Senior Management Accountant
Health Schools, Finance & Planning Directorate
Reference Number: G8/RTF/1051/12-JE
Explanatory notes, including application procedure.
Further particulars, including:
• Information about King’s College London, and the post;
• Job description;
• Person specification;
• Summary of the terms and conditions of service.
Please read carefully before completing the application form
Thank you for your enquiry regarding a post at King’s College London. Enclosed is a set of further
particulars for this post. These comprise: a job description and person specification; general
information about the College, School and Department; as well as the main terms and conditions of
Should you wish to apply for this position, please send the following:
Please complete a Standard four-page application form and Equal opportunities monitoring
form (CTRL + click the link)
You may include a curriculum vitae as well, but not in place of the application form.
To email: firstname.lastname@example.org
Applications should be made electronically in Word or PDF format.
Please ensure you quote reference number G8/RTF/1051/12-JE on all correspondence.
Informal enquiries should be made to Sarah Brooke on 0207 848 6686, or via email at
Closing date: 29 October 2012
Interview date scheduled for the week commencing: 5 November 2012
Please advise your referees that they may be contacted and asked to provide a reference at short
King's College London recognises that equality of opportunity and the recognition and promotion of
diversity are integral to its academic and economic strengths. The following principles apply in
respect of the College’s commitment to equality and diversity:
To provide and promote equality of opportunity in all areas of its work and activity;
To recognise and develop the diversity of skills and talent within its current and potential
To ensure that all College members and prospective members are treated solely on the basis of their
merits, abilities and potential without receiving any unjustified discrimination or unfavourable
treatment on grounds such as age, disability, marital status, pregnancy or maternity, race, religion
or belief, sex, sexual orientation, trans status, socio-economic status or any other irrelevant
To provide and promote a positive working, learning, and social environment which is free from
prejudice, discrimination and any forms of harassment, bullying or victimisation;
To promote good relations between individuals from different groups.
Applicants with disabilities
King's College London is keen to increase the number of disabled people it employs. We therefore
encourage applications from individuals with a disability who are able to carry out the duties of the
post. If you have special needs in relation to your application please contact the Human Resources
Advisor responsible for the administration of the post.
The College normally reimburses reasonable travel costs to and from interview within the United
Kingdom. Regrettably, only limited contribution to travel costs for applicants from outside the UK
may be available. Please contact the Head of Department before making your reservation.
We very much regret that due to limited resources and the large number of applications we currently
receive, we are only able to inform short listed candidates of the outcome of their application.
If you do not hear from us within four weeks of the closing date, please assume that you have been
unsuccessful on this occasion. We would like to assure you, however, that every application we receive
is considered in detail and a shortlist only drawn up after careful reference to a detailed person
If therefore, your application is not successful, we hope that you will not be discouraged and will
still apply for other suitable vacancies at King’s College London as and when they are advertised.
Thank you for your interest in King’s College London.
King’s College London is one of the top 30 universities in the world (2011/2012 QS international
world rankings), the Sunday Times 'University of the Year 2010/11' and the fourth oldest in England.
A research-led university based in the heart of London, it has more than 24,000 students (of whom
nearly 10,000 are graduate students) from 150 countries and more than 6,100 employees.
King’s has an outstanding reputation for providing world-class teaching and cutting-edge research.
In the 2008 Research Assessment Exercise for British universities, 23 departments were ranked in
the top quartile of British universities; over half of our academic staff work in departments that are in
the top 10 per cent in the UK in their field and can thus be classed as world leading. The College is in
the top seven UK universities for research earnings and has an overall annual income of nearly £525
There are nine Schools of Study:
Arts & Humanities
Dickson Poon School of Law
Florence Nightingale School of Nursing & Midwifery
Institute of Psychiatry
Natural & Mathematical Sciences
Social Science & Public Policy
King’s has a particularly distinguished reputation in the humanities, law, the sciences (including a
wide range of health areas such as psychiatry, medicine, nursing and dentistry) and social sciences
including international affairs. It has played a major role in many of the advances that have shaped
modern life, such as the discovery of the structure of DNA and research that led to the development of
radio, television, mobile phones and radar. It is the largest centre for the education of healthcare
professionals in Europe; no university has more Medical Research Council Centres.
The Institute of Psychiatry is a postgraduate medical school associated with the South London and
Maudsley NHS Foundation Trust, and is a School of King’s College London. It has an outstanding
international reputation in the field of research. In the most recent Research Assessment Exercise
(2008), ‘the IOP had the largest number of world leading or internationally excellent research activity
units’ for Psychiatry, Clinical Psychology and Neuroscience in the UK. The Institute has
approximately 870 students and 1000 staff and has an annual budget of approximately £70 million.
The Institute offers a range of Diploma, MSc, MPhil, and PhD courses in psychiatry, psychology and
related basic and clinical neurosciences.
The complementary roles of the Institute are
To pioneer research into a new and improved ways of understanding and treating mental illness
and brain disease
To offer advanced University training for psychiatrists, psychologies, neurologists and other
scientific and paramedical workers.
The Management of the Institute is vested by the College in the Head of School (Dean), as Head of the
Institute, advised by the Management Board. The Chief Administrative Officer is the Director of
Administration with central College directorates dealing with finance, personnel, student registry and
The Finance and Planning
The Finance & Planning Directorate provides quality financial support and advice in pursuit of the College’s
stated academic objectives. In particular it is committed to the provision of strong financial leadership in all
areas of activity undertaken by the College, to the provision of sound professional advice on all aspects of
financial management, and to the achievement and maintenance of a high quality service.
The Management Accounts function is grouped into 4 dedicated teams dealing with Health Schools, Arts &
Science Schools, Estates, and Corporate.
Post title Senior Management Accountant
Department/Division/Directorate Health Schools, Finance & Planning Directorate
Grade Grade 8
Responsible to Assistant Director of Finance (Health)
Accountable to Director of Administration – Institute of Psychiatry
Responsible for: Line Management of 3ftes
Assistant Management Accountant
Management Accounts Assistant
This is a senior role in the College Finance & Planning Directorate, which will be based with the Institute of
Psychiatry but will have a wider role as part of the Health managements accounts team.
The successful candidate will head a team of 4 on the Denmark hill campus that provides a full management
accounting service to the school, and will themselves form part of the senior management team of the Institute,
continuing to develop the ethos of activity costing and devolved resource allocation that the School has been
introducing in recent years.
As a senior member of the Health team, the successful candidate will also work closely with the Assistant
Director of Finance (Health) with the other 4 Health Schools (disciplines of Clinical Medicine, Basic Science,
Dentistry and Nursing) on 3 other College campuses and will deputise for the Assistant Director of Finance as
appropriate on areas which will include amongst others activity such as the consolidation of Health financial
data, tendering for new courses, contractual relationships with external parties, and business planning for new
Within the Institute
To function as part of the senior leadership team of the Institute
To provide financial leadership and support to all staff in the Institute in the delivery of their strategic and
This includes delivery of annual planning and budgeting; quarterly forecasting; and monthly
reporting/monitoring to ensure that targets are met and the Institute’s resources effectively managed
To oversee the continuing development and implementation of a resource allocation model for the Institute
, monitoring performance and adjusting the model as the needs of the organisation change
To develop costing methodologies for aspects of the Institutes activity as required
To contribute to operational effectiveness and business planning to secure future income streams
Additionally within the wider Health Schools
To assist in the preparation of consolidated financial data for both a corporate and local audience.
To review and develop ad-hoc contractual relationships with business partners.
To provide appropriate financial data as part of the decision making process for new or changing activity
To provide costings for external parties for major income sources, both existing and potential.
To deputise for the Assistant Director of Finance on a broad range of issues as appropriate
Any other duties appropriate to the grade as directed by the Director of Administration or the Assistant
Director of Finance (Health).
Communication & Networking:
To provide leadership and professional input to ensure ongoing provision of an efficient accounting process
and expert advice
To develop strong relations with and provide strategic financial support to staff within the Institute, across
the Health Schools and beyond to other key internal and external parties, which will include holding
regular meetings with key contacts
To present financial data and related issues at a variety of different forums
Decision Making, Planning, & Problem Solving
To absorb complex data quickly and provide appropriate financial advice in relation to all aspects of
decision making and problem solving
Define, implement and ensure effective use of financial reports for monitoring expenditure against budget.
Ensure corrective actions taken where necessary
Monitor and hold budget holders accountable for delivery against agreed budgets and forecasts.
Responsible for the production of the Institute’s quarterly management accounts, budgeting and
Define and implement appropriate policies and procedures to ensure effective use of resources across the
Institute and beyond.
Responsible for maintenance of the Aptos ledger accounts
Manage the production of monthly departmental management accounts, and regular reconciliation of the
Institute’s recharges with local NHS providers
Ensure value for money through the implementation of relevant procurement policies, procedures and
systems in conjunction with the College’s Director of Procurement
Implement new College systems/processes as required.
Team Work, Teaching & Learning Support:
Supervisory responsibility of three staff; Management Accountant, Assistant Management Accountant and
Management Accounts Assistant.
Specific Aspects - indicate frequency D (daily), W (weekly), M (monthly) where applicable:
Intensive Display Screen Equipment work Direct patient contact involving exposure prone
(eg. data entry or digital microscopy): procedures (EPP):
Heavy manual handling: Direct patient contact, no EPP
Highly repetitive tasks (eg. pipetting or re- Work with patient specimens (eg. blood or tissue
shelving books): samples):
Shift work, night work or call-out duties: Work with GM organisms or biological agents
that may pose a hazard to human health:
Work involving risk of exposure to Hazards which require health surveillance eg.
environmental or human pathogens (eg. in respiratory sensitisers (allergens, substances with
waste streams or soils): risk phrase R42, wood dust etc) or loud noise:
Driving vehicles on College business: Food handling or preparation:
Work at height (eg. ladders, scaffolds etc) Work in confined spaces (eg. sump rooms, etc)
You will be required to work irregular hours in accordance with the needs of the role.
Information of a confidential nature must be kept strictly confidential and should never be
disclosed either inside or outside work. It should be noted that breach of confidentiality is a serious
offence which may lead to dismissal.
All staff are expected to adhere to King’s policies and procedures.
This job description reflects the core activities of the role and as the College and the post-holder
develop there will inevitably be changes in the emphasis of duties. It is expected that the post-holder
recognise this and adopt a flexible approach to work and be willing to participate in training.
If changes to the job become significant, the job description should be reviewed formally by the
post-holder and line manger. The Human Resources department should then be consulted as to the
implications of the proposed changes.
Eligibility to work in the United Kingdom
The advertising of this post has not been compliant with UKBA guidelines for candidates who need to
apply for a Certificate of Sponsorship to work in the UK.
E D HOW IDENTIFIED
Criteria S E AND ASSESSED
S S AP = application
AS = assessment
T A I = interview
I B P = presentation
A L R = references
Education/qualification and training
Qualified accountant with significant post qualification experience X AP
Graduate X AP
Post qualification training in a higher education setting X AP
Experience of a major accounting software package, ideally Oracle based X AP
Advanced IT skills essential. Specifically Microsoft Excel X AP, I
An understanding of finances in the higher education setting X
Significant experience in a senior accounting role within an Institution with X AP
complex organisation structures
Preparing management accounts, budgeting and forecasting X AP
Experience of staff management X AP, I
Experience in costing activity for both internal and external purposes X AP, I
Experience in decision making/ business planning for new activity X AP, I
Experience in reviewing external contracts and understanding key issues X AP, I
Experience of finances and financial management in a higher education X AP, I
Experience of resource allocation models for the distribution of funding X AP, I
Personal characteristics/other requirements
Strong influencing skills especially with senior managers with ability to work X AP, I
and relate to a wide range of people
Excellent communication and presentation skills, both written and oral X AP, I
Ability to absorb complex data quickly to advise on issues X AP,I
Ability to identify problems and issues and to provide solutions, embracing X AP, I
Aptitude to flourish in a complex organisation and determine priorities X AP,I
within a broad range of competing demands
Well organised with good time management skills and the ability to prioritise X AP, I
and manage a heavy workload to achieve deadlines
Thorough, conscientious, and with a good eye for accuracy and detail. A self X AP, I
starter, able to act on own initiative and have the confidence to interpret,
question and challenge data
Ability to grow with the organisation X AP
Excellent customer service skills X AP, I
Summary of terms and conditions of service
This appointment is made under the King’s College London Terms and Conditions of Service for Non-
Academic staff, a copy of which is available from the Human Resources department on request.
Period of Appointment Open ended
Probation Six months
Salary £49,689 - £54,283 per annum,
plus £2,323 London allowance per annum
Hours Normal full time hours are 35 hours per week
Annual leave 27 working days in addition to public holidays
Staff receive four additional closure days. Notification as to how these days are taken is circulated at
the start of the academic year.
This appointment is superannuable under the USS pension scheme.
The College operates PensionsPlus by which individuals increase their take home pay by reducing
their NI contributions. For staff who join either USS or SAUL pension schemes, you will
automatically be entered into PensionsPlus (provided you would benefit from doing so). As a result
your salary will be reduced so that you receive the PensionsPlus salary and a payment is made into
your pension scheme instead.
For further information please contact Ms Pauline Job, Payroll & Pensions Manager, King’s College
London, James Clerk Maxwell Building, 57 Waterloo Road, London SE1 8WA.
Some appointments to King’s are subject to Occupational Health clearance. Should you be offered
this post and health clearance is required you will be sent an Occupational Health Questionnaire
along with your contract of employment. When the Occupational Health Department have evaluated
your questionnaire and declared that you are fit for appointment, your appointment will be formally
In the course of your work you may have access to personal or confidential information which must
not be disclosed or made available to any other person unless in the performance of your duties or
with specific permission from your Head of School/Department/Division. (In particular if your work
involves the handling of clinical samples and/or patient data, NHS policies for the maintenance of
security and confidentiality of NHS systems and data must be observed). Breaches in confidentiality
may lead to disciplinary action.
Training and Education
King’s College London recognises the importance of training in achieving its objective of pursuing
excellence in teaching, research and clinical practice through the activities of its staff. We are
committed to providing training for all members of staff so that they can perform their jobs effectively
and offering them opportunities for further development. Most training and development will occur
"on the job" and formal training opportunities are also available within King’s College London
associated hospitals trusts and through other external organisations.
No Smoking Policy
King’s College London is committed to maintaining a healthy environment for staff, students and
visitors. Therefore, please note that smoking is not permitted in any of the College buildings or in
College vehicles. Smoking is also not permitted immediately outside the entrances to College
buildings or near to windows and air intake units. Staff working at associated NHS trust sites or other
premises should adhere to whatever policy is in place at these locations.