Standard Operating Procedure - DOC 3 by L0vl6c

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									             Standard
             Operating
            Procedures
                   Operations : Issue of
                        Printers
                        (Durban)
SOP name:           OPS - APP   Date last reviewed:   26 July 2011
Revision number:    1           Date issued:          31 July 2011
SOP Owner:          PE          Page number:          1 of 4
                                                             Contents
Standard Operating Procedure at Nolands SA level ...................................................... 3
Durban – SOP : Operations : Issue of printers ............................................................... 3
  1. Purpose.................................................................................................................................3
  2. Scope ....................................................................................................................................3
  3. Prerequisites ........................................................................................................................3
  4. Responsibilities ....................................................................................................................3
  5. Processes and procedures (implemented from 29 October 2010)....................................3
       Issue of printers ........................................................................................................................................ 3
  6. References ............................................................................................................................3
  7. Definitions ............................................................................................................................4




SOP name:                   OPS - APP                                               Date last reviewed:          26 July 2011
Revision number:            1                                                       Date issued:                 31 July 2011
SOP Owner:                  PE                                                      Page number:                 2 of 4
Standard Operating Procedure at Nolands SA level
It is the policy of Nolands SA to document all standard operating procedures within each network firm. Each
network firm must appoint a person who is regarded as the owner of standard operating procedures per
department and per function.


Durban – SOP : Operations : Issue of printers

1.       Purpose
Audits are generally performed off site i.e. at the client’s premises. As a result, the audit team requires
printers. The audit department received seven printers which are rotating among the trainees/staff that
enable them to complete the work. As a result, control needs to be implemented on the issue of the printers
to the staff to ensure that all items can be accounted for & personnel can be held accountable in the event of
loss/negligent damage to the assets.


2.       Scope
The standard operating procedures for the issue of printers must be followed for each printer issued.
The standard operating procedures also lays out individuals and their responsibilities in this regard.


3.       Prerequisites
The staff member responsible for issue of the printers must have a register of all items by description as well
as serial number. This must be updated each time a printer is issued to a staff member.


4.       Responsibilities
The audit managers (AB and CP) have responsibility for issue of printers.


5.       Processes and procedures (implemented from 29 October 2010)
Issue of printers

        BB/SM have a schedule of all printers (seven at 29 October 2010) with serial numbers.
        The stock is then divided into packs containing:
             o Printer
        The printers are issued to the audit staff as per their jobs needs – who sign acceptance of printer
         (these remain the responsibility of the audit staff for as long the job last). The audit staff can require
         a printer to work home in the evening or weekends if they have the overtime approved in advance.
        The remaining printers are located in the audit managers office
        3G cards are permanently issued to various staff members. Please see the processes around its
         issue on IT SOP.


6.       References
None



SOP name:            OPS - APP                              Date last reviewed:   26 July 2011
Revision number:     1                                      Date issued:          31 July 2011
SOP Owner:           PE                                     Page number:          3 of 4
7.      Definitions
BB        –        Barry Bolter
SM        –        Shalia Maharaj




SOP name:              OPS - APP    Date last reviewed:   26 July 2011
Revision number:       1            Date issued:          31 July 2011
SOP Owner:             PE           Page number:          4 of 4

								
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