ASEAN Regional Programme on Disaster Management ASEAN by liaoqinmei

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									                    ASEAN MINISTERIAL MEETING ON
                       DISASTER MANAGEMENT
                      Cambodiana Hotel, 7 - 8 December 2004
                        Phnom Penh, Kingdom of Cambodia



I.    Background

1.    The ASEAN Committee on Disaster Management (ACDM), at its first meeting
held in Bandar Seri Begawan, Brunei Darussalam on 9-10 December 2003,
considered a proposal for convening a Ministerial Meeting on ASEAN Emergency
Transboundary Response Assistance to formalise a regional framework for
emergency assistance among ASEAN Member Countries. The ACDM requested
ASEAN Member Countries to review the proposal and provide their comments by 31
January 2004. The ACDM also requested the ASEAN Secretariat to seek the
endorsement of the ASEAN Standing Committee (ASC) for the proposed Ministerial
Meeting.

2.    During the Preparatory Meeting for the Launching of the ASEAN Regional
Programme on Disaster Management (ARPDM) held in Luangprabang, Lao PDR on
24-25 March 2004, the ACDM agreed that apart from the regional framework for
emergency assistance, the proposed Ministerial Meeting should also consider all
other aspects of disaster management. The ACDM Chairman was accordingly
requested to develop a detailed concept paper on the conduct of the Ministerial
Meeting to be submitted for approval of the ASC. The ACDM at that meeting and
subsequently through ad-referendum considered and endorsed the proposed
conduct of a Ministerial Meeting on Disaster Management.

3.      Following the Launching of the ARPDM in Bali, the ACDM held an informal
meeting on 27 May 2004 to discuss follow-up to the launching and a number of
outstanding issues, including the proposal to conduct the Ministerial Meeting. In view
of the need to provide adequate justification for the conduct of the Ministerial
Meeting especially in terms of issues that are to be discussed, the ACDM requested
the ASEAN Secretariat to finalise the proposal and submit it to the ACDM members
for their suggestions and comments before the proposal is taken up with the ASC.

4.    The ACDM adopted the proposal through ad-referendum on 17 September
2004, and was endorsed by the ASC through ad-referendum on 25 October 2004.
Preparations for the Ministerial Meeting were discussed at the 2nd Meeting of the
ACDM on 28-29 October 2004 in Kuala Lumpur, Malaysia.


II.   Rationale

5.    The ASEAN Concord II adopted in 2003 states that under the pillar of the
ASEAN Socio-Cultural Community, ASEAN shall intensify cooperation in addressing
problems associated with, among others, disaster management to enable individual
members to fully realise their development potentials and to enhance the mutual


                                                                                    1
ASEAN spirit. Cooperation on disaster management among ASEAN Member
Countries was earlier stressed in the ASEAN Concord I (1976) as one of the eight
principles and objectives as follows: “natural disasters and other major calamities
can retard the pace of development of member states, and therefore they shall
extend, within their capabilities, assistance for relief of member states in distress”
This was further articulated in the ASEAN Declaration on Mutual Assistance on
Natural Disasters (1976), that “Each Member Country shall …in cases of calamities
of major magnitude, upon the request from an affected Member Country, within its
capability extend such assistance as may be needed”.

6.      Over the last twenty five years based on these mandates, the experts and
officials (mainly through the ASEAN Expert Group on Disaster Management) have
put together several initiatives to promote cooperation on disaster management.
However, such efforts have been conducted rather on a piece-meal basis. The Bali
Concord II, which calls for further deepening and broadening of ASEAN integration
to achieve the establishment of an ASEAN Community by the year 2020, requires an
integrated approach and full commitment of the Member Countries to address
disaster management.

7.      In this respect, when the Experts Group was elevated to the ASEAN
Committee on Disaster Management (ACDM) in early 2003, disaster management
gained sufficient momentum to move rapidly towards more integrated and functional
regional collaboration. ACDM officially launched the ASEAN Regional Programme
on Disaster Management (ARPDM) as an umbrella framework for disaster
management up to the year 2010. Five regional priority areas have been identified
as follows: i) Establishment of ASEAN Emergency Response Regional Action Plan,
ii) Disaster Management Refresher Courses/ Expertise Development, iii) Information
Sharing and Communication Network, iv) External Partnership and Donor
Coordination, and v) Public Education and Awareness. It is against this backdrop
that a regional framework/ instrument on disaster management is becoming
increasingly indispensable to bring the region closer towards achieving the objective
of resilient nations and safer region as stated in the ASEAN Vision 2020.

8.     The proposed Ministerial Meeting will provide the necessary political
commitment to the regional level activities in particular on the development of a
regional framework/ instrument on disaster management and emergency response.
The Ministerial Meeting will also help lift the profile of disaster management in
ASEAN Member Countries and assist in mainstreaming regional level efforts at the
national level. In addition, the Meeting will also help galvanize regional and
international level support for disaster management in the ASEAN region.


III.   Proposed Issues for Consideration of the Ministers

9.    The Provisional Agenda as discussed at the 2nd ACDM for the Ministerial
Meeting is attached as Annex A.




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IV.    Venue and Date

10.     The Kingdom of Cambodia will host the Ministerial Meeting at the
Cambodiana Hotel, Phnom Penh, on 7 - 8 December 2004. The ACDM will meet
prior to the Ministerial Meeting, i.e. on 6 December 2004, to make the necessary
preparations for the Ministerial Meeting. The Tentative Programme for the 3rd
Meeting of the ACDM is attached as Annex B.


V.     Logistical Arrangements

11.    The host country will provide the hospitality package including meeting
package, local transportation, and complementary accommodation for the ASEAN
Ministers and Secretary-General of ASEAN.

12.    Participating delegates and invited observers are to provide for their own
travel and accommodation.

13.    Participants and invited observers are required to confirm their participation to
the National Committee for Disaster Management (NCDM) Kingdom of Cambodia,
Fax: (855 32) 216 194 or e-mail to caccdm@yahoo.com and ASEAN Secretariat Fax
to (62 21) 7230985 / 7243504 or e-mail to riena@aseansec.org by Friday, 3
December 2004, the latest.


VI.    Required Preparations by Member Countries

14.     The Senior Officials may wish to prepare, among others, the following items
for the Ministerial Meeting:

       i.     Statement for their respective Minister (about 5 to 10 minutes) (Agenda
              Item 5);
       ii.    Country paper to facilitate exchange of views on disaster management
              initiatives at the national level and regional level (Agenda Item 7) with
              the following suggested contents:
               •       Country’s disaster hazard risks
               •       Country’s policy framework and institutional structure
               •       Programmes and activities for disaster risk reduction at national
                       level
               •       Perspectives or ideas for regional collaboration
       iii.   Country comments and inputs on the development of a Regional
              Framework/ Instrument on Disaster Management and Emergency
              Response (Agenda Item 8); and
       iv.    Country comments and inputs for the proposal on an ASEAN Day for
              Disaster Management (Agenda Item 10).




                                                                                      3
ANNEX A:

                  ASEAN MINISTERIAL MEETING ON
                     DISASTER MANAGEMENT
                   Cambodiana Hotel, 7 - 8 December 2004
                     Phnom Penh, Kingdom of Cambodia


                          PROVISIONAL AGENDA


Agenda Item 1:    Opening of the Meeting

Agenda Item 2:    Election of Chairman and Vice Chairman

Agenda Item 3:    Adoption of Agenda

Agenda Item 4:    Business Arrangements
Agenda Item 5:    Statements by Ministers and Secretary-General of ASEAN

Agenda Item 6:    Consideration of the Report of the Chairman of ACDM

Agenda Item 7:    Exchange of Views on Disaster Management Initiatives at
                  National Level and Regional Level


Agenda Item 8:    Discussion on the Development of a Regional Instrument on
                  Disaster Management and Emergency Response


Agenda Item 9:    Discussion on Participation of ACDM in the World Conference
                  on Disaster Reduction, 18 - 22 January 2005, Kobe, Hyogo,
                  Japan


Agenda Item 10:   Discussion on the Proposal for an ASEAN Day for Disaster
                  Management


Agenda Item 11:   Discussion on Collaborative Initiatives with Regional and
                  International Organisations


Agenda Item 12:   Other Matters

Agenda Item 13:   Adoption of Report and Joint Press Release

Agenda Item 14:   Closure of the Meeting




                                                                           4
                ASEAN MINISTERIAL MEETING ON
                   DISASTER MANAGEMENT
                    Cambodiana Hotel, 7 - 8 December 2004
                      Phnom Penh, Kingdom of Cambodia


                         TENTATIVE PROGRAMME

6 December 2004, MONDAY

           -    Arrival of ASEAN Ministers, Secretary-General of ASEAN and
                delegates

7 December 2004, TUESDAY

8.30       -   Registration

9.00       -    Agenda Item 1.      Opening of the Meeting*

                •       Welcome remarks by H.E. Mr. Nhim Vanda, Senior
                        Minister and First Vice President of National Committee
                        for Disaster Management Kingdom of Cambodia

                •       Remarks by the Secretary-General of ASEAN

                •       Opening Address by Samdech HUN SEN, Prime Minister
                        of Royal Government of Cambodia

10:00      -    Group Photo followed by Tea Break

10:30      -    Agenda Item 2.      Election of Chairman and Vice Chairman
                Agenda Item 3.      Adoption of the Agenda
                Agenda Item 4.      Business Arrangements
                Agenda Item 5.      Statements by Ministers and Secretary-
                                    General of ASEAN
                Agenda Item 6.      Consideration of the Report of ACDM
                                    Chairman (ACDM Chairman)
                Agenda Item 7.      Exchange     of  Views    on   Disaster
                                    Management Initiatives at National and
                                    Regional Level
                Agenda Item 8.      Discussion on the Development of a
                                    Regional   Instrument  on   Disaster
                                    Management and Emergency Response
                                    (ASEAN Secretariat)


                                                                             5
12.30             -     Lunch Break

13:30             -     Agenda Item 9.    Discussion on Participation of ACDM in the
                                          World Conference on Disaster Risk
                                          Reduction, 18 - 22 January 2005, Kobe,
                                          Hyogo, Japan (ASEAN Secretariat)

                  -     Agenda Item 10.   Discussion on the Proposal for an ASEAN
                                          Day for Disaster Management (ASEAN
                                          Secretariat)

15.00             -     Tea Break

15.30             -     Agenda Item 11.   Collaborative Initiatives with Regional and
                                          International Organisations*

                  -     Agenda Item 12.   Other Matters

                  -     Agenda Item 13.   Adoption of Report and Joint Press Release

17.00             -     Agenda Item 14.   Closure of the Meeting



8 December 2004, WEDNESDAY

Phnom Penh City tour.


Note: *) open session




                                                                                   6
               OPENING CEREMONY FOR THE
   ASEAN MINISTERIAL MEETING ON DISASTER MANAGEMENT
                    Cambodiana Hotel, 7 December 2004
                    Phnom Penh, Kingdom of Cambodia


                        TENTATIVE PROGRAMME

08:30    -       Registration


08:45    -       Guests and invitees are to be seated
                 Ministers and the Secretary General of ASEAN are to assemble
                 at the VIP holding room

08:50    -       Call to order and opening by the Master of Ceremony


09:00    -       Arrival of the Guest of Honour accompanied by the ASEAN
                 Ministers and Secretary General of ASEAN


09:05    -       Welcome Remark by H.E. Mr. Nhim Vanda, Senior Minister and
                 First Vice President of National Committee for Disaster
                 Management, Kingdom of Cambodia

                 Remarks by the Secretary-General of ASEAN

                 Opening Address by Samdech HUN SEN, Prime Minister of
                 Royal Government of Cambodia

10:00        -   Closing by the Master of Ceremony, and announcement for
                 group photo, followed by tea break




                                                                           7
ANNEX B:

   THIRD MEETING OF THE ASEAN COMMITTEE ON DISASTER
                      MANAGEMENT
                         Cambodiana Hotel, 6 December 2004
                         Phnom Penh, Kingdom of Cambodia


                              PROVISIONAL AGENDA


Agenda Item 1.    Opening of the Meeting

Agenda Item 2.    Election of Vice Chairman

Agenda Item 3.    Adoption of Agenda

Agenda Item 4.    Business Arrangements

Agenda Item 5.    Development of a Regional Instrument on Disaster Management
                  and Emergency Response
Agenda Item 6.    Participation of ACDM in the World Conference on Disaster
                  Risk Reduction, 18 - 22 January 2005, Kobe, Hyogo, Japan
Agenda Item 7.    Proposal for an ASEAN Day for Disaster Management

Agenda Item 8.    Collaborative Initiatives   with   Regional   and   International
                  Organisations

Agenda Item 9.    Preparation for the ASEAN Ministerial Meeting on Disaster
                  Management

                  i.        Tentative Agenda and Programme for the ASEAN
                            Ministerial Meeting on Disaster Management
                  ii.       Report of the Chairman of the ACDM
                  iii.      Participation of Observers

Agenda Item 10.   Other Matters

Agenda Item 11.   Date and Venue of Next Meeting

Agenda Item 12.   Adoption of the Report

Agenda Item 13.   Closure of the Meeting




                                                                                 8
   THIRD MEETING OF THE ASEAN COMMITTEE ON DISASTER
                      MANAGEMENT
                    Cambodiana Hotel, 6 December 2004
                    Phnom Penh, Kingdom of Cambodia


               TENTATIVE PROGRAMME OF ACTIVITIES



5 December 2004, SUNDAY

           -    Arrival of ACDM delegates and participants

6 December 2004, MONDAY

08.30      -   Registration

09.00      -    Agenda Item 1.     Opening of the Meeting:

                •      Remarks by Outgoing ACDM Chairman

                •      Opening speech by H.E. Mr. Nhim Vanda, Senior Minister
                       and First Vice President of National Committee for
                       Disaster Management, Kingdom of Cambodia

09.30      -    Agenda Item 2.     Election of Vice Chairman
                Agenda Item 3.     Adoption of Agenda
                Agenda Item 4.     Business Arrangements
                Agenda Item 5.     Development of a Regional Instrument on
                                   Disaster Management and Emergency
                                   Response (ASEAN Secretariat)
10.30      -    Tea Break

11.00      -    Agenda Item 6.     Participation of ACDM in the World
                                   Conference on Disaster Risk Reduction, 18
                                   - 22 January 2005, Kobe, Hyogo, Japan
                                   (ASEAN Secretariat)

                Agenda Item 7.     Proposal for an ASEAN Day for Disaster
                                   Management (ASEAN Secretariat)

12.00      -    Lunch Break

13:00           Agenda Item 8.     Update on Collaborative Initiatives with
                                   Regional and International Organisations*


                                                                           9
13.30             -     Agenda Item 9.    Preparation for the ASEAN Ministerial
                                          Meeting on Disaster Management

                        •    Agenda and Programme for the ASEAN Ministerial
                             Meeting on Disaster Management (ASEAN Secretariat)
                        •    Report of the Chairman of the ACDM (ACDM Chairman)
                        •    Participation of Observers

15.00             -     Agenda Item 10.   Other Matters

15.30             -     Agenda Item 11.   Date and Venue of Next Meeting

16.00             -     Tea Break

17.00             -     Agenda Item 12.   Adoption of the Report

17.30             -     Agenda Item 13.   Closure of the Meeting


Note: *) open session




                                                                            10
                                  PARTICIPATION CONFIRMATION FORM


Third Meeting of ASEAN Committee on Disaster Management (ACDM), 6 December 2004
       ASEAN Ministerial Meeting on Disaster Management, 7-8 December 2004
                     Cambodiana Hotel, Phnom Penh, Kingdom of Cambodia

               Please reply through facsimile or e-mail on or before Friday, 3 December 2004
                      Fax to (855 32) 216 194 or email to caccdm@yahoo.com , AND
                    Fax to (62 21) 7230985 / 7243504 or e-mail to riena@aseansec.org

Personal Particulars
  Prof.        Dr.      Mr.   Mrs.    Ms.
Name as shown in passport: ____________________________________________________
Designation:         _________________________________________________________________
Organisation: ________________________________________________________________
Mailing   Address:      ______________________________________________________________
Telephone: ____________________________ Fax: __________________________________
Email: ________________________________

Travel Plan
Arrival Date: ____________________ time: _______           flight: _____________
Departure Date: _________________ time: _______            flight: _____________

Accommodation
Cambodiana Hotel; 313 Sisowath Quay, Phnom Penh, Cambodia
Tel: (855 23) 218 189/426 288, Fax: (855 23) 426 392
Email: luxury@hotelcambodiana.com.kh; Website: http://www.hotelcambodiana.com

Room types & rate (nett/night):
  Cabana/Pool Level (USD 88.00)
                                                        Chaktomuk Floor Junior Suite (USD 242.00)
  Deluxe Room (USD 88.00)                               Mekong Club Floor Junior Suite (USD 242.00)
  Chaktomuk Floor Deluxe Room (USD 99.00)               Executive Suite (USD 275.00)
  Mekong Club Floor Deluxe Room (USD 110.00)            Chaktomuk Floor Executive Suite (USD 352.00)
  Junior Suite (USD 220.00)                             Mekong Club Fl. Executive Suite (USD 352.00)


   Please assist in making hotel reservation
   I will arrange my own accommodation

Airport – Hotel Transfer
   Please arrange airport-hotel transportation for me
   I will arrange my own transportation


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                                                   ASEAN Secretariat Discussion Paper
                                      ASEAN Ministerial Meeting on Disaster Management
                                          7 - 8 December 2004, Phnom Penh, Cambodia




AGENDA ITEM 8:


      DEVELOPMENT OF A REGIONAL INSTRUMENT ON DISASTER
           MANAGEMENT AND EMERGENCY RESPONSE

I.      Justification for a Regional Instrument

1.      Almost 30 years after the ASEAN Declaration on Mutual Assistance on
Natural Disasters in June 1976, when emergencies happen, ASEAN Member
Countries are still unable to request for and/ or extend assistance due to the lack
of a coherent regional framework for emergency response and disaster relief. As a
result, disasters tend to be inadequately addressed.

2.    Regional emergency responses could not be activated not so much
because of lack of resources but more of a lack of a regional system to identify
and mobilise available resources into an effective response system.

3.     ASEAN Member Countries have different disaster management and
emergency response systems with varying degrees of sophistication. Lack of
adequate opportunity to share and adjust those systems prohibits interoperability
when there is a need to jointly respond to emergencies. In addition, there are
inter-country barriers that hamper the timely mobilisation of emergency assistance
across the borders.

4.     ASEAN Member Countries are exposed to similar disaster hazards, in
varying scales but the impact is disproportionately felt by Member Countries.
Some disasters and emergencies are large scale and, at times, simply overwhelm
a country’s resources and capacities. On the other hand, factors and resources
required to response to such emergencies are also often found in more than one
country.


II.     Desk-top Review by the ASEAN Secretariat

5.     The ACDM internal meeting (27 May 2004, Bali, Indonesia) requested the
ASEAN Secretariat to develop a concept paper describing the process for the
development of a regional instrument on disaster management and emergency
response (DMER). Following the meeting, ASEAN Secretariat undertook a desk-
top review of relevant ASEAN decisions, arrangements and agreements relating
to disaster management; existing policy, legal and institutional measures at
national and regional level within the region; as well as approaches and
instruments drawn from global agreements and arrangements. The purpose of the
desk-top review was to identify principles, obligations, arrangements, and possible
elements that can be used to develop the regional instrument.


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                                                   ASEAN Secretariat Discussion Paper
                                      ASEAN Ministerial Meeting on Disaster Management
                                          7 - 8 December 2004, Phnom Penh, Cambodia




6.     Annex A provides a list of relevant ASEAN decisions, arrangements and
agreements reviewed by the ASEAN Secretariat as well as main features
considered to be useful for the development of the draft instrument. The analysis
based on these ASEAN documents indicates that a number of commitments have
been formulated and institutional arrangements have been established. ASEAN
Member Countries have also repeatedly demonstrated their political will to further
enhance regional cooperation on DMER. The analysis also indicates that these
declarations and commitments provide many principles and elements that may
constitute a regional instrument on DMER.

7.     Each ASEAN Member Country has already established a system of
disaster management and emergency response measures. There are also
bilateral or sub-regional emergency response assistance schemes established
among Member Countries. Annex B lists down samples of bilateral and sub-
regional cooperative frameworks involving Brunei Darussalam, Malaysia and
Singapore Disaster Management Agencies.

8.     Some Member Countries are actively engaged with regional and
international United Nations’ emergency response systems. There are also
various generally-accepted approaches and principles available from global
agreements and arrangements that can be used for the development of the
regional instrument. Annex C lists down some of these global approaches and
principles.

9.     The above analyses and observations indicate that there is a need for a
regional instrument for DMER, and existing ASEAN commitments, agreements
and arrangements relating to DMER, national and bilateral arrangements as well
as relevant global principles provide for the feasibility of such an instrument.


III.   ACDM Discussion on the Development of a Regional Instrument on
       DMER

10.    The concept paper describing the process for the development of a
regional instrument on DMER was presented to the Regional Seminar on ASEAN
Emergency Response Collaborative Capacities (26-27 October 2004, Kuala
Lumpur, Malaysia) and the Regional Workshop on Emergency Community/ Social
Services (10-12 November 2004, Ha Noi, Viet Nam). The seminar and workshop
affirmed the need to develop a regional instrument on DMER and took note of the
steps required for the development of the regional instrument.

11.   The 2nd ACDM Meeting (28-29 October 2004, Kuala Lumpur, Malaysia)
agreed to include discussion on the development of a regional instrument on
DMER in the agenda for the ASEAN Ministerial Meeting on Disaster Management.




AMMDM, 7 - 8 December 2004, Phnom Penh, Cambodia                                    2
                                                     ASEAN Secretariat Discussion Paper
                                        ASEAN Ministerial Meeting on Disaster Management
                                            7 - 8 December 2004, Phnom Penh, Cambodia




IV.    Nature of the Regional Instrument on DMER

12.    Following the suggestion of the 3-country meeting of Brunei Darussalam,
Malaysia and Singapore, hosted by Malaysia as the lead country for the ASEAN
Emergency Response Regional Action Plan, held on 20 July 2004 in Putrajaya,
Malaysia, the ASEAN Secretariat reviewed various formats of international and
regional instruments to determine the nature of the regional instrument on DMER.
Annex D provides an overview of the key terms employed in international
instruments.

13.     The review indicates that ASEAN has a variety of instruments to forge
cooperation among Member Countries. These include resolutions, such as those
issued by the ASEAN Environment Ministers at the end of formal ministerial
meetings; declarations, such as the ASEAN Declaration on Mutual Assistance on
Natural Disasters (1976); and agreements, such as the Agreement for the
Facilitation of Search of Aircrafts in Distress and Rescue of Survivors of Aircraft
Accidents (1972), the Agreement for the Facilitation of Search of Ships in Distress
and Rescue of Survivors of Ship Accidents (1975) and the ASEAN Agreement on
Transboundary Haze Pollution (2002).

14.    It is important to have an appropriate instrument that will not only help
strengthen cooperation among Member Countries but also facilitate effective
cross-border movement of resources and joint emergency response. The nature
of the instrument will essentially depend on the substance and provisions of the
instrument, and the ASEAN Secretariat, therefore, proposes that this matter be
determined as part of the proposed negotiation of the instrument.


V.     Proposed Road Map for the Development of the Regional Instrument
       on DMER

15.    The following are the steps required for the development of the regional
instrument on DMER and associated Standard Operating Procedures (SOPs).
Some of the initial activities (i.e. activities i to iii) have been conducted during the
period of June to November 2004:

       i. Drafting of a regional instrument on DMER conducted by the ASEAN
          Secretariat based on desk-top review of the following:
          a. Existing ASEAN arrangements and agreements relating to disaster
             management, including cross-referenced principles, obligations and
             institutional arrangements;
          b. Existing policy, legal and institutional measures at national and
             regional level within the ASEAN region;
          c. Approaches and instruments to addressing disaster management
             issues drawn from global agreements and arrangements.



AMMDM, 7 - 8 December 2004, Phnom Penh, Cambodia                                      3
                                                   ASEAN Secretariat Discussion Paper
                                      ASEAN Ministerial Meeting on Disaster Management
                                          7 - 8 December 2004, Phnom Penh, Cambodia




      ii. Conducting a Brunei Darussalam, Malaysia, and Singapore’s Meeting in
          July 2004 in Malaysia to identify common parameters available within
          existing bilateral and other relevant arrangements at national and
          subregional level.

      iii. Organising a Regional Seminar on ASEAN Emergency Response
           Collaborative Capacities in October 2004 Kuala Lumpur, Malaysia, to
           agree on the parameters and standards for interoperability, and to
           discuss the technical aspects of the draft regional instrument. The
           regional seminar was held back to back with the 2nd ACDM Meeting to
           review the steps to be taken to ensure the adoption of the regional
           instrument.

      iv. Securing the ministerial mandate and commitment on the need for, and
          follow-up actions, to develop the regional instrument on DMER at the
          ASEAN Ministerial Meeting on Disaster Management to be held in
          Phnom Penh in December 2004.

      v. Conducting a joint mission to all ASEAN Member Countries in January
         2005 involving a team of lead shepherd countries (Brunei Darussalam,
         Malaysia and Singapore), consultant/ expert, ACDM Chairman and
         ASEAN Secretariat to help validate the revised draft regional
         instrument, identify required improvement of national USAR capacities,
         and recommend training and capacity building needs.

      vi. Conducting a bilateral joint exercise between Malaysia and the
          Philippines to test existing bilateral arrangements and capacities of the
          quick response teams and provide inputs for the development of the
          regional standard operating procedures. The exercise is scheduled to
          be held in February 2005.

      vii. Conducting a regional workshop in Yangon, Myanmar in February 2005
           to design relevant regional standard operating procedures (SOPs)
           based on the draft regional instrument. A technical session to consider
           the draft regional instrument involving emergency operations managers
           will also be included.

      viii. Conducting an ACDM regional joint exercise to test the existing bilateral
            arrangements and to provide inputs to the regional instrument and
            SOPs. The exercise is to be organised in Johor, Malaysia in March
            2005 involving Brunei Darussalam, Malaysia and Singapore. Other
            ACDM Focal Points will actively observe the process.

      ix. Organising a regional workshop in Singapore in July 2005 to negotiate
          the draft regional instrument involving ACDM focal points and legal
          advisors from Member Countries. The regional workshop will also
          include a session to refine the draft regional SOPs.


AMMDM, 7 - 8 December 2004, Phnom Penh, Cambodia                                    4
                                                    ASEAN Secretariat Discussion Paper
                                       ASEAN Ministerial Meeting on Disaster Management
                                           7 - 8 December 2004, Phnom Penh, Cambodia




       x. Organising a regional meeting in Manila in September 2005 to finalise
          the draft regional instrument and the SOPs.

       xi. Discussing the arrangements for concluding the regional instrument, i.e.
           national approval process, signing and ratification of the instrument,
           probably in conjunction with the 4th ACDM Meeting in Indonesia in
           December 2005.

       xii. Conducting training and capacity building programmes throughout the
            period of September 2004 to December 2005 to strengthen Member
            Countries’ emergency response capacities and capabilities.

16.    The proposed roadmap and details of the activities, the associated budget
and sources of funding are provided in Annex E. These activities have taken into
account relevant project activities supported by ACDM partners that directly
contribute to the development process.


VI.    Draft Regional Instrument on DMER

17.    The ASEAN Secretariat has developed the first draft of the regional
instrument on DMER based on ASEAN Secretariat’s desk top review as well as
comments and inputs generated from informal consultations and ACDM meeting/
workshop/ seminar held during the period of May – November 2004. The draft
instrument appears as Annex F. This draft instrument could be used as a basis
for consultations and negotiation sessions as scheduled in the proposed road
map.


VII.   Recommendation

18.    Ministers may wish to:

       i.     discuss and decide on the need for a regional instrument on DMER;
       ii.    task the ACDM to undertake necessary preparations for the
              development for the regional instrument, if affirmed by the Ministers,
              based on the proposed road map for the development of the
              regional instrument on DMER; and
       iii.   take note of the draft regional instrument, which could be used as a
              basis for development of the regional instrument.




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                                                   ASEAN Secretariat Discussion Paper
                                      ASEAN Ministerial Meeting on Disaster Management
                                          7 - 8 December 2004, Phnom Penh, Cambodia




ANNEX A:

 LIST OF RELEVANT ASEAN COMMITMENTS, ARRANGEMENTS
  AND AGREEMENTS RELATING TO DISASTER MANAGEMENT


No       Name of Document                  Useful Principles or Elements

1.   Bangkok Declaration,           Pledged to “promote active collaboration and
     August 1967                    mutual assistance on matters of common
                                    interest in the economic, social, cultural,
                                    technical, scientific and administrative fields”.
                                    ASEAN Permanent Committee on Socio-
                                    Cultural Activities’ terms of reference include:
                                    “to undertake and implement social and
                                    humanitarian projects such as… among others
                                    … operations against natural disasters and
                                    related activities”.

2.   Bali Concord 1, February       One among eight principles was: “natural
     1976                           disasters and other major calamities can retard
                                    the pace of development of member states,
                                    therefore they shall extend, within their
                                    capabilities, assistance for relief of member
                                    states in distress.

3.   Agreement for the              Linking ASEAN to the International Civil
     Facilitation of Search of      Aviation Organisation (ICAO), establishing
     Aircrafts in Distress and      mechanisms for requesting/ offering search
     Rescue of Survivors of         and rescue assistance and the coordination of
     Aircraft Accidents, April      emergency joint operations.
     1972

4.   Agreement for the              Linking ASEAN to the Inter-Governmental
     Facilitation of Search of      Maritime Consultative Organisation (IMCO),
     Ships in Distress and          establishing mechanisms for requesting/
     Rescue of Survivors of Ship    offering search and rescue assistance and the
     Accidents, May 1975            coordination of emergency joint operations.

5.   ASEAN Declaration on           A statement of intent of ASEAN Member
     Mutual Assistance on           Countries to cooperate to improve emergency
     Natural Disasters, Manila,     preparedness and to jointly respond to
     26 June 1976                   calamities of major magnitude. Enumerating
                                    areas of technical cooperation regarding
                                    disaster warning, capacity building, exchange,
                                    and emergency relief.


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No       Name of Document                  Useful Principles or Elements

6.   Mechanism to Facilitate  A concept of a regional basic framework for
     Disaster Relief Assistance
                              joint emergency relief operations, defining the
     among ASEAN Countries,   meaning of disaster, stating principles
     2000. (Previously tabled by
                              associated with technical aspects of joint
     Malaysia in the 9th AEGDMoperations. Containing matters that would
     Meeting, 1996, as        potentially build a regional standard operating
     “Mechanism to Facilitate procedure. In the absence of a legally binding
     Relief Assistance”)      framework, however, the provisions are not
                              practicable.
7. ASEAN Agreement on         Legal provisions relating to the whole spectrum
    Transboundary Haze        of disaster management related to a specific
    Pollution, 2002           hazard. Setting the principles and objectives
                              as well as phases and steps of regional
                              coordination throughout the disaster cycle.
                              Also financial and institutional arrangements
                              for its implementation.
8. ASEAN Vision 2020          Setting the regional goal “ASEAN shall have,
                              by the year 2020, established a peaceful and
                              stable Southeast Asia … (among others)
                              …through the strengthening of national and
                              regional resilience”.
9. Bali Concord II, 2003      Resounding the ASEAN commitment towards
                              regional integration, i.e. in three pronged
                              communities         including      Socio-cultural
                              Community (ASCC): “The Community shall
                              intensify cooperation in addressing problems
                              associated with … (among others)…disaster
                              management in the region to enable individual
                              members to fully realise their development
                              potentials and to enhance the mutual ASEAN
                              spirit”.
10. ASEAN Regional            Codification of proposals accumulated over the
    Programme on Disaster     years by ASEAN Member Countries in the field
    Management, 2003          of disaster management. Providing the
                              framework and road map towards improving
                              the posture of disaster management in ASEAN
                              region. Setting priority to the establishment of
                              a regional framework and ASEAN Regional
                              Emergency Response Action Plan.
11. Terms of Reference of     Statement of vision, mission, and scope of
    ASEAN Committee on        work of ACDM plus several procedural
    Disaster Management, 2003 arrangements. Providing the institutional basis
                              and mechanisms for regional collaboration on
                              disaster management.


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ANNEX B:

    SAMPLES OF BILATERAL COOPERATIVE FRAMEWORKS
      INVOLVING BRUNEI DARUSSALAM, MALAYSIA AND
       SINGAPORE DISASTER MANAGEMENT AGENCIES

Singapore
Over the past years, Singapore was involved in the following areas of cooperation
in disaster management:
      a.     International Relations Programme
             Singapore has an on-going exchange programme with a number of
             countries from the Asia Pacific and Europe. The various emergency
             authorities in Singapore, especially the Ministry of Home Affairs, the
             Singapore Civil Defence Force and the Singapore Police Force meet
             their respective foreign counterparts from time to time to exchange
             views and experiences on emergency preparedness and disaster
             management.
      b.     Overseas Rescue Assistance
                 The Philippines, the Baguio Earthquake rescue operation in 1990
                 Malaysia, rescue operation in the collapse of the Highland
                 Towers in Kuala Lumpur in 1993
                 Taiwan, 921 Earthquake rescue operation in September 1999
                 SCDF is listed as an international Search and Rescue Team with
                 the United Nation's International Search and Rescue Advisory
                 Group (INSARAG)
                 Since April 1999, two of its disaster management experts are to
                 be part of the United Nations Disaster Assessment and
                 Coordination (UNDAC) Team

      c.     Training
             The Singapore Civil Defence Force is continuously learning from
             other countries and adopting suitable ideas for use in its own local
             context, so as to constantly upgrade its mode of operation to tackle
             both old and new challenges.
             The Singapore Civil Defence Force also offers training courses,
             such as the Urban Search and Rescue Course, Fire Fighting and
             Hazmat Course and Emergency Behaviour Management Course, to
             its international partners. These training are conducted with realism
             in the Civil Defence Academy, with its modern innovation like
             training simulators and facilities.



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Malaysia

      a.     Sub-Regional Fire Fighting Arrangements (SRFAs)

             To further intensify regional efforts in addressing forest fires and
             haze problems, two Sub-Regional Fire-fighting Arrangements
             (SRFAs) - one for Borneo involving Brunei Darussalam, Indonesia
             and Malaysia, and the other for Sumatra involving Indonesia,
             Malaysia, and Singapore, have been established. Malaysia is
             chairing the Working Group on SRFA for Sumatra while Brunei
             Darussalam is chairing the Working Group on SRFA for Borneo. The
             two working groups report to the ASEAN Senior Officials on the
             Environment-Haze Technical Task Force (ASOEN-HTTF). Among
             the recent activities of the working groups are the development of
             SRFA SOP using relevant elements under the ASEAN Agreement
             on Transboundary Haze Pollution, and conduct of table-top (2 times
             already) and simulation exercises (scheduled in early 2005) to test/
             refine the SOP and improve communication and coordination among
             the four countries.

      b.     Memorandum of Understanding between Malaysia and Indonesia

             Malaysia and Indonesia signed a Memorandum of Understanding
             (MoU) on Disaster Cooperation and Assistance on 11 December
             1997 allowing the two countries to work together to manage and
             handle any forms of disaster that may occur. The MoU on Disaster
             Cooperation and Assistance was signed by H.E. Datuk Seri
             Mohamed bin Rahmat, the National Disaster Management and
             Relief Committee Chairman as well as the Minister of Information,
             on behalf of the Malaysian Government and H.E. Azwar Anas,
             Coordinating Minister for People’s Welfare and also Chairman of the
             Indonesia National Disaster Management Coordinating Board
             (BAKORNAS-PB) on behalf of the Indonesian Government.

             The initial objective of the MoU was for Malaysia and Indonesia to
             jointly tackle the haze problem, but the two countries have decided
             to include other areas of disaster management and assistance.

             Under the MoU, both countries have agreed to the following:

             ▪   Exchange of expertise and information on the latest technology
                 related to disaster prevention, risk reduction, response,
                 mitigation, recovery and rehabilitation including teledetection.
                 This also includes technology on detection by satellites, data
                 interpretation and rescue operations in collapsed buildings or
                 structures.


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             ▪   Training of officers and personnel in disaster management, the
                 concept of aeromobility emergency services (including the use of
                 heliborne technique) and search and rescue techniques both on
                 land and sea.
             ▪   Sharing of experience through seminars, conferences and
                 publications on disaster management.
             ▪   Collaboration on public health studies related to the effects of
                 particular disasters.


      c. Cooperation between Malaysia’s SMART and Singapore’s DART

          The first joint rescue exercise involving two elite rescue teams, the
          Special Malaysia Disaster Assistance and Rescue Team (SMART) and
          Disaster Assistance and Rescue Team (DART) of Singapore Civil
          Defence Force (SCDF), was held in Genting Highlands, Malaysia on 25
          - 26 November 1997. The joint exercise codename “DISTRESS 1/97”
          was based on the scenario of a collapse of an apartment at the hill
          slope of Genting Highlands due to a landslide, resulting in about 40
          occupants being trapped. SMART and DART were given the task of
          handling complicated rescue problems in this major simulated disaster.
          The district disaster management elements and the local rescue and
          emergency relief agencies such as Royal Malaysia Police, Fire and
          Rescue Department, the Malaysian Armed Forces, Medical Emergency
          Response Team, Civil Defence Department and the Malaysian Red
          Crescent Society were involved at a minimal level. A total of 35 DART
          and 26 SMART rescuers were involved in the joint exercise.

          The joint exercise was to promote better teamwork, proficiency and
          exchange of experience among SMART and DART members. The
          exercise also helped to verify and evaluate the preparedness of SMART
          and DART in conducting specialised search and rescue operations and
          promote a better understanding of each other’s operational concepts.
          The joint exercise was officially opened on 25 November 1997 by H.E.
          Datuk Seri Mohamed bin Rahmat, Malaysia Minister of Information and
          also the Chairman of the Malaysia National Disaster Management and
          Relief Committee.

          In order to further strengthen the existing close cooperation and
          goodwill between the two elite rescue teams of Malaysia and
          Singapore, both countries agreed in principle to have a Memorandum of
          Understanding (MoU) on Disaster Management and Assistance. The
          joint exercise and the proposed MoU could be used as a basis to pave
          the way for similar cooperation in disaster management among ASEAN
          Member Countries in the future.




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      d.     Cooperation between Malaysia and Brunei Darussalam on Forest
             Fire Fighting

             Malaysia and Brunei Darussalam agreed on 1 April 1998 to
             cooperate and help each other in fighting the forest fires at the
             Sarawak - Brunei Darussalam border. Both countries have pledged
             to cooperate and exchange experience in fire fighting technique at
             the border areas.

             In principle, both countries have agreed to cooperate in conducting
             cloud seeding and water bombing operations on areas affected by
             drought, haze and forest fires, particularly at the border areas of
             both countries. In addition, exchange of information of weather and
             air quality indices will be intensified. Malaysia also allows Brunei fire
             fighters to use water from the Limbang River in Sarawak for forest
             fire fighting operation. Thus, this cooperation between the two
             countries is a positive step towards addressing effectively future
             haze problems prevailing in the border areas of Sarawak and Brunei
             Darussalam.




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ANNEX C:

           RELEVANT APPROACHES AND PRINCIPLES
          AVAILABLE FROM GLOBAL AGREEMENTS AND
                      ARRANGEMENTS

   1. The UN Charter: each affected member country has the responsibility first
      and foremost to respond to disasters and emergencies occurring on its
      territory and external assistance should be provided with the consent of the
      affected country and in principle on the basis of an appeal by the affected
      country.

   2. UN-General Assembly Resolutions:

          –   46/182 (91): adopting an integrated approach for disaster
              management in all its aspects and to initiate a process towards a
              global culture of prevention

          –   57/578 (02): inter alia, encourages the strengthening of cooperation
              among States at the regional and sub-regional levels in the field of
              disaster preparedness and response with particular respect to
              capacity-building at all levels, and urges all states to cooperate with
              the International Search and Rescue Advisory Group and its
              regional groups

   3. Yokohama Principles (94): inter alia, promotes regional and sub-regional
      cooperation by establishing or strengthening sub-regional or regional
      centres for disaster reduction and prevention, in cooperation with
      international organisations and with a view to enhancing national
      capabilities.




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ANNEX D:

             DEFINITION OF INTERNATIONAL INSTRUMENTS*)

INTRODUCTION

1.     This introductory note seeks to provide a basic - but not an exhaustive -
overview of the key terms employed in international instruments binding at
international law, i.e. treaties, agreements, conventions, charters, protocols,
declarations, memoranda of understanding, modus vivendi and exchange of
notes.

2.      Over the past centuries, State practice has developed a variety of terms to
refer to international instruments by which States establish rights and obligations
among themselves. The terms most commonly used are the subject of this
overview. In spite of this diversity of terminology, no precise nomenclature exists.
In fact, the meaning of the terms used is variable, changing from State to State,
from region to region and instrument to instrument.

3.     The title assigned to such international instruments thus has normally no
overriding legal effects. The title may follow habitual uses or may relate to the
particular character or importance sought to be attributed to the instrument by its
parties. The degree of formality chosen will depend upon the gravity of the
problems dealt with and upon the political implications and intent of the parties.

4.     Although these instruments differ from each other by title, they all have
common features and international law has applied basically the same rules to all
of these instruments. These rules are the result of long practice among the States,
which have accepted them as binding norms in their mutual relations. Therefore,
they are regarded as international customary law. Article 102 of the Charter of the
United Nations provides that "every treaty and every international agreement
entered into by any Member State of the United Nations after the present Charter
comes into force shall as soon as possible be registered with the Secretariat and
published by it". Although the General Assembly of the UN has never laid down a
precise definition for both terms and never clarified their mutual relationship, it
provides that the obligation to register applies to every treaty or international
agreement "whatever its form and descriptive name". The particular designation of
an international instrument is thus not decisive for the obligation incumbent on the
Member States to register it.

5.    It must however not be concluded that the labelling of treaties is haphazard
or capricious. The very name may be suggestive of the objective aimed at, or of
the accepted limitations of action of the parties to the arrangement. Although the

*)
 Source: The Lester B. Pearson Canadian International Peacekeeping Training Centre
Le Centre canadien international Lester B. Pearson pour la formation en maintien de la paix


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actual intent of the parties can often be derived from the clauses of the treaty itself
or from its preamble, the designated term might give a general indication of such
intent. A particular treaty term might indicate that the desired objective of the
treaty is a higher degree of cooperation than ordinarily aimed for in such
instruments. Other terms might indicate that the parties sought to regulate only
technical matters. Finally, treaty terminology might be indicative of the relationship
of the treaty with a previously or subsequently concluded agreement.


TREATIES

6.    The term "treaty" can be used as a common generic term or as a particular
term which indicates an instrument with certain characteristics.

   a. Treaty as a generic term: "Treaty" has regularly been used as a generic
      term embracing all instruments binding at international law concluded
      between international entities, regardless of their formal designation. Treaty
      is defined as "an international agreement concluded between States in
      written form and governed by international law, whether embodied in a
      single instrument or in two or more related instruments and whatever its
      particular designation". Later, this definition was broadened to include
      international agreements involving international organizations as parties. In
      order to speak of a "treaty" in the generic sense, an instrument has to meet
      various criteria. First of all, it has to be a binding instrument, which means
      that the contracting parties intended to create legal rights and duties.
      Secondly, the instrument must be concluded by states or international
      organizations with treaty-making power. Thirdly, it has to be governed by
      international law. Finally the engagement has to be in writing.

   b. Treaty as a specific term: There are no consistent rules when state practice
      employs the terms "treaty" as a title for an international instrument. Usually
      the term "treaty" is reserved for matters of some gravity that require more
      solemn agreements. Their signatures are usually sealed and they normally
      require ratification. Typical examples of international instruments
      designated as "treaties" are Peace Treaties, Border Treaties, Delimitation
      Treaties, Extradition Treaties and Treaties of Friendship, Commerce and
      Co-operation. The use of the term "treaty" for international instruments has
      considerably declined in the last decades in favor of other terms.


AGREEMENTS

7.    The term "agreement" can have a generic and a specific meaning. It also
has acquired a special meaning in the law of regional economic integration.

   a. Agreement as a generic term: Agreement refers also to "international
      agreements not in written form". Although such oral agreements may be


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      rare, they can have the same binding force as treaties, depending on the
      intention of the parties. An example of an oral agreement might be a
      promise made by the Minister of Foreign Affairs of one State to his
      counterpart of another State. The term "international agreement" in its
      generic sense consequently embraces the widest range of international
      instruments.

   b. Agreement as a particular term: "Agreements" are usually less formal and
      deal with a narrower range of subject-matter than "treaties". There is a
      general tendency to apply the term "agreement" to bilateral or restricted
      multilateral treaties. It is employed especially for instruments of a technical
      or administrative character, which are signed by the representatives of
      government departments, but are not subject to ratification. Typical
      agreements deal with matters of economic, cultural, scientific and technical
      co-operation. Agreements also frequently deal with financial matters, such
      as avoidance of double taxation, investment guarantees or financial
      assistance.

   c. Agreements in regional integration schemes: Regional integration schemes
      are based on general framework treaties with constitutional character.
      International instruments which amend this framework at a later stage (e.g.
      accessions, revisions) are also designated as "treaties". Instruments that
      are concluded within the framework of the constitutional treaty or by the
      organs of the regional organization are usually referred to as "agreements",
      in order to distinguish them from the constitutional treaty. For example,
      whereas the Treaty of Rome of 1957 serves as a quasi-constitution of the
      European Community, treaties concluded by the EC with other nations are
      usually designated as agreements. Also, the Latin American Integration
      Association (LAIA) was established by the Treaty of Montevideo of 1980,
      but the subregional instruments entered into under its framework are called
      agreements.


CONVENTIONS

8.    The term "convention" again can have both a generic and a specific
meaning.

   a. Convention as a generic term: The International Court of Justice refers to
      "international conventions, whether general or particular" as a source of
      law, apart from international customary rules and general principles of
      international law and - as a secondary source - judicial decisions and the
      teachings of the most highly qualified publicists. This generic use of the
      term "convention" embraces all international agreements, in the same way
      as does the generic term "treaty". Black letter law is also regularly referred
      to as "conventional law", in order to distinguish it from the other sources of
      international law, such as customary law or the general principles of


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      international law. The generic term "convention" thus is synonymous with
      the generic term "treaty".

   b. Convention as a specific term: Whereas in the last century the term
      "convention" was regularly employed for bilateral agreements, it now is
      generally used for formal multilateral treaties with a broad number of
      parties. Conventions are normally open for participation by the international
      community as a whole, or by a large number of states. Usually the
      instruments negotiated under the auspices of an international organization
      are entitled conventions (e.g. Convention on Biological Diversity of 1992,
      United Nations Convention on the Law of the Sea of 1982). The same
      holds true for instruments adopted by an organ of an international
      organization (e.g. the 1989 Convention on the Rights of the Child, adopted
      by the General Assembly of the UN).


CHARTERS

9.     The term "charter" is used for particularly formal and solemn instruments,
such as the constituent treaty of an international organization. The term itself has
an emotive content that goes back to the Magna Carta of 1215. Well-known
recent examples are the Charter of the United Nations of 1945 and the Charter of
the Organization of American States of 1952.


PROTOCOLS

10.    The term "protocol" is used for agreements less formal than those entitled
"treaty" or "convention". The term could be used to cover the following kinds of
instruments:

   a. A Protocol of Signature is an instrument subsidiary to a treaty, and drawn
      up by the same parties. Such a Protocol deals with ancillary matters such
      as the interpretation of particular clauses of the treaty, those formal clauses
      not inserted in the treaty, or the regulation of technical matters. Ratification
      of the treaty will normally ipso facto involve ratification of such a Protocol.

   b. An Optional Protocol to a Treaty is an instrument that establishes additional
      rights and obligations to a treaty. It is usually adopted on the same day, but
      is of independent character and subject to independent ratification. Such
      protocols enable certain parties of the treaty to establish among
      themselves a framework of obligations which reach further than the general
      treaty and to which not all parties of the general treaty consent, creating a
      "two-tier system". The Optional Protocol to the International Covenant on
      Civil and Political Rights of 1966 is an example.




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   c. A Protocol based on a Framework Treaty is an instrument with specific
      substantive obligations that implements the general objectives of a
      previous framework or umbrella convention. Such protocols ensure a more
      simplified and accelerated treaty-making process and have been used
      particularly in the field of international environmental law. An example is the
      1987 Montreal Protocol on Substances that Deplete the Ozone Layer
      adopted on the basis of Arts.2 and 8 of the 1985 Vienna Convention for the
      Protection of the Ozone Layer.

   d. A Protocol to amend is an instrument that contains provisions that amend
      one or various former treaties, such as the Protocol of 1946 amending the
      Agreements, Conventions and Protocols on Narcotic Drugs.

   e. A Protocol as a supplementary treaty is an instrument which contains
      supplementary provisions to a previous treaty, e.g. the 1967 Protocol
      relating to the Status of Refugees to the 1951 Convention relating to the
      Status of Refugees.

   f. A Proces-Verbal is an instrument that contains a record of certain
      understandings arrived at by the contracting parties.


DECLARATIONS

11.    The term "declaration" is used for various international instruments.
However, declarations are not always legally binding. The term is often
deliberately chosen to indicate that the parties do not intend to create binding
obligations but merely want to declare certain aspirations. An example is the 1992
Rio Declaration. Declarations can however also be treaties in the generic sense
intended to be binding at international law. It is therefore necessary to establish in
each individual case whether the parties intended to create binding obligations.
Ascertaining the intention of the parties can often be a difficult task. Some
instruments entitled "declarations" were not originally intended to have binding
force, but their provisions may have reflected customary international law or may
have gained binding character as customary law at a later stage. Such was the
case with the 1948 Universal Declaration of Human Rights.

12.    Declarations that are intended to have binding effects could be classified as
follows:

   a. A declaration can be a treaty in the proper sense. A significant example is
      the Joint Declaration between the United Kingdom and China on the
      Question of Hong Kong of 1984.

   b. An interpretative declaration is an instrument that is annexed to a treaty
      with the goal of interpreting or explaining the provisions of the latter.



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   c. A declaration can also be an informal agreement with respect to a matter of
      minor importance.

   d. A series of unilateral declarations can constitute binding agreements.
      Typical examples are declarations under the Optional Clause of the Statute
      of the International Court of Justice that create legal bonds between the
      declarants, although not directly addressed to each other. Another example
      is the unilateral Declaration on the Suez Canal and the arrangements for its
      operation issued by Egypt in 1957 which was considered to be an
      engagement of an international character.


MEMORANDA OF UNDERSTANDING

13.     A memorandum of understanding is an international instrument of a less
formal kind. It often sets out operational arrangements under a framework
international agreement. It is also used for the regulation of technical or detailed
matters. It is typically in the form of a single instrument and does not require
ratification. They are entered into either by States or International Organizations.
The United Nations usually concludes memoranda of understanding with Member
States in order to organize its peacekeeping operations or to arrange UN
Conferences. The United Nations also concludes memoranda of understanding on
co-operation with other international organizations.


MODUS VIVENDI

14.    A modus vivendi is an instrument recording an international agreement of
temporary or provisional nature intended to be replaced by an arrangement of a
more permanent and detailed character. It is usually made in an informal way, and
never requires ratification.


EXCHANGE OF NOTES

15.     An "exchange of notes" is a record of a routine agreement that has many
similarities with the private law contract. The agreement consists of the exchange
of two documents, each of the parties being in the possession of the one signed
by the representative of the other. Under the usual procedure, the accepting State
repeats the text of the offering State to record its assent. The signatories of the
letters may be government Ministers, diplomats or departmental heads. The
technique of exchange of notes is frequently resorted to, either because of its
speedy procedure, or, sometimes, to avoid the process of legislative approval.




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ANNEX E:

    PROPOSED ROADMAP FOR THE DEVELOPMENT OF A REGIONAL INSTRUMENT ON DMER

      1st ACDM Mtg
                                  Bali, May 04               Jun 04               Jun 04                      KL, Jun 04
          Dec 03
         RAP as                   Discuss the               ASEC                 Desktop                       Three-
         priority                 need for a             developed a            review &                       country
         project                    regional               concept             consultation                    meeting
                                  instrument                paper

  Yangon,                                                              Phnom Penh,
  Feb 05                  Makati, Feb 05              Jan 05             Dec 04                       KL, Oct 04

 Technical                    Joint                Joint regional       Ministerial                 Reg. seminar
negotiation,                 exercise               assessment           meeting                        with
drafting SOP                                          mission             to get                     technical
                                                                        mandate                      managers



                                                                             Discussing
         Joint                    Legal                                     arrangements
        exercise                negotiation            Endorsement         to conclude the                   Signing
                                                                              instrument
       Johor,                    Singapore,                Manila,             Jakarta,
       Mar 05                      Jul 05                  Sep 05              Dec 05

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                                     DEVELOPMENT OF A REGIONAL INSTRUMENT ON DMER
                                                           Proposed Schedule of Activities for 2004-2006
                                                                                                                   1
                                                             When/                  Proposed Funding Sources                        Sub-
No             Activity             Expected Output                                                                                                Who/Remarks
                                                             Where        AMCs       UNHCR       OCHA       USFS       Others
                                                                                                                              2     Total
1       Drafting of regional     First draft of regional     Jun 04,                                                                        ASEC
        instrument based on      instrument                  Jakarta
        desktop reviews

2       Mal-Bru-Sin three-       Revised draft and            Jul 04,       3x        2,500                                        10,000   Mal, Bru, Sin, ASEC.
        country meeting to       concrete immediate             KL         2,500                                                            Funding by respective
        identify common          action plan                                                                                                Member Countries, Host
        parameters                                                                                                                          and ASEC.
3       ACDM study visit to      ACDM exposure to            Sep 04,                                        92,000                 92,000   ACDM Focal Points, ASEC.
        the USA                  the application of ICS        USA                                                                          Funding by USFS.
4       ACDM participation in    ACDM exposure to            Sep 04,                  2,500      10,000                            12,500   ACDM Focal Points, ASEC.
        INSARAG                  regional emergency         Singapore                                                                       Funding by OCHA.
        Asia/Pacific             response systems
5       Reg. Seminar on          Revised draft reg.          Oct 04,       5,000     20,000      20,000                            45,000   ACDM Focal Points,
        ASEAN Emergency          instrument with              Kuala                                                                         emergency operation
        Response                 comments/ inputs            Lumpur                                                                         managers, ASEC,
        Collaborative            from ACDM,                                                                                                 Partners. Funding by
        Capacities back to       emergency managers,                                                                                        UNHCR and OCHA.
                    nd
        back with 2 ACDM         UN and other partners
        Meeting
6       Ministerial Meeting to   Development of draft        Dec 04,       10 x       2,500                                       102,500   Support provided by host,
        secure mandate &         regional instrument         Phnom        10,000                                                            participation costs by
        commitment for the       supported and                Penh                                                                          Member Countries, ASEC
        reg. instrument, back-   roadmap endorsed by
        to-back with 3rd         Ministers
        ACDM Meeting



1
    Funding supports indicate only supports provided to activities that directly contribute to the development of regional instrument.
2
    Funding from other sources to be explored.




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                                                                                                         1
                                                           When/               Proposed Funding Sources                Sub-
No          Activity              Expected Output                                                                                     Who/Remarks
                                                           Where      AMCs     UNHCR    OCHA      USFS
                                                                                                                  2
                                                                                                             Others    Total
7    Joint validation           Common views re.           Jan 05,              5,000   20,000*              80,000   105,000   Mal, Bru, Sin, OCHA
     mission, including         minimum standards         All AMCs                                                              expert, ASEC. Funding by
     identification of          for interoperability,                                                                           OCHA and others (to be
     training needs             needs for capacity                                                                              explored).
                                building, etc.
8    Basic ICS training         Trained participants,      Feb 05,    5,000                       81,500              86,500    ICS Task Force,
     and adaptation             agreed model &             Ha Noi,                                                              emergency operation
     workshop                   modalities for dev. of    Viet Nam                                                              managers, ASEC, USFS.
                                the model                                                                                       Funding from USFS.
9    Bilateral joint exercise   Inputs for the draft       Feb 05,    10,000                                          20,000    Mal and Phil. ASEC to
     between Malaysia           SOPs and reg.              Makati       x2                                                      observe
     and the Philippines        instrument
10   Regional workshop:         Technical                  Feb 05,    5,000     2,500   20,000    13,000*             40,500    ACDM Focal Points,
     1st negotiation            endorsement to the         Yangon                                                               emergency operation
     session (technical)        draft regional                                                                                  managers, ASEC,
     and drafting of SOPs       instrument; Draft                                                                               Partners, USFS consultant.
                                SOPs derived from                                                                               Funding from OCHA.
                                the draft regional                                                                              Possibly back to back with
                                instrument                                                                                      UNHCR-supported table-
                                                                                                                                top exercise.
11   Regional joint             Revised draft SOPs        Mar 05,     5,000     2,500   30,000    13,000*             50,500    Mal, Bru, Sin, ASEC, other
     exercise to test and       resulted from post-        Johor,                                                               ACDM (as observers),
     refine the SOPs            mortem analysis of        Malaysia                                                              USFS consultant. Funding
                                the exercise                                                                                    by OCHA.
12   ACDM participation in      Each Member                Jun 05                       20,000                        20,000    Could be undertaken in
     UNDAC induction            Country has                  (to                                                                batches as appropriate.
     course                     individuals trained in    confirm)                                                              Funding by OCHA.
                                (member of) UNDAC
                                system
13   Regional workshop:         Final draft of regional     Jul 05,   5,000     2,500   20,000               20,000   47,500    ACDM Focal Points,
       nd
     2 negotiation              instrument and SOPs       Singapore                                                             country legal advisors,
     session (legal) and                                                                                                        ASEC/ Funding by OCHA +
     refining of draft                                                                                                          others (to be explored)
     regional SOPs
14   Regional USAR              Member countries           Aug 05,     10 x             40,000                        70,000    Member Country to
     training of trainers       have USAR trainers        Singapore   3,000                                                     contribute airfare for 2
                                from uniformed                                                                                  trainees each. Singapore to
                                modules                                                                                         provide training at cost-


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                                                                                                     1
                                                        When/               Proposed Funding Sources               Sub-
No         Activity            Expected Output                                                                                    Who/Remarks
                                                        Where      AMCs     UNHCR    OCHA     USFS
                                                                                                              2
                                                                                                         Others    Total
                                                                                                                            recovery rate. Other
                                                                                                                            funding by OCHA.

15   ACDM participation in   ACDM gradual               Sep 05               2,500   20,000                       22,500    Funding by OCHA.
     INSARAG                 integration to regional   New Delhi
     Asia/Pacific            emergency response
                             systems
16   Regional meeting to     Endorsed version of        Sep 05,    5,000     2,500   20,000              20,000   47,500    Funding by OCHA and
     endorse the regional    the regional               Manila                                                              others (to be explored).
     framework and the       framework and its
     SOPs                    SOPs
17   National USAR           Emergency officers in      Oct 05,     10 x      10 x                                60,000    ACDM-UNHCR stimulation
     Training Course         Member Countries are      Each AMC    3,000     3,000                                          fund to complement
                             trained from                                                                                   national government costs
                             uniformed modules                                                                              for national training.
18   Discussion on the       Official version of the    Dec 05,     10 x     2,500                                102,500   Participation costs by
     arrangements to         regional framework        Indonesia   10,000                                                   Member Countries, Host
     conclude the regional   and its SOPs                                                                                   Country, ASEC.
     instrument, in
     conjunction with 4th
     ACDM Meeting
19   Signing of the
     regional instrument
20   Regional USAR           Member Countries           Apr 06,     10 x             40,000                       70,000    Member Country to
     Advanced Training of    have advanced USAR        Singapore   3,000                                                    contribute airfare for 2
     Trainers                trainers from uniform                                                                          trainees each, Singapore to
                             modules                                                                                        provide training at cost-
                                                                                                                            recovery rate. Other
                                                                                                                            funding by OCHA.
21   National USAR           Member Countries’          Jun 06,     10 x      10 x                                60,000    ACDM-UNHCR stimulation
     Advanced Training       emergency managers        Each AMC    3,000     3,000                                          fund to complement
     Course                  are trained: uniformed                                                                         national government costs
                             advanced USAR                                                                                  for national training.

22   ACDM participation in   ACDM gradual              Sep 06                2,500   20,000                       22,500    Funding by OCHA.
     INSARAG                 integration to              (to
     Asia/Pacific            international             confirm)
                             emergency response


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                                                                                                         1
                                                         When/                Proposed Funding Sources                   Sub-
No           Activity             Expected Output                                                                                        Who/Remarks
                                                         Where      AMCs      UNHCR     OCHA      USFS       Others
                                                                                                                   2     Total
                                systems

23    Other capacity            Trained personnel,      Sept 04 –                                            110,000   110,000     Funding by others (to be
      building and training     agenda for country’      Dec 05                                                                    explored).
      programmes,               adjustment individual
      including                 plan, updated
      development of            database and roster
      database and roster

                    TOTAL
                                                                    377,500   110,000   280,000   199,500    230,000   1,197,000


*) Contribution in the form of expert/ consultant




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ANNEX F:

                         DRAFT
                  ASEAN INSTRUMENT ON
     DISASTER MANAGEMENT AND EMERGENCY RESPONSE3

                               The Parties to this Instrument,


REAFFIRMING their commitment to the aims and purposes of the Association of
Southeast Asian Nations (ASEAN) as set forth in the Bangkok Declaration of 8
August 1967, in particular to promote regional co-operation in Southeast Asia in
the spirit of equality and partnership and thereby contribute towards peace,
progress and prosperity in the region,

REAFFIRMING ALSO the objectives and principles of the Declaration of ASEAN
Concord I of 24 February 1976, inter alia, declaring that within their capabilities
member countries shall extend assistance for relief of member states in distress,
and the Declaration of ASEAN Concord II of 7 October 2003 adopting a
framework of integration where the ASEAN Socio-cultural community, inter alia,
shall intensify co-operation in addressing problems associated with disaster
management in the region to enable individual members to fully realise their
development potentials to enhance the mutual ASEAN spirit,

REAFFIRMING ALSO that the sovereignty, territorial integrity and national unity
of member countries must be fully respected in accordance with the Charter of the
United Nations. In this context each affected member country has the
responsibility first and foremost to respond to disasters and emergencies
occurring on its territory and external assistance should be provided with the
consent of the affected country and in principle on the basis of an appeal by the
affected country,

RECALLING the ASEAN Declaration on Mutual Assistance on Natural Disasters
by the governments of ASEAN member countries on 26 June 1976 which calls
member countries to, inter alia, cooperate in the improvement of disaster
management capacities, and in case of calamities to extend assistance as may be
needed upon the request from an affected member country,

RECALLING ALSO the ASEAN Agreement on Trans-boundary Haze Pollution
signed on 10 June 2002 and entered into force on 25 November 2003, which
provides the cooperative framework to prevent, monitor, mitigate and respond to
trans-boundary haze pollution in the overall context of sustainable development,


3
 This draft document was prepared by the ASEAN Secretariat for consultations and discussions with Member
Countries as scheduled in the proposed road map. The tentative provisions may be removed or revised, or
new provisions may be added during the negotiation/ consultation process.

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RECALLING ALSO the ASEAN Agreement for the Facilitation of Search for
Aircrafts in Distress and Rescue of Survivors of Aircraft Accidents on 14 April
1972 and the ASEAN Agreement for the Facilitation of Search of Ships in Distress
and Rescue of Survivors of Ship Accidents on 15 May 1975, which both call for
ASEAN member countries to, inter alia, provide measures of assistance to aircraft
and ships in distress in their territories and to ensure entry and coordination of
qualified personnel required for search and rescue operations,

RECALLING ALSO the United Nations General Assembly Resolution 46/182 of
19 December 1991 to adopt an integrated approach for disaster management in
all its aspects and to initiate a process towards a global culture of prevention,

RECALLING ALSO the United Nations General Assembly Resolution 57/578 of
10 December 2002 which, inter alia, encourages the strengthening of cooperation
among States at the regional and sub-regional levels in the field of disaster
preparedness and response with particular respect to capacity-building at all
levels, and urges all states to cooperate with the International Search and Rescue
Advisory Group and its regional groups,

RECALLING ALSO the Yokohama Principles, Strategy and Plan of Action
formulated at the World Conference on Natural Disaster Reduction, in the city of
Yokohama, Japan, from 23 May to 27 May 1994, which, inter alia, promotes
regional and sub-regional co-operation by establishing or strengthening sub-
regional or regional centres for disaster reduction and prevention, in co-operation
with international organisations and with a view to enhancing national capabilities,
DETERMINED to give effect to the 2004 ASEAN Regional Programme on
Disaster Management, which calls for the implementation of various project
proposals and priority project proposals including the establishment of an ASEAN
Response Action Plan,
CONCERNED by the increasing number and scale of disasters, resulting in
massive losses of life and property in the ASEAN region, as well as in long-term
consequences, especially severe for countries with limited disaster risk reduction
capacities,

RECOGNISING the trans-boundary nature of some disaster causes and
consequences, hence the need for mutual assistance amongst member countries
and with other regional and international actors both to reduce disaster risks in the
ASEAN region and to conduct rescue and relief of victims of disasters and
emergencies,

AFFIRMING their willingness to further strengthen international cooperation to
develop national policies for reducing disaster risk and for improving emergency
response capacities,




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AFFIRMING ALSO their willingness to co-ordinate national action for reducing
disaster risks through the exchange of information, consultation, research and
monitoring,

DESIRING to undertake individual and joint action to identify, assess, map and
monitor disaster hazards, to the extent possible prevent disasters and to mitigate
the risk of disasters by applying sound policies, practices and technologies, to
improve emergency preparedness and response capacities, and to strengthen
national and regional capabilities and cooperation in the broadest possible
aspects of disaster management,

CONVINCED that an essential means to achieve such collective action is the
conclusion and effective implementation of an Instrument,

Have agreed as follows:


                        PART I. GENERAL PROVISIONS

                                    Article 1
                                  Use of Terms

For the purposes of this Instrument:
1. “Assisting Party” means a State, international organisation, and any other
   entity or person that offers and/or renders assistance to a Requesting Party or
   a Receiving Party in the event of a disaster or emergency.
2. “Competent authorities” means one or more entities designated and authorised
   by each Party to act on its behalf in the implementation of this Instrument.
3. “Disaster management” means the range of activities designed to maintain
   control over disaster and emergency situations and to provide a framework for
   helping at-risk persons to avoid or recover from the impact of the disaster.
   Disaster management deals with situations that occur prior to, during, and after
   the disaster.
4. “Disaster risk reduction” means a selective application of appropriate
   techniques and management principles to reduce either the likelihood of an
   occurrence or impact, or both, of disaster.
5. “Disaster risk” means the net result of hazards exposure, high vulnerability and
   low capacities.
6. “Disaster” means a disruptive event that is, or threatens to be, of sufficient
   severity and magnitude to inflict loss of lives, damage to property, impact on
   the welfare and well being of people, and disruption to the pace of
   development of some or all of the people for which the community or other
   authorities are unable to remedy without substantial external assistance.



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7. “Emergency” means a crisis situation of a serious nature that develops
   suddenly in which life or well being of a community will be threatened unless
   immediate, extraordinary, and exceptional response measures are taken.
8. “Focal point” means an entity designated and authorised by each Party to
   receive and transmit communications and data pursuant to the provisions of
   this Instrument.
9. “Party” means a Member State of ASEAN that has consented to be bound by
   this Instrument and for which the Instrument is in force.
10. “Receiving Party” means a Party that accepts assistance offered by an
    Assisting Party or Parties in the event of disaster or emergency.
11. “Requesting Party” means a Party that requests from another Party or Parties
    assistance in the event of disaster or emergency.
12. “Member State” means a Member State of the Association of Southeast Asian
    Nations.



                                      Article 2
                                      Objective

The objective of this Instrument is to prevent, or reduce the impact of, disaster
occurrence, monitor and mitigate disaster risks, respond to emergencies, recover
from their affects, and rehabilitate and redevelop the affected communities
through concerted national efforts and intensified regional and international co-
operation. This should be pursued in the overall context of sustainable
development and in accordance with the provisions of this Instrument.


                                       Article 3
                                      Principles

The Parties shall be guided by the following principles in the implementation of
this Instrument:
1. The Parties have, in accordance with the Charter of the United Nations and the
    principles of international law, the sovereign right to exploit their own resources
    pursuant to their own environmental and developmental policies, and the
    responsibility to ensure that activities within their jurisdiction or control do not
    cause damage to the environment and harm to human health of other States
    or of areas beyond the limits of national jurisdiction.

2. The Parties shall, in the spirit of solidarity and partnership and in accordance
   with their respective needs, capabilities and situations, strengthen co-operation
   and co-ordination to prevent the occurrence of disasters, monitor and mitigate
   disaster risks, respond to emergencies, recover from their effects, and to
   rehabilitate and redevelop the affected communities.

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3. The Parties should give precedence to prevention and mitigation, and thus
   should take precautionary measures to develop historical inventory of regional
   disasters and the associated impacts, anticipate, prevent, monitor and mitigate
   disaster occurrence.

4. The Parties should manage and use their natural resources, including forest
   and land resources, in an ecologically sound and sustainable manner.

5. The Parties, in addressing disaster risks, should involve, as appropriate, all
   stakeholders, including local communities, non-governmental organisations,
   farmers and private enterprises.

6. The Parties should, to the extent possible, integrate disaster risk reduction
   efforts into the governance including but not limited to legislations and
   development practices.


                                     Article 4
                                General Obligations

In pursuing the objective of this Instrument, the Parties shall:

1. Co-operate in developing and implementing measures to prevent the
   occurrence of disasters, monitor and mitigate disaster risks, including by
   identification of disaster risk, development of monitoring, assessment and early
   warning systems, exchange of information and technology, and the provision
   of mutual assistance.

2. Implement measures to improve the capacities to respond to emergencies and
   to recover from their damage by, according to its capabilities, proposing,
   engaging in and/ or facilitating national and regional contingency planning,
   exercises, and emergency operations.

3. When the disaster or emergency takes place within their territories with
   possible effects on other States, respond promptly to a request for relevant
   information sought by a State or States that are or may be affected by such
   disaster event, with a view to minimising the consequences.

4. Take legislative, administrative and/or other measures to implement their
   obligations under this Instrument.




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       PART II. DISASTER RISK IDENTIFICATION, ASSESSMENT AND
                             MONITORING

                                     Article 5
                       Risk Identification and Monitoring

1. Each Party shall take appropriate measures to identify disaster risks in its
   respective territories in accordance with their respective national procedures:
      a. Natural and human-induced hazards,
      b. Aspects that constitute vulnerabilities,
      c. Elements that hinder disaster management capacities.

2. The Parties shall assign risk levels to each identified disaster hazard according
   to agreed criteria.

3. Each Party shall ensure that its National Focal Point, at agreed regular
   intervals, communicates to the ACDM Secretariat, data obtained relating to the
   status of the identified disaster hazards and their risk level.

4. Each Party shall take appropriate measures to monitor the identified disaster
   hazards and to inform ACDM the outcome of the exercise on a regular basis.

5. The ACDM Secretariat shall receive, consolidate and analyse the data
   communicated by the respective National Focal Points.

6. On the basis of an analysis of the data received, the ACDM Secretariat shall,
   where possible, provide to each Party, through its Focal Point, an assessment
   of risk levels arising from the identified disaster hazards.



             PART III. DISASTER PREVENTION AND MITIGATION

                                   Article 6
                           Prevention and Mitigation

Each Party shall undertake measures to prevent disasters and mitigate their
impact, which include:
   a. Developing and implementing legislative and other regulatory measures, as
      well as plans, programmes and strategies to promote disaster prevention;
   b. Developing other appropriate policies to curb activities that may lead to
      disasters;
   c. Identifying and monitoring areas prone to occurrence of disasters;
   d. Strengthening local disaster management capability and co-ordination to
      reduce the impact of disasters;



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   e. Promoting public education and awareness-building campaigns and
      strengthening community participation in disaster prevention and mitigation;
      and
   f. Promoting and utilising indigenous knowledge and practices in disaster
      prevention and mitigation.



   PART IV. DISASTER PREPAREDNESS AND EMERGENCY RESPONSE

                                    Article 7
                                  Preparedness

1. The Parties shall, jointly or individually, develop strategies and response plans
   to identify, manage and control risks arising from disaster hazards.
2. The Parties shall, as appropriate, prepare standard operating procedures for
   regional co-operation and national action required under this Instrument.




                                    Article 8
                         National Emergency Response

1. Each Party shall ensure that appropriate legislative, administrative and
   financial measures are taken to mobilise equipment, materials, human and
   financial resources required to respond to emergencies and to mitigate the
   impact of disasters.
2. Each Party shall forthwith inform other Parties and the ACDM Secretariat of
   such measures.




                               Article 9
      Joint Emergency Response through the Provision of Assistance

1. If a Party needs assistance in the event of disasters within its territory, it may
   request such assistance from any other Party, directly or through the ACDM
   Secretariat, or, where appropriate, from other States or international
   organisations.
2. Assistance can only be employed at the request, and with the consent, of the
   Requesting Party, or, when offered by another Party or Parties, with the
   consent of the Receiving Party.
3. Each Party to which a request for assistance is directed shall promptly decide
   and notify the Requesting Party, directly or through the ACDM Secretariat,


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   whether it is in a position to render the assistance requested, and of the scope
   and terms of such assistance.
4. Each Party to which an offer of assistance is directed shall promptly decide
   and notify the Assisting Party, directly or through the ACDM Secretariat,
   whether it is in a position to accept the assistance offered, and of the scope
   and terms of such assistance.
5. The Requesting Party shall specify the scope and type of assistance required
   and, where practicable, provide the Assisting Party with such information as
   may be necessary for that Party to determine the extent to which it is able to
   meet the request. In the event that it is not practicable for the Requesting Party
   to specify the scope and type of assistance required, the Requesting Party and
   Assisting Party shall, in consultation, jointly assess and decide upon the scope
   and type of assistance required.
6. The Parties shall, within the limits of their capabilities, identify and notify the
   ACDM Secretariat of experts, equipment and materials which could be made
   available for the provision of assistance to other Parties in the event of
   disasters as well as the terms, especially financial, under which such
   assistance could be provided.




                                    Article 10
                       Direction and Control of Assistance

Unless otherwise agreed:
1. The Requesting or Receiving Party shall exercise the overall direction, control,
   co-ordination and supervision of the assistance within its territory. The
   Assisting Party should, where the assistance involves personnel, designate in
   consultation with the Requesting or Receiving Party, the person or entity who
   should be in charge of and retain immediate operational supervision over the
   personnel/ and the equipment provided by it. The designated person or entity
   should exercise such supervision in co-operation with the appropriate
   authorities of the Requesting or Receiving Party.
2. The Requesting or Receiving Party shall provide, to the extent possible, local
   facilities and services for the proper and effective administration of the
   assistance. It shall also ensure the protection of personnel, equipment and
   materials brought into its territory by or on behalf of the assisting Party for such
   purposes.
3. A Party providing or receiving assistance in response to a request referred to
   in paragraph (1) above shall co-ordinate that assistance within its territory.




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                                  Article 11
     Exemptions and Facilities in Respect of the Provision of Assistance

1. The Requesting or Receiving Party shall accord to personnel of the Assisting
   Party and personnel acting on its behalf, the necessary exemptions and
   facilities for the performance of their functions.
2. The Requesting or Receiving Party shall accord the Assisting Party
   exemptions from taxation, duties or other charges on the importation and use
   of equipment, including vehicles and telecommunications, and materials
   brought into the territory of the Requesting or Receiving Party for the purpose
   of the assistance.
3. The Requesting or Receiving Party shall facilitate the entry into, stay in and
   departure from its territory of personnel and of equipment and materials
   involved or used in the assistance.




                                  Article 12
       Transit of Personnel, Equipment and Materials in Respect of the
                          Provision of Assistance

Each Party shall, at the request of the Party concerned, seek to facilitate the
transit through its territory of duly notified personnel, equipment and materials
involved or used in the assistance to the Requesting or Receiving Party.



                            PART V. REHABILITATION

                                     Article 13
                                   Rehabilitation

The Parties shall, jointly or individually, develop strategies and rehabilitation plans
to rehabilitate facilities affected by disaster events.



           PART VI. TECHNICAL CO-OPERATION AND SCIENTIFIC
                              RESEARCH

                                    Article 14
                              Technical Co-operation

1. In order to increase preparedness and to mitigate the risks to human health
   and the environment arising from disasters, the Parties shall undertake
   technical co-operation in this field, including the following:

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       a. Facilitate mobilisation of appropriate resources both within and outside
          the Parties;
       b. Promote the standardisation of the reporting format of data and
          information;
       c. Promote the exchange of relevant information, expertise, technology,
          techniques and know-how;
       d. Provide or make arrangements for relevant training, education and
          awareness-raising campaigns, in particular relating to disaster
          prevention and mitigation;
       e. Facilitate exchange of experience and relevant information among
          enforcement authorities of the Parties;
       f. Develop training programmes for policy makers, disaster managers,
          and disaster responders at local, national and regional levels; and
       g. Strengthen and enhance the technical capacity of the Parties to
          implement this Instrument.

2. The ACDM Secretariat shall facilitate activities for technical cooperation as
   identified in paragraph 1 above.


                                   Article 15
                               Scientific Research

The Parties shall individually or jointly, including in co-operation with appropriate
international organisations, promote and, whenever possible, support scientific
and technical research programmes related to the root causes and consequences
of disasters and the means, methods, techniques and equipment for disaster risk
reduction measures.



                 PART VII. INSTITUTIONAL ARRANGEMENTS

                                   Article 16
                            Conference of the Parties

1. A Conference of the Parties is hereby established. The first meeting of the
   Conference of the Parties shall be convened by the Secretariat not later than
   one year after the entry into force of this Instrument. Thereafter, ordinary
   meetings of the Conference of the Parties shall continue to be held at least
   once every year, as far as possible in conjunction with appropriate meetings of
   ASEAN.
2. Extraordinary meetings shall be held at any other time upon the request of one
   Party provided that such request is supported by at least one other Party.
3. The Conference of the Parties shall keep under continuous review and
   evaluation the implementation of this Instrument and to this end shall:


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      a. Take such action as is necessary to ensure the effective implementation
         of this Instrument;
      b. Consider reports and other information which may be submitted by a
         Party directly or through the Secretariat;
      c. Consider and propose to the Parties the adoption, and facilitate
         establishment, of protocols and standard instruments for disaster-
         related information exchange and communication;
      d. Consider and propose to the Parties the adoption of protocols in
         accordance with this Instrument;
      e. Consider and propose to the Parties the adoption of amendments to this
         Instrument;
      f. Review and, as necessary, propose to the Parties the adoption and/or
         amendment of any Annexes to this Instrument;
      g. Establish subsidiary bodies as may be required for the implementation
         of this Instrument; and
      h. Consider and undertake any additional action that may be required for
         the achievement of the objective of this Instrument.


                                Article 17
                   Competent Authorities and Focal Points

1. Each Party shall designate one or more Competent Authorities and a National
   Focal Point that shall be authorised to act on its behalf in the performance of
   the administrative functions required by this Instrument.
2. Each Party shall inform other Parties and ACDM, of its Competent Authorities
   and Focal Point, and of any subsequent changes in their designations. ACDM
   Focal Points shall serve as the National Focal Points.
3. The ACDM shall regularly and expeditiously provide to Parties and relevant
   international organisations the information referred to in paragraph 2 above.


                               Article 18
                 ASEAN Committee on Disaster Management

1. The ASEAN Committee on Disaster Management, hereinafter referred to as
   “the ACDM”, is designated for the purposes of facilitating co-operation and co-
   ordination among the Parties in managing the regional collaboration on
   disaster management and emergency responses.

2. The ACDM shall work on the basis that the national authority will act first to
   manage disasters and/ or to respond to emergencies. When the national
   authority declares an emergency situation, it may make a request to the ACDM
   to provide assistance.

3. The ACDM shall compose of representatives of the national authorities of the
   Parties.

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4. The ACDM shall carry out the functions as set out in ANNEX and any other
   functions as directed by the Conference of the Parties.


                                   Article 19
                                 The Secretariat

1. A Secretariat is hereby established.

2. The functions of the Secretariat shall include:
      a. Arrange for and service meetings of the Conference of the Parties and
         of other bodies established by this Instrument;
      b. Transmit to the Parties notifications, reports and other information
         received in accordance with this Instrument;
      c. Consider inquiries by, and information from, the Parties, and consult
         with them on questions relating to this Instrument;
      d. Ensure the necessary co-ordination with other relevant international
         bodies and in particular to enter into administrative arrangements as
         may be required for the effective discharge of the Secretariat functions;
         and
      e. Perform such other functions as may be assigned to it by the Parties.

3. The ASEAN Secretariat shall serve as ACDM Secretariat and Secretariat to
   this Instrument.


                                   Article 20
                            Financial Arrangements

1. A Fund is hereby established for the implementation of this Instrument.
2. It shall be known as the ASEAN Disaster Management and Emergency
   Response Fund.
3. The Fund shall be administered by the ASEAN Secretariat under the guidance
   of the ASEAN Committee on Disaster Management.
4. The Parties shall, in accordance with the decisions of the ACDM, make
   [annual] [voluntary] contributions to the Fund.
5. The Fund shall be open to contributions from other sources subject to the
   decision of or approval by the Parties.
6. The Parties may, where necessary, mobilise additional resources required for
   the implementation of this Instrument from relevant international organisations,
   in particular regional financial institutions and the international donor
   community.




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                            PART VIII. PROCEDURES

                                    Article 21
                                    Protocols

1. The Parties shall co-operate in the formulation and adoption of protocols to this
   Instrument, prescribing agreed measures, procedures and standards for the
   implementation of this Instrument.
2. The Conference of the Parties may, at ordinary meetings, adopt protocols to
   this Instrument by consensus of all Parties.
3. The text of any proposed protocol shall be communicated to the Parties by the
   Secretariat at least six months before such a session.
4. The requirements for the entry into force of any protocol shall be established
   by that instrument.


                                Article 22
                        Amendments to the Instrument

1. Any Party may propose amendments to the Instrument.
2. The text of any proposed amendment shall be communicated to the Parties by
   the Secretariat at least six months before the Conference of the Parties at
   which it is proposed for adoption. The Secretariat shall also communicate
   proposed amendments to the signatories to the Instrument.
3. Amendments shall be adopted by consensus at an ordinary meeting of the
   Conference of the Parties.
4. Amendments to this Instrument shall be subject to acceptance. The Depositary
   shall circulate the adopted amendment to all Parties for their acceptance. The
   amendment shall enter into force on the thirtieth day after the deposit with the
   Depositary of the instruments of acceptance of all Parties.
5. After the entry into force of an amendment to this Instrument any new Party to
   this Instrument shall become a Party to this Instrument as amended.


                                  Article 23
                     Adoption and Amendment of Annexes

1. Annexes to this Instrument shall form an integral part of the Instrument and,
   unless otherwise expressly provided, a reference to the Instrument constitutes
   at the same time a reference to the annexes thereto.
2. Annexes shall be adopted by consensus at an ordinary meeting of the
   Conference of the Parties.
3. Any Party may propose amendments to an Annex.
4. Amendments to an Annex shall be adopted by consensus at an ordinary
   meeting of the Conference of the Parties.

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5. Annexes to this Instrument and amendments to Annexes shall be subject to
   acceptance. The Depositary shall circulate the adopted Annex or the adopted
   amendment to an Annex to all Parties for their acceptance. The Annex or the
   amendment to an Annex shall enter into force on the thirtieth day after the
   deposit with the Depositary of the instruments of acceptance of all Parties.


                                  Article 24
                    Rules of Procedure and Financial Rules

The first Conference of the Parties shall by consensus adopt rules of procedure
for itself and financial rules for the ASEAN Disaster Management and Emergency
Response Fund to determine in particular the financial participation of the Parties
to this Instrument.


                                    Article 25
                                     Reports

The Parties shall transmit to the Secretariat reports on the measures taken for the
implementation of this Instrument in such form and at such intervals as
determined by the Conference of the Parties.


                                  Article 26
                     Relationship with Other Instruments

The provisions of this Instrument shall in no way affect the rights and obligations
of any Party with regard to any existing treaty, convention or instrument to which
they are Parties.


                                   Article 27
                             Settlement of Disputes

Any dispute between Parties as to the interpretation or application of, or
compliance with, this Instrument or any protocol thereto, shall be settled amicably
by consultation or negotiation.




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                            PART IX. FINAL CLAUSES

                                   Article 28
              Ratification, Acceptance, Approval and Accession

This Instrument shall be subject to ratification, acceptance, approval or accession
by the Member States. It shall be opened for accession from the day after the date
on which the Instrument is closed for signature. Instruments of ratification,
acceptance, approval or accession shall be deposited with the Depositary.



                                    Article 29
                                 Entry into Force

1. This Instrument shall enter into force on the sixtieth day after the deposit of the
   tenth instrument of ratification, acceptance, approval or accession.
2. For each Member State ratifying, accepting, approving or acceding to the
   Instrument after the deposit of the sixth instrument of ratification, acceptance,
   approval or accession, the Instrument shall enter into force on the sixtieth day
   after the deposit by such Member State of its instrument of ratification,
   acceptance, approval or accession.


                                    Article 30
                                   Reservations

Unless otherwise expressly provided by this Instrument no reservations may be
made to the Instrument.


                                    Article 31
                                    Depositary

This Instrument shall be deposited with the Secretary General of ASEAN, who
shall promptly furnish each Member State a certified copy thereof.


                                    Article 32
                                  Authentic Text

This Instrument shall be drawn up in the English language, and shall be the
authentic text.




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IN WITNESS WHEREOF the undersigned, being duly authorised by their
respective Governments have signed this Instrument.

Done at ….


For the Government of Brunei Darussalam

For the Government of the Kingdom of Cambodia

For the Government of the Republic of Indonesia

For the Government of Lao People’s Democratic Republic

For the Government of Malaysia

For the Government of the Union of Myanmar

For the Government of the Republic of the Philippines

For the Government of the Republic of Singapore

For the Government of the Kingdom of Thailand

For the Government of the Socialist Republic of Viet Nam




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                                      ANNEX

                    TERMS OF REFERENCE OF THE
             ASEAN COMMITTEE ON DISASTER MANAGEMENT


VISION
A region of disaster-resilient nations, mutually assisting and complementing one
another, sharing a common bond in minimizing adverse effects of disasters in
pursuit of safer communities and sustainable development.

MISSION
To enhance co-operation in all aspects of disaster management prevention,
mitigation, preparation, response and recovery through mutual assistance
activities in order to minimise the adverse consequences of disasters on the
economic an social development of Member States.

OBJECTIVES

To formulate and implement programmes, projects and activities to enhance
regional cooperation in all aspects of disaster management, including prevention,
mitigation, preparation, response and recovery through mutual assistance
activities in order to minimise the adverse consequences of disasters on the
economic an social development of Member States.

SCOPE

The ACDM’s activities will focus on the following categories of disasters:

1. Natural Disasters
“Sudden natural” disasters; earthquake, aftershock, flood, flash flood, dam
collapse, heat wave, typhoons, storm, hail, storm surges, thunderstorm, tropical
storm, insect/animal infestation, landslide, tidal wave (tsunami), volcanic eruption
and glowing avalanches, among others.

2. Man-made disasters
“Sudden man-made” disasters; structural collapse, building collapse, mine
collapse or cave-in, air disasters, sea disasters, industrial technology accident,
explosions, chemical explosions, nuclear explosions, mine explosions, pollution,
acid rain, chemical pollution, atmosphere pollution, oil pollution, fires,
forest/grassland fires, among others.

FUNCTIONS AND ACTIVITIES

1. To serve as a forum for exchange of views on strategic and emerging issues
   involving disaster management and relief activities in the ASEAN region;


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2. To enhance the sharing of resources and information on disaster
   management;
3. To facilitate the co-ordination and distribution of medical supplies, services and
   relief assistance when needed;
4. To utilise cost-sharing arrangements in funding collaborative activities in
   disaster management as a strategy for enhancing self reliance in the
   implementation of regional activities;
5. To strengthen co-ordination with other relevant ASEAN bodies to complement
   the implementation of disaster management activities;
6. To collaborate with ASEAN’s Dialogue Partners; regional international and
   multilateral agencies; NGOs and the private sector in advancing the objectives
   of ASEAN co-operation in disaster management;
7. To promote human resource development in disaster management with third
   countries human resource development in disaster management in
   accordance with the needs of Member States;
8. To promote effective integration of programmes and activities with other
   relevant ASEAN bodies;
9. To promote public education and awareness programmes;
10. To promote collaborative disaster research activities.
11. To formulate and implement the ASEAN Regional Programme on Disaster
    Management that outlines regional strategies, priority areas, and activities on
    disaster management.


PROCEDURES/ MECHANISMS


1. The ASEAN Committee on Disaster Management (ACDM) is a two-day
   meeting which will meet at least once a year,
2. Chairmanship of the ACDM is for one year and will be rotated alphabetically,
   and
3. The ACDM will provide its reports to the ASEAN Standing Committee for
   notation and approval of project proposals.




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AGENDA ITEM 9:


                PARTICIPATION OF ACDM IN THE
        WORLD CONFERENCE ON DISASTER REDUCTION,
         18 - 22 JANUARY 2005, KOBE, HYOGO, JAPAN


I.     World Conference on Disaster Reduction
1.     The World Conference on Disaster Reduction is a follow-up of the 1994
World Conference on International Decade for Natural Disaster reduction (IDNDR)
that resulted in Yokohama Strategy and Plan of Action for a Safer World. It is also
a 10-year commemoration of the Kobe Hyogo earthquake. The World Conference
is meant to promote disaster risk reduction and its mainstreaming into
development agenda, and to strengthen local and national disaster management
capacities.
2.     The World Conference is also an effort to attain the United Nations
Millennium Development Goal: “To intensify our collective efforts to reduce the
number and effects of natural and manmade disasters” (Section IV. Protecting our
common environment), and to review and conclude the Yokohama strategy of
disaster reduction for 21st century.
3.     On the other hand, disaster management is one among the underpinning
principles of ASEAN as articulated in both 1976 and 2003 ASEAN Concords.
Disaster management is also elaborated in the ASEAN Declaration on Mutual
Assistance on Natural Disasters in 1976. The three-decade long tradition of
regional collaboration in disaster management is further given importance through
the formation of ASEAN Committee on Disaster Management (ACDM) and the
endorsement of its ASEAN Regional Programme on Disaster Management
(ARPDM).

II.    Justification

4.    The World Conference will be a strategic arena for ASEAN to showcase its
achievement in disaster risk reduction for the past decade, and to share its
prospects with the international community. ASEAN Member Countries will also
gain more posture in exposure by presenting their cases collectively. Furthermore,
ACDM would have the stage to expose the ARPDM to the global audience.


III.   ACDM Preparations
5.    The ACDM Regional Workshop in March 2004 in Luangprabang endorsed
the concept paper on ACDM’s participation in the World Conference on Disaster
Reduction (January 2005, Kobe, Hyogo, Japan) as an opportunity to share what


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ACDM has done as well as the ARPDM, with global partners and counterparts.
The Meeting also noted the suggestion to establish an ad-hoc task force for the
preparation for the World Conference, especially for the preparation of the
regional paper. As each ASEAN Member Country would prepare a country paper
enumerating progress and accomplishments since the Yokohama Conference
1994 and submit it to the respective permanent mission in Geneva, it was agreed
that a copy would also be forwarded to the ASEAN Secretariat for the preparation
of the regional paper.

6.    In September 2004, the ASEAN Secretariat secured the offer from the
Japan Foundation in Jakarta to support ACDM to produce a set of posters for
regional public awareness campaigns including those for the World Conference.

7.     At the end of September 2004, the Secretariat of the International Strategy
for Disaster Reduction requested the UN General Assembly to grant the ACDM an
observer status in the World Conference.

8.      The 2nd ACDM Meeting (28-29 October 2004, Kuala Lumpur, Malaysia)
reaffirmed ACDM’s intention to participate in the World Conference and requested
the ASEAN Secretariat to facilitate the preparation for such participation.


IV.           Objectives

9.    The following are the objectives of ACDM’s participation in the World
Conference:

      (i)       ASEAN will be globally recognised to be a region with progressive
                disaster risk reduction posture and programme.
      (ii)      Joint presentation of disaster risk reduction activities among Member
                Countries will project ASEAN as increasingly integrated and is moving
                closer to being a resilient region as captured in the spirit of ASEAN
                2020.
      (iii)     Through relevant sessions in the World Conference, ACDM will receive
                valuable inputs and support regarding disaster management from other
                regional and international bodies and organisations.



V.            Output

10.  The output will be a document entitled “Reducing Disaster Risk in
Southeast Asian Region: The Role of ASEAN Committee on Disaster
Management”.




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VI.     Suggested Activities

11.     Suggested activities to achieve the above output and objectives are:

        (i)     Compiling the ASEAN regional paper;
        (ii)    Finalising posters and preparing materials for exhibition throughout
                the World Conference; and
        (iii)   Presentation and participation in various segments of the World
                Conference.


VII.    Participation

12.     It is noted that ASEAN Member Countries have been invited to and will
participate in the World Conference on an individual basis. To ensure that regional
activities and achievements are showcased and highlighted during the World
Conference, it is proposed that a regional representation consisting of the ACDM
Chairman, Vice Chairman, and ASEAN Secretariat delegation participate actively
in various segments of the World Conference.


VIII.   Preparatory Activities
13.     The following are the required preparatory activities:

        (i)     ASEAN Secretariat will compile the regional paper based on papers
                provided by ACDM focal points and other available materials
                (November – December 2004);
        (ii)    ASEAN Secretariat will circulate the final draft of the regional paper
                to Member Countries and other parties for approval leading to final
                submission to the conference organiser (end of December 2004);
                and
        (iii)   ASEAN Secretariat in cooperation with the Japan Foundation will
                finalise the production of posters on ASEAN Community Living with
                Disaster Risks (January 2005).


IX.     Extent of Participation

14.    At present, ACDM’s participation will include, but not limited to the
following:

        i.      to be one of panelists in the Regional Sessions in Plenary, 21
                January 2004 afternoon, together with other regional coordinating
                bodies and other outfits;


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      ii.    confirmed the hiring of one 3X3M exhibition booth at the
             International Exhibition Hall to display ASEAN materials throughout
             the Conference.

15.    The ASEAN Secretariat has been coordinating with the Secretariat of the
International Strategy for Disaster Reduction as well as the Interagency Task
Force of the World Conference to ensure ACDM participation in particular
sessions in the Conference. The ASEAN Secretariat has also been consulting
UN-OCHA in Kobe, Japan, to explore the involvement of ACDM in thematic
sessions. In addition, a special session focusing on Southeast Asia is being
organised for regional organisations and partners working in Southeast Asian
region to showcase their specific achievements.


X.    Recommendation

16.   Ministers may wish to recognise the importance of ASEAN Member
Countries’ participation in the World Conference to showcase their respective
achievements in disaster risk reduction for the past decade, and to share their
prospects with the international community.

17.    Ministers may also wish to recognise the importance of highlighting
regional activities and achievements, and encourage the ACDM representation to
actively participate in various activities during the World Conference.




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AGENDA ITEM 10:


                      PROPOSAL FOR AN
             ASEAN DAY FOR DISASTER MANAGEMENT

I.    Background

1.      The ACDM Regional Workshop in Luangprabang in March 2004 proposed
to celebrate the ASEAN Day for Disaster Management (ADDM) on every 26 June
to commemorate the signing of the ASEAN Declaration on Mutual Assistance on
Natural Disasters. The date was considered to have more ASEAN’s
characteristics in comparison to the International Day for Natural Disaster
Reduction falling on every second Wednesday of October. Given the high disaster
risk in ASEAN, such an ADDM is deemed important to raise awareness of the
general public regarding disaster and its risk reduction measures. The ADDM is
also highlighted in the ASEAN Programme on Disaster Management (ARPDM).

2.     Following the above decision, the ASEAN Secretariat prepared a concept
paper and tabled it at the 2nd Meeting of the ACDM (28-29 October 2004, Kuala
Lumpur, Malaysia). The Meeting noted that the proposed ADDM celebrations
would require strong commitment and concerted action on the part of the Member
Countries and the ASEAN Secretariat to undertake the various activities to ensure
that the ADDM celebrations are substantive and meaningful. The ACDM agreed to
further study the paper and provide their inputs to the proposal so that this matter
may be tabled for the Ministerial Meeting.

3.     At the global level, the UN General Assembly has designated the second
Wednesday of October as the International Day for Disaster Reduction. The
International Day was to be observed annually during the International Decade for
Natural Disaster Reduction, 1990-1999. In 2001, the General Assembly
maintained the observance of the International Day as a vehicle to promote a
global culture of disaster reduction, including disaster prevention, mitigation and
preparedness. On and around this day, international community are encouraged
to undertake commemorative activities including workshops, seminars, art
festivals, etc. according to the designated theme of the year.


II.   Justification

4.     Disaster is one of the most critical risks in the region. Therefore, regional
cooperation in disaster management has been one among the founding principles
of ASEAN. There is also newly-found enthusiasm and momentum in the ACDM.
No opportunity should be missed to highlight the critical importance of disaster risk
reduction to the aims of achieving the ASEAN Socio-Cultural Community and the
ASEAN Vision 2020.

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III.   Objectives

5.     The following are the proposed objectives:

       (i)     To create awareness among, and invite participation, of the various
               stakeholders on disaster risks and disaster management in ASEAN;
       (ii)    To maintain the critical momentum in ACDM towards the
               implementation of the ARPDM; and
       (iii)   To publicise and promote ASEAN’s agenda on disaster risk
               reduction at the global level.


IV.    Output

6.  The expected outputs will be region-wide celebratory activities of the
ADDM.


V.     Event Details


7.    The following are expected roles of the ASEAN Member Countries, ACDM
Chairman and ASEAN Secretariat:

       (i)     ASEAN Member Countries will celebrate the ADDM appropriate to
               their national agenda;
       (ii)    Relevant lead shepherd countries will lead the preparation and
               conduct of the joint activities; and
       (iii)   The ASEAN Secretariat and ACDM Chairman will promote the
               ADDM through the media and other means of promotion and
               publication materials.

8.  The suggested theme for 2005 is “Towards a Safer and Resilient ASEAN
Community”. The rationale for the theme are as follows:

       (i)     The concept of national and regional resilience is stated in ASEAN
               Vision 2020. The concept is fitting to the disaster risk reduction
               endeavour, i.e. prevention, mitigation, surveillance and prediction,
               effective emergency response, recovery, rehabilitation and re-
               development;
       (ii)    The years of 2004 to 2006 are the critical formative years for ACDM
               to launch and implement the ARPDM; and
       (iii)   After three-decade incubation period, disaster risk reduction in
               ASEAN should now embark on concrete steps towards attaining its
               goals.


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9.     Activities that can be considered by ACDM Focal Points for national
celebration may include one or more of the following:

      (i)      Organising seminars, workshops, lectures, TV and radio broadcasts,
               and poster contest;
      (ii)     Organising press conferences (by the relevant ministries);
      (iii)    Conducting information roundtables and press conference with the
               media;
      (iv)     Conducting simulation exercise;
      (v)      Conducting risk mapping;
      (vi)     Distributing materials on disaster risk reduction activity to the
               general public;
      (vii)    Conducting exhibition on disaster risk reduction activities;
      (viii)   Conducting school children activities; and
      (ix)     Publishing an article highlighting the ADDM in the relevant webs.

10.   Possible regional activities to be led by Thailand as the lead shepherd
country for the ADDM may include one or more of the following:

      (i)      Conducting regional logo competition using the agreed theme;
      (ii)     Conducting regional poster competition for ASEAN artists;
      (iii)    Conducting regional painting competition for ASEAN children;
      (iv)     Conducting regional essay competition for ASEAN high school
               students; and
      (v)      Preparing compilation of video-taped messages by ASEAN Ministers
               as promotional materials for national celebration.

11.   Possible activities that can be conducted by the Philippines as the lead
shepherd country for information management and networking may include one or
more of the following:

      (i)      Publishing an article about the ADDM in the ACDM website; and
      (ii)     Producing ACDM newsletters with contributions of papers by
               ASEAN Member Countries.

12.    Activities that can be considered by the ASEAN Secretariat may include
one or more of the following:

      (i)      Issuing joint press releases with the ACDM Chairman;
      (ii)     Issuing written message by the Secretary-General, regarding the
               ADDM;
      (iii)    Issuing ASEAN Secretariat Press Release for circulation to regional
               media and to be posted in the ASEAN Web;
      (iv)     Publishing an article highlighting the ADDM in the ASEAN Web and
               relevant webs of partners and other ASEAN bodies;
      (v)      Suggesting to all ASEAN bodies to mention and highlight the theme
               in their calendar of activities; and


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       (vi)   Issuing formal notification and request for celebratory activities to
              ACDM Focal Points and through the Departments of ASEAN Affairs.

13.    Another activity that can be considered by ACDM as one of regional
celebratory activities for the ADDM is a regional photo exhibition on the ASEAN
communities living with disaster risks. ASEAN Secretariat’s proposal on the
regional photo exhibition, which has been endorsed by the ACDM, appears as
Annex A.


VI.    Resources

14.     The respective ACDM Focal Points and the ASEAN Secretariat would
provide for their own resources to support the celebratory activities. Partnership
and cooperation with external partners and donors will be sought as appropriate,
particularly for the joint celebration activities. Detailed budget for the joint activities
will be developed upon receiving Ministers’ approval on this concept paper.


VII.   Recommendation

15.    Ministers may wish to:

       i.     discuss the need to have a special day of observance in the ASEAN
              region, to promote disaster reduction and give emphasis on the
              importance of disaster preparedness and mitigation;
       ii.    discuss possible dates for the ASEAN Day for Disaster
              Management; and
       iii.   exchange views on possible programmes of activities to promote
              disaster awareness in the region.




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ANNEX A:

      THE ASEAN COMMUNITIES LIVING WITH DISASTER RISKS
       A REGIONAL PUBLIC AWARENESS PHOTO EXHIBITION
                          December 2004 – June 2005
                Collaboration between the Japan Foundation and
                 ASEAN Committee on Disaster Management


I.     Background

1.     Japan Foundation is a Japanese governmental organisation, which aims to
contribute to a better international environment, and to the maintenance and
development of harmonious foreign relations with Japan through international
cultural exchange programmes.
2.    ASEAN Committee on Disaster Management (ACDM) is a regional
organisation consisting of disaster management national agencies of ASEAN
Member Countries. Its mandate to coordinate disaster management efforts in the
ASEAN region is captured in the ASEAN Programme on Disaster Management
(ARPDM). The ARPDM includes a priority project on the promotion of public
education and awareness on disaster management.
3.    ASEAN communities are living with disaster risks and project the same
through cultural expressions. There are cultural aspects that correlate with the
causes and effects of disasters and thus the potential to mobilise them to promote
more effective disaster risk reduction. Concurrently, awareness of such cultural
aspects is also expected to promote regional mutual understanding amongst
ASEAN Member Countries and thus contribute to the acceleration of ASEAN
regional integration.
4.    There are at least two consecutive events that provide the strategic
exposure of the cultural aspects of disaster risk management in ASEAN, i.e. the
World Conference on Disaster Reduction in Kobe, Hyogo, Japan in January 2005,
and the ASEAN Day for Disaster Management (ADDM) in June 2005.
5.    This proposal was approved by the ACDM in September 2004. Japan
Foundation has also given its confirmation on the funding. The 2nd Meeting of the
ACDM (28-29 October 2004, Kuala Lumpur, Malaysia) agreed to proceed with the
necessary preparation for the poster production and showcasing of the posters at
the major scheduled events.

II.    Proposed Activity

6.  The proposed activity is a regional photo exhibition on the ASEAN
communities living with disaster risks.




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                                                    ASEAN Secretariat Discussion Paper
                                       ASEAN Ministerial Meeting on Disaster Management
                                           7 - 8 December 2004, Phnom Penh, Cambodia




III.   Goal

7.      The goal is to promote public awareness that is favourable to more
effective disaster management while promoting regional harmony and integration
in the ASEAN region.


IV.    Objectives

8.      Information regarding disaster risks and management in ASEAN region
would be more accessible to the general public. In the course of conducting this
activity the following will have been accomplished:

       (i)     Materials for exhibition from the ten ASEAN Member Countries and
               the ASEAN Secretariat would have been produced;
       (ii)    Such materials would have been displayed in at least four
               occasions:
               a.     the World Conference on Disaster Reduction in Kobe, Hyogo-
                      Japan in January 2005;
               b.     Five-month display at individual ASEAN Member Countries
                      and the ASEAN Secretariat during the period of January to
                      June 2005;
               c.     the ADDM on and around 26 June 2005.
       (iii)   A regional workshop on the disaster management that would include
               a presentation and discussion by Japanese resource person(s) on
               the issue of cultural aspects of disaster management would be
               conducted in conjunction with the ADDM on and around 26 June
               2005.


V.     Outputs

9.     The following are the expected outputs:

       (i)     At least 12 sets of 22 poster-sized printed materials from 10 ASEAN
               Member Countries and the ASEAN Secretariat;
       (ii)    Digital images of such posters; and
       (iii)   Proceedings and meeting notes of a regional workshop agenda on
               cultural aspects of disaster management.


VI.    Inputs

10.    Contributions/ inputs required from ASEAN Secretariat are as follows:




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                                                      ASEAN Secretariat Discussion Paper
                                         ASEAN Ministerial Meeting on Disaster Management
                                             7 - 8 December 2004, Phnom Penh, Cambodia




       (i)     Ensure that ACDM Focal Points in the ten ASEAN Member
               Countries submit photographic or digital materials to be published
               and to transmit such materials to the Japan Foundation in Jakarta.
       (ii)    Review the draft final products before printing;
       (iii)   Organise the display of the photo exhibition during the specified
               events including ensuring the display at ASEAN Member Countries
               and at the ASEAN Secretariat; and
       (iv)    Include Japanese resource person(s) presentation and discussion in
               a regional workshop on disaster management.

11.    Contributions/ inputs required from Japan Foundation, Jakarta are:

       (i)     Develop the photographic and digital materials submitted by ACDM
               into exhibition materials including posters and digital images;
       (ii)    Provide Japanese resource person(s) to present and discuss
               cultural aspects of disaster management in Japan in a regional
               workshop on disaster management.

12.    Contributions/ inputs required from ACDM Focal Points are as follows:

       (i)     Approve the project proposal;
       (ii)    Supply the photo/digital images for compilation;
       (iii)   Organise exhibition in respective countries; and
       (iv)    Participate in regional activities associated with this project.


VII.   Possible Follow-through

13.    If the above activities are deemed useful and fruitful, the ACDM and
Japanese Foundation, Jakarta will explore the possibility of conducting the second
and/ or third years’ exhibition, or even a possible collaboration in the intermediate-
term.




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                                                    ASEAN Secretariat Information Paper
                                       ASEAN Ministerial Meeting on Disaster Management
                                           7 – 8 December 2004, Phnom Penh, Cambodia

AGENDA ITEM 11:

        COLLABORATIVE INITIATIVES WITH REGIONAL AND
              INTERNATIONAL ORGANISATIONS


1.     Since its 1st Meeting in December 2003, the ASEAN Committee on Disaster
Management (ACDM) has successfully engaged collaboration with partners from
various regional and international organisations to support the implementation of
the ASEAN Regional Programme on Disaster Management (ARPDM).

2.     Partners of ACDM include United Nations High Commission for Refugees
(UNHCR), who has been providing resources for regular events, providing technical
expertise for ACDM, and bringing in humanitarian components to the work of
ACDM; United States Department of Agriculture Forest Service (USDA FS), who
has been introducing Incident Command System (ICS) as a possible national and
regional standard management systems for disaster response; Office for the
Coordination of Humanitarian Affairs (OCHA), who has been supporting ACDM in a
number of regional workshops and providing orientation to UNDAC/INSARAG and
will engage with ACDM on a longer-term basis; Pacific Disaster Center (PDC), who
has been collaborating with ACDM on information sharing and communication
network; Japan Foundation, who will be assisting ACDM in promoting public
awareness and education; and UNICEF and the International Federation of Red
Cross/ Crescent (IFRC), who have recently supported ACDM in a regional
workshop on emergency community/ social services.

3.     ACDM is currently exploring collaboration with the Asian Disaster
Preparedness Centre (ADPC), who has been providing significant contribution in
the conceptualisation of ARPDM and recently supported ACDM in a workshop on
community based disaster reduction management. ACDM is also exploring
collaboration with the Centre of Excellence for Humanitarian and Disaster Relief
Assistance and ASEAN Foundation.

4.   Details of projects and activities under the purview of ACDM are provided in
Annex A: ASEAN Cooperative Projects on Disaster Management.


Recommendation

5.    Ministers may wish to take note of the ongoing collaboration with the above
partners and express appreciation for their contribution and assistance.




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                                                                                                                  ASEAN Secretariat Information Paper
                                                                                                     ASEAN Ministerial Meeting on Disaster Management
                                                                                                         7 – 8 December 2004, Phnom Penh, Cambodia


ANNEX A

                           ASEAN COOPERATIVE PROJECTS ON DISASTER MANAGEMENT

                                                                                                                                     As of 25 Nov 2004
 PROJECT TITLE                    PROJECT BRIEF                                       RECENT DEVELOPMENT/ PROPOSED ACTIONS

1. Strengthening   Funding source: UNHCR                              1. Upon the approval of ACDM and ASEAN Standing Committee, an Exchange of
   the Emergency   Project cost:                                         Letter was signed between the Secretary General of ASEAN and UNHCR Regional
   Preparedness    USD85,648.00 and Rp30,240,000 (Phase 1);              Representative in Jakarta on 1 July 2004.
   and Response    USD184,448.00 and Rp30,240,000 (Phase 2)           2. An Expert in Disaster Management was hired by the ASEAN Secretariat on 1 July
   Capacity of     Project coord.: ASEAN Secretariat                     2004. He has undertaken/ participated in the following activities:
   ACDM            Objective:                                                a. Three-country’s meeting in Kuala Lumpur in July 2004;
                                                                             b. Regional Workshop on CBDRM, Bangkok in July 2004;
                                                                             c. ACDM-Pacific Disaster Center Project Specification Meeting, Manila,
                   1. To strengthen the capacity of ACDM in
                                                                                 August 2004;
                      facilitating the coordination of disaster and
                                                                             d. Informal discussion with UNHCR Headquarters and OCHA Geneva,
                      emergency management particularly
                                                                                 September 2004;
                      humanitarian assistance, among ASEAN
                                                                             e. International Conference on the Immediate Response to Disasters, Sussex
                      Member Countries;
                                                                                 – England, September 2004;
                   2. To enable ACDM implement at least the five
                                                                             f. ACDM Internal Meeting, Singapore, September 2004;
                      priority project proposals among the ASEAN
                                                                             g. International Search And Rescue Advisory Group Asia/Pacific Meeting,
                      Regional Programme on Disaster
                                                                                 Singapore, September 2004;
                      Management;
                                                                             h. Red Cross/Crescent Regional Disaster Management Committee 8th
                   3. To improve the coordination between ACDM
                                                                                 Meeting, Manila, October 2004;
                      and the ASEAN Secretariat;
                                                                             i. ACDM-Pacific Disaster Center Project Proposal Fine Tuning Meeting,
                   4. To improve the coordination between ACDM
                                                                                 Manila, October 2004;
                      and other emergency/ disaster management
                                                                             j. 2nd ACDM Meeting, Kuala Lumpur, October 2004;
                      entities;
                                                                             k. Regional Seminar on ASEAN Emergency Response Collaborative
                   5. To disseminate to ASEAN Member
                                                                                 Activities, Kuala Lumpur, October 2004.
                      Countries the knowledge regarding
                                                                      3. The Expert has also assisted the ASEAN Secretariat in the following matters:
                      humanitarian, community services, and
                                                                             a. Drafting and consulting an ASEAN Regional Instrument on Disaster
                      protection.
                                                                                 Management and Emergency Response;
                   Current status:
                                                                             b. Liaising with the International Secretariat for Disaster Reduction with
                   • Ongoing (Phase 1)                                           regard to ACDM potential participation in the World Conference on



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                                                                                                                    ASEAN Secretariat Information Paper
                                                                                                       ASEAN Ministerial Meeting on Disaster Management
                                                                                                           7 – 8 December 2004, Phnom Penh, Cambodia


 PROJECT TITLE                      PROJECT BRIEF                                      RECENT DEVELOPMENT/ PROPOSED ACTIONS
                      •   ASEAN Secretariat to follow-up with UNHCR              Disaster Reduction in Kobe – Japan, January 2005.
                          on the extension of the project (Phase 2)   4. A number of workshops/ seminars have been conducted with the support of
                                                                         UNHCR under this project.
                                                                      5. The current Phase 1 of the project will end on 31 December 2004. The 2nd ACDM
                                                                         Meeting in October 2004 endorsed the proposal for Phase 2 (Jan-Dec 2005) and
                                                                         requested the ASEAN Secretariat to conclude the agreement for the extension of
                                                                         the project.
                                                                      6. UNHCR Regional Representative in Jakarta has expressed the intention to extend
                                                                         the project by an additional 6 months to offset the delayed start of the project.

                                                                      Recommendation:
                                                                      The Ministers may wish to take note of the ongoing collaboration between ACDM and
                                                                      UNHCR.


2.   ASEAN-US         Funding source: US Department of State;         The project commenced in May 2004 and is now operational. The following were
     Cooperation on   USDA Forest Service                             activities conducted so far:
     Disaster         Project cost: USD300,000 (Phase 1)
     Management       Project coord.: USDA FS; ASEAN Secretariat/     1. An inception workshop was conducted in Bangkok on 5 – 6 May 2004, resulted in
                      Brunei Darussalam                                  the following outputs:
                      Objective:                                              a. Philippines, Brunei Darussalam, and Viet Nam will become the pilot
                      1. ACDM will have been able to identify an                  countries and training sites for the introduction of the Incident Command
                         appropriate and suitable model for the                   System (ICS);
                         development and implementation of an on-             b. Two consultants from the USDA FS will assist ACDM in developing draft
                         scene disaster response and management                   SOPs, and in designing scenarios for regional joint exercises.
                         that will eventually facilitate emergency    2. A study tour to the US, in September 2004, was participated by ACDM focal points
                         transboundary response among ASEAN              (except the Philippines and Myanmar) and the ASEAN Secretariat. Outputs of the
                         countries.                                      study visit were reported to the ACDM Internal Meeting in Singapore and the 2nd
                      2. Operationalisation of relevant sub-             ACDM Meeting in Kuala Lumpur. The 2nd ACDM Meeting endorsed the
                         components of the ASEAN Regional                recommendations of the study visit.
                         Program on Disaster Management               3. The basic ICS training is scheduled to be held on 1-3 February 2005 in Ha Noi,
                         (ARPDM), in particular those relating to        Viet Nam back to back with the adaptation workshop on 4 February 2005.
                         disaster response and preparedness, will     4. The outlines for the next phases under the programme were presented to and
                         have been facilitated.                          noted by the 2nd ACDM Meeting. The 2nd ACDM Meeting agreed to pursue the
                                                                         development of the proposal for the next phases.



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                                                                                                                       ASEAN Secretariat Information Paper
                                                                                                          ASEAN Ministerial Meeting on Disaster Management
                                                                                                              7 – 8 December 2004, Phnom Penh, Cambodia


 PROJECT TITLE                        PROJECT BRIEF                                       RECENT DEVELOPMENT/ PROPOSED ACTIONS
                        Current status:
                        • Ongoing (Phase 1)                              Recommendation:
                        • Proposal for next phases being developed       The Ministers may wish to take note of the ongoing collaboration between ACDM and
                                                                         USDA FS.


3.   ACDM – Pacific     Funding source: Pacific Disaster Center/ East    1. During the Launching of the ARPDM in Bali in May 2004, PDC expressed the
     Disaster Center    West Center                                         interest to have collaboration with ACDM. This was followed by exchange of project
     Collaboration      Project cost: USD 282,500                           proposal drafts with the ASEAN Secretariat and the Philippines;
     on Information     Project coord.: Philippines/ ASEAN Secretariat   2. In August 2004, the Philippines hosted a meeting involving PDC, representatives of
     Sharing Project:   Objective:                                          ACDM lead shepherd countries, and the ASEAN Secretariat to discuss the project
     ASEAN              1. ACDM and National Disaster Management            specification;
     Disaster              Agencies in ASEAN Member Countries will       3. The Philippines, PDC and Expert on Disaster Management conducted a meeting to
     Information           have an internet-based interactive network;      fine tune the final draft of project proposal in early October 2004. The discussion
     Sharing and        2. Member Countries’ information management         included the necessity for each Member Country to commit participatory
     Communication         capabilities will be determined and              contribution approximately 2.5% of the total project cost, equivalent to USD 7,500,
     Network               documented to develop a gap analysis to          for their own people’s travel expenses for project activities.
     (DISCNet)             guide strategic investment decisions for      4. The 2nd ACDM Meeting in October 2004 endorsed the proposal on ACDM-PDC
                           ACDM and Member Countries;                       Collaboration on Information Sharing and requested the ASEAN Secretariat to
                        3. An online database facility to conduct           explore ways to formalise the collaboration with the PDC.
                           inventory of disaster events will be
                           established;                                  Recommendation:
                        4. Capacities of ACDM and Member Countries       The Ministers may wish to take note of the ongoing collaboration between ACDM and
                           to access information to enhance early        PDC.
                           warning would be enhanced through
                           linkages with PDC database and facilities.
                        Current status: Ongoing


4.   Strengthening      Funding source: OCHA Geneva                      OCHA has informally been engaging with and supporting ACDM in several occasions:
     of Emergency       Project cost: USD 250,000                        1. UNDAC/INSARAG Orientation Workshop for ACDM, Bali, May 2004;
     Response           Project coord.: ASEAN Secretariat/ Malaysia      2. Launching of ARPDM, Bali, May 2004;
     Capacities of      Objective:                                       3. ACDM participation in INSARAG Asia/Pacific Group Meeting, Singapore,
     ACDM               1. Member Countries’ urban search and rescue        September 2004;
                           capacities are enhanced particularly with     4. Regional Seminar on ASEAN Emergency Response Collaborative Capacities,
                           regard to damage and needs rapid                 Kuala Lumpur, October 2004.


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                                                                                                                       ASEAN Secretariat Information Paper
                                                                                                          ASEAN Ministerial Meeting on Disaster Management
                                                                                                              7 – 8 December 2004, Phnom Penh, Cambodia


 PROJECT TITLE                       PROJECT BRIEF                                       RECENT DEVELOPMENT/ PROPOSED ACTIONS
                          assessment;
                      2. Increased interoperability of national         The 2nd ACDM Meeting in October 2004 agreed to collaborate with OCHA on a longer
                          emergency response capabilities into          term basis and endorsed the proposal on collaboration between ACDM and OCHA.
                          ASEAN regional emergency response action      ASEAN Secretariat is now exploring ways to formalise collaboration with OCHA.
                          plan;
                      3. Emergency response capacities of ACDM          Suggested action:
                          and Member Countries are integrated into      The Ministers may wish to take note of the ongoing collaboration between ACDM and
                          Asia/Pacific and international emergency      OCHA.
                          response systems.
                      Current status: Approved by 2nd ACDM for
                      implementation



5.   ASEAN            Funding source: Japan Foundation, Jakarta         The Japan Foundation in Jakarta has agreed to assist ACDM in:
     Communities      Project cost: USD100,000                          1. Producing photo exhibition materials.
     Living with      Project coord.: ASEAN Secretariat/ Lao PDR        2. Designing 2 posters for each Member Country and for the ACDM. Such posters
     Risk: A Public   Objective:                                            will be printed to 12 copies for distribution to each Member Country. One set of
     Awareness        1. Material for public awareness campaign of          such posters will be exhibited in major events and also as a permanent display at
     Photo               ACDM and all ASEAN Member Countries is             the ASEAN Secretariat for the period of January – June 2005.
     Exhibition          developed;                                     3. Facilitating ACDM to invite one expert from Japan to give presentation in a
                      2. ACDM will be mounting a regional and               workshop during the ASEAN Disaster Management Day in June 2005.
                         national photo exhibition in various major
                         events including World Conference on           The proposal was approved by the ACDM in September 2004 through ad referendum.
                         Disaster Reduction and the ASEAN Disaster      The 2nd ACDM Meeting in October 2004 agreed to proceed with the necessary
                         Management Day;                                preparations for the poster production and showcasing of the posters at the major
                      3. A regional workshop on ASEAN Community         scheduled events.
                         Living with Risk would be organised
                         involving exchange of lessons learned with     Suggested action:
                         an expert from Japan in conjunction with the   The Ministers may wish to take note of the ongoing collaboration between ACDM and
                         ASEAN Disaster Management Day in June          Japan Foundation.
                         2005.
                      Current status: Ongoing




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                                                                                                                        ASEAN Secretariat Information Paper
                                                                                                           ASEAN Ministerial Meeting on Disaster Management
                                                                                                               7 – 8 December 2004, Phnom Penh, Cambodia


 PROJECT TITLE                     PROJECT BRIEF                                         RECENT DEVELOPMENT/ PROPOSED ACTIONS

6. ACDM – ADPC      Funding Sources:                                  APDC has been a partner to the ASEAN Experts Group on Disaster Management
   Collaboration    Objectives:                                       (before it transformed into ACDM), and supported ACDM in a regional workshop on
                    Current status: Proposal being awaited            CBDRM in August 2004.

                                                                      ADPC presented a project idea during 1st ACDM Meeting in December 2003, and
                                                                      identified possible area of cooperation during the Launching of ARPDM in Bali in May
                                                                      2004. ACDM has invited ADPC to submit a project proposal. Project proposal from
                                                                      ADPC is being awaited.

                                                                      Suggested action:
                                                                      The Ministers may wish to take note of the previous collaboration with ADPC and
                                                                      discuss possible future collaboration with ADPC.


7. Integration of   Funding Sources: to be identified                 Activities under the project will include:
   ASEAN            Objectives:
   Disaster         1.   Formalise mechanisms and procedures for      1. Regional workshops to negotiate and finalise the draft instruments (partial funding);
   Management            ACDM to collaborate in disaster              2. An assessment mission to validate the draft regional instrument for disaster
   Regional              management and emergency response               management and emergency response;
   Capacities            through development of a draft regional      3. Training on regional information sharing;
                         instrument on disaster management and        4. Training on emergency response capacity database
                         emergency response                           5. Pilot implementation of emergency response capacity database.
                    2.   Strengthen critical capabilities of member
                         countries to ensure effective                2nd ACDM Meeting in October 2004 endorsed the project proposal and requested the
                         operationalisation of the instrument         ASEAN Secretariat to pursue collaboration with possible partners.
                    Project cost: USD 230,000
                    Project coord.: ASEAN Secretariat                 Suggested action:
                    Current status: Approved by 2nd ACDM.             The Ministers may wish to take note of the proposal and ongoing efforts to identify
                    ASEAN Secretariat to explore possible funding     support for the project.
                    sources.


8. ASEAN            Funding source: UNICEF, UNHCR (under              Following the ACDM’s approval and UNICEF’s confirmation on the funding support, the
   Regional         Phase 1 project), IFRC                            workshop was held on 10-12 October 2004 in Ha Noi, Viet Nam and came up with the
   Workshop on      Project cost: USD10,228 (UNICEF);                 following recommendations:


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                                                                                                                      ASEAN Secretariat Information Paper
                                                                                                         ASEAN Ministerial Meeting on Disaster Management
                                                                                                             7 – 8 December 2004, Phnom Penh, Cambodia


 PROJECT TITLE                      PROJECT BRIEF                                        RECENT DEVELOPMENT/ PROPOSED ACTIONS
   Emergency         USD17,824.70 (UNHCR); participation of Red         1. Establishment of a working group on emergency relief; and
   Community/        Cross/Crescent societies (IFRC)                    2. The ASEAN sectoral body on social welfare and development to formulate regional
   Social Services   Project coord.: ASEAN Secretariat                     strategies and establishing a formal mechanism to promote regional collaboration
                     Objective:                                            on emergency relief.
                     1. Compile profiles of emergency community
                         services in the ASEAN region and derive        Suggested action:
                         from the profiles the regional commonalities   The Ministers may wish to take note of the support provided by UNICEF and the
                         and unique strengths;                          International Federation of Red Cross/ Crescent (IFRC) for the workshop.
                     2. Introduce international norms and standards
                         related to the protection and meeting the
                         basic needs of the most vulnerable groups
                         among disaster victim communities;
                     3. Determine ways and means to improve in-
                         country and regional collaboration;
                     4. Identify potential regional framework for
                         emergency relief joint operations within the
                         framework of ASEAN integration.
                     Current status: Completed (workshop held on
                     10-12 November 2004).




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