant to Local Implementation provisions of the National Agreement.
This Memorandum of Understanding plus those items, if any, from this office which are
resolved by arbitration, constitutes the entire agreement on matters relating to local
conditions of employment.
TABLE OF CONTENTS
ARTICLE 8 ........................ HOURS OF WORK ................................. PAGE 2
ARTICLE 10 ...................... LEAVE ..................................................... PAGE 2-8
ARTICLE 11 ...................... HOLIDAYS .............................................. PAGE 8-9
ARTICLE 12 ...................... PRINCIPLES OF SENIORITY
REASSIGNMENTS AND POSTING ........ PAGE 9-10
ARTICLE 13 ...................... ASSIGNMENT OF ILL OR INJURED ...... PAGE 10
ARTICLE 17 ...................... REPRESENTATION ............................... PAGE 11
ARTICLE 20 ...................... PARKING ................................................ PAGE 11
ARTICLE 30 ...................... ITEM 3 ..................................................... PAGE 11
ARTICLE 8 - HOURS OF WORK
A. The work week for Full Time Regular employees covered by this Union,
shall be on a fixed day off basis.
B. Notice of Work Week Assignments will be posted prior to end of Tour on the
preceding Wednesday, subject to change in U.S. Postal Service Policy.
C. Overtime Desired Lists shall be established by Craft by Section and/or Tour as
1. Support Services
2. Vehicle Maintenance Facility
3. Postmaster’s Clerk
4. Tour I P&D Clerks
5. Tour II P&D Clerks
6. Tour III P&D Clerks
7. Customer Services Stations/Branches/Units
8. Main Office Customer Services
10. Maintenance Section will be by tour as follows:
a. Maintenance Mechanics
b. Mail Processing Equipment Mechanics
c. Electronic Technicians
e. Building Equipment Mechanics
f. MOS Clerks
11. Relief Clerks – Relief Clerks on the ODL shall be utilized for overtime
within the section they are working, in conjunction with the stations
D. Rotation. Clerks shall be used equally on all types of distribution assignments
normally available on their Tours of duty. More difficult types of assignments and
duties requiring the employee to stand shall be rotated equally so far as possible
among the clerks available. Clerks shall have an opportunity to work their
E. Wash-Up Time. The Installation Head shall continue to grant reasonable wash-
up time to those employees who perform dirty work or work with toxic materials.
ARTICLE 10 - LEAVE
A. The Annual Leave plan will be placed in effect on January 1. During the leave
year, the Choice Vacation Period will be defined as the full week including May 1
through the last full week in October. A meeting between the Installation Head or
designee and the Union President or designee, to determine slots per Section,
will take place on the 30th of November or the first workday thereafter.
B. Requests for Choice Vacation Period Leave during this period will be granted by
Unit on an office seniority basis and once assigned will be valid regardless of any
application filed after the fourth Friday in February. Employees shall be
scheduled for Annual Leave on the Tour or Section that they work the majority of
their hours at the time of the meeting in A. Once approved, leave will be carried
to new bid assignments and No Annual Leave vacancy will be created in the
individual’s old assignment section.
C. Choice Vacation Period selection must be for full week periods identified with
Saturday beginning dates:
1. Employees scheduled to work on Saturday and/or Sunday may request to
be scheduled off on Saturday and/or Sunday either before and/or after
their Choice Vacation Period(s) consistent with Section H of this
2. The first day of the employee’s Annual Leave shall be the first day
following their days off. The signed week shall be the week the majority of
the work days following their days off.
3. Supervisors shall make every effort to avoid scheduling employees for
overtime, holidays and scheduled days off immediately preceding or
following scheduled vacation weeks.
D. Selection of Leave during the Choice Vacation Period:
1. Employees earning 13 days of Annual Leave per year may make a selection
of up to ten (10) continuous days of Annual Leave or two (2) selections of
five (5) continuous days of Annual Leave.
2. Employees earning 20 or 26 days of Annual leave per year may make
a selection of up to fifteen (15) continuous days of Annual Leave or
two (2) selections, One (1) of ten continuous days of Annual Leave
and one (1) of five continuous days of Annual Leave.
E. Annual Leave shall be implemented by Section(s) as follows.
a. Detached Carrier Unit
b. Vista Station
c. West Salem Station
d. BMEU / Statistical Programs-Data Collection Tech / Schemes and
e. Pringle Park
f. Hollywood / Brooks / Keizer Branches
g. Main Office Window Line / Main Office Window Line Relief
h. Information Room/Oak Park / Postmaster’s Clerk-Secretary
i. Manual Distribution Section by Tour
j. Automation Section by Tour
k. SPBS Section by Tour
l. Vehicle Maintenance Facility
m. Electronic Technicians – Tour 2
n. Electronic Technicians – Tour 1 and Tour 3
o. Maintenance Section by Tour
3) MOS Clerks
4) Building Equipment Mechanics
5) Maintenance Mechanics
2. Leave Charts shall be set up for each Annual Leave Unit. Bidding will begin the
third Monday in January and will be completed by the 5th Monday following.
Bidding will be by seniority and bids must be submitted on PS Form 3971 in
duplicate with a copy returned to the employee.
3. Bidding at the Main Office shall be by groups established by Seniority. The first
group will submit bids by the third Monday in January. Each successive group
will bid on each successive Monday until each group has bid. After each person
bids, their time(s) shall be entered on the Leave Chart in their Section.
4. Failure by employees to bid during their group time limit shall prevent those
employees from bidding until the first Monday of March.
F. Beginning the first Monday of March through the fifteenth (15th) of March
applications will be accepted for unassigned vacation periods on a first come,
first served basis. Whenever a conflict occurs under this paragraph, Seniority will
determine the granting of leave. The employees who apply for such leave must
expect to earn enough leave or, have the leave available, minus the leave
G. Applications for Spring Vacation week for the Salem School District will be
accepted only between January 15th and January 30th of the current year. The
number of employees receiving leave during Spring Vacation shall be the same
as during the Choice Vacation Period of the preceding calendar year. If there are
more employees wanting that week off than there are spots available, names will
be placed in a hat and drawn. This drawing will be conducted by the Local and
management, and shall be awarded at the time of the drawing. The employees
who apply for such leave must expect to earn enough leave or, have the leave
available, minus the leave already approved.
H. The maximum number of employees that shall receive leave during the Choice
Vacation Period, per Section will be 12%, (rounding rule applies):
1. In applying this percentage any fraction of .5 and above will mean one
additional employee may be off. Conversely, any fraction below .5 will be
I. Jury Duty -- Union Activities
1. Jury duty shall not be charged to the Choice vacation Period. Employees will
be entitled to make another selection of an open choice period non-competitively.
2. Approved leave to attend National Conventions shall not be charged to the
employee’s Choice Vacation selection. The local shall have the opportunity to
block out two (2) slots for the National Convention during the convention years.
No additional weeks of leave will be granted beyond those allowed for in H.
J. After the sign-up periods have closed and vacant week(s) still exist in an
individual section, requests for any of these vacant week(s) shall be handled as
1. Any employee(s) in that Section can request such vacant week(s) by
submitting a PS Form 3971 not later than two weeks prior to that Wednesday
preceding the requested week.
2. The Unit Manager will approve request submitted as per J-1 no later than (1)
week after being requested.
3. If more than one employee applies for the same week(s), the date requested
on the PS Form 3971 will be the determining factor. In cases of duplicate
dates, Seniority shall prevail. The employees who apply for such leave must
expect to earn enough leave or, have the leave available, minus the leave
K. Canceled Leave
1. All Vacation periods bid in week(s) periods can only be canceled in periods of
2. Cancellation must be in writing to the unit manager no later than two (2)
weeks prior to the Wednesday preceding the week(s) being canceled.
3. Properly canceled leave shall be offered for applications only in the affected
Section, and will be posted not later than five (5) days after being properly
canceled. Posting will be for five (5) days. Applications for leave under this
provision will not be accepted prior to the vacancy notice being posted.
4. If more than one (1) employee applies for the same week(s), the date
the supervisor notified block on the PS Form 3971 will be the determining
factor. In case of duplicate dates, Seniority will prevail. The employees who
apply for such leave must expect to earn enough leave or, have the leave
available, minus the leave already approved.
5. Application for such reposted leave must be on a PS Form 3971 and handed
to the scheduling supervisor.
L. Non-Choice Vacation
1. Non-choice Vacation is scheduled leave, in week(s) increments, during
periods other than the Choice Vacation Period, as defined in Section A, and
Spring Vacation Week, as defined in Section G.
2. Non-Choice vacation week(s) will consist of one (1) slot per Section for the
first and last week of the month, with a maximum of two (2) slots per Section
for the remaining weeks of the month, excluding the month of December and
in no case will exceed the percentage negotiated in H.
3. Such leave, as described in L-1, shall be requested in full week(s) increments
only, beginning with the first full week of January of each year, and shall be
requested not later than two (2) weeks prior to the Wednesday preceding the
week(s) being requested.
4. Application for Non-Choice Vacation Periods must be on a PS Form 3971,
noted in the remarks block as “Non-Choice Vacation”.
5. The Unit Manager will approve requests submitted in L-3 no later than
one (1) week preceding the requested leave.
Such request must be handed to the scheduling supervisor and if more than
one (1) employee applies for the same week(s), the date in the supervisor
notified block on the PS Form 3971 will be the determining factor. In cases of
duplicate dates, Seniority shall prevail. The employees who apply for such
leave must expect to earn enough leave or, have the leave available, minus
the leave already approved.
M. Residual Vacation
1. Residual Vacation is the one week blocks of vacation time remaining at the
close of choice vacation bidding on March 15 and also the one week blocks of
non-choice vacation that remains after non-choice vacation bidding in
accordance with M.2.B.
2. Residual Vacation will be requested in minimum eight (8) hour blocks. A
minimum of 2 employees will be granted up to a combination of 40 hours
leave for each open slot. Leave cannot be requested later than 7 days prior
to the Wednesday preceding the week being requested.
a. Employees requesting residual vacation during the choice vacation period
may not apply earlier than April 1st.
b. Applications for residual vacation during the non-choice vacation period
will not be considered sooner than 10 days prior to the Wednesday
preceding the slots requested.
3. Application for residual vacation will be made on PS Form 3971, noted in the
remarks block as “Residual Vacation”.
4. The Unit Manager must approve requests submitted in M-3 as soon as
possible, but not later than 1 week preceding the requested leave.
5. If more than one employee applies for the same day(s), the date in the
supervisor’s notified block of the PS Form 3971 will be the determining
factor. In case of duplicate dates, seniority shall prevail. The
employees who apply for such leave must expect to earn enough
leave or, have the leave available, minus the leave already
N. Incidental Leave
1. This is unscheduled leave that may become available due to business
conditions and/or unscheduled leave that may be requested by an
employee, within a specific Unit/Section
2. Such leave as described in N-1 may be offered and/or requested by
hour(s) or day(s).
3. The availability of such leave, or requests for such leave, will be controlled
by the Unit/Section Manager and subject to business conditions.
4. If such leave becomes available and is requested by an employee, a PS
Form 3971 must be used and noted in the remarks block as “Incidental
Leave”. This request must be handed to the scheduling supervisor and
will be on a first come first served basis. In duplicate cases seniority will
a) In Mail Processing Incidental Leave on same day of work will be
requested no sooner than the earliest scheduled reporting time of the tour
that the employee is normally assigned. Requests will be made by signing
up for leave on sheets maintained in the supervisor’s office.
b) Once determination has been made to allow this type of leave neither
party shall require either AL/LWOP. Leave will be awarded on first come
first served basis as listed on the sign-up sheet, by needed skills.
5. Incidental Leave, described in N-1, offered by Management will be granted
on a Seniority basis, PS Form 3971 required.
ARTICLE 11 - HOLIDAYS
A. A voluntary worksheet will be posted ten (10) days in advance of the Holiday
Schedule for employees to sign in the event they wish to work on the Holiday or
the day designated as the employee’s paid holiday. This sheet will be withdrawn
on the Monday preceding the posting of the Holiday Schedule.
B. After management has determined the number and categories of employees
needed for holiday work, the method of selecting employees to work on a holiday
is as follows:
1. Employees volunteering to work their Holiday or Designated Holiday with
2. Postal Support Employees (PSE’s)
3. Employees volunteering to work on their Non-Scheduled Day, with
necessary skills in an overtime status
4. Employees not volunteering to work their Holiday or Designated Holiday
5. Employees not volunteering to work on their Non-scheduled Day by
ARTICLE 12 - PRINCIPLES OF SENIORITY, REASSIGNMENT AND POSTING
A. Assignment Description Changes. The Local President shall be informed of all
proposed changes in assignment descriptions. Such shall precede:
1. Establishing new assignments, such as when complement is increased.
2. Abolishing previously established assignment descriptions.
1. Jobs will be posted on Monday and will remain posted for ten (10) calendar days
per the National Agreement. The results of the bidding will be in accordance with
the National Agreement. (LMOU change signed off on 10/11/07)
2. Positions presently filled shall be declared vacant and posted for bid if the
following changes prevail:
a. Reporting time changed more than (1) hour with the exception of the
Maintenance Craft where the language of the current National
Agreement will prevail.
b. Scheme Knowledge outside of job description
c. Complete deletion of scheme assignment
3. Positions presently filled shall be declared vacant and posted for bid, at the
employee’s option, if the following prevail.
a. Financial responsibility added or deleted to/from assignment or job
C. Assignment Description. The Personnel Section shall provide the Local access to a
complete set of clerical assignment descriptions.
D. Reassignments. For the purpose of reassignment within an installation, employee’s
excess to the needs of the Section, the following assignments will comprise a Section:
1. A Section is:
a. Postmaster’s Clerk
c. Support Services (Statistical Programs and Schemes and Schedules
d. Main Office Window and Window Relief
e. Main Office Other (Phone Room)
f. Vista Station
g. West Salem Station
h. Hollywood Station
i. Pringle Park Station
j. Brooks Station
k. Keizer Station
l. Oak Park Station
m. Detached Carrier Unit
n. Manual Distribution by Tour
o. Automation by Tour
p. SPBS by Tour
q. Vehicle Maintenance
r. Maintenance Section
2) Electronic Technicians
4) Maintenance Mechanics
5) MOS Clerks
6) Building Equipment Mechanics
ARTICLE 13 - ASSIGNMENT OF ILL OR INJURED
A. The Installation Head will show the greatest consideration for employees requiring
“Light Duty” assignments. “Light Duty” assignments will not be established in
advance of the request. After determination of the extent of the incapacity of the
employee, the Installation Head shall follow the procedures in Article 13 of the
National Agreement. Requests for “Light Duty” will be considered on an individual
basis in order to assure that no employee or group of employees is adversely
affected. Crossing of craft lines for crafts not represented by the Union shall be
allowed only after all “Light Duty” requests from employees in the Union
bargaining unit have been granted. The APWU Local President will be notified in
writing, as soon as possible, of each “Light Duty” assignment that is granted or
ARTICLE 17 - REPRESENTATION
A. Quarterly Labor-Management Meetings. The parties to this agreement shall meet
on the fourth Wednesday of February, May, August and November. Special
meetings may be called at the request of either party. The meetings shall
convene at 10:30 A.M. The date and time may be changed by mutual consent of
B. Agenda. It is agreed that agenda items for discussion at the quarterly meeting
shall be exchanged by the parties to this agreement at least two (2) workdays
before the scheduled meeting. Items not placed on such agenda shall be
discussed only by mutual consent of the parties.
ARTICLE 20 - PARKING
A. The present policy of first come, first served, will remain in effect.
ARTICLE 30 -ITEM #3
A. The curtailment or termination of Postal Operations because of local Emergency
conditions shall be the decision of the Installation Head, or designee. The
Installation Head or designee will notify the Union President or designee as soon
as practical as to his/her decision and the reason.
IN WITNESS THEREOF:
Janeil Payne, Brad Bender,
President, Salem Local APWU Postmaster, Salem Oregon
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