Position Description Class Code 2305
Title: Equipment and Facilities Department: Highway Department
Covered By: Management Personnel Pay Grade: 11 FLSA: E
Date: Revised: December 2003 Reports To: CommissionerCAssistant
Director of Highways
Purpose of Position
The purpose of this position is to perform supervisory and administrative work in the maintenance, repair,
replacement and modification of Highway Department automotive and heavy equipment and the
maintenance and upkeep of Highway Department buildings, facilities, and grounds. Position supervises all
Highway Department mechanics and service workers within garage facilities. The work is performed under
the direction of the CommissionerCAssistant Director of Highways.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-
inclusive. Other duties may be required and assigned.
EQUIPMENT MAINTENANCE, REPAIR, AND REPLACEMENT/SUPERVISION (65%)
Coordinates and schedules the diagnosis and correction of equipment maintenance problems; accepts operator
requests; determines priorities and assigns mechanics; inspects equipment for necessary repairs or
replacement of parts; assists mechanics and equipment service workers in diagnosing problems and repair
methods; ensures compliance with established safety policies and procedures.
# 130 trucks, 500 + pieces of equipment, 5 fuel facilities
# Ensures compliance with OSHA and EPA regulations (Spill Containment Plan)
Supervises mechanics, equipment service workers and janitor; interviews and selects new employees; provides
instruction and training; plans, coordinates, assigns and reviews work; acts on problems and concerns and
maintains standards; approves leave; evaluates performance and recommends disciplinary action as needed.
# directly supervises 13 employees (8 Equipment Services Mechanic, 1 Equipment Services
Mechanic Apprentice, 1 Welder, 1 Equipment Services Worker, and 2 Highway Patrollers) daily
meetings and work assignments
# administer labor contract provisions
# work with Employee Resources staff on employment issues
Prepares annual and long-term (CIP) budgets for new equipment and buildings/grounds.
# determines equipment replacement needs, researches products, writes up specification sheets,
talks with vendors
# completes CIP application and attends meetings
# $868,000 in equipment purchases in 2002
Maintains current knowledge of the methods, practices, materials, and tools used in the maintenance and repair
of trucks and heavy construction equipment including thorough knowledge of potential hazards and safety
# attends seminars and trade shows
# reads operator/maintenance manuals
# consults with vendors
Prepares maintenance schedules for all equipment; plans and schedules preventive maintenance
# develops, modifies and updates computerized preventative maintenance schedules
# runs daily reports, assigns work, and enters completed work into computer
Prepares equipment replacement schedules and specifications for new equipment; researches and compiles data
and information on the repair and purchase of equipment; communicates with vendors in the evaluation
of new equipment; provides technical assistance to Commissioner in purchase of new equipment
Maintains maintenance records on the operational cost of equipment and repairs; enters maintenance data into
computer system; prepares and submits reports specifications and other correspondence regarding
equipment maintenance and repair work including maintenance reports, work orders, budget reports,
capital improvement reports, accident reports, and equipment specifications.
Develops and maintains equipment photo file ensuring equipment description matches state monetary rate
Makes recommendations on major repairs and inspects the work of contractors
Coordinates sale/rental of equipment
# works with broker to set price and sell old equipment
# determines if equipment and staff are available for township work; establishes rental fee for
equipment and staff;
Assists other departments, counties and towns in the purchase of repair of equipment
BUILDING MAINTENANCE AND REPAIR (25%)
Analyzes buildings and grounds repair, safety and security needs; maintains all department buildings in good
repair for efficient operations; inspects and checks on the needs of outlying shops to maintain and repair
buildings; oversees fire safety and security of all Highway buildings and grounds; submits building
maintenance reports as required and maintains current knowledge of OSHA regulations and policies
# 23 buildings and five fuel facilities at five different locations
# conducts monthly on-site inspections and responds to employee reports
Provides technical support and advice on the constructions of new buildings, inspects the work of contractors, and
ensures compliance with all contract standards.
# reviews SOQ=s or statement of qualifications from bidding organizations
MISCELLANEOUS DUTIES AND ADDITIONAL TASKS AND RESPONSIBILITIES (10%)
Coordinates the annual highway department rodeo
# develops and administers CDL refresher test
# sets up truck inspection test
Coordinates training for internal apprentice program
Coordinates highway department exhibit for Wisconsin Valley Fair
Assists Risk Management Department in obtaining insurance dollars for equipment repair when applicable
# obtains estimates of repair work and coordinates repair of equipment
Additional Tasks and Responsibilities
While the following tasks are necessary for the work of the unit, they are not an essential part of the
purpose of this position and may also be performed by other unit members.
Assists other departments, counties and towns with equipment issues.
Responds to resident complaints/concerns
Performs other related functions as required.
Minimum Training and Experience Required to Perform Essential Job Functions
Equipment & Facilities Supervisor 2305
High school diploma or equivalent with vocational/technical training in Heavy Equipment or Automotive
Mechanics with four years of heavy equipment and auto mechanics experience that includes two years of
supervisory experience or any combination of education and experience that provides equivalent knowledge, skills
and abilities. Requires possession of a valid Wisconsin driver=s license.
Physical and Mental Abilities Required to Perform Essential Job Functions
Language Ability and Interpersonal Communication
Requires the ability to perform mid-level data analysis including the ability to audit, deduce, assess, conclude and
appraise. Requires discretion in determining and referencing such to established criteria to define
consequences and develop alternatives.
Requires the ability to provide first line supervision. Ability to persuade, convince, and train others. Ability to
advise and provide interpretation regarding the application of policies, procedures and standards to specific
Requires the ability to utilize a wide variety of reference and descriptive data and information such as work
orders, oil analysis, maintenance books, equipment manuals, maintenance reports, specification forms,
laboratory reports, regulations, blueprints, correspondence and general operating manuals.
Requires the ability to communicate orally and in writing with the Highway Commissioner, highway committee,
other supervisors, subordinate personnel, other County departments, vendors, and manufacturing
Requires the ability to perform addition, subtraction, multiplication and division; calculate percentages,
fractions and decimals; may require the ability to perform mathematical operations involving basic
Judgment and Situational Reasoning Ability
Requires the ability to apply principles of influence systems such as supervision, managing, leading, teaching,
directing, planning, coordinating and controlling. Ability to exercise independent judgment to apply facts
and principles for developing approaches and techniques to problem resolution.
Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the
evaluation of information against sensory, judgmental and/or subjective criteria, as opposed to criteria
that are clearly measurable or verifiable.
Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment,
machinery and tools such as a computer and other office machines, two-way radio, vehicle, and/or materials
used in performing essential functions.
Requires the ability to coordinate eyes, hands, feet and limbs in performing coordinated movements such as
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some
lifting, carrying, pushing and pulling of objects weighing five to ten pounds. Tasks may involve extended
periods of time at a keyboard or workstation.
Requires the ability to recognize and identify similarities or differences between characteristics of colors,
shapes and sounds associated with job-related objects, materials and tasks.
Equipment & Facilities Supervisor 2305
Ability to work under often unsafe and uncomfortable conditions where exposure to environmental factors such
as noise, machinery, electrical currents, or toxic agents/chemicals can cause discomfort and where there is a
risk of injury.
Marathon County is an Equal Opportunity Employer. In compliance with the Americans with
Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities
and encourages both prospective and current employees to discuss potential accommodations with the
Employee=s Signature Supervisor=s Signature