PPS December Unconfirmed the Shire of Murray by liaoqinmei

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									             Minutes
Planning, Policy and Strategy Committee

     Tuesday 13 December 2011
                  Planning, Policy and Strategy Committee – 13 December 2011

                                                          Table of Contents

1.    ELECTION OF PRESIDING MEMBER.......................................................................................... 1
2.    ATTENDANCES ............................................................................................................................. 1
3.    ABSENT ......................................................................................................................................... 2
4.    QUESTION TIME ........................................................................................................................... 2
      4.1      Previous Questions ........................................................................................................ 2
      4.2      New Questions ............................................................................................................... 2
5.    CONFIRMATION OF MINUTES OF MEETING ............................................................................. 3
      5.1      Confirmation of Minutes of Planning and Development Services Committee
               Meeting – 15 November 2011 ........................................................................................ 3
      5.2      Confirmation of Minutes of Corporate and Community Development Committee
               Meeting – 17 November 2011 ........................................................................................ 3
      5.3      Confirmation of Minutes of Technical Services Committee Meeting –
               17 November 2011 ......................................................................................................... 3
6.    DECLARATIONS OF INTEREST .................................................................................................. 4
7.    DEPUTATIONS AND PRESENTATIONS ..................................................................................... 4
8     PLANNING AND DEVELOPMENT................................................................................................ 5
      Planning ................................................................................................................................... 5
      8.1 Extractive Industry – Lot 100 Mayfield Road, West Coolup........................................... 5
      8.2 Draft Peel Region Scheme Boating Facilities Policy ................................................... 17
      8.3 Revised Local Planning Policy – Sea Containers ........................................................ 20
      8.4 Draft Scheme Heritage List, Heritage Local Planning Policies and Incentives
           Strategy ........................................................................................................................ 23
      8.5 Draft Local Planning Policy - Water Sensitive Urban Design ...................................... 29
      8.6 Finalisation of Dwellingup Structure Plan – Assessment of Submissions after
           Public Advertising ......................................................................................................... 33
      8.7 Proposed Peel Region Scheme Rezoning and Application for Development of
           Masters Home Improvement Centre –Lot 137 Pinjarra Road, Furnissdale................. 39
      8.8 Peel Region Scheme Rezoning of Lot 1 Napier Road, Oakley from ‘Rural’ to
           ‘Industrial’...................................................................................................................... 45
      8.9 Metropolitan Region Scheme Amendment – Keralup Housing Project – Stage 1 ...... 51
      8.10 Outline Development Plan – Lots 1 and 2 Pinjarra Road, Pinjarra.............................. 56
      8.11 Proposed Effluent Disposal System – Lot 274 (No 1) Fields Street, Pinjarra ............. 65
      8.12 Planning Applications 2011-2012................................................................................. 70
9.    CORPORATE GOVERNANCE .................................................................................................... 72
      9.1      Chief Executive Officer Performance Review Process – February 2012 .................... 72
10.   RECREATION AND COMMUNITY DEVELOPMENT ................................................................. 74
      10.1     Seven Day Trading ....................................................................................................... 74
      10.2     Premier’s Australia Day Active Citizenship Awards 2012 ............................................ 78
      10.3     Development of Edenvale Heritage Precinct ............................................................... 79
      10.4     Sir Ross McLarty Reserve - Long Term Facilities Strategy ......................................... 87
11.   TECHNICAL SERVICES .............................................................................................................. 91
      11.1 Ten (10) Year Marine Facilities Program ..................................................................... 91
      11.2 Footpath Asset Management Plan ............................................................................... 94
12.   EXECUTIVE UPDATE.................................................................................................................. 97
      12.1 National Local Roads and Transport Congress – Mount Gambier .............................. 97
      12.2 Sir Ross McLarty Sport and Recreation Facilities Master Plan ................................... 97
      12.3 Development Assessment Panel – Proposed Duplication of the Stirling Trunk
           Main Pipeline Project.................................................................................................... 99
Page 2                                        Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


      12.4 State Administrative Tribunal – Proposed Keysbrook Sand Mine ............................. 100
13.   MOTIONS WITHOUT NOTICE TO BE CONSIDERED AT NEXT MEETING ........................... 100
14.   CONFIDENTIAL ITEMS ............................................................................................................. 100
      10.2 Premier’s Australia Day Active Citizenship Awards 2012 .......................................... 101
15.   CLOSE........................................................................................................................................ 103
Minutes of Planning, Policy and Strategy Committee Meeting held in Council Chambers,
1915 Pinjarra Road, Pinjarra on Tuesday 13 December 2011

The Chief Executive Officer declared the meeting open, the time being 9.00am.

Important Note

It should be noted that decisions of this Committee are only recommendations to and not
decisions of the Council. Committee recommendations should therefore not be acted on or
otherwise relied upon until Council has formally considered and decided on the Committee
recommendations.


1.     ELECTION OF PRESIDING MEMBER

       The Chief Executive Officer advised of two nominations for the position of Presiding
       Member of the Planning, Policy and Strategy Committee, both being for
       Cr C Thompson. As there were no other nominations, Cr C Thompson was appointed
       to the position unopposed, the expiry date being 18 October 2013.

       The Chief Executive Officer called for nominations for Deputy Presiding Member of the
       Planning, Policy and Strategy Committee. Cr P Briggs nominated Cr W Barrett. As
       there were no other nominations, Cr W Barrett was elected to the position unopposed,
       the expiry date being 18 October 2013.


2.     ATTENDANCES

       Cr W Barrett                                                        Shire President
       Cr M Bessant                                                 Deputy Shire President
       Cr C Thompson (Presiding Member)                                         Councillor
       Cr E Menara                                                              Councillor
       Cr M Reid                                                                Councillor
       Cr B Beacham                                                             Councillor
       Cr A Black                                                               Councillor
       Cr J Lambrecht                                                           Councillor
       Cr P Briggs                                                              Councillor
Page 2                           Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




         Mr D Unsworth                                                    Chief Executive Officer
         Mr R Peake                                          Director Planning and Development
         Mr B Flugge (until 10.46am)                  Executive Manager Strategic Development
         Mr P Ruettjes (until 10.46am)                      Manager Planning and Environment
         Ms G Houston (from 10.46am)           Director Recreation and Community Development
         Mr A Smith (from 10.46am)                                   Director Technical Services
         Ms T Bilton (from 10.46am)                           Acting Director Corporate Services
         Ms L Jones                                                             Minute Secretary

         There were in addition two members of the public in attendance at this time.


3.       ABSENT

         Nil


4.       QUESTION TIME

4.1      Previous Questions

         Nil

4.2      New Questions

         Mr R L English, 4 Ronsard Drive, San Remo
                                                                                          File: DSA 276

         Q)      I am the owner of the former Aqua Caravan Park site at Lot 137 (No 630) Pinjarra
                 Road Furnissdale and my question relates to zoning of the land. The site is
                 currently zoned Commercial and Special Use and the application before Council is
                 for development of a hardware outlet, which is a permissible use on the site. Why
                 can Council not give approval so that we can go ahead with the proposal? Why
                 do we have to go through a rezoning process?

         Response
         The Director Planning and Development advised that the application requires approval
         under both the Shire’s Town Planning Scheme and the Peel Region Scheme. The
         hardware use is permissible under the Special Zone of the Shire’s Town Planning
         Scheme and the application is being considered on its merit by the Shire on this basis.

         It is understood that the proponents met recently with the Chairman and Director
         General of the Western Australian Planning Commission and were advised that the
         proposed hardware use was in conflict with the objectives of the Rural zoning of the site
         under the Peel Region Scheme and an amendment to rezone a portion of the land from
         ‘Rural’ to ‘Urban’ would be necessary.

         The applicants have since lodged an application for rezoning under the Peel Region
         Scheme. The Commission is looking at initiating the amendment at the next available
         statutory planning meeting in March 2012.

         Note:     A written response will be forwarded to Mr English in due course.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                    Page 3



5.      CONFIRMATION OF MINUTES OF MEETING

5.1     Confirmation of Minutes of Planning and Development Services Committee
        Meeting – 15 November 2011

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/001
        Moved: Cr P Briggs

        That the minutes of the Planning and Development Services Committee meeting
        held on Tuesday 15 November 2011 be confirmed as a true and correct record.
                                                         CARRIED UNANIMOUSLY 9:0

        PLEASE NOTE:         Committee Recommendation PPS11/001 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.

5.2     Confirmation of Minutes of Corporate and Community Development Committee
        Meeting – 17 November 2011

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/002
        Moved: Cr W Barrett

        That the minutes of the Corporate and Community Development Committee
        meeting held on Thursday 17 November 2011 be confirmed as a true and correct
        record.
                                                       CARRIED UNANIMOUSLY 9:0

        PLEASE NOTE:         Committee Recommendation PPS11/002 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.

5.3     Confirmation of Minutes              of   Technical      Services      Committee   Meeting   –
        17 November 2011

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/003
        Moved: Cr M Bessant

        That the minutes of the Technical Services Committee meeting held on Thursday
        17 November 2011 be confirmed as a true and correct record.
                                                           CARRIED UNANIMOUSLY 9:0

        PLEASE NOTE:         Committee Recommendation PPS11/003 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.
Page 4                         Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




6.       DECLARATIONS OF INTEREST

         Cr M Bessant declared a Proximity Interest in Planning, Policy and Strategy Committee
         Item 8.10 Outline Development Plan Lots 1 and 2 Pinjarra Road, Pinjarra in that the
         company he works with has an exclusive listing agreement with Murray River Country
         Estate.

         Cr E Menara declared a Financial Interest in Planning, Policy and Strategy Committee
         Item 10.1 Seven Day Trading in that he is the proprietor of a business operating in the
         Pinjarra Junction Shopping Centre.

         Cr J Lambrecht declared an Impartiality Interest in Planning, Policy and Strategy
         Committee Item 10.3 Development of Edenvale Heritage Precinct in that his employer
         has a role in supporting funding grants referred to in the report.

         Cr E Menara declared an Impartiality Interest in Planning, Policy and Strategy
         Committee Item 10.4 Sir Ross McLarty Reserve – Long Term Facilities Strategy in that
         he is the Patron and Committee member of the Pinjarra Bowling Club. Cr E Menara
         advised that he would vote impartially and remained in the Chambers.

         Cr J Lambrecht declared an Impartiality Interest in Planning, Policy and Strategy
         Committee Item 10.4 Sir Ross McLarty Reserve – Long Term Facilities Strategy in that
         he is a member of the Pinjarra Golf Club. Cr J Lambrecht advised that he would vote
         impartially and remained in the Chambers.


7.       DEPUTATIONS AND PRESENTATIONS

         9.10am   Mr Peter Smith (State Manufacturing Manager) and Ms Melissa Emery
                  (Environmental Manager) from Austral Bricks provided a presentation on
                  Extractive Industry Application – Lot 100 Mayfield Road, West Coolup. Item
                  8.1 refers.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                  Page 5



8       PLANNING AND DEVELOPMENT

        Planning

8.1     Extractive Industry – Lot 100 Mayfield Road, West Coolup

        File Ref:                      MA11/100-03
        Previous Items:                PD.Feb 04          Item 4.5        (PD04/046)
                                       OCM.Feb 04         Item 10.5.1.3   (OCM04/028)
                                       PD.Mar 11          Item 7.4.1      (PD11/021)
                                       OCM.Mar 11         Item 10.2.1.1   (OCM11/039)
        Proponent:                     Austral Bricks (WA) Pty Ltd
        Owner:                         William Hedley Dilley
        Author and Title:              Patrick Ruettjes, Manager Planning and Environment

                                                                               Appendices PD1 – PD4

        Mr Peter Smith and Ms Melissa Emery provided a Powerpoint presentation on the
        application for an extractive industry licence at Lot 100 Mayfield Road, West Coolup. A
        copy of the presentation was provided for Councillors’ information and is circulated with
        these minutes. Following the presentation a number of issues were raised by
        Councillors, as follows:

        1.    What is the point of shifting the dump site 200 metres to the north to stop the noise
              of reversing alarms disturbing the neighbour (a distance of 730 metres) when I can
              hear the noise from my property which is 2.69kms away? This means that the
              northern paddock is unusable and I understand the property owner would like to be
              able to use it again. Were you aware of noise attenuating broadband alarms when
              the noise complaint was being addressed?

        Response
        Mr Smith advised that the option to move the dump site to the other side of the roadway,
        where vegetation would assist in providing a buffer to the noise, was suggested following
        consultation with Council officers.

        The Manager Planning and Environment advised that the noise issue has been
        addressed to maximise the buffer between the objector’s residence and the stockpile
        area and recognised the quieter broadband alarms. The northern paddock will be able
        to be used if the noise issue can be satisfactorily addressed.

        2.      You referred to a contingency method being put in place if any issues arise with
                nuisance insects. We have a tremendous problem with mosquitoes and would
                be interested to know of your contingency method.

        Response
        Ms Ellery advised that the water bodies have been designed to ensure that there is
        minimal risk of nuisance insects; however three options have been identified in the event
        of an issue, ie redesign of the water bodies; a biological method (adding organisms to
        eat the larvae); and a chemical method.

        Introduction
        Council is requested to consider an application for planning approval for an extractive
        industry (clay extraction) and an application for an extractive industry licence at Lot 100
        Mayfield Road, West Coolup. A deputation has been arranged to present the proposal
        and to provide the opportunity for Councillors to ask questions to the proponents.
Page 6                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


         Background/Proposal
         Council, at its meeting on 26 February 2004, granted planning approval for a period of
         10 years and an initial extractive industry licence for clay extraction at Lot 100 Mayfield
         Road, West Coolup. Under this initial approval the excavation pits were proposed to be
         rehabilitated to provide for an aquaculture end use. Between 1998 and 2004, the site
         had been subject to various applications for clay extraction that were deferred, refused
         or withdrawn.

         Council considered a new application for planning approval and extractive industry
         licence at its March 2011 Council Meeting. The application sought an extension to the
         previously approved excavation area as well as the retrospective approval of a portion of
         land that has been used for the drying and stockpiling of clay. The report outlining the
         previous proposal was circulated with the agenda papers as Appendix PD1. The main
         issues identified at the time were rehabilitation and environmental management issues
         as well as amenity issues (noise) that were subject to an objection from a landowner in
         the vicinity of the proposal. In relation to rehabilitation, Council was concerned over the
         form of rehabilitation which proposed to convert the excavation pit into amenity lakes.
         Council resolved at the March meeting:

         “That Council defers consideration of the Applications for Approval to Commence
         Development and Extractive Industry Licence for extraction of clay at Lot 100 Mayfield
         Road, West Coolup until May 2011 to enable the applicant time to further consider
         rehabilitation options for the site.”

         The applicant subsequently withdrew the application given the time that would be
         required to consider the issues raised by Council. Discussions between Shire officers,
         officers from the Departments of Water and Environment and Conservation and the
         proponents continued throughout the year. A new comprehensive Environmental and
         Hydrological Assessment Report including the updated rehabilitation plan was submitted
         to the Shire for consideration on 16 November 2011. A formal application for planning
         approval and extractive industry licence was lodged again on 29 November 2011.

         The Environmental and Hydrological Assessment Report, compiled by Coterra
         Environment, addresses the environmental issues raised in the March 2011 Council
         report and the proposed solutions and management measures follow the
         recommendations discussed at a meeting between the proponent, their consultants, the
         Department of Water and Shire officers on 27 September 2011.

         The updated application is generally similar to the previous application as it proposes to
         extend the approved stage 1 extraction area to the southeast and proposes a similarly
         shaped stage 2 extraction area to the south adjacent to the stage 1 extraction area. The
         previously submitted Extractive Industry Application and Clay Extraction Management
         Plan dated January 2011 still applies with the exception of environmental management
         and rehabilitation which are detailed in the mentioned Environmental and Hydrological
         Assessment Report. Plans of the proposed and existing areas were attached in
         Appendix PD2.

         The updated application addresses the following amenity and environmental issues:

         •    The area north of the approved stage 1 area was previously used for stockpiling of
              clay and was the main subject of objection from a landowner complaining mainly
              about noise emanating from reversing of vehicles operating in the area. This area
              north of stage 1 is no longer subject to any operational considerations and is no
              longer included in the application. It has been reverted back to the original land
              use of grazing. For the remainder of the operation areas, the previously submitted
              Noise Management Plan contained in the January 2011 Extractive Industry
              Application and Clay Extraction Management Plan still applies.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                  Page 7



        •     The revised rehabilitation plan proposes the creation of water bodies similar to the
              previous application with revegetation, fencing and water quality monitoring. The
              Environmental and Hydrological Assessment Report, however, establishes a more
              stringent monitoring and management regime. Laboratory water quality sampling
              will occur at least twice a year and the results will be analysed by an accredited
              laboratory. Physical monitoring is to be conducted monthly by the site manager.
              Should a deterioration of water quality be observed, contingency measures, such
              as stock management assessment, planting of additional vegetation and possible
              redesign of water bodies, are proposed. The proposed management and
              monitoring is scheduled to be conducted during the entire operation of the
              excavation (expected until 2014) and an additional three years post excavation.
              Details of the proposed monitoring regime were attached in Appendix PD3.

        •     The Environmental and Hydrological Assessment Report states that a desktop risk
              assessment regarding nuisance insects, such as mosquitoes, has been
              undertaken and identified that they are a low risk for the proposed water bodies. It
              also states that should nuisance insects become an issue, appropriate contingency
              measures such as chemical and biological control of insects and redesign of water
              bodies are suggested.

        •     To avoid any interference with groundwater which contains much higher
              contamination and nutrient loads due to the agricultural use of the area and
              therefore might detrimentally affect the water quality of the water bodies, a
              minimum of 2 metres separation will be maintained between the groundwater level
              and the maximum excavation level. This is consistent with other extractive
              industry licences issued by the Shire and is in line with recommendations from
              relevant State Government Departments.

        •     In a significant rain event, overflow from the water bodies is not expected to enter
              neighbouring properties as there is existing farm drainage on the property and a
              substantial drain runs to the west of the property that is expected to be of sufficient
              size to deal with such an event.

        •     The Environmental and Hydrological Assessment Report provides examples of
              successful rehabilitation undertaken by Austral Bricks at other sites (eg Chittering).
              In addition, the expected progress of rehabilitation at Lot 100 Mayfield Road has
              been documented in photo montages which will be featured in the deputation to
              Council.

        Overall, the Environmental and Hydrological Assessment Report expects a significant
        benefit for the community and the environment by providing affordable building material
        close to growth areas and creating additional vegetation and habitat in an otherwise
        mainly cleared landscape.

        Lot 100 Mayfield Road, West Coolup, comprises an area of 81.4 hectares and the
        majority of the land is used for agricultural purposes, mainly grazing. The current stage
        1 excavation area covers an area of approximately 6.5 hectares within a total area of
        12.6 hectares that was approved in 2004. The proposed stage 2 excavation area is
        intended to cover approximately 8.6 hectares. With the stockpiling area north of the
        stage 1 area no longer included, the total area affected by the existing and proposed
        extractive industry, including stockpiling and manoeuvring areas, spans an area of
        approximately 27 hectares leaving the majority of the land for its original agricultural use.

        The reduction in agricultural use in lieu of additional vegetation and biodiversity is also
        expected to have a positive impact on the overall water quality in the Peel-Harvey
        Estuary Catchment in line with the recommendations of the Peel-Harvey Catchment
        Council’s Water Quality Improvement Plan.
Page 8                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




         The following location plan shows Lot 100 in relation to the Coolup townsite:


                                                       South Western Highway




                                Old Bunbury Road

                                                          Coolup
                                                          Townsite




                                           Subject site




                                          Shire of Waroona
         Consultation
         The proposal was previously advertised for a period of 21 days and a Schedule of
         Submissions had been included in the March 2011 meeting agenda and was circulated
         with the agenda papers as Appendix P4. As the new application actually reduces the
         overall operation area compared to the original January 2011 application and addresses
         the issues raised previously, the amended proposal has not formally been re-advertised.
         It was, however, discussed with State Government Departments and with the landowner
         who previously objected to the proposal. It should be noted that the objection mainly
         centred around the northern operation and stockpiling area that was included in the
         previous application, but this is no longer included in the current application.

         The Department of Water commented on the updated Environmental and Hydrological
         Assessment Report as follows:

         “Following our meeting of the 27 September 2011, the Department has received an
         Environmental and Hydrological Assessment Report regarding a second stage of
         extractive operations at Lot 100 Mayfield Road, West Coolup, and rehabilitation of a
         resultant water body from the first stage of excavation.

         The Department has reviewed the document and wishes to advise that it has no
         objections to the operating conditions cited within the report for the stage 2 works, or the
         proposed rehabilitation plan.”
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                  Page 9



        Sustainability Implications
        Economic - (Financial impact to the community)
        The availability of basic raw materials, such as clay, close to production sites and areas
        experiencing growth has been identified as an important matter in the relevant State
        Planning Policy on Basic Raw Materials and contributes towards the availability of
        affordable building products.

        Social - (Quality of life to community and/or affected landowners)
        The issue of noise emanating from reversing ‘beepers’ of the machinery used on site
        which has been subject to an objection when the previous application was advertised, is
        considered to have been addressed by not including the main area of contention – the
        stockpiling and drying area to the north of the stage 1 area – in the current application.

        Noise, dust and traffic management issues have been addressed in the Extractive
        Industry Application and Clay Extraction Management Plan.

        Environment – (Impact on environment’s sustainability)
        The updated Environmental and Hydrological Assessment Report addresses the issue of
        rehabilitation in detail and makes recommendations discussed with by State Government
        Departments and Shire officers. It also proposes a minimum six year monitoring regime
        for water quality and environmental management associated with the existing and
        proposed operation.

        Governance/Risk Statement – (Policy implications/level of risk)
        The stage 1 clay extraction has been in operation for a number of years now. Roads
        have been upgraded, appropriate haulage contributions have been paid and no accident
        has been reported in relation to the extractive industry.

        Strategic Outcomes
        Murray 2021 – Strategic Community Plan

          Key Result Area 3     Strategic Land Use Planning
          Outcome 3.1           Proactively and strategically plan for growth

          Key Result Area 5     Environmental Management Capacity
          Outcome 5.2           Effectively manage the associated impacts of growth

        Statutory Environment
        Lot 100 Mayfield Road, West Coolup, is zoned ‘Rural’ under the under the Shire of
        Murray Town Planning Scheme No. 4 and under the Peel Region Scheme. Extractive
        Industry is a discretionary use (‘SA’) in the ‘Rural’ zone.
        The Shire’s Zone Objectives Local Planning Policy indicates that the objectives of the
        ‘Rural’ zone are to provide for the use of land for intensive and extensive agricultural
        pursuits and to protect the long-term productive capacity of agricultural land from
        incompatible uses whilst allowing for small scale tourist uses (i.e. chalets, farm stay) in a
        rural landscape.
Page 10                           Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          State Planning Policy No 2.4 – Basic Raw Materials
          The objective of this policy is to identify known basic raw materials resources, protect
          priority resources from incompatible land uses, ensure the use and development does
          not impact on the environment or amenity in the locality and provide a consistent
          planning approval process for extractive industry proposals.

          State Planning Policy No 2.5 – Agricultural and Rural Land Uses
          State policy states mineral extraction should be regarded as generally acceptable
          subject to assessment on its individual merits in rural areas.

          Shire of Murray’s Extractive Industries Local Law
          The Extractive Industries Local Law outlines the requirements for the submission of
          applications for extractive industries, Council procedures, excavation licence and
          renewal fees, and the terms and conditions Council may impose including the
          rehabilitation on the cessation of the excavation.

          Options
          Council has the option of:

          1.     Approving the application with or without conditions.

          2.     Deferring the application.

          3.     Refusing the application.

          In relation to option two, given that Council are not scheduled to meet in January,
          deferral of the application would result in exceeding the statutory 60 day time to
          determine applications and unless an extension was agreed by the applicant this would
          trigger deemed refusal and provide the applicant with a right to make application for
          review of this deemed refusal to the State Administrative Tribunal.

          Financial Implications
          Appropriate application fees have been paid.

          Conclusion/Justification of Officer Recommendation
          As stipulated in the March 2011 report, it is considered that the proposed extension of
          extractive industry for clay extraction at Lot 100 Mayfield Road is an appropriate land
          use for the area balancing the needs for basic raw materials with the protection of the
          environment and the amenity of the locality.

          While the main parameters of the current application do not generally differ much from
          the previous January 2011 application, the applicant has attempted to address the
          concerns raised in the March 2011 report:

          There are only three available options for rehabilitation, these being:

          1.   refilling the pit with either clean fill or waste material. Clean fill is not a viable
               option. Waste disposal, raises a number of additional environmental and amenity
               issues.

          2.   conversion of the pit to an aquaculture or some other functional end use. This is
               the original form of rehabilitation proposed under the 2004 approval. There is
               however no practical end use that has been identified as being viable at this stage.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011              Page 11



        3.    rehabilitation to amenity lakes and revegetation as proposed. Noting that this
              option would not necessarily preclude an end use as per option 2 establishing in
              the future.

        The noise complaint about reversing ‘beepers’ has been addressed by not including the
        northern stockpiling area for any operation. The water quality monitoring regime has
        been significantly expanded and is now accompanied by a firm timeline until at least
        2017 assuming operation until 2014 and monitoring and management for an additional
        three years after the closure of the extraction operation.

        It is reiterated that the proposed operation and rehabilitation measures should provide a
        workable balance between the provision of affordable building materials to service
        nearby growth areas such as the Shire of Murray and amenity and environmental
        aspects. The majority of the property, well in excess of the minimum 40 hectare lot size,
        will be available for the original agricultural use and the revegetation areas provide for
        additional biodiversity and habitat in an otherwise mainly cleared landscape.

        It is therefore recommended to issue planning approval for extractive industry at Lot 100
        Mayfield Road, West Coolup, subject to appropriate conditions.

        Voting Requirements
        Simple Majority

        OFFICER RECOMMENDATION:

        That Council thanks the applicant’s representatives for their deputation and issues
        approval to commence development for an extractive industry (clay extraction, drying
        and stockpiling) in accordance with the Shire of Murray Town Planning Scheme No. 4
        and issues an Extractive Industry Licence in accordance with the Shire of Murray
        Extractive Industries Local Law (as amended) at Lot 100 Mayfield Road, West Coolup,
        subject to the following conditions:

        1.    the operator/licensee of the extractive industry shall comply with the requirements
              of this Extractive Industry Licence and the Shire's Extractive Industries Local Law
              as attached hereto at all times;

        2.    this approval to commence development supersedes the previous approval dated
              27 February 2004 issued by the Shire of Murray;

        3.    the approval to commence development is valid for a period of five (5) years. If
              development is not completed within this period, a new approval must be obtained
              before continuing development;

        4.    the Extractive Industry Licence is valid for a period of twelve (12) months and
              subject to an annual review. On or before 30 June in each year, a licensee shall
              pay to the Local Government the annual licence fee as determined by the Local
              Government in the Fees and Charges;

        5.    the excavation activity and rehabilitation works shall be in accordance with the
              information supplied within the ‘Extractive Industry Application and Clay Extraction
              Management Plan’ prepared by Land inSights and dated January 2011 including
              the associated appendices and the ‘Environmental and Hydrological Assessment
              Report’, prepared by Coterra Environment and dated November 2011, submitted
              for approval, except where required to be modified below;

        6.    unless otherwise approved in writing by the Shire the maximum extent of the
              excavation open at any one time shall be an aggregate of 1 hectare, with the
Page 12                           Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


                excavated portion of the site being progressively rehabilitated in accordance with
                the approved Rehabilitation Management Plan dated September 2010 and
                contained within the ‘Extractive Industry Application and Clay Extraction
                Management Plan’, to the satisfaction of the Director of Planning and Development
                Services;

          7.    excavation is not permitted within 20 metres of any boundary of Lot 100 and within
                40 metres of the Mayfield Road road reserve;

          8.    hours of operations and movements of heavy vehicles and/or machinery in or out
                of Lot 100 shall be limited to 06.00 to 18.00 hours, Monday to Friday, and shall be
                managed in accordance with the submitted Noise Management Plan;

          9.    no blasting is to take place as part of the proposed extractive industry operation;

          10.   the revegetation areas, which include the perimeter sites and areas identified in the
                ‘Environmental and Hydrological Assessment Report’, prepared by Coterra
                Environment and dated November 2011, are to be fenced to exclude stock;

          11.   fencing around the development is to comply with the requirements of the Shire of
                Murray’s Fencing Local Laws;

          12.   the Dust Management Plan approved by the Local Government must be adhered
                to and followed at all times. Should complaints be received in relation to dust
                emissions, these must be addressed and managed to the satisfaction of the Local
                Government;

          13.   all trafficable areas shall be treated and maintained in a manner which prevents or
                minimises the generation of airborne dust to the satisfaction of the Local
                Government and in accordance with the Dust Management Plan;

          14.   waste from any ablution facility shall be appropriately disposed of off-site, to the
                satisfaction of the Local Government;

          15.   prior to the commencement of excavation works a bond to the value of $14,000 per
                hectare of excavation land exposed at any one time shall be provided in the form
                of a bank guarantee to secure the rehabilitation works in accordance with the
                approved rehabilitation plan;

          16.   a sign is to be located at the entrance to the property at all times to identify the
                licensee of the extractive industry and a contact name and number of a
                responsible contact person for enquiries relating to the excavation operations;

          17.   a Road Management Plan be submitted that details the maintenance and
                rehabilitation requirements for the haulage route during the life of the excavation
                works and incorporates Traffic Management and a review of the Road Safety Audit
                to the satisfaction of the Director of Technical Services;

          18.   noise levels are to be in accordance with the Environmental Protection (Noise)
                Regulations 1997. Should noise complaints be received, the licensee shall engage
                a suitably qualified acoustic engineer to determine noise levels and to demonstrate
                that the development or land use is in accordance with the requirements of
                Regulation 7 of the Environmental Protection (Noise) Regulations 1997. Where
                the requirements of Regulation 7 of the Environmental Protection (Noise)
                Regulations 1997 cannot be satisfied, the licensee shall seek approval for the
                operation, in accordance with Regulation 17, of the same; and
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011              Page 13

        19.   annual reporting requirements as part of the licence renewal are to include, but are
              not limited to: plans and details (in m AHD) showing the extent and depth of
              excavation; results of the previous year’s groundwater and water body monitoring;
              plans and details illustrating the extent of rehabilitation works and the amount of
              material excavated and carted.

        Advice to Applicant

        a)    The Road Management Plan is to address the ongoing maintenance of the
              haulage route and also the deterioration of the road infrastructure with a view of
              managed contributions. It is highlighted that any damage caused by the haulage
              operations shall be rehabilitated in accordance with the Traffic Act 2000 and Shire
              of Murray standards.

        b)    With respect to condition 4, it should be noted that the licence fee has been
              determined at $696.00 for the 2011/2012 financial year. This figure is also subject
              to an annual review.

        c)    Any groundwater used for dust suppression sourced on site is subject to an
              appropriate licence from the Department of Water.

        d)    The Department of Indigenous Affairs advises that the proponent/landowner is to
              seek Minister’s consent if impacting upon any Aboriginal site.

        e)    Main Roads Western Australia advises that the haulage route, as approved by
              Main Roads Heavy Vehicles Operations Department, has to be adhered to.

        f)    Lot 100 Mayfield Road, West Coolup, is affected by or in close proximity to the
              Dampier to Bunbury Natural Gas Pipeline. For land owner or corridor inquiries
              please contact the DBP Land Management Team on (08) 9223 4928 or
              landmanagement@dbp.net.au.

        COMMITTEE RECOMMENDATION:
        PPS11/004
        Moved: Cr P Briggs

        That Council thanks the applicant’s representatives for their deputation and
        issues approval to commence development for an extractive industry (clay
        extraction, drying and stockpiling) in accordance with the Shire of Murray Town
        Planning Scheme No. 4 and issues an Extractive Industry Licence in accordance
        with the Shire of Murray Extractive Industries Local Law (as amended) at Lot 100
        Mayfield Road, West Coolup, subject to the following conditions:

        1.    the operator/licensee of the extractive industry shall comply with the
              requirements of this Extractive Industry Licence and the Shire's Extractive
              Industries Local Law as attached hereto at all times;

        2.    this approval to commence development supersedes the previous approval
              dated 27 February 2004 issued by the Shire of Murray;

        3.    the approval to commence development is valid for a period of five (5) years.
              If development is not completed within this period, a new approval must be
              obtained before continuing development;

        4.    the Extractive Industry Licence is valid for a period of twelve (12) months
              and subject to an annual review. On or before 30 June in each year, a
              licensee shall pay to the Local Government the annual licence fee as
              determined by the Local Government in the Fees and Charges;
Page 14                         Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          5.    the excavation activity and rehabilitation works shall be in accordance with
                the information supplied within the ‘Extractive Industry Application and Clay
                Extraction Management Plan’ prepared by Land inSights and dated January
                2011 including the associated appendices and the ‘Environmental and
                Hydrological Assessment Report’, prepared by Coterra Environment and
                dated November 2011, submitted for approval, except where required to be
                modified below;

          6.    unless otherwise approved in writing by the Shire the maximum extent of the
                excavation open at any one time shall be an aggregate of 1 hectare, with the
                excavated portion of the site being progressively rehabilitated in accordance
                with the approved Rehabilitation Management Plan dated September 2010
                and contained within the ‘Extractive Industry Application and Clay Extraction
                Management Plan’, to the satisfaction of the Director of Planning and
                Development Services;

          7.    excavation is not permitted within 20 metres of any boundary of Lot 100 and
                within 40 metres of the Mayfield Road road reserve;

          8.    hours of operations and movements of heavy vehicles and/or machinery in
                or out of Lot 100 shall be limited to 06.00 to 18.00 hours, Monday to Friday,
                and shall be managed in accordance with the submitted Noise Management
                Plan;

          9.    no blasting is to take place as part of the proposed extractive industry
                operation;

          10.   the revegetation areas, which include the perimeter sites and areas identified
                in the ‘Environmental and Hydrological Assessment Report’, prepared by
                Coterra Environment and dated November 2011, are to be fenced to exclude
                stock;

          11.   fencing around the development is to comply with the requirements of the
                Shire of Murray’s Fencing Local Laws;

          12.   the Dust Management Plan approved by the Local Government must be
                adhered to and followed at all times. Should complaints be received in
                relation to dust emissions, these must be addressed and managed to the
                satisfaction of the Local Government;

          13.   all trafficable areas shall be treated and maintained in a manner which
                prevents or minimises the generation of airborne dust to the satisfaction of
                the Local Government and in accordance with the Dust Management Plan;

          14.   waste from any ablution facility shall be appropriately disposed of off-site, to
                the satisfaction of the Local Government;

          15.   prior to the commencement of excavation works a bond to the value of
                $14,000 per hectare of excavation land exposed at any one time shall be
                provided in the form of a bank guarantee to secure the rehabilitation works in
                accordance with the approved rehabilitation plan;

          16.   a sign is to be located at the entrance to the property at all times to identify
                the licensee of the extractive industry and a contact name and number of a
                responsible contact person for enquiries relating to the excavation
                operations;
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011        Page 15



        17.   a Road Management Plan be submitted that details the maintenance and
              rehabilitation requirements for the haulage route during the life of the
              excavation works and incorporates Traffic Management and a review of the
              Road Safety Audit to the satisfaction of the Director of Technical Services;

        18.   noise levels are to be in accordance with the Environmental Protection
              (Noise) Regulations 1997. Should noise complaints be received, the licensee
              shall engage a suitably qualified acoustic engineer to determine noise levels
              and to demonstrate that the development or land use is in accordance with
              the requirements of Regulation 7 of the Environmental Protection (Noise)
              Regulations 1997. Where the requirements of Regulation 7 of the
              Environmental Protection (Noise) Regulations 1997 cannot be satisfied, the
              licensee shall seek approval for the operation, in accordance with Regulation
              17, of the same;

        19.   annual reporting requirements as part of the licence renewal are to include,
              but are not limited to: plans and details (in m AHD) showing the extent and
              depth of excavation; results of the previous year’s groundwater and water
              body monitoring; plans and details illustrating the extent of rehabilitation
              works and the amount of material excavated and carted; and

        20.   the existing drying area to the north of the excavation area, as shown in red
              on the approved plan, may be used for the drying of the excavated material
              on a trial basis for up to six months, subject to all vehicles used to move
              material in this area being fitted with and using only noise attenuating
              broadband reversing alarms. If no reasonably valid noise complaints are
              lodged during this time and upon written agreement by the Shire, this drying
              area may continue to be used for the term of this approval.

        Advice to Applicant

        a)    The Road Management Plan is to address the ongoing maintenance of the
              haulage route and also the deterioration of the road infrastructure with a
              view of managed contributions. It is highlighted that any damage caused by
              the haulage operations shall be rehabilitated in accordance with the Traffic
              Act 2000 and Shire of Murray standards.

        b)    With respect to condition 4, it should be noted that the licence fee has been
              determined at $696.00 for the 2011/2012 financial year. This figure is also
              subject to an annual review.

        c)    Any groundwater used for dust suppression sourced on site is subject to an
              appropriate licence from the Department of Water.

        d)    The Department of Indigenous Affairs advises that the proponent/landowner
              is to seek Minister’s consent if impacting upon any Aboriginal site.

        e)    Main Roads Western Australia advises that the haulage route, as approved
              by Main Roads Heavy Vehicles Operations Department, has to be adhered to.

        f)    Lot 100 Mayfield Road, West Coolup, is affected by or in close proximity to
              the Dampier to Bunbury Natural Gas Pipeline. For land owner or corridor
              inquiries please contact the DBP Land Management Team on (08) 9223 4928
              or landmanagement@dbp.net.au.
                                                            CARRIED UNANIMOUSLY 9:0
Page 16                         Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          Reason for Change
          Committee changed the Officer’s Recommendation in Item 8.1 by adding a Point 20. to
          the recommendation to test whether noise attenuating broadband alarms meet noise
          requirements.

          PLEASE NOTE:         Committee Recommendation PPS11/004 is only a
          recommendation to, and not a decision of Council. The Council will consider this
          recommendation at the 20 December 2011 meeting.

          Mr Smith and Ms Emery thanked Councillors for the opportunity to make this
          presentation to Committee and withdrew from the meeting at this point, the time being
          9.40am.

          The Manager Planning and Environment withdrew from the meeting at this point, the
          time being 9.40am.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011               Page 17

8.2     Draft Peel Region Scheme Boating Facilities Policy

        File Ref:                      6413
        Author and Title:              Rod Peake, Director Planning and Development

                                                                                   Appendix PD5
        Introduction
        Council is requested to consider lodging a submission on the Western Australian
        Planning Commission’s (WAPC) Draft Peel Region Scheme Boating Facilities Policy.

        Background/Proposal
        The WAPC has released a Draft Peel Region Scheme Boating Facilities Policy for public
        comment. The draft policy is substantially based on the Peel Inlet Management
        Council’s Position Statement titled Boating Facilities, Jetties and Structures WS3.4 which
        has been consistently applied to proposals for boating facilities in the Peel Region via
        the jetty licensing and planning approval systems since 1979. The policy recognises the
        substantial growth that has occurred and will continue to occur in the Peel Region and
        the pressure that the natural waterways and foreshore areas will be under. The purpose
        of the draft policy is therefore to minimise the impact of the location and construction of
        private jetties and related development on natural and regionally significant waterways of
        the Peel Region. It is intended that the policy will apply to jetties and related
        development in the natural waterways and Regionally significant artificial waterways
        such as the Dawesville Channel and Mandurah Estuary. The policy will not apply to
        local artificial waterways such as the canal system within the Shire of Murray.

        The stated objectives of the draft policy are to control the location and construction of
        jetties to:

        1.    Prevent the alienation of waterways and foreshores from public use and
              enjoyment.

        2.    Provide for safe and effective use of the waterways for recreation and navigation.

        3.    Ensure jetties and/or related development do not detract from the visual amenity of
              the waterways and its foreshores.

        4.    Minimise adverse effects on the environmental values of the Peel Region’s
              waterways.

        5.    Prevent unacceptable effects on the hydrological processes and shorelines of the
              waterways.

        A summary of the key principles of the draft policy are set out below:

        1.    To favour activities and development which benefit public access and use of public
              foreshores and waterways and therefore generally not permit new jetties or related
              development for private use along public foreshore areas or in the upper reaches
              of the river systems around the environmentally sensitive Peel Harvey Estuary or
              in shallow waters or mudflats where dredging would be required. The stated
              exceptions to this rule are within the foreshore reserve adjacent to Rodoreda
              Crescent in Ravenswood, the Murray River Delta area where jetties are required to
              access private properties on the islands and for a shared jetty structure to serve
              the Willow Gardens area.

        2.    The policy provides for the construction of public boating facilities where strategic
              planning identifies a need and the proposal sufficiently addresses all planning,
              navigation, landscape, local amenity and environmental issues.
Page 18                           Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011



          3.   The draft policy sets out design and construction requirements.
          A full copy of the draft policy was included in Appendix PD5.

          Consultation
          The draft policy is available for public inspection from 11 November 2011 to
          20 January 2012. Copies of the draft policy are available at the Department of
          Planning’s Peel Region Office, officers of the Shire of Waroona, Shire of Murray and City
          of Mandurah and the Department of Transport Fremantle Office. A copy of the draft
          policy is also available on the WAPC website. The closing date for submissions is
          Friday, 20 January 2012. In preparing the current version of the draft policy the
          Department of Planning officers consulted with Shire officers.

          Sustainability Implications
          Economic - (Financial impact to the community)
          The waterways of the Peel Region are a key draw card to both the growth of the Region
          and the attraction of visitors. The draft policy will help maximise public access and
          benefit of the waterways and foreshore areas by controlling the establishment of further
          private infrastructure. This will provide for the safe and effective use of the waterways
          for the general community.

          Social - (Quality of life to community and/or affected landowners)
          The objectives of the draft policy seek to prioritise the use of the foreshore areas for
          public use and enjoyment, ensure jetties and/or related development do not detract from
          the visual amenity of the waterways and its foreshores and provide for safe and effective
          use of the waterways for recreation and navigation.

          Environment – (Impact on environment’s sustainability)
          The draft policy contains provisions that will help minimise adverse impacts of boating
          facilities on the environmental values of the Region’s waterways and foreshore areas.
          Governance/Risk Statement – (Policy implications/level of risk)
          The policy will be used to guide the assessment of applications for planning approval for
          jetties and related development in the natural waterways and regionally significant
          artificially waterways of the Region. There are no major risks associated with the
          proposal as the draft policy seeks to reinforce the long held practice in relation to boating
          facilities and is aimed at protecting the Region’s waterways and foreshore areas for the
          general public benefit.
          Strategic Outcomes
          Murray 2021 – Strategic Community Plan

           Key Result Area 3     Strategic Land Use Planning
           Outcome 3.1           Proactively and strategically plan for growth
           Outcome 3.3           Enrich the Shire’s unique character and identity – people,
                                 heritage, waterways and rural land character

           Key Result Area 5       Environmental Management Capacity
           Outcome 5.1             Identify, protect and enhance our significant natural assets
           Outcome 5.2             Effectively manage the associated impacts of growth
           Outcome 5.4             Effectively manage our water resource
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                Page 19



          Key result area 6        Economic Development
          Outcome 6.2              Encourage greater levels of tourism activity

        Statutory Environment
        Planning approval is generally required prior to the construction of jetties and related
        development under both the Peel Region Scheme and the Shire’s Town Planning
        Scheme No 4. In determining such applications the WAPC and Shire will need to have
        regard to the objectives and provisions of the final form of this policy in determining
        applications for planning approval.

        Options
        Council has the option of:

        1.    Lodging a submission in relation to the draft policy.

        2.    Not lodging a submission in relation to the draft policy.
        It is generally seen as preferable to take an active role in the preparation of State
        Government policies that will affect the form of future development within the Shire.

        Financial Implications
        Nil

        Conclusion/Justification of Officer Recommendation
        The draft policy generally applies to the construction of private jetties and related
        development and allows for the construction of public boating facilities so long as these
        are planned in a strategic context and satisfy all normal planning, navigation and
        environmental criteria. The draft policy recognises the pressure that the Region’s
        waterways will be under with the significant growth of the Region and therefore
        recognises the need to ensure the natural values and public use of these waterways and
        foreshore areas are not compromised by further private jetties and related development.
        There is scope within the policy for the construction of jetties where private land directly
        abuts a waterway and in certain restricted areas. The general policy approach is
        considered consistent with that outlined in the Peel Inlet Advisory Council’s long standing
        position statement and is generally considered sound. The policy has been worked up in
        consultation with Shire offices and is supported.

        Voting Requirements
        Simple Majority

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/005
        Moved: Cr W Barrett

        That Council advises the Western Australian Planning Commission that it
        supports the objectives and provisions of the Draft Peel Region Scheme Boating
        Facilities Policy.
                                                            CARRIED UNANIMOUSLY 9:0

        PLEASE NOTE:         Committee Recommendation PPS11/005 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.
Page 20                            Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




8.3       Revised Local Planning Policy – Sea Containers

          File Ref:                     5200
          Author and Title:             Pam Holland, Senior Planning Officer

                                                                                  Appendices PD6 - PD7

          The Manager Planning and Environment rejoined the meeting at this point, the time
          being 9.45am.

          Introduction
          Council is requested to consider a revised draft Local Planning Policy for Sea Containers
          for the purpose of advertising.

          Background/Proposal
          Sea containers are metal transportable structures designed for the storage and transport
          of goods by road, rail and sea. They are made in varying sizes, but are generally 2.4m x
          2.4m square and range in length from 3m to 12m, with the most common length being
          6m.

          Sea containers are readily available, relatively low in cost and secure. They are
          therefore increasingly being sought for the storage of goods and equipment on private
          properties. Because of their industrial nature however, sea containers can adversely
          impact on the character and amenity of the Shire.

          Council has a current Sea Container Local Planning Policy, a copy of which was
          included at Appendix PD6. This policy has been in operation for several years and is
          due for review.

          An assessment has been undertaken of all sea container applications determined during
          2004 - 2011 to ascertain where demand for sea containers was occurring. The following
          information is provided:

           Year          Special       Commercial         Town         Hotel/Motel       Special       Total
                          Rural                           Centre                          Use
           2004                              1                               1                            2
           2005                                                                                           0
           2006               1                                                                           1
           2007               1                              1                               1            3
           2008               2              2                                                            4
           2009               5                                                                           5
           2010               2              1                                                            3
           2011                                              1                                            1
           Total              11             4               2               1               1           19

          Although the table shows that the overall number of applications received is relatively
          small, the highest demand is in Special Rural and Commercial/Town Centre locations.
          The current policy does not provide for the permanent placement of sea containers in
          these areas. It is considered however that this is overly restrictive and subject to
          appropriate conditions, could reasonably be provided for.

          A draft revised policy has been prepared which provides greater flexibility for the
          placement of sea containers, with a range of requirements aimed at retaining the
          character and high standards of amenity. The revised policy has also been written in a
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                Page 21

        consistent format to other recent policies and removes administrative provisions relating
        to application requirements and approval conditions. A copy of the draft revised policy
        was included at Appendix PD7. This policy does not apply to the storing of sea
        containers (empty or full) in conjunction with the operation of a transport depot or related
        approved activity.

        Consultation
        The Shire’s Town Planning Scheme No 4 requires draft Local Planning Policies to be
        advertised once a week for two consecutive weeks in a newspaper circulating within the
        Scheme area, giving at least 21 days from the date of the notice for lodging submissions.
        Council is required to consider any submissions received during the consultation process
        before adopting the Policy.

        Sustainability Implications
        Economic - (Financial impact to the community)
        Sea containers provide a cost effective, readily available structure to provide secure
        storage.

        Social - (Quality of life to community and/or affected landowners)
        Sea containers have the potential to impact on the character and amenity of an area.
        The revised policy will provide guidelines to ensure that sea containers are appropriately
        located, finished and screened to address this.

        Environment – (Impact on environment’s sustainability)
        The revised policy contains objectives and provisions designed to protect the landscape
        character and amenity of the Shire.

        Governance/Risk Statement – (Policy implications/level of risk)
        There are no major risks or policy implications associated with the policy.

        Strategic Outcomes
        Murray 2021 – Strategic Community Plan

          Key Result Area 3       Strategic Land Use
          Outcome 3.1             Proactively and strategically plan for growth
          Initiative 3.1.3        Prepare and implement a range of Local Planning Policies to
                                  effectively support sustainable planning outcomes

        Statutory Environment
        Local Planning Policies are adopted pursuant to the Shire’s Town Planning Scheme
        No 4 and must be consistent with the provisions of the Scheme. Council may prepare
        Local Planning Policies in respect of any matter related to the planning and development
        of the Scheme area so as to apply:

        1.    Generally or for a particular class or classes of matters; and

        2.    Throughout the Scheme area or in one or more parts of the Scheme area.

        Options
        Council has the option of:

        1.    Consenting to advertise the revised local planning policy, in the recommended
              form or some other form.
Page 22                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          2.   Not consenting to advertise the revised local planning policy.

          Financial Implications
          The draft policy has been prepared as part of the existing Planning and Development
          work program. Costs associated with advertising the draft policy will be contained with
          the Planning and Development advertising budget allocation.

          Conclusion/Justification of Officer Recommendation
          Sea containers provide an increasingly popular form of storage facility. The existing
          policy has been reviewed in a way that improves flexibility for the use of sea containers,
          however due to their industrial nature, an improved range of provisions are proposed to
          ensure that they do not adversely impact on the Shire’s character and amenity.

          It is recommended that the revised policy be advertised for public submissions. A report
          on the results of the advertising process together with a recommendation for adoption
          will then be submitted to Council following the submission process.

          Voting Requirements
          Simple Majority

          OFFICER/COMMITTEE RECOMMENDATION:
          PPS11/006
          Moved: Cr P Briggs

          That Council:

          1.   resolves to prepare a draft new Local Planning Policy relating to Sea
               Containers as set out in APPENDIX PD7 and advertises the draft Policy in
               accordance with Clause 2.5 of Town Planning Scheme No 4; and

          2.   requires a further report on the draft Local Planning Policy together with any
               submissions received during the advertising period for it to consider
               adopting the policy.
                                                                CARRIED UNANIMOUSLY 9:0

          PLEASE NOTE:         Committee Recommendation PPS11/006 is only a
          recommendation to, and not a decision of Council. The Council will consider this
          recommendation at the 20 December 2011 meeting.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                  Page 23



8.4     Draft Scheme Heritage List, Heritage Local Planning Policies and Incentives
        Strategy

        File Ref:                      5/5979
        Author and Title:              Susan Cowling, Planning Officer

                                                                               Appendices PD8 - PD12
        Introduction
        Council is requested to determine a new Scheme Heritage List, consider a new Local
        Planning Policy relating to Heritage Places and revise and update an existing Local
        Planning Policy relating to the Marginata Crescent Heritage Area.

        A range of heritage related incentives to encourage owners of heritage places to
        undertake conservation works is also submitted for Council’s endorsement.

        Background/Proposal
        In August 2011 Council adopted a revised Local Government Inventory and initiated an
        amendment to Town Planning Scheme No 4 (Scheme) to update the existing heritage
        references and insert new heritage requirements generally in line with the model scheme
        text.

        Inclusion of a place in the Local Government Inventory does not impose any statutory
        obligation or protection of the place, rather it is a survey that provides the basis of
        preparing heritage based policies and the Scheme Heritage List, which will provide a
        degree of protection.

        Heritage List
        Under the Western Australian Planning Commission’s State Planning Policy 3.5 relating
        to Heritage Conservation, local governments are required to identify places for inclusion
        in a heritage list under the Scheme. Identification and adoption of the Heritage List will
        enable consideration of heritage as a planning matter that can be considered in the
        determination of applications for planning approval. The Shire’s Scheme currently
        includes a Heritage List which includes reference to 21 Heritage Places. A copy of the
        existing Heritage List was included as Appendix PD8.

        Following the comprehensive review and adoption of the Local Government Inventory, it
        is proposed to update the draft Heritage List to include the 87 places included in the
        Inventory. The Inventory allocates a management category for each of these places
        based on the level of significance with each management category having a desired
        protection outcome. In essence this provides for higher level of protection for more
        significant places and a lower level of control for places of lower significance.
        Appendix PD9 sets out a summary list of all the heritage places proposed to be
        included in the Heritage List, the relevant management category and an explanation of
        desired outcome for each management category. A full copy of the adopted Local
        Government Inventory can be obtained by contacting the Director Planning and
        Development        Services        or      on     the      Shire’s     website       at
        http://www.murray.wa.gov.au/Downloads/Planning/Local%20Government%20Inventory
        %202011.pdf.

        Heritage Places Local Planning Policy
        The draft policy is a tool for day-to-day decision making, giving guidance as to how
        discretion is to be exercised on applications for planning approval involving a place of
        heritage significance or located within a heritage area.
Page 24                           Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          The draft policy sets outs the Shire’s heritage related objectives, the various
          management categories based on the level of significance of the place and sets out
          general development requirements. It also explains special procedural or information
          requirements that apply to heritage places such as requirements for archival recording,
          heritage impact statements, or procedures for adding or removing places from a local
          Heritage List. A copy of the draft policy was included at Appendix PD10.

          Marginata Crescent Heritage Area Local Planning Policy
          The Marginata Crescent Area in Dwellingup has been recognised in the Local
          Government Inventory as having heritage significance, and has recently been elevated
          to Heritage Area status. There is an existing Local Planning Policy applicable to this
          area. A copy of the existing policy was included at Appendix PD11.

          Under the draft Scheme provisions adopted by Council in August 2011, an identified
          Heritage Area is to be accompanied by a Local Planning Policy to help guide the form of
          development.

          The existing policy for the Marginata Crescent area is considered to be a successful and
          workable policy that generally preserves the character and heritage values of the former
          timber workers’ dwellings area whilst allowing for modern housing development
          sympathetic in design. Whilst the policy has been amended to reflect the current format
          and content of other recently adopted Local Planning Policies and to make reference to
          the heritage significance identified in the Local Government Inventory, the substance of
          the updated policy is similar in nature to the existing policy. A copy of the new draft
          policy was included at Appendix PD12.

          Incentives Program
          To encourage landowners of heritage properties undertake conservation works and
          maintain buildings in good condition, it is proposed to introduce a range of incentive
          measures. Often landowners express concern when their property is identified as having
          some heritage significance, often through unfamiliarity with heritage legislation. Potential
          tensions can be alleviated by having a clear policy framework in place and offering a
          range of development based incentives. Education measures will also form part of a
          broader heritage strategy currently being prepared as a project under the Shire’s
          recently adopted Murray 2021 Community Strategic Plan. Together these strategies
          should improving community understanding of heritage and help to ease tensions over
          time. Experience from other Local Governments has shown that the introduction of
          incentive strategies has resulted in higher conservation outcomes.

          The two key features within the development category is the consideration for relaxation
          of the requirements of Town Planning Scheme No. 4, and the transfer of development
          rights.

          The first measure is already in part a feature within the Town Planning Scheme;
          however, by including it within the Strategy, it is reiterating the Shire’s commitment to the
          conservation of its heritage with quality development outcomes. Under the draft scheme
          provisions adopted in August 2011 the potential relaxations of scheme provisions is
          extended to also clearly cover land use permissibilities. The second measure essentially
          allows for the transfer of development rights from one site either within a Heritage Area
          or containing a Heritage Place to a recipient lot, subject to eligibility. A head of power for
          this to occur is also provided for in the draft scheme provisions. The incentives subject
          of the scheme amendment will only be able to be implemented upon finalisation of the
          scheme amendment.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                Page 25

        There are a range of financial measures also proposed, which will have an immediate
        impact on landowners and their ability to undertake conservation works. Proposed
        financial incentives include:

        •     Waiver of Shire planning fees - Council have previously resolved to waive planning
              fees in conjunction with special projects as a measure of good faith to achieve
              good planning and development outcomes. Given the limited number of privately
              owned heritage places in the Shire and the further limited number subject to
              development in any one financial year, this measure is expected to have little
              financial impact upon the Shire’s budget.

        •     Heritage Award Scheme - this measure is to acknowledge excellence in heritage
              conservation, and aims to raise awareness of the importance of the Shire’s cultural
              heritage. This award would be offered annually, and provides an ideal opportunity
              for public education and awareness of heritage and the benefits of retention and
              conservation. The actual award amount offered would be subject to budgetary
              considerations and therefore the scheme is proposed to commence in 2012-13.

        It should be noted that these measures are to encourage landowners to conserve
        significant heritage buildings, and such incentives can offset some of the significant
        costs associated with those works. The benefits for the Shire and community as a whole
        is two-fold with the amenity of the area increasing after conservation works, there is
        likely to be an on flow affect through increased economic activity as more people move
        to the area and services open to provide. The Shire would also be encouraging reversal
        of years of neglect and piecemeal conservation efforts undertaken to heritage places.

        Consultation
        The Scheme requires draft Local Planning Policies to be advertised once a week for two
        consecutive weeks in a newspaper circulating within the Scheme area, giving at least
        21 days from the date of notice for the lodging of submissions. Council is required to
        consider any submissions received during the consultation process when considering
        adopting the policy.

        The way the Scheme is currently set up is that the Heritage List is included in the
        Scheme text itself. Any changes are therefore subject to consultation as part of the
        Scheme Amendment process. The new provisions being incorporated in the Scheme
        provide that the Heritage List is adopted under, but remains separate to the Scheme.
        The draft provisions therefore specifically require the owner and occupier of each place
        on the list to be notified and provided with 21 days in which to lodge a submission (in
        addition to any other consultations the Council considers appropriate) and for Council to
        consider the submissions in adopting the list.

        Sustainability Implications
        Economic - (Financial Impact to the Community)
        A key factor in attracting population growth, tourist dollars and increased economic
        activity to the Shire will be its distinctive sense of place. This is strongly influenced by
        the Shire’s heritage amenities and attractions. Managing and enhancing the Shire’s
        heritage assets will be an important factor if the Shire is to capitalise on its growth and
        economic potential.

        Tension commonly arises between heritage considerations and landowner aspirations to
        build new or optimise property investments. Formation of proactive planning controls
        based upon a sound local government inventory provides one of the mechanisms by
        which those tensions can be resolved.
Page 26                             Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          Social - (Quality of life to community and/or affected landowners)
          The Shire’s heritage enriches the character and distinctiveness of the area and helps to
          create a unique identity and sense of place.

          Heritage places are also a valuable cultural and educational resource, which provides a
          tangible link to the past and enhances the community’s cultural identity.

          Environment – (Impact on environment’s sustainability)
          The retention and adaptive reuse of existing buildings reduces consumption of building
          materials and the embodied energy required to manufacture them.

          Governance/Risk Statement – (Policy Implications/Level of Risk)
          The proposed policies set out the management categories included in the inventory and
          desired outcomes and requirements for places in each category. The proposed policies
          and adoption of the Heritage List will provide guidance for landowners and give some
          status to the Local Government Inventory, recently finalised by Council.

          Following are the key risks if Council does not endorse the proposed policies for
          advertising purposes, endorse the Incentive Strategy and Heritage List:

          •       A risk of losing the Shire’s heritage assets and resultant loss of its character and
                  distinctive sense of place through inadequate planning and protection mechanisms
                  and strategies.

          •       A reputation risk in the event of demolition of the Shire’s heritage assets.

          •       A risk of adverse audit findings in relation to non-compliance with legislative
                  requirements and the discharge of the Shire’s statutory responsibilities.

          Overall, the level of risk in not consenting to advertise the proposed policies, endorse the
          Incentive Strategy and approve the Heritage List is considered high.

          Strategic Outcomes
          Murray 2021 – Strategic Community Plan

              Key Result Area 3    Strategic Land Use Planning
              Outcome 1.2          Proactively and strategically plan for growth
              Initiative 3.1.3     Prepare and implement a range of Local Planning Policies to
                                   effectively support sustainable planning outcomes
              Outcome 3.3          Enrich the Shire’s unique character and identity – people,
                                   heritage, waterways and rural land character
              Initiative 3.3.3     Develop a Heritage Local Planning Strategy

          Statutory Environment
          The Western Australian Planning Commission’s State Planning Policy 3.5 relating to
          Heritage Conservation requires local governments to identify places of local significance
          through the compilation and review of local government inventories, in accordance with
          assessment criteria and other relevant guidelines published by the Heritage Council.
          The inventory is then to be used to identify places for inclusion in heritage areas and a
          heritage list under the local planning scheme.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                 Page 27



        The Shire’s current Scheme provides for flexibility in the application of planning controls
        to realise positive heritage outcomes, while also helping meet the expectations and
        aspirations of property owners. Incentives may include the relaxation of planning
        requirements in relation to land use, density, plot ratio, car parking or other works.

        Local Planning Policies are adopted pursuant to the Scheme and must be consistent
        with the provisions of the Scheme. Council may prepare Local Planning Policies in
        respect of any matter related to the planning and development of the Scheme area so as
        to apply:

        1.    Generally or for a particular class or classes of matters.

        2.    Throughout the Scheme area or in one or more parts of the Scheme area.

        As mentioned, prior to adopting a Local Planning Policy, the Scheme requires draft Local
        Planning Policies to be advertised once a week for two consecutive weeks in a
        newspaper circulating within the Scheme area, giving at least 21 days from the date of
        the notice for the lodging of submissions. Council is required to consider any
        submissions received during the consultation process when considering adopting the
        policy.

        Options
        Council has the option of:

        1.    Consenting to advertise the proposed local planning policy in the recommended
              form or some other form.

        2.    Not consenting to advertise the local planning policy.

        Financial Implications
        The draft policies and Incentive Strategy have been prepared as part of the existing
        Planning and Development works program. Costs associated with advertising the draft
        policies will be contained within the Planning and Development advertising budget
        allocation.

        Council will need to consider the allocation of funds from the 2012-13 budget for the
        award scheme. This is likely to be less than $1000.

        Endorsement of the Heritage List will not pose any financial implications on the Shire.

        Conclusion/Justification of Officer Recommendation
        The Shire of Murray was one of the earliest areas of European settlement in the State. It
        has a rich cultural heritage and many places of heritage significance are still in
        existence. Many of these places are, however, in need of restoration and/or reuse.

        Heritage assets within the Shire will come under increasing threat from both neglect and
        growth pressure in the future. The Shire has a stewardship responsibility to provide for
        protection of these assets for both present and future generations and by harnessing the
        potential of its heritage assets will also contribute towards realising the Shire’s economic,
        tourism and social objectives. This aspect is clearly evidenced in other areas, such as
        Fremantle, which has valued and celebrated its heritage.
Page 28                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          In August 2011, Council finalised the Local Government Inventory which contains
          sufficient rationale and heritage information for the various listed places to properly
          demonstrate the significance of identified places and therefore to justify them for
          inclusion in a planning scheme Heritage List. Formulation of the Heritage List is a
          statutory obligation under State Planning Policy 3.5 Historic Heritage Conservation.

          In support of the Inventory, two policies and an Incentives Strategy are proposed, that
          will encourage the restoration and reuse of the Shire’s heritage assets and the promotion
          of a community culture that will value the Shire’s remaining heritage assets.

          Voting Requirements
          Simple Majority

          OFFICER/COMMITTEE RECOMMENDATION:
          PPS11/007
          Moved: Cr M Reid

          That Council:

          1.     resolves to prepare two new draft Local Planning Policies relating to
                 ‘Heritage Places’ and ‘Marginata Crescent Heritage Area’ as set out in
                 Appendices PD10 and PD12 and advertises the draft policies in accordance
                 with Clause 2.5 of Town Planning Scheme No 4;

          2.     endorses the draft Heritage List as set out in Appendix PD9 and notifies the
                 owner and occupier of each property of the proposed listing inviting them to
                 lodge submissions within 21 days;

          3.     endorses the proposed incentive initiatives, as set out in this report, noting
                 that implementation of the award scheme will be subject to annual budget
                 funding consideration; and

          4.     notes that following the close of the advertising on the draft policies and
                 heritage list a further report will be prepared for Council to consider any
                 submissions received and the adoption of the policies and list.
                                                                                 CARRIED 8:1

          Following the result of voting, names are recorded as follows:

          For:            Cr M Reid, Cr W Barrett, Cr C Thompson, Cr E Menara, Cr B Beacham,
                          Cr A Black, Cr J Lambrecht and Cr P Briggs

          Against:        Cr M Bessant

          PLEASE NOTE:         Committee Recommendation PPS11/007 is only a
          recommendation to, and not a decision of Council. The Council will consider this
          recommendation at the 20 December 2011 meeting.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                   Page 29



8.5     Draft Local Planning Policy - Water Sensitive Urban Design

        File Ref:                      5950
        Author and Title:              Tom Lerner, Senior Environmental Planner

                                                                               Appendices PD13 - PD15
        Introduction
        Council is requested to consider the results of the advertising period and adoption of a
        local planning policy relating to Water Sensitive Urban Design (WSUD).

        Background/Proposal
        WSUD is a holistic approach to water management and storm water drainage, focusing
        on total water cycle management. It addresses water quality and quantity, protection of
        ecosystems and provision of aesthetic and recreational values, rather than traditional
        end of pipe storm water solutions. Given that much of the Shire’s proposed future
        development is located in hydrologically constrained areas, be it high groundwater,
        proximity to floodplains or the Peel-Harvey catchment system, WSUD is very important
        to the Shire of Murray.

        In 2008, the Western Australian Planning Commission (WAPC) adopted WSUD as a
        policy outlined in its Better Urban Water Management Framework. WSUD is now
        considered best practice throughout the planning and land development sector of
        Western Australia and has for several years been applied across the board with Shire
        subdivision and development proposals.

        The principles of WSUD, in order of priority, are as follows:

        1.    Provide protection to life and property from flooding that would occur in a 100 year
              Average Recurrence Interval (ARI) flood event.

        2.    Manage rainfall events to minimise runoff as high in the catchment as possible.
              The one-year-one-hour (1 in 1) ARI event should be retained on-site or as close to
              source as possible. Infiltration should be encouraged in permeable areas through
              mechanisms such as soakwells, landscaping and flush kerbing. Drainage systems
              should minimize run off and maximize on-site infiltration where possible.

        3.    Retain and restore existing elements of the natural drainage system, including
              waterway, wetland and groundwater features, regimes and processes, and
              integrate these elements into the urban landscape, possibly through a multiple use
              corridor. These features should also effectively manage mosquito populations.

        4.    Maximise water use efficiency, reduce potable water demand, and maximise the
              re-use of water harvested.

        5.    Minimise pollutant inputs through implementation of appropriate non-structural
              source controls (such as town planning controls, strategic planning controls,
              pollution prevention procedures, education and participation programs and
              regulatory controls) and structural controls (that manage the quantity and quality of
              stormwater runoff and prevent or treat stormwater pollution).

        6.    Drainage sump construction is discouraged and any development adjacent to
              existing sumps should be encouraged to retrofit the area into a multiple-use site.

        Water cycle management should be considered early in the planning process to ensure
        that WSUD is not compromised at the development stage. The draft policy sets out the
        requirements and information to be submitted at each stage of the planning process and
Page 30                            Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          provides a framework for the application of WSUD management practices for each stage
          of the planning process, from a regional level, through the district and local levels to
          subdivision and development.

          The draft policy is consistent with the WAPC’s Better Urban Water Management
          Framework, State Planning Policy 2.9 relating to Water Resources and the Environment
          Protection Authority requirements including the Water Quality Improvement Plan for the
          Peel Harvey Estuary. It will ensure the protection and repair of a vital economic, social
          and environmental resource and will require developers to meet best practice in
          drainage planning.

          A copy of the draft policy was attached as Appendix PD13 and a planning bulletin which
          summarises the WAPCs Better Urban Water Management Framework was attached as
          Appendix PD14. Full copies of the Better Urban Water Management Framework, State
          Planning Policy 2.9 or the Water Quality Improvement Plan can be viewed by contacting
          the Director Planning and Development Services.

          Consultation
          Before adopting a local planning policy or any amendments thereto, Town Planning
          Scheme No. 4 (the Scheme) requires the Shire to place a notice advertising details of
          the policy in two consecutive issues of a newspaper circulating within the Scheme area
          and for Council to consider any submissions received. The advertising period is required
          to be 21 days from the date of the notice.

          The draft policy was advertised for a 21 day period in August 2007. The advertising was
          carried out through advertisements in the local newspaper, on the Shire’s website and
          on the notice board at the Shire Administration Office. At the close of the advertising
          period two submissions were received. One outlined several comments which have been
          addressed in the updated policy and the other submission gave unqualified support.
          Copies of the submissions were included at Appendix PD15.

          Sustainability Implications
          Economic - (Financial impact to the community)
          WSUD does have a cost and best management practices also have a long term cost
          associated with them, however there is also a significant cost if long term water
          management is not addressed.

          However, as this policy reflects current practice the relevant costs are already factored
          into development and subdivision proposals.
          Social - (Quality of life to community and/or affected landowners)
          The Peel-Harvey Estuary, its river systems and associated biodiversity are a critical
          asset for the Shire of Murray in terms of leisure and sporting activities. This policy seeks
          to protect that asset.

          The fact that the WSUD integration process is clearly and succinctly outlined will provide
          certainty for any affected landowners and developers.
          Environment – (Impact on environment’s sustainability)
          The policy will help to protect the water resources of the Shire upon which all the
          environmental assets of the Shire depend.
          Governance/Risk Statement – (Policy implications/level of risk)
          WSUD is now applied statewide as standard in the development industry. Due to this the
          risk in enshrining this into local policy is relatively minor. Any risk is likely to stem from a
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011              Page 31

        concern that it will add to development costs. Council should be aware that as the
        Murray Drainage and Water Management Plan (DWMP) released by the Department of
        Water this year provides a library of background information for the hydrology of the
        Shire, a lot of the necessary information required to inform development is already
        available.

        Strategic Outcomes
        Murray 2021 – Strategic Community Plan

          Key Result Area 5       Environmental Management
          Outcome 5.4             Effectively manage our water resource
          Initiative 5.4.2        That the Shire work with the Department of Water to address
                                  drainage issues in conjunction with the Murray Drainage and
                                  Water management Plan
          Initiative 5.4.3        Incorporate best practice integrated water cycle management
                                  principles to all new developments

        Statutory Environment
        Local planning policies are adopted pursuant to the Shire’s Scheme and must be
        consistent with the provisions of the Scheme. Council may prepare local planning
        policies in respect of any matter related to the planning and development of the Scheme
        area so as to apply:

        1.    Generally or for a particular class or classes of matters; and

        2.    Throughout the Scheme area or in one or more parts of the Scheme area.

        Options
        Council has the option of:

        1.    Adopting the local planning policy with or without modification.

        2.    Not proceeding with the policy.

        Adoption is recommended as it will provide for best practice approach to WSUD and a
        local policy to reinforce existing practice.

        Financial Implications
        As the principles behind the policy have been implemented for some time there is not
        expected to be a financial impact on the Shire.

        Conclusion/Justification of Officer Recommendation
        Much of the Shire, including areas subject to investigations for growth are hydrologically
        constrained. The draft policy provides a best practice approach to address water
        management in the Shire.

        The draft policy is consistent with the Shire’s new Strategic Community Plan, the
        WAPC’s Better Urban Water Management Framework, State Planning Policy 2.9 relating
        to Water Resources and the Environment Protection Agency requirements including the
        Water Quality Improvement Plan for the Peel Harvey Estuary.

        The draft policy has been refined and updated to take account of the issues raised in the
        submissions and the recently released Department of Water DWMP and the principles
        within the policy have been consistently applied to new development areas for several
        years. It is therefore recommended that the draft policy now be adopted.
Page 32                         Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          Voting Requirements
          Simple Majority

          OFFICER/COMMITTEE RECOMMENDATION:
          PPS11/008
          Moved: Cr M Bessant

          That Council:

          1.   adopts the Water        Sensitive     Urban     Design      Policy    as    set   out    in
               Appendix PD13; and

          2.   publishes notice of the adopted policy once in a newspaper circulating
               within the Scheme area.
                                                          CARRIED UNANIMOUSLY 9:0

          PLEASE NOTE:         Committee Recommendation PPS11/008 is only a
          recommendation to, and not a decision of Council. The Council will consider this
          recommendation at the 20 December 2011 meeting.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                   Page 33



8.6     Finalisation of Dwellingup Structure Plan – Assessment of Submissions after
        Public Advertising

        File Ref:                      5221
        Previous Items:                PD.Mar.10              Item 6.3.1           (PD10/010)
                                       OCM.Mar.10             Item 10.2.2          (OCM10/041
        Author and Title:              Brett Flugge, Executive Manager Strategic Development

                                                                               Appendices PD16 - PD19
        Introduction
        The revised Dwellingup Structure Plan was advertised for public comment over
        February/ March 2011. At the close of the public advertising period on 6 April 2011,
        Council had received a total of 40 submissions. Comments received in these
        submissions have been summarised in the Schedule of Submissions, inclusive of Shire
        officer comment and input received from a Technical Advisory Group (TAG) which was
        reconvened by the Shire to review the issues raised in the submissions.

        Minutes of the TAG meeting held on 28 September 2011 were attached at
        Appendix PD16. Council is requested to consider the submissions received and the
        Shire officer recommendations as the basis for finalising the Dwellingup Structure Plan
        and seeking final endorsement from the Western Australian Planning Commission
        (WAPC).

        Background/Proposal
        Council, at its Ordinary meeting held in November 2010, resolved to support advertising
        of the Dwellingup Structure Plan in both the form endorsed by the WAPC and the
        modified land use version as adopted by Council. This approach was taken to allow the
        Dwellingup community to understand the differences between the Council and WAPC
        positions on future growth opportunities for the Dwellingup precinct.

        The main differences between the WAPC endorsed land use plan and Council’s
        preferred version related to expansion of the Rural-Residential precinct, extending 2.5km
        west of the town and 5km south-east of town to ensure a greater supply of Rural-
        Residential lifestyle blocks. These changes affected Precinct 9 (north of Pinjarra-
        Williams Road), Precinct 10 (either side of River Road) and Precinct 11 (adjacent to the
        Pinjarra-Williams Road).

        Council also supported the introduction of a Special Zoning/land use category in the
        Structure Plan which would enable consideration of cluster style eco village, mixed
        housing and tourist development. Whilst Council considers this type of development
        warrants further examination, only one Cluster Farm zoning has been introduced into
        Town Planning Scheme No 4, covering Lots 51 and part Lot 17 Morrell Road, Fairbridge.
        The Minister for Planning granted approval to this Cluster Farm zoning for evaluation
        purposes with the Minister advising that the cluster farm was to be substantially
        developed prior to any additional rezoning proposal of this nature being initiated.

        The revised Dwellingup Structure Plan was advertised for public comment from mid
        February 2011 to early April and at the close of the advertising period on 6 April 2011, a
        total of 40 submissions had been received. A summary of these submissions was
        attached at Appendix PD17. Comments on the main issues raised in the submissions
        are addressed below, along with the outcome of discussions from a Technical Advisory
        Group meeting held on 28 September 2011.
Page 34                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          Intensive Agricultural Precincts
          Department of Agriculture and Food (DAFWA) supports the revised Structure Plan as a
          balance of Rural-Residential development and Tourist uses while protecting important
          intensive agricultural land. DAFWA however, raised concerns regarding the additional
          Rural-Residential areas in Precincts 10 and 11 that effectively alienates land currently
          identified for intensive agricultural use which is considered to be of State significance.
          DAFWA does not support the alternative Structure Plan adopted by Council as there is
          already a theoretical lot yield of 202 Rural-Residential lots as well as an abundance of
          small lots in the south-west with no demonstrated demand to create smaller lots for
          agricultural use.

          Trend analysis research undertaken by DAFWA indicates there is ongoing investment
          security for agriculture and associated industry production that requires access to larger
          lots.

          This matter was discussed at the TAG meeting held in September 2011 wherein it was
          agreed to retain the 10 hectare minimum lot size for Intensive Agricultural precincts as
          this represented the most viable agricultural production unit without leading to increased
          potential land use conflict.

          Rural-Residential Precincts
          Several concerns were raised from private submissions and Government agency
          responses towards extending Rural-Residential use within Precinct 10, River Road.
          Limited water supply for household use and fire fighting purposes was raised as a
          constraining factor for further development intensity. The Shire’s Technical Services
          branch also raised similar concerns in relation to increased road construction and
          maintenance costs to service Rural-Residential development areas on the outer fringe of
          the Dwellingup townsite.

          FESA commented that the whole of the Dwellingup Structure Plan area should be
          declared a Bush Fire Prone Area under the Shire’s Town Planning Scheme. The Shire
          is still waiting to hear whether the Declaration of Bush Fire Prone Areas would become a
          State Government directive under Region Scheme control or whether this would be left
          to local government to introduce appropriate provisions. In terms of development
          staging FESA recommends that areas closest to the townsite should be developed first
          to increase protection of townsite infrastructure and access to fire fighting services.

          Rural-Residential Precinct Areas 10 and 11 were also subject of serious concern from
          Department of Mines and Petroleum, Department of State Development and Alcoa
          because of their proximity to potential future bauxite mining. The entire Structure Plan
          area is covered by State Agreement Mining Lease 1SA with Alcoa World Alumina and
          there are significant bauxite deposits to the north-east and south-east of Dwellingup.

          These concerns were discussed in further detail with Alcoa’s Mine Planning Manager
          and TAG representatives, with Alcoa indicating that its mining operations are likely to
          extend into the Holyoake region, south-east of town within the next ten years. Alcoa also
          confirmed with the Shire that bauxite mining is unlikely to encroach closer into town to
          affect Precinct Areas 6, 7, 8 and 9, due to previous agreement reached in the 1980s to
          indefinitely defer mining in these areas.

          After careful deliberation of the implications of future bauxite mining, including the
          possibility of the 1980 Agreement to indefinitely defer mining closer to town being
          reviewed, the TAG has recommended that Precincts 10 (Nanga and River Roads) and
          Precinct 11 (Pinjarra-Williams Road) be retained as Rural to avoid potential land use
          conflict with future mining operations and DEC priority burning plans.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011               Page 35



        Rural-Residential Precinct 9 to the north of Pinjarra-Williams Road was discussed by
        TAG representatives in light of comments received from Department of Mines and
        Petroleum and State Development regarding preference for lifestyle development to be
        considered west and north-west of town. One submission received raised concerns with
        Council’s preferred plan for Rural-Residential use of northern Precinct 9 as being
        isolated and surrounded by State Forest, providing a natural buffer zone from increased
        residential density. It was agreed at the TAG meeting to retain Precinct 9 north of
        Pinjarra-Williams Road as Intensive Agricultural land use pending the uptake of
        development in Precincts 1 to 8.

        Two lots identified in Precinct 9 south of Pinjarra-Williams Road were reviewed by the
        TAG in response to a submission received seeking Lots 1021 and 1022 being modified
        from Intensive Agricultural use to Rural-Residential lifestyle lots for compatibility with
        surrounding land within close proximity of the Dwellingup townsite. TAG representatives
        acknowledged that the surface water catchment area included in this Precinct will be
        removed once the South Dandalup Dam Pipeline is operational and it was agreed to
        identify Precinct 9 (South) as Rural-Residential, recognising the limited potential for
        expanded horticultural use on these smaller properties.

        Dwellingup Springs Community Survey Responses
        The proponent of the Dwellingup Springs Eco Village concept carried out a residents’
        survey to gauge feedback on whether people were in favour of the development plan
        and a range of other questions relating to employment opportunities, whether Pinjarra-
        Williams should be classed as a tourist drive or a freight route, concerns about mining
        activity close to town and whether this form of development was compatible with how
        Dwellingup should grow. Of the 35 homes visited, 25 written comments were received
        with two negative verbal comments and eight declining to provide any comment. A
        summary of the written comments received was attached at Appendix PD18.

        The majority of the responses received indicated residents were in favour of the
        development plan as explained to them (23 responded ‘yes’ with two against). A
        community feedback form prepared by the Shire of Murray that was made available for
        completion at the open community forum held in March 2011, was also distributed to
        Dwellingup residents to add specific comments on the various Structure Plan proposals.
        Specific comments received on the community feedback form were attached at
        Appendix PD19. There were generally a mixed range of views in terms of the extent of
        townsite growth but most of the comments acknowledged the need to improve amenities
        and facilities within the town to make Dwellingup a more diverse and vibrant place to visit
        and particularly highlighting the importance of tourism and increased business activity to
        create a thriving town centre.

        The Technical Advisory Group discussed the merits of identifying suitable areas where
        an eco village style development could be accommodated within the Dwellingup
        Structure Plan. An idea of a land swap proposal was raised by Alcoa in discussions with
        the Shire to avoid future impacts on its mining operations in the Holyoake locality. The
        land swap proposed the exchange of the Dwellingup Springs landholdings for land
        owned by Alcoa at the Marrinup Nursery off Del Park/North Spur Road. DEC were
        supportive of this idea as the area already has a focus for controlled burning purposes
        and is located near the pony club with other recreational pursuits in the area. FESA also
        raised the requirement for any building construction in the Dwellingup area to be
        compliant with current Australian standards which would result in elevated construction
        and building costs, approximately 30% above current values.

        The Dwellingup Springs development proponent subsequently notified the Shire that the
        land exchange proposal offered by Alcoa would be declined as the Marrinup Nursery site
        does not offer the same convenient access or market exposure that the Pinjarra-Williams
        Road site can offer.
Page 36                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          TAG representatives subsequently formed the view that eco village style development
          needs to be contained in set areas classified suitable for Rural-Residential use in order
          to allow access for emergency vehicles, water supply servicing, if required, and proper
          fire management practices.

          Other individual submissions requesting land use changes outside the scope of the
          current Structure Plan were recommended to be retained under existing zonings in
          Council’s Town Planning Scheme with the Shire to consider any development
          applications to be lodged on their own merits.

          Water Supply Upgrade
          A submission from the Water Corporation noted that a residential precinct had been
          identified on State Forest land south of the Dwellingup Primary School that
          encompassed an area incorporating water supply headwork infrastructure serving the
          Dwellingup townsite. A current 100 metre buffer applies and the Water Corporation
          recommends that residential development should be limited to the land east of the water
          storage and treatment site so as not to increase constraints on operational changes that
          may be necessary for chemical storage and provision of additional water storage tanks.

          The Dwellingup Townsite Structure Plan (Figure 3.2) has been modified to reflect the
          buffer requirements from the water storage facilities and with the need for the Water
          Corporation to be consulted at an early stage for any development proposals over the
          eastern portion of the State Forest land.

          Landcorp Residential Development
          In March 2011 the Shire submitted an application to Landcorp under the Regional
          Development Assistance Funding Program to progress with the residential development
          of 20 lots to the east of Marginata Crescent. This request was considered by the
          Landcorp Board in October 2011 and Landcorp has agreed to commit the necessary
          resources to progress this project to a stage where technical investigations can be
          completed by May 2012 and construction phase could commence by mid 2013, following
          a suitable tendering period. This residential land release could ease some pressure on
          the land supply situation in town and provide a clearer picture on demand for residential
          lots comparable to figures provided in the Boddington Gold Mine Social Needs
          assessment report.

          Report Format and Structure
          When the WAPC granted consent to advertise the Dwellingup Structure Plan in October
          2010 the Commission advised the Shire that the final version of the Structure Plan
          document should be a single, concise operational report with a similar format and
          structure to the draft Nambeelup-North Dandalup Local Rural Strategy.

          Land inSight Consultants engaged by Council to prepare the original Structure Plan
          document have made modification to the final Structure Plan report to comply with the
          WAPC directive. The consultants have also made changes to the mapping, consistent
          with recommendations arising from the Technical Advisory Group meeting held in
          September 2011. The final report version was attached as an appendix under separate
          cover with appendices to the report available for Councillors’ perusal upon request.

          Consultation
          The revised Dwellingup Structure Plan has been advertised for public comment for a
          minimum period of 42 days.       A range of government agency and community
          stakeholders have been consulted during the advertising period, along with an open
          community forum held in Dwellingup on 15 March 2011.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011               Page 37



        Sustainability Implications
        Economic - (Financial impact to the community)
        The overall costs in preparing the Dwellingup Structure Plan have been sourced from
        funds administered by Peel Development Commission under the Boddington
        Infrastructure project.

        There are significant opportunities to diversify growth in Dwellingup and its surrounding
        rural environment and the Structure Plan can provide a framework that delivers a more
        sustainable economy and business activity.

        Social - (Quality of life to community and/or affected landowners)
        Feedback received from the open community forum and in the community survey forms
        demonstrate a desire for improved community facilities and services and for the town to
        become more conducive to attract new business and job opportunities.

        Environment – (Impact on environment’s sustainability)
        Many of the responses received during the community consultation phase emphasized
        the need to protect the unique character of the town and the forest environment. Growth
        of the town was generally supported without it being too large to affect the natural
        landscape qualities or the flora and fauna.

        Governance/Risk Statement – (Policy implications/level of risk)
        As with most Structure Plans, the critical aspect is to ensure that recommendations
        contained in the report are capable of being implemented in a timely manner through
        development control processes and via Town Planning Scheme provisions.

        Department of Planning has been closely involved in the formulation of the Structure
        Plan and as a key member of the TAG, with recommended revisions to the final plan
        being generally agreed to by the TAG representatives.

        The only other risk involved with expansion of the town relates to lengthy delays in
        having to deal with Native Title clearance and environmental approvals for clearing of
        vegetation under Federal Department of Environment legislation. Alcoa Australia have
        indicated a willingness to assist the Shire in these environmental off-set negotiations and
        Landcorp has agreed to progress with residential development of Crown land in the
        Marginata Precinct to address short term land supply needs.

        Strategic Outcomes
        Murray 2021 – Strategic Community Plan

          Key Result Area 3       Strategic Land Use Planning
          Outcome 3.1             Proactively and strategically plan for growth
          Initiative 3.1.1        Prepare District and Local Structure Plans for town sites and
                                  suitable growth areas

        Statutory Environment
        The Dwellingup Structure Plan sets out the long term planning objectives for the
        Dwellingup locality and provides recommendations for future zoning and land use
        provisions to be incorporated into Town Planning Scheme No 5. Amendments to the
        Peel Region Scheme will also be required to rezone some land identified for residential
        and industrial purposes in accordance with the recommendations of the Structure Plan.
Page 38                           Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          Options
          The consultants engaged by Council to undertake the review of the Dwellingup Structure
          Plan have examined a range of land use precincts including residential, town centre,
          industrial, special use, rural-residential, intensive agriculture and rural activities. Four
          urban investigation areas were examined and a list of further studies required to be
          undertaken by local government and/or proponents to support the recommended land
          use changes are provided in an Implementation Strategy.

          Financial Implications
          An amount of $85,000 was originally allocated for this Structure Plan review that was
          funded under the Boddington Infrastructure Project by the Peel Development
          Commission. As a result of changes to the Structure Plan as sought by the WAPC, this
          budget allocation was fully expended and an additional amount of $8600 is included in
          the 2011/12 Council budget.

          Conclusion/Justification of Officer Recommendation
          The Dwellingup Structure Plan provides a framework for future land use planning in the
          Dwellingup locality, allowing for a variety of growth opportunities generated by increased
          economic investment, while seeking to maintain the key attributes which make the
          townsite an attractive destination for both residents and visitors, as well as protecting the
          traditional horticultural and timber industries.

          Issues raised during the public advertising phase of the project have been carefully
          analysed by Shire officers and key state government agency representatives on the
          Technical Advisory Group. Final modifications to the Structure Plan have now been
          undertaken by the consultant and Council is requested to consider the submissions in
          accordance with the attached Schedule of Submissions and grant final approval to the
          Structure Plan. Endorsement from the WAPC will then be sought.

          Voting Requirements
          Simple Majority

          OFFICER/COMMITTEE RECOMMENDATION:
          PPS11/009
          Moved: Cr P Briggs

          That Council:

          1.   considers the submissions received on the Dwellingup Structure Plan in
               accordance with the attached Schedule of Submissions;

          2.   adopts the revised Dwellingup Structure Plan report (Version 4) dated
               November 2011, and appendices for final approval;

          3.   forwards a copy of the final Structure Plan version with appendices to the
               Western Australian Planning Commission seeking its endorsement; and

          4.   notifies those persons and agencies who lodged submissions on the
               Structure Plan document of Council’s decision.
                                                              CARRIED UNANIMOUSLY 9:0

          PLEASE NOTE:         Committee Recommendation PPS11/009 is only a
          recommendation to, and not a decision of Council. The Council will consider this
          recommendation at the 20 December 2011 meeting.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                   Page 39



8.7     Proposed Peel Region Scheme Rezoning and Application for Development of
        Masters Home Improvement Centre –Lot 137 Pinjarra Road, Furnissdale

        File Ref:                      DSA 276
        Proponent:                     Pride Projects
        Applicant:                     Greg Rowe and Associates
        Owner:                         R L and A English
        Precinct:                      Precinct 2 – Furnissdale/Barragup
        Author and Title:              Rod Peake, Director Planning and Development

                                                                               Appendices PD20 - PD21
        Introduction
        Council is requested to consider the rezoning of portion of Lot 137 Pinjarra Road,
        Furnissdale under the Peel Region Scheme and consider an application for planning
        approval for a Masters Home Improvement Centre on the subject land.

        Background/Proposal
        Lot 137 is located adjacent to the intersection of Pinjarra Road and Furnissdale Road in
        Furnissdale.    The site is located adjacent to the Furnissdale/Barragup Service
        Commercial Precinct and is the site of the recently closed Aqua Caravan Park. The site
        comprises 4.2829Ha of land and has frontages to both Pinjarra Road and Furnissdale
        Road. A plan showing the location of the subject site is shown below:

                                                         Husband Road
              Riverside Drive

                                                                          Watson Drive



             Ronlyn Road                                       Subject Site




                 Furnissdale Road


                                             Pinjarra Road




        The site is relatively flat, grading slightly from 3 - 3.5 metres AHD with a depth to
        groundwater of approximately 2 – 5 metres so the site will be unlikely to require fill to
        achieve groundwater clearances. The site contains a number of mature trees that
        provided shade and amenity for the former caravan park use and the site has access to
        all service infrastructure with the exception of sewer. The site is however capable of
        connection to the nearby network.

        There are two separate matters that are subject to this report:

        1.    A request to rezone the portion of the site currently zoned ‘Rural’ under the Peel
              Region Scheme from ‘Rural’ to ‘Urban’; and

        2.    An application for planning approval for a Masters Home Improvement Centre.
Page 40                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          Masters is a new generation hardware and home improvement superstore which is being
          rolled out at various locations throughout Australia. It is a joint initiative of Woolworths
          Limited and Lowes Companies Inc, based in the United States. Masters will compete
          very directly with the Wesfarmers Limited owned Bunnings hardware chain; however will
          offer a broader range of goods and services. The store’s range of products include
          hardware as well as lighting, paint, flooring, kitchens, outdoor furniture, appliances,
          gardening, walls and windows, storage, plumbing and bathrooms. In addition Masters
          will also provide a range of services to assist homeowners with home improvement
          needs. Masters will service both the household home improvement market and also the
          commercial trade sector. The key elements of the plan include:

          1.   The Masters outlet of 1.3374Ha which is set at the rear (southern) portion of the
               site, which includes a main floor, trade supplies and garden nursery; and

          2.   An ‘at grade’ car park with access from both Pinjarra Road and Furnissdale Road.

          Comprehensive planning reports have been provided by the applicant in respect to both
          proposals and these have been supplemented by economic and traffic assessments.
          Full copies of these reports are available by contacting the Director Planning and
          Development. A copy of a plan indicating the extent of the proposed Peel Region
          Scheme rezoning was shown at Appendix PD20 and plans of the proposed
          development were shown at Appendix PD21.

          Consultation
          The process for an amendment to the Peel Region Scheme includes a community
          consultation element. The Western Australian Planning Commission (WAPC) has
          recently referred the amendment request to the Shire for its preliminary comments prior
          to considering formally initiating the Peel Region Scheme amendment process.

          The application for planning approval is currently being advertised for comments. The
          consultation period is six weeks and concludes on 17 January 2012. Advertising has
          been carried out by way of advertisements in the local newspaper, on the notice board at
          the Shire offices, on the Shire’s website and onsite advertising sign and letters to nearby
          landowners and relevant State agencies.

          Sustainability Implications
          Economic - (Financial impact to the community)
          An economic assessment of the proposal has been prepared by Pitney Bowes on behalf
          of the applicant to support the proposals. The key conclusions of this report are:

          1.   The proposed Masters Store is expected to serve a broad trade area with a
               population currently estimated at approximately 90,000 people. The trade area
               population is forecast to grow strongly over the forecast period, reflecting the
               significant amount of residential development occurring in the Region. The trade
               area population is forecast to reach over 123,000 people by 2021.

          2.   The home improvement expenditure capacity of the Furnissdale trade area
               population is currently estimated at $186 million. This market is projected to
               increase to $275 million by 2021, excluding retail inflation.

          3.   The analysis indicates a current shortfall of home improvement floor space of
               approximately 10,800m2.          This undersupply of floor space will increase
               substantially over time reflecting the strong population growth in the trade area.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                 Page 41

        4.    The anticipated impact on existing retailers within the trade area arising from the
              proposed Masters Store is considered to be outweighed by the range of economic
              benefits. These benefits include increased shopping choice and range, improved
              convenience, additional employment opportunities and increased patronage to
              surrounding commercial facilities.

        Social - (Quality of life to community and/or affected landowners)
        The proposal will provide for a current shortfall in services and facilities associated with
        the home improvement market which will support the growth that is expected to occur in
        the Region in coming years.

        Environment – (Impact on environment’s sustainability)
        A desktop analysis of the environmental constraints for the site has been considered and
        do not appear to provide any impediment to the development proceeding. The site does
        not contain any significant environmental features although a range of environmental
        issues will require further management as the development proceeds. These relate to,
        in particular, acid sulphate soil management, urban water management and tree
        retention.

        The Peel Region Scheme amendment will require consideration of formal environmental
        assessment by the Environmental Protection Authority and preliminary discussions
        indicate that formal assessment is unlikely. The rezoning and development applications
        will both be referred to the Department of Environment and Conservation as part of the
        assessment process.

        Governance/Risk Statement – (Policy implications/level of risk)
        The key risks associated with this proposal include the following:

        1.    Precedent – whether it is appropriate to extend the existing Service Commercial
              Precinct to accommodate this proposal and whether this would set an undesirable
              precedent for further ribbon development along Pinjarra Road.

        2.    Comprehensive planning – whether it is appropriate to support a development
              adjacent to a zoned precinct that has not been subject to comprehensive planning
              in the form of a structure plan.

        The overall level of risk is considered to be low as a portion of the subject site is already
        zoned ‘Commercial’ under the Shire’s Town Planning Scheme. The overall site has
        previously been used for commercial purposes, being the Aqua Caravan Park and
        structure planning is progressing firstly for the overall Furnissdale area and secondly in
        respect to the Service Commercial Precinct.
        Strategic Outcomes
        Murray 2021 – Strategic Community Plan

          Key Result Area 3       Strategic Land Use Planning
          Outcome 3.1             Proactively and strategically plan for growth

          Key Result Area 5       Environmental Management Capacity
          Outcome 5.2             Effectively manage the associated impacts of growth
          Outcome 5.4             Effectively manage our water resource

          Key Result Area 6       Economic Development
          Outcome 6.1             Maximise business investment in the Region in support of our
                                  vision
Page 42                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          The WAPC’s draft Outer Metropolitan Perth and Peel Sub-Regional Strategy indicates
          Furnissdale as an Urban Investigation Area which may provide for up to 5000 additional
          dwellings. The draft strategy identifies land between Riverside Drive and Ronlyn Road
          as Urban Expansion Area 2011-2015 with the balance of Furnissdale, including the
          subject site, identified as Urban Investigation Area 2011-2020.

          The WAPC and Shire are currently preparing a District Structure Plan for the Furnissdale
          area which will identify the extent of land suitable for future urban development and key
          land use elements.

          The Shire’s Local Commercial Strategy recognises a Service Commercial Precinct in
          Barragup generally between Watson Drive and Husband Road and identifies the subject
          site as a Minor Centre. This reflects the partial ‘Commercial’ zoning of the subject site
          under the Shire’s Town Planning Scheme. This strategy recognises that this precinct will
          need to be comprehensively planned through the adoption of an Outline Development
          Plan (ODP) to guide subdivision and development and address a range of issues
          including coordinated access, amenity control, landscaping, signage entry statements
          and other means of creating an identity for the precinct.

          The Shire’s draft Local Planning Strategy indicates the subject site as being located
          within Precinct 2 – Furnissdale/Barragup. The principle objectives for this precinct
          include:

          1.   To provide for the establishment of mixed business nodal centres along Pinjarra
               Road to serve the local area and subject to the preparation of an ODP with road
               widening and access controls.

          2.   To retain Rural Residential development over the balance of the precinct as a semi
               rural buffer between Mandurah and Ravenswood.

          The draft Local Planning Strategy map indicates the subject site as being partly included
          within the Service Commercial Precinct with the balance located within a ‘Special Use’
          area which effectively reflects the then use of the site for a caravan park.

          Statutory Environment
          The subject site is currently zoned in part ‘Commercial’ and in part ‘Chalet/Caravan
          Park’. The proposed home improvement centre would fall within the definition of a
          Hardware Outlet under Town Planning Scheme No 4, which is a permitted land use
          within the ‘Chalet/Caravan Park’ zone and not permitted within the ‘Commercial’ zone.
          The building is confined to the ‘Chalet/Caravan Park’ zoned portion of the site.

          Section 126(3) of the Planning and Development Act makes provision for the concurrent
          amendment of a local planning scheme where it is proposed to amend the Peel region
          Scheme to Urban.

          Options
          Council has the option of either supporting or not supporting the request to rezone
          portion of the land from ‘Rural’ to ‘Urban’ under the Peel Region Scheme. In relation to
          the application for planning approval there are still a number of technical issues that
          require resolution that could result in design changes and the consultation period has not
          concluded at this stage so it is therefore premature to determine the application.

          Financial Implications
          Council has adopted a schedule of fees to be applied to the processing of applications
          for planning approval. The applicant has paid the applicable fee in this case.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                Page 43



        Conclusion/Justification of Officer Recommendation
        The subject site is located adjacent to the existing zoned Barragup/Furnissdale Service
        Commercial Precinct on a former caravan park site. Much of the precinct has remained
        undeveloped to date. The proposal represents an expansion of the existing precinct
        which raises questions over whether the zoned precinct should be substantially
        developed before being expanded.          The applicant has prepared an economic
        assessment of the proposal which indicates that there is an under supply of home
        improvement based floor space in the Region and even if this substantial development
        was approved, a shortfall would still be evident and this would increase in time in line
        with the growth of the Region. A facility such as the Masters Home Improvement
        Centre, given its significant scale, would also act as an attractor for other businesses
        which would simulate further growth in the precinct. On this basis and given that the site
        has formerly been used for commercial purposes and in fact partially zoned as such,
        there is some argument to allow the overall site to be rezoned and developed to
        accommodate the home improvement centre. Whilst the proposed development could
        also be accommodated under the existing zoning, it would be more appropriate to have
        a zoning that is more reflective of the proposed use. It is also recommended that the
        Shire request the WAPC to amend TPS4 to better reflect the proposed use pursuant to
        section 126(3) of the Planning and Development Act.

        The Shire’s Local Commercial Strategy and draft Local Planning Strategy both make
        provision for a structure plan for the Service Commercial Precinct to ensure that
        development proceeds in a coordinated and integrated manner. No such structure plan
        exists for the precinct to date. Shire officers are however in the process of preparing a
        draft structure plan that will help guide development in the precinct. The proponent has
        provided some assistance in the preparation of this structure plan and it is envisaged
        that this will be presented to Council for its consideration early in the New Year.
        Because the subject site is located on the edge of the precinct and, with the exception of
        a small lot immediately adjacent to the intersection of Pinjarra and Furnissdale Roads is
        otherwise isolated from the remaining portion of the precinct by roads, there is some
        ability to consider the development of this site ahead of the overall structure plan. It is
        expected that the applicant would need to further contribute toward the overall structure
        plan.

        A preliminary assessment of the proposed development has been undertaken and a
        number of issues identified for further discussion and resolution with the applicant. It is
        also likely that additional issues will be raised through the consultation process with both
        the community and State Government agencies that is currently underway. Some of the
        key issues relate to:

        1.    Urban water management.
        2.    Access and car park design.
        3.    Acoustic assessment.
        4.    Retention of existing vegetation.
        5.    Contributions towards road upgrades including landscape treatments and dual use
              path linkages.
        6.    Impact of building bulk on adjoining properties.

        The significant scale of this project represents an opportunity to stimulate further
        business growth in this Service Commercial Precinct and establish the precinct as a
        Regional destination. Whilst the site is located just outside of the existing Service
        Commercial Precinct, the projected high level of growth in the Region will result in the
        need for additional land for business purposes and on this basis the rezoning of the land
        could be supported.
Page 44                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          The development application is still in the process of being considered and feedback
          being sought from the community and relevant State agencies and it would be
          inappropriate for Council to determine the application at this stage. It does appear
          however that many of the issues are largely of a technical nature and, subject to these
          being satisfactorily resolved, it would be appropriate that the application be dealt with
          under delegated authority.

          Voting Requirements
          Simple Majority

          OFFICER/COMMITTEE RECOMMENDATION:
          PPS11/010
          Moved: Cr M Reid

          That Council:

          1.   advises the Western Australian Planning Commission that it supports the
               rezoning of the Rural portion of Lot 137 Pinjarra Road, Furnissdale to Urban
               under the Peel Region Scheme and requests the subject lot be rezoned
               under Town Planning Scheme No. 4 to a zone more reflective of the
               proposed use pursuant to section 126(3) of the Planning and Development
               Act; and

          2.   acknowledges that the application for planning approval will be determined
               under delegated authority after the conclusion of the consultation period and
               once the various technical issues have been addressed to the satisfaction of
               the Director Planning and Development.
                                                               CARRIED UNANIMOUSLY 9:0

          PLEASE NOTE:         Committee Recommendation PPS11/010 is only a
          recommendation to, and not a decision of Council. The Council will consider this
          recommendation at the 20 December 2011 meeting.

          Note: Officers will undertake a review of the Shire’s Town Planning Scheme No 4 to
                identify where zoning anomalies exist.

          Resolved that the meeting be adjourned for morning tea, the time being 10.15am.

          The meeting reconvened, the time being 10.40am.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                  Page 45



8.8     Peel Region Scheme Rezoning of Lot 1 Napier Road, Oakley from ‘Rural’ to
        ‘Industrial’

        File Ref:                      NA03/1
        Owner:                         Anascot Pty Ltd
        Precinct:                      Pinjarra – Industry Buffer, Industry and Foothills and Scarp
        Author and Title:              Pam Holland, Senior Planning Officer

                                                                                    Appendix PD22
        Introduction
        The Shire has been requested by the Western Australian Planning Commission (WAPC)
        to provide comment on a proposed amendment to the Peel Region Scheme for the
        rezoning of part of Lot 1 Napier Road, Oakley from ‘Rural’ zone to ‘Industrial’ zone.

        The area of the proposed rezoning was shown in Appendix PD22 and the location of
        the subject site is shown below.



      Pinjarra
                                                 Alcoa




                                                                                    State Forrest



          Hotham Valley Rail




             Pinjarra-Williams Road

                                                          Subject Site

        Background/Proposal
        The subject site is approximately 9km by road, south east of Pinjarra and due south of
        the Alcoa Refinery. Access to the site is from Pinjarra-Williams Road onto Napier Road.
        The terrain is reasonably flat open pasture in the west, but contains steep land of the
        scarp in the east and two watercourses traverse the lot from east to west. On the south
        side of Napier Road, the lots average 40Ha each, mostly used for grazing and each
        developed with a dwelling.

        The subject site is 515Ha in area and zoned ‘Rural’ with the exception of a 105Ha area,
        located centrally on the lot and fronting Napier Road, which is zoned ‘Industrial’ under
        both the Peel Region Scheme (PRS) and ‘Industry’ under Town Planning Scheme No 4
        (TPS4). The industrial part of the lot contains the former Rhone-Poulenc Gallium
        refinery, administration offices and settling ponds. Land abutting the subject lot is all
        zoned ‘Rural’, with the exception of an area of State Forest on the eastern boundary.
        The Hotham Valley rail line abuts the site on its western boundary.
Page 46                           Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          For industrial areas to be developed within a reasonable timeframe, they need to be in
          reasonably close proximity to a labour source as well as major transport routes and have
          service infrastructure available, plus have an existing demand for industrial land in that
          location.

          The Nambeelup industrial area, as detailed in the Nambeelup District Structure Plan is
          expected to draw its labour force from within the Shire of Murray, City of Rockingham,
          and from Mandurah where their existing industrial areas are nearing full development.
          Nambeelup will also provide employment for residents of Keralup (expected final
          population of 90,000), which will commence development shortly, and provide for the
          expected demand of the next 20 years. This industrial area is in close proximity to a
          large population base that will be able to work close to where they live. Nambeelup
          industrial area is also close to the Kwinana Freeway, providing access to both north and
          south without taking freight through built up areas.

          The West Pinjarra industrial area will draw its labour force from Pinjarra and residential
          areas between Pinjarra and the coast. Access to the site is from Moores Road or
          Phillips Road and Pinjarra Road, which is a dual carriageway main road with direct
          access to the Kwinana Freeway / Forrest Highway. The West Pinjarra industrial area is
          currently partially developed, with adequate industrial land supply for many years.

          The proposed site on Napier Road does not have the dual carriageway road access that
          the existing industrial sites have. For a vehicle to travel from the site to either the South
          Western Highway or the Kwinana Freeway, it would have cross the Hotham Valley rail
          line to travel on Pinjarra-Williams Road through residential areas of Pinjarra.

          The part of the subject site that is currently zoned ‘Industrial’ is currently not used, apart
          from some storage behind the former gallium plant. The undeveloped part of this
          ‘Industry’ zone could be developed for industrial uses without the need for rezoning rural
          land, subject to appropriate planning, environmental and servicing requirements being
          met.

          There is existing land, currently zoned ‘Industry’ or ‘Industrial Development’ under TPS4
          and ‘Industrial’ under the PRS, which has been identified as providing for the expected
          demand for industrial land in the Shire for the next twenty years.

          On the south side of Napier Road, opposite this proposed rezoning, there are existing
          dwellings located between 20m and 500m from the subject site. Having dwellings this
          close would preclude a large number of industrial uses that could not meet the
          separation distances prescribed by the EPA.

          The applicant provided a copy of title for the land, giving details of the registered
          restrictive covenant and caveat which restrict the use of the land to extraction refining
          and processing of gallium and rare earths and materials used in the refining of gallium,
          plus farming in lots of not less than 150Ha. It also requires written approval from Alcoa
          for any other use. No approval by Alcoa for this rezoning was included in the supporting
          documentation and it is understood from discussions with the Department of Planning
          that Alcoa are not supportive of the proposal. The caveat also shows a 300m wide
          buffer zone for the full length of the northern boundary of the property. This buffer is to
          exclude development and has been in place since 1988 to allow Alcoa expansion to the
          south of its refinery operation.

          The submitted Concept Structure Plan for the site shows proposed industrial lots within
          that buffer.

          The submitted documentation identified three sites within the proposed rezoning which
          are listed on the Register of Aboriginal Sites.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                  Page 47



           Site            Site Name                  Site Type                Status    Restriction
          Number
           4331       Gas Pipeline 90           Artefacts / Scatter      Permanent           No
                                                                         register
           3687       Wurdaatji Cave            Mythological             Insufficient        No
                                                                         information
           3546       Michael’s Camp            -                        Permanent           No
                                                                         register

        Consultation
        The Peel Region Scheme Amendment process has a formal consultation component.
        Prior to formally initiating the amendment the Department of Planning has requested the
        Shire’s comments.

        Sustainability Implications
        Economic - (Financial impact to the community)
        Although this proposal would provide additional industrial land and increase competition
        for purchasers, it has the capacity to limit future expansion of Alcoa, the largest employer
        in the region, and therefore adversely affect the community in terms of employment and
        financial input into the region.

        Social - (Quality of life to community and/or affected landowners)
        On the south side of Napier Road there are dwellings, some of which are as close as
        50m from the subject site. They currently enjoy a quiet rural lifestyle as the subject site
        is used for grazing and the former Gallium plant has not operated for several years. If
        the rural land was rezoned for Industrial, their quality of life would be adversely
        impacted.

        Environment – (Impact on environment’s sustainability)
        The subject site is traversed by two watercourses which flow from east to west. The
        southern one has been dammed by the landowner, without the required approval. It is
        also noted through aerial photographs over the past six years that substantial clearing of
        native vegetation has also been undertaken. The report submitted to WAPC by the
        applicant makes no mention of the watercourse near Napier Road but has, in the
        proposed subdivision guide plan, shown the northern watercourse as redirected to a
        drain.

        It is suggested that additional environmental studies would need to be undertaken to
        provide a full assessment of the site.

        Governance/Risk Statement – (Policy implications/level of risk)
        The risk level is considered insignificant in relation to Operation, low in relation to Health
        and Reputation, but medium in relation to Environment, although this could not be fully
        assessed until industrial uses were undertaken on the land. The overall risk is
        considered low to medium.

        Strategic Outcomes
        Murray 2021 – Strategic Community Plan

          Key Result Area 3       Strategic Land Use Planning
          Outcome 3.1             Proactively and strategically plan for growth
Page 48                           Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          Statutory Environment
          This application is for an amendment to the Peel Region Scheme, for which the Shire’s
          comments are sought. If the amendment proceeds to inclusion within the Scheme, a
          scheme amendment for TPS4 will also be required. The zonings in TPS4 must accord
          with those in the PRS.

          The area of the proposed rezoning is shown as being partly within three precincts in the
          Local Rural Strategy, being:

          Precinct 12 – Pinjarra – Industry Buffer has as its Principal Objectives:

          •    To provide a rural, broad-acre, buffer zone between Pinjarra and the industrial
               precinct (13) in order to minimise land use conflicts.

          •    To maintain the scenic value of the rural landscape in the vicinity of the major
               roads and along the Hotham Valley tourist railway.

          This buffer affects the western portion of the site and extends approximately 850m east
          of the Hotham Valley rail line, to the approximate location on the site of the gravel road
          Napier Road, being an area of approximately 105ha of the 245ha for which rezoning is
          sought. From the proposed concept structure plan in the submitted documentation, 17
          of the proposed 45 new lots would be within this buffer. Development of these 17 lots
          has the potential to impact on the scenic value of the rural landscape, which is contrary
          to the Principal Objectives of this precinct.

          Precinct 13 – Industry has as its Principal Objectives:

          •    Encourage development of land for industrial purposes in order to diversify the
               Shire’s economic opportunities and broaden its community structure.

          •    Minimise potential for land use conflict between industry and land uses in adjacent
               precincts.

          This area was identified as suitable for existing and future industry following an industrial
          development study in 1988. It included land between the existing part of the subject site
          that is currently zoned ‘Industry’ and north to connect to the Alcoa refinery where it is
          also zoned ‘Industry’. This precinct includes an area of approximately half site, and
          includes the 105Ha which is currently zoned ’Industry’. A later study, being the Industrial
          Land Strategy 2009 – Perth and Peel, does not include the subject site as future
          industrial land.

          Precinct 10b – Foothills and Scarp has as its first Principal Objective, “protection of
          landscape and scenic amenity values particularly along the Scarp and on either side of
          the Shire’s ‘entry point’ via the South Western Highway.”

          The area of the subject site that is within this precinct is not part of the rezoning
          proposal.

          In November 2009, the Western Australian Planning Commission (WAPC) released the
          Draft Industrial Land Strategy 2009 Perth and Peel (ILS) for comment. This document
          looked at existing industrial sites and their future expansion in light of expected demand
          for such land over the next twenty years and builds on Directions 2031 Spatial
          Framework for Perth and Peel. The subject site was not included in that document,
          though the rural land on its northern boundary, which is owned by Alcoa, was included.
          The Shire’s submission on that document included the following comment:
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011               Page 49

        “Council also resolved (at its Ordinary meeting held on 25 February 2010) not to support
        the inclusion of the proposed Oakley Industrial Extension Site in the draft ILS as it
        considered this could compromise Alcoa’s current refinery operations and lead to
        possible incompatible industrial land uses within the rural Use buffering Alcoa
        operations.”

        and:

        “In conclusion, the Shire of Murray is of the view that expansion of proposed industrial
        landholdings in the West Pinjarra and Nambeelup localities will provide a greater range
        of employment opportunities and lead to enhanced socio-economic conditions which
        would complement future Urban expansion proposals as contained in the Shire of
        Murray’s Draft Local Planning Strategy.”

        The Local Planning Strategy maps show the subject site as zoned Rural with the
        exception of the existing part of the lot currently zoned ‘Industry’.

        The Hills Landscape Rural Precinct Plan, as presented to Council for final adoption in
        November 2011, includes the subject site within Sub-Precinct 2 – Industrial Precinct &
        Surrounds. The purpose of this precinct is to provide for broad-acre farming to provide a
        rural buffer zone between the industrial areas and sensitive land uses.

        Development considerations and guidelines for this precinct include:

        The current Rural and Industrial zonings within this Sub-Precinct are not proposed to be
        changed; and

        No further subdivision beyond the standard 40Ha minimum will be supported unless it
        provides for obvious rationalisation of boundaries.

        This rezoning proposal does not comply with the requirements of the Hills Landscape
        Rural Precinct Plan.

        Options
        Council has the option of:

        1.     Supporting the proposed rezoning.

        2.     Not supporting the proposed rezoning.

        Financial Implications
        There are no financial implications to the Shire, as this is an amendment to the Peel
        Region Scheme.

        Conclusion/Justification of Officer Recommendation
        As detailed previously in this report, the proposal to rezone part of the subject site from
        “Rural” to “Industrial” under the Peel Region Scheme should not be supported for the
        following reasons:

        •      The subject site is not included in the WAPC’s Industrial Land Strategy 2009 Perth
               and Peel.

        •      The proposal does not accord with the Shire’s Draft Local Planning Strategy.

        •      The proposal does not accord with the Shire’s Draft Hills Landscape Rural
               Planning Precinct Plan.
Page 50                            Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          •      The subject site is more remote from a significant workforce than the existing
                 industrial areas, servicing and has an inadequate road network to support a
                 significant industrial development.

          •      The proposed site concept plan does not take account of the 300 metre wide Alcoa
                 buffer along the north of the site, as detailed on the Certificate of Title as Transfer
                 772150.

          •      The proposal is premature, given that sufficient land is already zoned or being
                 considered for industrial in the Shire.

          •      Has the potential to restrict future expansion of the Alcoa refinery which is the
                 major employer in the region.

          Voting Requirements
          Simple Majority

          OFFICER/COMMITTEE RECOMMENDATION:
          PPS11/011
          Moved: Cr J Lambrecht

          That Council advises the Western Australian Planning Commission that it does
          not support the rezoning of Lot 1 Napier Road, Oakley from ‘Rural’ to ‘Industrial’
          under the Peel Region Scheme for the reasons set out in the conclusion section of
          this report.
                                                                              CARRIED 8:1

          Following the result of voting, names are recorded as follows:

          For:            Cr J Lambrecht, Cr W Barrett, Cr M Reid, Cr E Menara, Cr C Thompson,
                          Cr B Beacham, Cr A Black and Cr P Briggs

          Against:        Cr M Bessant

          PLEASE NOTE:         Committee Recommendation PPS11/011 is only a
          recommendation to, and not a decision of Council. The Council will consider this
          recommendation at the 20 December 2011 meeting.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                   Page 51

8.9     Metropolitan Region Scheme Amendment – Keralup Housing Project – Stage 1

        File Ref:                      5206
        Author and Title:              Brett Flugge, Executive Manager Strategic Development

                                                                               Appendices PD23 - PD24
        Introduction
        The Western Australian Planning Commission (WAPC) has initiated an amendment to
        the Metropolitan Region Scheme (MRS) to transfer approximately 109Ha of land from
        the ‘Rural’ zone to the ‘Urban Deferred’ zone for the proposed first stage of the Keralup
        Housing Project. The Scheme amendment (copied at Appendix PD23) also proposes
        to refine the boundaries of the primary regional road, other regional road and parks and
        recreation reservations to reflect the as constructed Kwinana Freeway and Paganoni
        Road Interchange in proximity of the subject land.
        The amendment has been advertised for public comment for a period of three months,
        with the submission phase closing on 20 January 2011. Whilst the Stage 1 of the
        Keralup Housing Project is entirely located within the City of Rockingham local
        government authority, there are broader planning implications for the ultimate
        development of the Keralup landholding east of the Serpentine River for the
        establishment of a new Urban community that potentially could accommodation 90,000
        people over the next 40 to 50 years.
        Background/Proposal
        The subject site is a ‘Rural’ zoned landholding, approximately 17km south east of the
        Rockingham City Centre and approximately 14km north east of the Mandurah City
        Centre. The subject site is bounded by the Kwinana Freeway to the west and the
        Serpentine River to the north, south and east. In 1991 the Department of Housing
        purchased the 4000Ha Amarillo landholding (now referred to as Keralup) for the purpose
        of developing it for housing. The Department of Housing has since undertaken various
        environmental and drainage investigations to address matters raised in the
        Environmental Protection Authority’s advice to the Minister for the Environment in 2008
        on the key environmental factors affecting the proposed development and further
        environmental investigations that were required. At this stage it is only proposed to
        initiate an MRS amendment for Stage 1 of the proposed Keralup project with various
        technical reports having been prepared to support the amendment proposal, including a
        District Water Management Strategy, Environmental             Assessment, Engineering
        Servicing Report and an Integrated Transport Strategy.
        The balance of the Keralup landholding situated on the eastern side of the Serpentine
        River, is proposed to be subject to separate major amendments to the Metropolitan
        Region Scheme and Peel Region Scheme. An area encompassing approximately
        1900Ha on the eastern side of the Serpentine River is situated within the Shire of
        Murray.
        Considerable further investigations are required to be undertaken before any
        consideration can be given to initiating Region Scheme amendments for the proposed
        Keralup stages on the eastern side of the Serpentine River. The Department of Housing
        is in the process of completing a draft District Structure Plan for the whole Keralup
        landholding which is due to be submitted to the Western Australian Planning
        Commission and referred out to local government authorities for assessment in early
        2012.
        The Shire of Murray also has representatives that sit on the Department of Planning
        Keralup Project Coordination Group to assist in the assessment of the draft Keralup
        District Structure Plan. The Shire of Murray has been liaising closely with the City of
        Rockingham to discuss issues of mutual concern in the following key areas:
Page 52                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          1.   Implementation of the project and the establishment of an appropriate land
               delivery model
               Taylor Burrell Barnett, the planning consultants engaged by Department of
               Housing to prepare the overall Master Plan and a District Structure Plan over the
               project area have outlined a set of key principles and ideals that should be followed
               for the creation of an innovative and best practice urban design, integrated with
               high quality public transport networks. Department of Housing were in the process
               of preparing a Cabinet submission on the Keralup project to seek State
               Government support for the provision of key infrastructure and delivery of
               necessary community facilities. This submission has not yet been presented to
               Cabinet and therefore there has been no clear indication of State Government
               support or commitment towards delivering a world’s best practice development
               outcome.
               Local government authorities assigned with assessing the proposed District
               Structure Plan and the Stage 1 Scheme amendment for the project are therefore
               apprehensive about the potential development outcomes unless there is serious
               State Government commitment towards whole of government integration of land
               use planning, transportation networks, community facility provision and
               environmentally sustainable development.
               The City of Rockingham has previously considered a WAPC request to initiate a
               Stage 1 MRS Amendment over the subject land. Council subsequently resolved to
               not support the amendment being initiated on the following grounds:
               a)    the land does not represent a logical extension of urban development, and
                     the State Government has not committed to the necessary provision of
                     infrastructure to support the development;
               b)    the governance structure, to allow for the planning parameters at Keralup to
                     have statutory effect and there to be a suitable statutory approval regime,
                     remains unresolved; and
               c)    a sub-regional planning framework has not been adopted which will provide
                     context for consideration of the proposal.
               Council also resolved that it was prepared to support an ‘Urban Deferred’ zoning
               as an interim measure until such time as the above matters had been addressed.
               The provision of public transport to service the proposed Stage 1 Urban
               Development has not yet been confirmed with doubt still surrounding the provision
               of a rail station in the Karnup locality to the west of the subject land. This issue
               appears to be a glaring omission in the Scheme amendment documentation and
               unless there is specific reference to the formulation of a public transport plan for
               the Keralup project there is a risk that the development will be a car dependent
               dormitory suburb which will severely limit access opportunities for the future
               community in having to travel to places for recreation, leisure and job opportunities.
               The Scheme amendment report refers to the Mandurah City Centre located
               13.5km from the site and the Rockingham City Centre situated approximately
               17km from the landholding, as providing the higher order community facilities to
               service the Stage 1 Keralup project. In the absence, however, of designated public
               transport facilities, the residents in the Stage 1 development will be severely
               hampered in their ability to access these community facilities and be totally car
               dependent. Ultimately it is proposed that a comprehensive range of community
               facilities will be provided within the proposed Keralup Activity Centre on the
               eastern side of the Serpentine River.        This Activity Centre is proposed to
               eventually include higher order community facilities such as a hospital and a
               tertiary education facility.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011             Page 53



        2.    Environmental Factors:
              In terms of environmental factors the subject land adjoins a Bush Forever site that
              encompasses the Serpentine River and foreshore environment. A Resource
              Enhancement classified wetland has been identified for retention and other good
              patches of vegetation and remnant trees scattered throughout the site are to be
              identified for retention within subsequent planning stages within local structure
              planning processes.

              The Department of Health has advised that the subject site is located in proximity
              to areas of salt marsh and fresh water wetlands which have the potential to provide
              off site mosquito breeding areas. The proponent has prepared a Mosquito
              Management Strategy that provides a guideline in relation to key mosquito
              management issues that are likely to be considered during subsequent planning
              processes. The Shire of Murray has already raised a concern for the increased
              resourcing that will be required to properly manage the mosquito hazard and its
              impact upon the future community and the need for increased government
              resources to be allocated to minimise health risks to an acceptable level.

              In light of the above issues raised in discussions between the City of Rockingham,
              City of Mandurah and the Shire of Murray on the Keralup Housing Project, Shire
              officers recommend that the CEOs and Mayors/Shire President should convene an
              urgent meeting with the intent of engaging with the Department of Premier and
              Cabinet to clarify the State Government commitments towards an implementation
              delivery model and provision of key service infrastructure for the Keralup project.
              Council should note that a Land Availability Working Group has been established
              that has identified Keralup as a priority land release and that Keralup has been
              mentioned in the State Government’s Affordable Housing Strategy 2010 to 2020 as
              a Priority Residential Project to be accelerated by the Office of Housing and Land
              Supply situated within the Department of Planning.

              Arrangements are being made to confirm details for this higher level Local
              Government liaison meeting prior to the end of 2011 because the draft Keralup
              District Structure Plan is due to be submitted to the WAPC and local governments
              in early 2012 for assessment.

        3.    Other Matters of Relevance:
              Issues relating to bush fire management and protection will need to be addressed
              as they also do not appear to have been covered within the current Scheme
              amendment document. The other matters under discussion with the City of
              Rockingham relate to how each of the local government authorities intend to
              address Scheme amendment provisions to control development within their
              respective town planning schemes.

              A separate sub-committee group of the Keralup Project Coordination Committee
              has been established to consider the formulation of appropriate standardised
              planning scheme controls across local government boundaries.

        Consultation
        The Amendment to the Metropolitan Region Scheme is being advertised for public
        submission for a period of three months from 4 October 2011 to 20 January 2012. All
        submissions lodged on the Amendment will become a public document and be published
        and made available when the Amendment is presented to both Houses of Parliament.
        Any person making a written submission also has the opportunity to personally present
        the basis of their submission to a sub-committee of the WAPC. Presentations made to
        the Hearings Committee are an extension of the submission process and a transcript of
Page 54                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          all Hearings become a public document that is published and made available when the
          Amendment is presented to both Houses of Parliament.

          Sustainability Implications
          Economic - (Financial impact to the community)
          This Scheme amendment will not impact financially on the community as it is located
          wholly within the City of Rockingham’s municipal boundary. The broader Keralup
          Housing Project however, will have significant economic impacts on the Shire of Murray
          as it has potential to create a new Urban community of 90,000 people.

          Social - (Quality of life to community and/or affected landowners)
          As mentioned in the Background to this proposal, the social consequences of
          proceeding with this Urban Deferred rezoning without adequate commitment from State
          Government towards community and public transport infrastructure, could have serious
          implications on the ultimate quality of life for residents in the Stage 1 development stage.

          Environment – (Impact on environment’s sustainability)
          The EPA has advised that the proposed Amendment does not require formal
          assessment under Part IV of the Environmental Protection Act 1986. However, it has
          provided advice on the key environmental factors which can be adequately managed
          through the planning process in consultation with the DEC, Department of Water and
          relevant agencies under procedures described in the West Keralup Metropolitan Region
          Scheme Amendment Environmental Assessment Report. The letter was copied at
          Appendix A of the scheme amendment report attached at Appendix PD24.

          Governance/Risk Statement – (Policy implications/level of risk)
          As previously highlighted, both the City of Rockingham and the Shire of Murray have
          raised concerns in relation to implementation issues and whole of government
          commitments which appear to be lacking in the delivery of key elements to make the
          Keralup Project an innovative and world’s best practice urban development. Unless
          there is a whole of government commitment to the Keralup Housing Project there is
          considerable risk that the proposed development will fail to deliver on the objectives set
          by Directions 2031.

          Strategic Outcomes
          Murray 2021 – Strategic Community Plan

           Key Result Area 3     Strategic Land Use Planning
           Outcome 3.1           Proactively and strategically plan for growth

           Key Result Area 4     Infrastructure and Asset Management
           Outcome 4.2           Develop transport options to meet the needs of the growing
                                 population

          Statutory Environment
          The procedures for amending the Metropolitan Region Scheme are prescribed by the
          Planning and Development Act 2005. Amendments to the MRS can be processed as
          either minor or major amendments, depending upon whether they are considered to
          constitute substantial alteration to the MRS or not. In this regard the amendment is to be
          processed as a major amendment, principally in recognition that the subject site
          represents a new Urban front in the Metropolitan South West Sub Region and that this
          amendment proposal is the first stage of development of the proposed new Urban
          community of Keralup which could potentially accommodate 90,000 people.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011               Page 55

        The Stage 1 phase of development proposes approximately 1500 residential lots.

        Options
        It is recommended that Council lodge a submission on the MRS amendment 1218/41 in
        order to outline the Shire of Murray’s concerns with a number of implementation issues
        which need to be addressed prior to the subject land being developed for Urban
        purposes.

        If the proposed Amendment proceeds the City of Rockingham Town Planning Scheme
        No 2 will need to be amended to reflect the new configuration of the primary regional
        roads, other regional roads and parks and recreation reservations.

        Financial Implications
        There are no direct financial implications on Council by lodging comments on this
        proposed MRS Amendment. Shire officers however, will be spending considerable time
        and resources in their assessment of the soon to be lodged draft District Structure Plan
        for Keralup and associated technical reports prepared by specialist consultants engaged
        by the Department of Housing.

        Conclusion/Justification of Officer Recommendation
        Council is requested to consider the matters raised in this report to enable Shire officers
        to have further discussions with the City of Rockingham to enable a formal submission to
        be lodged on the MRS Amendment 1218/41 for Keralup Stage 1.

        Voting Requirements
        Simple Majority

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/012
        Moved: Cr M Bessant

        That Council:

        1.    supports comments in the Officer’s report outlining the concerns and
              deficiencies in the proposed Metropolitan Region Scheme amendment
              1218/41 for Stage 1 of the Keralup Housing project;

        2.    forwards a copy of the Shire of Murray’s submission to the Western
              Australian Planning Commission for its assessment and the City of
              Rockingham and City of Mandurah for information; and

        3.    requests Shire officers to report back to Council on the outcome of
              discussions with the City of Rockingham in its engagement with State
              Government, for commitments on land delivery models and infrastructure
              provision to service the entirety of the Keralup project area.
                                                                CARRIED UNANIMOUSLY 9:0

        PLEASE NOTE:         Committee Recommendation PPS11/012 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.
Page 56                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




8.10      Outline Development Plan – Lots 1 and 2 Pinjarra Road, Pinjarra

          File Ref:                   5258
          Proponent:                  Turner Master Planners
          Applicant:                  Turner Master Planners
          Owners:                     Corio    Investments,    Deskstar    Pty    Ltd,    Warrigal
                                      Developments, Calmbay Pty Ltd and I and N Pantalleo
          Precinct:                   Precinct 7 - Pinjarra
          Author and Title:           Cherryll Oldham, Senior Planning Officer (Special Projects)

                                                                             Appendices PD25 - PD26

          Cr M Bessant declared a Proximity Interest in Item 8.10 in that the company he works
          with has an exclusive listing agreement with Murray River Country Estate.
          Cr M Bessant withdrew from the meeting at this point, the time being 10.41am.

          Introduction
          Council is requested to consider the adoption of an Outline Development Plan (ODP) to
          facilitate the future subdivision and development of land zoned ‘Industrial Development’
          for industrial purposes.

          Background/Proposal
          Lots 1 and 2 are located on the south western side of Pinjarra Road approximately
          2.7km from Pinjarra Road and George Street intersection. The lots have a combined
          area of 14.7ha and are zoned ‘Industrial Development’. Lot 1 abuts Lot 250 to the north
          and Lot 602 Beacham to the west to the west which are also zoned Industrial
          Development. Lot 2 abuts a public purpose drain and the Pinjarra Light Industrial area to
          the south.

                                                      Beacham Road



                                                  Murray River Country Estate




                                                                         Pinjarra Road

           Subject Lots 1 & 2
           Pinjarra Road
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                Page 57



        The ODP proposes development of a total of 73 lots with two lots set aside for drainage.
        Sixty four lots between 1000m2-2000m2, six lots between 2001m2-6000m2 with one
        development site of 1.7ha. Access from the lot to Pinjarra Road coincide with the
        proposed accesses to Murray River Country Estate and provides some integration or
        road circulation with Lot 602 to the east and the Pinjarra Light Industrial Area to the
        south.

        The precinct abutting Pinjarra Road would be focused upon showroom warehouse/office
        development and similar non-retail commercial uses that require extensive floor space
        plates and a lower rental regime and will provide development of high amenity to Pinjarra
        Road.

        The lots located away from Pinjarra Road on subdivision roads would be mainly for light
        industry and storage purposes. Proposed land uses for the site include showrooms,
        service station, car wash a convenience store and fast food outlet. However it should be
        noted that a convenience store is an ‘X’ use in the ‘Industrial Development zone and is
        therefore not permitted. The proponent has submitted basic scheme amendment
        documents; however the amendment has not been considered due to lack of necessary
        information and payment of administration fee.

        The development of Lots 1 & 2 Pinjarra Road will contribute to the social and economic
        sustainability of the region and will facilitate local investment, business development and
        employment opportunities for the residents of the Shire of Murray.

        The ODP and Special Design Precinct plans were included as Appendix PD25.

        Consultation
        As required under Town Planning Scheme No.4 the Outline Development Plan was
        advertised for 28 days with two submissions being received from adjoining property
        owners and 13 submissions from State Government agencies and service providers.
        Issues raised are discussed in the Conclusion/Justification of Officer Recommendation
        section below and the Schedule of Submission circulated with the agenda papers as
        Appendix PD26.

        Sustainability Implications
        Economic - (Financial impact to the community)
        The ODP will provide an additional supply of industrial land which will provide economic
        development and local employment benefits for the Shire’s community.

        Social - (Quality of life to community and/or affected landowners)
        The ODP will provide for a range of new services and facilities for the community as well
        as opportunities for further employment within the Region.

        Environment – (Impact on environment’s sustainability)
        There is limited native vegetation on the development with few clumps and mostly
        isolated trees. Given the need for substantial filling of the land to provide clearance from
        the ground water table, all existing vegetation on site will need to be removed.

        Shire records indicate that the site has a medium to low risk of Acid Sulphate soils (ASS)
        being present. The ODP report suggest that ASS is only a concern where site works
        disrupt soil greater than 1.2m from the natural soil surface and the foreseeable site
        works that might disrupt soil to the depth is the sewer construction. However the
        introduction of fill to the site would limit the disturbance as underground services will be
        constructed with the fill material.
Page 58                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          The Local Water Management Strategy indicates the possibility of penetrating the clay
          layer barrier to allow surface water to disperse into the water table.

          Shire records indicate that a small portion of Resource Enhancement area is located on
          south east corner of Lot 2.

          Governance/Risk Statement – (Policy implications/level of risk)
          The financial risk in relation to the provision, maintenance and renewal of infrastructure
          and services associated with the development.

          Strategic Outcomes
          Murray 2021 – Strategic Community Plan

           Key Result Area 3     Strategic Land Use Planning
           Outcome 3.1           Proactively and strategically plan for growth

           Key Result Area 5     Environmental Management Capacity
           Outcome 5.2           Effectively manage the associated impacts of growth

          Statutory Environment
          The subject land is zoned ‘Industrial Development’ under Town Planning Scheme No 4.
          The Scheme provides that land within the ‘Industrial Development’ Zone be
          comprehensively planned through an Outline Development Planning process prior to
          subdivision or development of land. Subdivision and development is thereafter to be in
          accordance with an approved ODP. The ODP is required to be advertised for public
          comment and may also be referred to relevant government agencies.

          Options
          Council is required to consider the submissions received and has the option of:

          1.   Rejecting the Outline Development Plan.

          2.   Approving the Outline Development Plan as advertised and/or without modification.

          3.   Approving a modified Outline Development Plan.

          4.   Stipulating conditions to be impose on any development or seek to have imposed
               on any subdivision in accordance with the Outline Development Plan.

          Financial Implications
          The Shire has adopted a fee schedule designed to cover officer time and to cover direct
          costs associated with its planning processes. The relevant for the ODP will need to be
          paid by the applicants prior to conveying the Shire’s position to the WA Planning
          Commission.

          Conclusion/Justification of Officer Recommendation
          1.   Outstanding issues raised as a result of advertising are listed below. These
               outstanding issues were also listed comments provided in the Schedule of
               Submissions at Appendix PD26.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011               Page 59



              1.2    Department of Planning

                     1.2.1 The ODP should provide measures to ensure that the construction of
                           intersections onto Pinjarra Road (excluding longer term Beacham
                           Road realignment) is funded by the developers. The burden of costs
                           should be distributed between developers proportionate to the traffic
                           generated by their development.

                             Issue still outstanding

                             Recommendation
                             A notation being placed on the ODP requiring a contribution to the
                             satisfaction of the Shire of Murray and the Department of Planning to
                             be included as a condition of subdivision approval.

                     1.2.2 Access should be provided to Lot 250. Reciprocal rights over an
                           access way though car parking areas would be sufficient.

                             Issue still outstanding

                             The applicant argues that the provision of the access to Lot 250 and
                             proposed northern access to Lot 602 would compromise the
                             development potential of the development site.

                             The Shire of Murray and the Department of Planning has advised the
                             planning consultant of the requirement to provide integration with Lot
                             250 Pinjarra Road since the initial stages of this proposal.

                             With regard to the integration and road access to Lot 602, the ODP
                             for Lot 602 Beacham Road proposes one definite road access to Lot
                             1 Pinjarra Road and two possible access points to the northern and
                             southern portions of Lot. Ideally the development of Lot 1 Pinjarra
                             Road should integrate with Lot 602, however a compromise could be
                             acceptable in this case by requiring only reciprocal rights over an
                             access way for the Development site to Lot 250 Beacham Way which
                             will have a lesser impact of the development potential for the
                             Development Site.

                             Recommendation
                             A Notation being placed on the ODP requiring that prior to the
                             approval of any development of the ‘Development Site’ that
                             integration/road circulation/reciprocal rights to the accessway be
                             provided to Lot 250 Pinjarra Road to the north.

                     1.2.3 The ODP should provide measures to ensure that a high level of
                           amenity is maintained along Pinjarra Road, including landscaping with
                           canopy trees.

                             The applicant has provided a Special Design Precinct Typical Layout
                             Plan that provides some details on how development on Pinjarra
                             Road should be developed. The ODP also proposes land uses such
                             as showrooms, warehouses and offices incidental to the showrooms
                             and warehouses to enhance Pinjarra Road frontage and not affect the
                             amenity for proposed future development on the northern side of
                             Pinjarra Road.
Page 60             Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


                Recommendation
                The Special Design Precinct Plan submitted should be modified to
                include two precincts, Pinjarra Road Precinct and Development of the
                balance of lots behind Pinjarra Road Precinct. The Special Design
                Precinct Plan to provide development to provide land use, site
                guidelines, vehicle access and car parking guidelines, External
                Service and Storage Areas, boundary fencing guidelines, streetscape
                and landscaping etc.

          1.2.4 The ODP should be accompanied by a Local Water Management
                Strategy approved by the Department of Water.

                Issue still outstanding

                A Local Water Management Plan has been provided however it has
                not been approved by either the Shire of Murray or the Department of
                Water. Modifications of this document are still required.

                Recommendation
                Require as a condition of approval that the ODP not be forwarded to
                the Department of Planning until such time as the Local Water
                Management Strategy has been approved by the Shire of Murray and
                the Department of Water.

          1.2.5 A dual use path should be indicated on the ODP along the Pinjarra
                Road frontage of Lots 1 and 2 and on the road joining the main
                signalised intersection.

                Issue still outstanding

                Dual use paths should be shown and provided for all primary roads
                within the development including Pinjarra Road.

                Recommendation
                Require the ODP to be modified to show dual use pathways to all
                primary roads within the development.

          1.2.6 Lot 1 is outside the Water Corporation sewer licence area and
                arrangements will need to be made for connection to reticulated
                sewer prior to subdivision of the land.

                Issue still outstanding

                The applicant’s response to the submissions received for the Water
                Corporation stated ‘if the Water Corporation provides a viable option
                for wastewater discharge the owners will connect to it. Attachment 3
                to the initial ODP document submitted states that it is not economical
                to install deep sewer in such a small isolated development that it is
                proposed to dispose of effluent on-site with the use of Alternative
                Treatment Units.

                A precondition of new industrial development is that it be connected
                to sewer.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011               Page 61



                             Recommendation
                             A Notation be included on the Outline Development Plan requiring the
                             development to be connected to sewer.

                     1.2.7 Design Guidelines, Detailed Area Plans and Rezoning are subject to
                           separate approval processes.

                             Design Guidelines have been submitted for a small precinct fronting
                             Pinjarra Road. Shire officers believe Pinjarra Road is an important
                             entrance to the Pinjarra Townsite and the whole of Pinjarra Road
                             frontage should be considered. This issue is further discussed below.

              1.3    Department of Water

                     ODP should be supported by Local Water Management Strategy (LWMS)
                     prior to approval of ODP.

                     Issue still outstanding

                     LWMS has been received however issues are still being negotiated with
                     officers of Shire of Murray the Department of Water and the proponent’s
                     engineers.

                     Recommendation
                     The Local Water Management Strategy is required to be modified to the
                     satisfaction of the Shire of Murray and Department of Water prior to the
                     Outline Development Plan being forwarded to the Western Australian
                     Planning Commission for final adoption.

              1.4    Water Corporation

                     Require reticulated sewer with either temporary pumping station on the site
                     or pre-funding of a permanent station in the normal manner for such
                     developments. Water Corp strongly advocates reticulated wastewater
                     connection to the entire development.

                     Issue not resolved.

                     Applicant advises if Water Corporation provide a viable option for wastewater
                     discharge the owner will connect to it. A precondition of new industrial
                     development is that it be connected to sewer.

                     Recommendation
                     A Notation be included on the Outline Development Plan requiring the
                     development to be connected to sewer.

        2.    Requirements for Development of Lots 1 and 2 Pinjarra Road

              Pinjarra Road is a prominent entry to Pinjarra and Shire officers believe any
              development along Pinjarra Road should be of a very high standard. With the
              proposed future development of Murray River Country Estate on the northern side
              of Pinjarra Road this development should be designed and developed in way that
              contributes to Pinjarra Road being a highly attractive and pleasant entry to Pinjarra
              and not detract from the visual amenity of the area.
Page 62                    Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          The development should achieve a very high standard and Shire officers need to
          ensure each aspect of the development of these lots is considered. The following
          paragraphs outline the requirements for development of these lots.

          2.1   Special Design Precincts

                Design Guidelines for Lots 1 and 2 should be developed for two precincts
                within this development. Precinct One ‘Pinjarra Road Frontage Plan’ and
                Precinct Two ‘Development of the Lots Behind Pinjarra Road Plan’. Each
                Precinct Plan should outline the objectives and principles for the
                development of the precinct and should include the following.

                •    Parking and access plan.

                •    Signage Strategy and Landscape Strategy. These strategies should
                     take into consideration the whole Pinjarra Road frontage.

                •    The proponents should also be required to contribute to the compilation
                     and implementation of a signage strategy and a landscaping and street
                     tree masterplan covering the area between the realigned Beacham
                     Road (Pinjarra Western Bypass) and Philips Road either side of
                     Pinjarra Road.

                •    Site Layout and Building Orientation

          2.2   Land use

                Land uses should be defined for each precinct (as described above)

                •    The land uses along Pinjarra Road frontage should contribute to a high
                     amenity and should not have a detrimental impact on the existing land
                     uses within the Pinjarra Townsite including retail business and/or the
                     potential land uses of Murray River Country Estate.

                •    Light industrial land uses should be provided in the precinct behind
                     Pinjarra Road. Shire officers would not support the use.

          2.3   Environment and Water Management

                •    Department of Water and Shire approval of a Local Water Management
                     Strategy is essential to ensure the surface water drainage as a result of
                     this development will not have a detrimental impact on the surrounding
                     land. It should also ensure the drainage areas proposed are practical
                     and sufficient to ensure there is no increased pressure on the existing
                     drainage reserve.

                •    Reticulated sewer is required to the satisfaction of the Water
                     Corporation.

          2.4   Road Network and circulation

                •    The development should provide road or accessway circulation to the
                     adjoining lots to the east, north and south of Lots 1 and 2.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011               Page 63



                     •      The developers of Lots 1 and 2 should provide a contribution the
                            construction of intersection of Beacham Road and Pinjarra Road
                            (excluding longer term Beacham Road realignment) commensurate to
                            the proposed use of the intersection from this development.

        The development of Lots 1 and 2 Pinjarra Road is supported as the development will
        provide an increase in the supply of industrial land and provide choice for lot size and
        location and economic outlay for prospective purchasers. However prior to forwarding
        the ODP to the Department of Planning for final approval further consideration of a
        number of technical issues are required to be addressed. These are listed below.

        1.    The proposed linkage between Lots 2 and Lot 3 (formerly Lots 337 and 338)
              Harries Way is to be reinvestigated with provision made for an alternative access
              to the Harries Way from the ODP area as it may not be possible to provide access
              in this location due to the amalgamation of the lots and requirement for the owner
              of Lot 3 Harries Way to provide parking and for large and heavy vehicles. The
              applicant to fund the costs associated with any land acquisition and road
              construction required to facilitate this connection.

        2.    The ODP being modified to show no encroachment into Drainage Reserve 46468
              for the 20m road reserve and show this road linking with the access road to the
              State and Emergency Services on Lot 239 Phillips Road. With contribution made
              for the construction of this road.

        3     The ODP being modified to show dual use pathways on all primary roads within
              the development.

        4.    A Notation being placed on the ODP that a contribution to the satisfaction of the
              Department of Planning to be included as a condition of subdivision approval
              ensuring the construction of intersections onto Pinjarra Road (excluding longer
              term Beacham Road realignment) is funded by the developers proportionate to the
              projected use of Beacham Road from Lots 1 & 2 Pinjarra Road.
        5.    A Notation being placed on the ODP requiring Design Guidelines to be provided for
              two precincts, Pinjarra Road Frontage Precinct and Development Behind Pinjarra
              Road Precinct being submitted to as a condition of subdivision approval.

        6.    A Notation being placed on the ODP to the effect that prior to the approval of any
              development of the ‘Development Site’ integration/road circulation/reciprocal rights
              to a road or accessway to Lot 250 Pinjarra Road to the north.

        7.    A Notation being placed on the ODP that the development of Lot 1 & 2 Pinjarra
              Road shall not be approved unless adequate provision is made for the connection
              of sewer to the proposed lots.

        8.    A Local Water Management Plan shall be provided to the satisfaction of the Shire
              of Murray and the Department of Water prior to the ODP being forwarded to the
              Department of Planning.

        Finally although the Department of Planning have made preliminary comments on the
        ODP, the Department of Planning may still have outstanding issues that need to be
        address and the ODP may be required to be modified prior to the Department of
        Planning issuing an approval for the ODP.

        It is recommended that Council resolves to adopted the Outline Development Plan
        subject to points 1 - 8 above being undertaken to the satisfaction of the Director Planning
        and Development Services.
Page 64                         Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          Voting Requirements
          Simple Majority

          OFFICER/COMMITTEE RECOMMENDATION:
          PPS11/013
          Moved: Cr M Reid

          That Council resolves, pursuant to Clause 6.1.3.5(f) of Town Planning Scheme
          No 4 to adopt the modified Outline Development Plan included in Appendix PD25
          for Lot 1 and Lot 2 Pinjarra Road, Pinjarra subject to the issues raised in the
          Conclusion Section of this report and the submission schedule at Appendix PD26
          being addressed to the satisfaction of the Director Planning and Development
          prior to the Outline Development Plan being forwarded to the Western Australian
          Planning Commission for endorsement.
                                                             CARRIED UNANIMOUSLY 8:0

          PLEASE NOTE:         Committee Recommendation PPS11/013 is only a
          recommendation to, and not a decision of Council. The Council will consider this
          recommendation at the 20 December 2011 meeting.

          Cr M Bessant rejoined the meeting at this point, the time being 10.43am.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                Page 65



8.11    Proposed Effluent Disposal System – Lot 274 (No 1) Fields Street, Pinjarra

        File Ref:                      FI02/247
        Applicant:                     Deane Contracting
        Owner:                         Deane Contracting
        Precinct:                      Precinct 7 - Pinjarra
        Author and Title:              Rod Peake, Director Planning and Development

                                                                                  Appendix PD27
        Introduction
        Council is requested to consider whether or not to approve a standard effluent disposal
        system associated with a proposed development on Lot 274 (No 1) Fields Street,
        Pinjarra.

        Background/Proposal
        The subject site comprises an area of 10,437m2. It is located on the south western
        corner of the intersection of Fields Street and Phillips Road in the old Pinjarra Industrial
        Estate. The site is relatively flat, low lying with an average level of 9.3 metres AHD.
        There are no buildings on the site at present; however it is used for material and
        equipment storage associated with an earthmoving business. A location plan of the
        subject site is shown below:




            Subject Site




                                                         Conservation Reserve

        In June 2011 the Shire received an application for planning approval for a warehouse
        and office development in the north western corner of the subject site. The plans
        indicated the area of the proposed warehouse at approximately 200m2 together with
        80m2 of associated offices and amenities. The plans indicated two toilets, associated
        hand basins and a tea preparation area including a sink.

        The plans indicated a future stage 2 warehouse extension measuring a further
        approximately 200m2. The application was subsequently approved. A copy of the plans
        outlining the proposal was shown in Appendix PD27.
Page 66                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          An application for building approval was also received by the Shire in June 2011. The
          application was assessed and advice subsequently provided in early July that two items
          needed to be addressed. The item of relevance here was an application for the
          proposed effluent disposal system, with a note that the development must be connected
          to an alternative wastewater treatment unit.

          In July 2011 the application for an effluent disposal system was submitted.
          Unfortunately the application was for a standard septic tank and leach drain effluent
          disposal system. Whist the reasons for the alternative system were explained to the
          applicant by Shire officers, generally environmental related, the applicant expressed
          concerns which were generally based around the initial cost and ongoing maintenance
          requirements for alternative systems. A submission setting out these concerns in more
          detail is set out below:

          “Points raised with regards overly expensive aerobic treatment system for our industrial
          building on Lot 274 Field Street, Pinjarra and in support of the standard septic system.

          We are more than one and a half kilometres from the nearest natural water course and
          nowhere near any natural water lands.

          The site and area are not subject to flooding and water inundation.

          Our site is a well drained sand soil area Septic systems work perfectly well in this area
          and indeed our system on Lot 216 Field Street has not given any trouble in the more
          than 10 years it has been installed.

          These aerobic systems work on exactly the same process to break down the sullage no
          different to septic tanks.

          They are expensive to buy and install $8,000 to $20,000 and incur ongoing costs for
          operation and maintenance, at least $800 to $1,000 per year and will eventually fail.

          Normal septic systems are virtually maintenance and cost free.

          These aerobic systems cast a far greater carbon footprint by virtue of initial cost,
          construction, installation and ongoing electricity required to run it.

          The Department of Water telephoned to me on 22nd September with verbal approval of
          the use of standard septic systems, they had no problems with supporting installing the
          standard septic system.”

          In discussions with the applicant the reasons for requiring the nutrient attenuating
          system were reiterated; however it was agreed that the application for the standard
          system would be considered on its merits, with part of this assessment involving referral
          of the application to relevant State agencies. By offering to assess the individual merit of
          the application, an expectation of an eventual approval was not given.

          Consultation
          The application was referred to the Department of Health (DoH), Department of
          Environment and Conservation (DEC) and the Department of Water (DoH) for comments
          and recommendations.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                Page 67



        The DoH deferred the matter to the DEC and DoW. The DoW set out in detail concerns
        with a standard effluent disposal system at this site, advised that they did not support
        such systems and recommended an Aerobic Treatment Unit with phosphorous removal
        capabilities as approved by the DoH be installed. The DEC supported the advice and
        recommendation made by the DoW.

        Sustainability Implications
        Economic - (Financial impact to the community)
        Whilst alternative effluent disposal systems cost more to install and maintain than
        standard systems, the phosphorous removing capabilities of the requested system,
        where applied collectively to unsewered areas that are relatively intensely developed,
        will contribute toward reducing nutrient loads on the environmentally sensitive Peel
        waterways. The waterways are key attractor to investment in the Peel region.

        Social - (Quality of life to community and/or affected landowners)
        The waterways of the Peel region are a key recreation and visual amenity asset for the
        community and need to be protected as far as possible from impacts of development.

        Environment – (Impact on environment’s sustainability)
        In view of the low lying land, high water table, poor nutrient absorbing soils, expansive
        waterways with reducing water quality and lack of accurate water table data in many
        areas the Shire has generally required phosphorous retentive alternative effluent
        disposal systems for development in unsewered areas, unless it can be demonstrated in
        a particular case that there are extenuating circumstances.

        Governance/Risk Statement – (Policy implications/level of risk)
        There is a risk of setting precedent if the practice of requiring alternative systems is not
        consistently applied. This will risk increasing phosphorous loads on the Peel waterways
        and risk further adverse impacts on the waterway amenity and health.

        Strategic Outcomes
        Murray 2021 – Strategic Community Plan

          Key Result Area 5       Environmental Management Capacity
          Outcome 5.2             Effectively manage the associated impacts of growth

        Statutory Environment
        Nil

        Options
        The Council has the option to either approve a standard effluent disposal system or
        require an alternative system be installed.

        Financial Implications
        Council has adopted a schedule of fees to be applied to the processing of applications
        for effluent disposal systems. The applicant has paid the applicable fee in this case.

        Conclusion/Justification of Officer Recommendation
        The Pinjarra Industrial Area, including the subject lot, is located within the catchment of
        the Peel Harvey estuary. This is a very significant waterway in both a regional and in
        fact an international sense. Land use and development within this waterway catchment
        as well as other factors including the poor nutrient holding capacity of the catchment
Page 68                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          soils, high water table levels and the artificial drainage systems have resulted in the
          estuary receiving more nutrients than it can assimilate. Until the construction of the
          Dawsville Cut in the 1990’s this resulted in regular excessive seasonal growth of algae
          which both degraded the estuarine system and created a serious public nuisance. Whilst
          the Dawsville Cut increased water circulation and therefore the visible impacts of
          excessive nutrient loading, there is still evidence of concerning levels of nutrients
          entering the estuary and lower reaches of the associated river systems.

          To ensure that any further development and changes in land use within the estuarine
          catchment minimizes environmental damage all new urban and industrial areas are now
          required to connect to sewer. Given that the initial subdivision and development of the
          Pinjarra Industrial Area did not involve connection to sewer given the early date of
          subdivision, the Shire has still allowed development of individual lots to proceed, but in
          recent times as the nutrient problem with the estuary has become more evident, has
          required the connection to phosphorous retentive alternative effluent disposal systems.
          Whilst landowners do often raise concerns over the additional costs often associated
          with the installation and maintenance of this type of system, the Shire has consistently
          applied this requirement for new development in the estuary catchment area in recent
          times and it would be inappropriate to make individual exceptions unless extenuating
          circumstances can be demonstrated in an individual case by the applicant.

          In relation to the specific application, advice from the Department of Water indicates that
          its ground water monitoring bore, located 40 metres from the subject lot, shows the
          maximum groundwater level is less than two metres from ground level.

          An Environmental Protection Policy and Conservation Category Wetland, located within
          a reserve on the eastern side of Phillips Road, is located approximately 30 metres from
          the subject lot and approximately 130m to the east of the location where the effluent
          disposal system is proposed to be located on the subject lot. The subject lot itself is
          mapped Multiple Use Wetland.

          The land capability study of the Shires of the Mandurah and Murray local governments
          undertaken by the Department of Agriculture in 1989 indicates that the subject lot is
          located within a mapped area of Bassendean soils, which have a low nutrient retention
          capability.

          The subject lot is subject to the provisions of the Environmental Protection (Peel Inlet –
          Harvey Estuary) Policy 1992 and the State Planning Policy 2.1 – the Peel-Harvey
          Coastal Plain Catchment (SPP 2.1). In accordance with Provision 6.2.1 of SPP 2.1, the
          use of conventional on-site effluent disposal systems will only supported where it can be
          demonstrated that there is at least a two metre vertical separation between the base of
          the leach drain and the highest known groundwater level and a 100m horizontal
          separation between the disposal system and the nearest water body.

          The Environmental Protection (Peel Inlet – Harvey Estuary) Policy sets out
          environmental water quality objectives to prevent further degradation of the Estuary.
          Phosphorus load reduction targets were set for waterways entering the estuary. These
          targets are intended to be achieved through local government decisions that are
          compatible with the environmental water quality objectives and SPP 2.1.

          Water Quality Protection Note 70 Wastewater Treatment and Removal – Domestic
          Systems (WQPN 70) also includes a requirement for recommended minimum buffers for
          conventional wastewater treatment systems consistent with SPP 2.1.

          There is a clear policy framework and environmental reasons for applying alternative
          effluent disposal system in this case. There do not appear to be any extenuating
          circumstances. The development represents a first stage of development and effluent
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011          Page 69

        volumes would be likely to increase in time as the lot further develops. Under these
        circumstances it is recommended that Council reiterates the advice given to the
        applicant that an alternative effluent system with phosphorus removal capabilities be
        installed.

        Voting Requirements
        Simple Majority

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/014
        Moved: Cr W Barrett

        That Council reiterates the advice given to the applicant by Shire officers that it
        will require an alternative effluent disposal system with phosphorous retention
        capabilities to be installed in association with the proposed development of a
        warehouse and office development at Lot 274 (1) Fields Street, corner Phillips
        Road, Pinjarra.
                                                            CARRIED UNANIMOUSLY 9:0

        PLEASE NOTE:         Committee Recommendation PPS11/014 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.
Page 70                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




8.12      Planning Applications 2011-2012

          Graphs of Development Application Statistics and Value of Planning Approvals for
          2011/2012 are shown below:


               Delegated Decisions of Development Applications for November 2011


Applic No          Description                 Address              Decision         Date          Decision
                                                                                   Received          Date
P141/2011      Four Unit              51 Greenacre Street           Refused       08/06/2011      04/11/2011
               Development            Pinjarra
P201/2011      Transportable Home     Lot 23 McLarty Street         Approved      31/08/2011      28/11/2011
                                      Cooleenup Island
P205/2011      Bed and Breakfast      5 Forrest Street              Approved      05/09/2011      01/11/2011
                                      Pinjarra
P213/2011      Container for          34-36 George Street           Approved      20/09/2011      04/11/2011
               Storage                Pinjarra
P225/2011      Signage – Road         Roe Avenue                    Approved      28/09/2011      03/11/2011
               Reserve                Pinjarra
P228/2011      Buildings and          579 Pinjarra Road             Approved      04/10/2011      30/11/2011
               Signage – Stage 1      Barragup
P229/2011      Display Buildings      579 Pinjarra Road             Approved      04/10/2011      30/11/2011
               and Signage-Stage 2 Barragup
P239/2011      Floating Dock          29 Moyup Way                  Approved      17/10/2011      02/11/2011
                                      South Yunderup
P240/2011      Signage                119 Caris Park Road           Approved      18/10/2011      01/11/2011
               (Advertising)          Blythewood
P242/2011      Air-conditioning Units 13 Murray Street              Approved      25/10/2011      23/11/2011
               and Associated         Pinjarra
               Acoustic Barrier Wall
P246/2011      Dwelling               18 Byron Drive                Approved      25/10/2011      01/11/2011
                                      South Yunderup
P247/2011      Shed                   8 Woodstock Turn              Approved      26/10/2011      28/11/2011
                                      Ravenswood
P248/2011      Change of Use- Skip 33 Fields Street                 Approved      02/11/2011      04/11/2011
               Bin Business to        Pinjarra
               Scrap Metal and
               Earth Moving
P251/2011      Retrospective Shed     64 Paceway Court              Approved      09/11/2011      16/11/2011
                                      Pinjarra
P252/2011      Swimming Pool            30 Warma Way                Approved      09/11/2011      14/11/2011
                                        South Yunderup
P254/2011      Undercover Area          Lot 39 Fairbridge           Approved      10/11/2011      15/11/2011
                                        Road, Fairbridge
P255/2011      Patio                    5 Woodstock Turn            Cancelled     10/11/2011      14/11/2011
                                        Ravenswood
P258/2011      Variation to Building    Lot 801 Hines Road          Approved      14/11/2011      29/11/2011
               Envelope                 North Dandalup
P260/2011      Canal Wall               37 Allambi Way              Approved      17/11/2011      23/11/2011
                                        South Yunderup
P261/2011      Signage                  8-10 George Street          Approved      17/11/2011      25/11/2011
                                        Pinjarra
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                   Page 71

P263/2011      Shed                      19 Woodview Way             Approved     21/11/2011   22/11/2011
                                         Barragup
C135393        Subdivision               434 Fisherman’s             Conditions   24/10/2011   23/11/2011
               Clearance                 Road, West Coolup           Cleared
C141995        Subdivision               Lot 7 Teesdale Road         Conditions   14/10/2011   29/11/2011
               Clearance                 Dwellingup                  Cleared
Page 72                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




9.        CORPORATE GOVERNANCE

9.1       Chief Executive Officer Performance Review Process – February 2012

          File Ref:                   P/UNS002-01
          Author and Title:           Dean Unsworth, Chief Executive Officer

          The Executive Manager Strategic Development and Manager Planning and
          Environment withdrew from the meeting at this point and did not return, the time being
          10.46am.

          The Acting Director Corporate Services, Director Recreation and Community
          Development and Director Technical Services joined the meeting at this point, the
          time being 10.46am.

          Introduction
          As required by the Local Government Act, Council is required to undertake a
          performance review of the Chief Executive Officer (CEO) at least once per year.

          This item is presented to Council to consider whether an external consultant should be
          engaged to conduct the review with Council. It also proposes that the annual review be
          held later in the year in future to ensure that set annual Key Performance Indicators are
          linked to the Shire’s annual budget and annual business planning processes.

          Background/Proposal
          Council is required to undertake a performance review of the CEO by February 2012.

          In the past four years the performance reviews were conducted in-house by Council.
          The process has been by way of documentation provided to each Councillor prior to the
          formal review and that these documents are provided to the Shire President and each
          item is then discussed.

          Council may however consider an external consultant to coordinate the review.

          Also, it is recommended that following the February 2012 review, the annual review be
          held in June each year. This will allow Council to better gauge the performance of the
          CEO by reviewing the amount of projects completed for the past financial year and also
          develop new Key Performance Indicators for the forthcoming financial year based on the
          forthcoming budget and annual business plan.

          Consultation
          Nil

          Sustainability Implications
          Economic – (Financial Impact to the Community)
          Not Applicable

          Social – (Quality of life to the community and/or affected landowners)
          Not Applicable

          Environment – (Impact on the environment’s sustainability)
          Not Applicable
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011            Page 73



        Governance/Risk Statement – (Policy Implications/Level of Risk)
        The Local Government Act requires that the CEO performance review is held at least
        annually.

        Statutory Environment
        Local Government Act (1995)
        Section 5.38 - Annual review of certain employees’ performances

        The performance of each employee who is employed for a term of more than one year,
        including the CEO and each senior employee, is to be reviewed at least once in relation
        to every year of employment.

        Options
        Council has the option of:
        1.      Appointing an external consultant to undertake the annual review.

        2.      Undertaking the review in-house.

        Financial Implications
        It is estimated that the engagement of a consultant to undertake the review is $3000.
        Funding is available under the Council consultants account.

        Conclusion/Justification of Officer Recommendation
        As it is recommended that a performance review be held in February (to meet statutory
        requirements) and again in June to enable objectives to be set in line with the new
        budget and business plan, it is recommended that the February 2012 review be held
        in-house.

        Voting Requirements
        Simple Majority

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/015
        Moved: Cr M Reid

        That:

        1.      Council undertakes the Chief Executive Officer’s Performance Review at the
                Planning, Policy and Strategy Committee on 14 February 2012;

        2.      a further Chief Executive Officer Performance Review be held at the
                Planning, Policy and Strategy Committee meeting on 19 June 2012; and

        3.      Council considers an external consultant to undertake the June 2012 Chief
                Executive Officer Performance Review at the 14 February 2012 Performance
                Review.
                                                              CARRIED UNANIMOUSLY 9:0

        PLEASE NOTE:         Committee Recommendation PPS11/015 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.
Page 74                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




10.       RECREATION AND COMMUNITY DEVELOPMENT

10.1      Seven Day Trading

          File Ref:                   1638
          Previous Items:             CCS Feb.08      Item 4.5     (CCS08/007)
                                      CCS Mar.09      Item 8.1     (CCS09/048)
                                      CCS Jul.09      Item 5.1     (CCS09/143)
                                      CCS Sep.09      Item 5.1     (CCS09/167)
                                      CCD Sep.11      Item 5.2     (OCM11/144)
          Proponent:                  Council
          Author and Title:           Dean Unsworth, Chief Executive Officer

                                                                                        Appendix CCD1

          Cr E Menara declared a Financial Interest in Item 10.1 in that he is the proprietor of a
          business operating in the Pinjarra Junction Shopping Centre. Cr E Menara withdrew
          from the meeting at this point, the time being 10.50am.

          Introduction
          Between February 2008 and September 2009 Council debated the issue of seven-day
          trading in Pinjarra.

          The Retail Trading Hours Act (1987) enables non-metropolitan local governments to
          extend trading hours. To enact extended trading hours, it must first be demonstrated by
          the public that there is support and that it has the local authority’s support. The
          submission is then sent to the relevant Minister for endorsement.

          Businesses that are able to trade outside the Retail Trading Hours Act are general retail
          shops, special retail shops (such as hardware stores, news agencies, video stores and
          pharmacies and can operate between 6.00am and 11.30pm seven days a week), and
          small retail shops. “Small” retail shops are defined as:

          •    Businesses operated by up to six owners who operate no more than three retail
               shops; and
          •    In which no more than 10 people, including any of the owners, work at any one
               time.

          In September 2009, Council endorsed the following:

          “That retail trading hours remain as per the current Retail Trading Act and that Seven-
          Day Trading in the Pinjarra Townsite be reviewed in 2 years”.

          Council considered this item at the September 2009 Ordinary Council meeting and
          resolved:

          “That:

          1.   Council authorises the Chief Executive Officer to commence proceedings to seek
               public comment on the proposal of seven day trading in the Pinjarra Town Centre;
               and

          2.   Following the close of public comment a report be prepared and provided to
               Council for consideration.”
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                       Page 75

        This report presents to Council the result of the recent public consultation.

        Background/Proposal
        Following the decision in September 2011 to seek public comment on the Seven-Day
        Trading issue, numerous voting papers were distributed to stakeholders and in
        businesses within the Shire.

        Following is the overall result from the public consultation, and a breakdown of results
        from each polling place:

                         Pinjarra         Shire       Pinjarra    Email        Postal   Petition   Total
                         Junction                     Bakery
        Year round 7 415                  125         26          78           12       0          656
        day trading
        No to 7 day 510                   30          6           53           4        41         644
        trading
        Support 7 day 128                 28          4           16           2        0          178
        trading but only
        in        school
        holidays

        The above result is consistent to the 2009 public consultation which was as follows:

        A total of 1,908 formal votes were submitted, with 92 being informal.

        Pinjarra Junction Survey (submissions received under locked box)
                      For                        425 (71.5%)
                      Against                    170 (28.5%)
                      TOTAL                      595

        Business Premises Survey
                    For                                   586 (45.1%)
                    Against                               712 (54.9%)
                    TOTAL                                 1,298

        Other Surveys Received
                     For                                  11 (73.3%)
                     Against                              4 (26.7%)
                     TOTAL                                15

        Overall Result of Surveys
                      For                                 1,022 (53.6)
                      Against                             886 (46.4&)
                      TOTAL                               1,908

        There has been significant internal research undertaken on this issue which was
        included in the September 2011 Corporate and Community Development agenda. This
        was included at Appendix CCD1.

        Consultation
        The consultation was wide with advertisements being placed in local newspapers as well
        as online and voting forms being placed at the Pinjarra Junction, the Shire offices and
        Pinjarra Bakery.
Page 76                            Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          Sustainability Implications
          Economic – (Financial Impact to the Community)
          There are two arguments to the economic benefits to seven-day trading. While the
          negative argument is that it gives the large supermarket chains more market share and
          thus impacting on the profitability of local producers and local business, there is also the
          positive argument that it will bring shoppers to the Pinjarra town site on Sunday that
          could be lost to Mandurah and Rockingham.

          Social – (Quality of life to the community and/or affected landowners)
          Seven-day trading is beneficial to shift workers and full time employees. It also has the
          potential to increase resident and visitor numbers giving them the opportunity to enjoy
          other facilities within the townsite such as the Murray Leisure Centre, Cantwell Park and
          Edenvale.

          Environment – (Impact on the environment’s sustainability)
          Nil

          Governance/Risk Statement – (Policy Implications/Level of Risk)
          Given the result from public consultation being almost even, there will be people within
          the community unhappy with Council’s final decision. It is recommended that a media
          release and promotion be undertaken to explain to the public the final decision of
          Council.

          Strategic Outcomes
          Murray 2021 – Strategic Community Plan

              Key Result Area 6    Economic Development
              Outcome 6.1          Maximise business investment in the region in support of our
                                   vision
              Outcome 6.2          Encourage greater levels of tourism activity
              Outcome 6.3          Barriers and obstructions to economic development are
                                   identified and addressed
              Initiative 6.3.1     Encourage local employment self sufficiency

          Options
          Council has the option of:

          1.      Applying for seven-day trading for the Pinjarra townsite for 52 weeks per year.

          2.      Not applying for seven-day trading.

          3.      Applying for seven-day trading on a restricted basis, such as during school
                  holidays.

          Financial Implications
          There is no financial impact to Council.

          Conclusion/Justification of Officer Recommendation
          The officer recommendation in September 2011 was not to support seven-day trading.
          This recommendation was based on:

          •       A lack of response from the community in demanding Seven-Day Trading; and
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011             Page 77



        •      That there was a small supermarket in Pinjarra and it was claimed by the
               Proprietor that extended trading would adversely impact on their business.

        However, Council has gone to the community and the vote while close, has produced an
        affirmative decision. Also the small supermarket which has previously objected to seven-
        day trading closed some weeks ago.

        Voting Requirements
        Simple Majority

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/016
        Moved: Cr W Barrett

        That Council makes application to the Department of Commerce to approve
        seven-day trading within the Pinjarra town site.
                                                                    CARRIED 6:2

        Following the result of voting, names are recorded as follows:

        For:             Cr W Barrett, Cr M Reid, Cr C Thompson, Cr B Beacham, Cr A Black and
                         Cr J Lambrecht

        Against:         Cr M Bessant and Cr P Briggs

        PLEASE NOTE:         Committee Recommendation PPS11/016 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.

        Cr E Menara rejoined the meeting at this point, the time being 11.00am.
Page 78                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




10.2      Premier’s Australia Day Active Citizenship Awards 2012

          Resolved that this item be dealt with at Section 14 – Confidential Items.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                   Page 79



10.3    Development of Edenvale Heritage Precinct

        File Ref:                         7/7672
        Author and Title:                 Dean Unsworth, Chief Executive Officer

                                                                               Appendices CCD2 – CCD3

        Cr J Lambrecht declared an Impartiality Interest in Item 10.3 in that his employer has a
        role in supporting funding grants referred to in the report. Cr J Lambrecht withdrew
        from the meeting at this point, the time being 11.00am.

        Introduction
        The Edenvale Heritage Precinct is an iconic heritage and tourism precinct. It is a much
        loved homestead that has State prominence. Since the property was vested in the Shire
        it has been enjoyed by thousands of visitors and locals, and is home to a number of user
        groups.

        However, since the relocation of the Pinjarra Visitor Centre in 2007 the precinct has lost
        some of its relevance and has clearly not been utilised to its full potential.

        A devastating fire in 2009 which destroyed a section of the homestead was a further
        significant setback to the precinct.

        Soon after the fire Council resolved to engage an external heritage architect to develop
        an interpretation and management plan to consider options and potential opportunities to
        maximise and grow the uses and interest in this critically important community asset.

        Presented in this report is a range of options aimed at reinvigorating the precinct.

        Background/Proposal
        The Edenvale heritage precinct has been struggling for relevance since the visitor centre
        was moved to the current site at the Pinjarra Rail Heritage Centre. It continues to house
        the Heritage Tearooms and various user groups. However the number of visitors has
        reduced significantly since the visitor centre was moved.

        The future direction of the Edenvale Heritage Precinct has been discussed since late
        2007 when the visitor centre was relocated. At that time discussions were held with the
        National Trust of WA to consider whether that agency would be more appropriate to
        manage the precinct. Numerous meetings were held with user groups which expressed
        some concern of the precinct being managed by an external agency. In mid 2008 it was
        agreed that funding would be sourced to develop an interpretive plan before Council
        would make any decision. This was seen as protection for the user groups, where any
        changes that the National Trust may wish to make to the precinct would have to be
        consistent with the adopted plan.

        Numerous applications were made to source grant funds to undertake the interpretive
        plan. However the 2009 fire then devastated the homestead. It was then that Council
        resolved to fund the interpretive and management plan.

        Given that the homestead was of such heritage significance and the associated
        insurance issues that go with such an event, it took two years to proceed through the
        necessary insurance claims, seek further funding, consider what options would be
        necessary regarding variations to the original plan, to tender for the works to be
        undertaken and to complete the project. Council had the option to receive insurance
        funds to rebuild identically. However a decision was made to support the Edenvale
        Advisory Committee’s recommendation to seek funds to build a different wing to better
Page 80                            Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          serve the community. This option however required a further $192,000, as the Shire’s
          insurance broker would only provide funds to replace, but not to add additional rooms
          and toilets which would then be available as a community meeting room. While this
          decision delayed the commencement date of the rebuild in order to seek Lotterywest
          funding, it was a decision that has proven a much better community outcome.

          Heritage architect, Annabel Wills Architects Pty Ltd, was engaged to draw the plans for
          the new section of Edenvale and to undertake an interpretation and management plan,
          which is now presented to Council for consideration.

          The objectives of the interpretation plan were as follows:

          •       Develop a substantial interpretation plan that considers the various elements of the
                  precinct and offers recommendations for use of space that will maximise both
                  visitor and community engagement and revenue.

          •       Develop a thematic interpretation plan that can be utilised to produce a broader
                  strategy for the site which address natural, cultural and indigenous and heritage
                  values.

          •       Develop methods and media, cross-referenced to the recommended key themes
                  with precise locations, to enhance the understanding and interpretation of the
                  place and its role within the Shire and surrounding region.
          A number of key issues have been identified below that needs Council consideration to
          be able to progress the precinct:

                  Issue          Consultant comment                        Officer comment
              Management   There is a need for a strong        This comment is acknowledged and is
              and          management                and       also supported by the Edenvale
              governance   governance structure.               Advisory Committee. It is recommended
              structure    There are currently a number        that Council consider a model where a
                           of groups that have a role to       manager would be employed to
                           play in the management of           undertake the broad management of the
                           the site but it appears that        precinct as well as manage the
                           there is no one group that          relocated Pinjarra Visitor Centre.
                           has overall responsibility of
                           the site.
              Heritage Tea The Heritage Tea Rooms are          The lease of the Heritage Tearooms
              Rooms        one of the main attractions of      expires on 31 December 2011. Given
                           the precinct. The kitchen           that decisions have yet to be made by
                           facilities   are    old   and       Council regarding the future direction of
                           inadequate for the needs of a       Edenvale, a three-month extension was
                           modern cafe. Ventilation and        offered to the tenants, however this has
                           extraction is inadequate, the       been rejected and the tenants have
                           cooker is a domestic cooker         decided not to reapply for a renewed
                           and there is insufficient           lease.
                           space for serving meals. This
                           set up will hamper the ability      This gives Council an opportunity to
                           to provide anything more            reconsider various models for the
                           than a basic offering.              operation of the tearooms, including
                                                               offering the tearooms as a joint
                                                               tearooms / provider of visitor information
                                                               services on behalf of Council. There is
                                                               also an opportunity for Council to
                                                               allocate funds to upgrade the kitchen,
                                                               which is in urgently needed.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                  Page 81



            Visitor        The collocation of the visitor
            servicing      centre could provide the
                           Shire with a number of
                           solutions:

                          • Provide   an    additional Agreed
                            reason for people to visit
                            the site.

                          • Transfer the responsibility        Because of the lack of an effective
                            for the site back to the           governance structure, it has appeared
                            Shire,     which   currently       that the Shire has operated at arm's
                            operates at arms length,           length. In some aspects this is true,
                            leaving it exposed to risk.        where any contact with Edenvale and
                                                               the user groups has been more reactive
                                                               rather than proactive

                          • Having a staff presence on Agreed
                            site would provide the
                            opportunity to have a
                            full-time   manager    with
                            responsibility   for  both
                            servicing visitors and site
                            management.

                       • Having Shire employed Agreed
                          staff on site would assist in
                          the     management       and
                          security of the site and
                          would provide additional
                          support to the Friends of
                          Edenvale Executive officer.
            Day to day The       manager     of    the Agreed, and it is an issue that requires
            management tearooms is the only person addressing.
                        on site every day and as a
                        result often has to take
                        responsibility for the day-to-
                        day management of the site.

        The above information gives Council an excellent opportunity to develop an effective
        governance structure, increase visitor numbers at Edenvale, increase visitor numbers at
        a relocated visitor centre, put the heritage town of Pinjarra firmly on the map of the
        emerging heritage tourism market, reduce Councils risk, increase the viability of the
        tearooms, and significantly enhance the image and reputation of the Shire of Murray
        within the community.

        Given a clear commitment and plan towards heritage tourism and maximising the use of
        Edenvale also gives Council a significant chance to maximise grant funding. A number of
        funding agencies support heritage development, for example:

        •       Department of Innovation, Industry, Science and Research. A recent meeting with
                the Regional Manager Southern Region identified that there is strong in-principle
                support for the development of Edenvale in line with the options presented in this
                report, with up to $100,000 on offer for such projects.

        •       Lotterywest
Page 82                           Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          •    Royalties for Regions

          •    Tourism WA Events

          In order to progress the issues raised it is recommended that Council support the
          officer's following strategy:

          Strategy 1 : Relocate the Pinjarra Visitors Centre to Edenvale
          The numbers of visitors using the Pinjarra Visitor Centre at the Rail Heritage Station are
          below:

                                          July             Aug             Sep              Oct
                  Local                   283              246             304              311
                  State                   401              409             391              686
                  Interstate              116              323             548              350
                  International            44               81              66              105
                  Business
                  numbers                   12            163              124               0
                                           856            1222             1433             1452
                  Phone
                  calls/emails             208             231              231             346

          When local Pinjarra visitors are excluded, the numbers of visitors utilising the centres are
          low. Transferring the visitor centre back to Edenvale will potentially increase these visitor
          numbers.

          Proposed Strategy:

          •    Move the Pinjarra Visitor Centre back to Edenvale as a matter of urgency to have
               the service available in early January at the latest; and

          •    Have the visitor servicing function housed in the ‘boardroom.

          Strategy 2 : Edenvale Tea Rooms
          Council needs to explore all options for a model that will deliver visitor servicing as cost
          efficiently as possible. Therefore a call for expressions of interest is required urgently to
          identify from potential operators the models that are possible. In the expression of
          interest it should identify two potential models:

          a)   Operate the tearooms only; and

          b)   Operate the tearooms as well as undertaking the visitor servicing as one business.

          As the kitchen is unfitted and needs an upgrade it is brought to the attention of Council
          that funds may be required if there is no interest from tenders to lease the empty kitchen
          ‘as is’. Therefore it is requested that Council have $60,000 reallocated from the Activity
          Centres Strategy to the Edenvale upgrade and that Council gives the Chief Executive
          Officer the power to negotiate with any potential tea room lessee regarding installing
          necessary kitchen equipment. The Activity Centre Strategy can be delayed to 2012/13.

          Strategy 3 : Review of Governance Structure
          It is recommended that a full-time manager be appointed for a period of up to six months
          to manage the Edenvale complex during the transition and operation of the visitor centre
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011               Page 83

        back to Edenvale, to set up necessary governance processes and procedures for the
        entire precinct, and also assist with the transition of new operators into the Heritage
        tearooms. This would most likely be an expansion of one of the part-time officers
        currently employed at the Pinjarra Visitor Centre, and therefore would not be a major
        impact on the Council's budget.

        Once the transition of the visitor centre and new tearoom lessee has been appointed,
        Council could then review whether this position will remain as a full-time employee.

        There is a growing wish from within the Edenvale Advisory Committee (EAC) for it to
        become much more hands on, in effect a management committee. Under the terms of
        reference, the Committee is an advisory Committee to Council charged to provide advice
        in the strategic direction of the Edenvale Precinct (Appendix CCD2). For example it
        was raised that the committee would like to have the ability to direct the Edenvale
        gardener on gardening issues.

        If this were the case Council would give all powers of decision making to this Committee
        and Council would not be involved in the day to day running of the complex, including
        managing occupational safety and health issues and managing the visitor centre. A
        decision needs to be made regarding who will manage the operation of the precinct –
        either Shire staff or the Edenvale Advisory Committee. This is an issue that requires
        discussion and a decision as it is impractical to have one, two or more EAC members
        directing staff with each operational and maintenance issue.

        Strategy 4 : Current Leases
        Apart from the income received from the tea rooms, income from user groups totals
        $2184. Council should consider the income received from these user groups, as a full-
        time manager employed by Council would be in each user groups interest, and therefore
        negotiation should commence to consider a higher amount of lease payments from
        these user groups to assist in the funding of providing a full-time manager.

        Consultation
        Officers have met with the Edenvale Advisory Committee on 25 November and also
        30 November. A copy of the Minutes from the 30 November meeting was attached at
        Appendix CCD3.

        Sustainability Implications
        Economic – (Financial Impact to the Community)
        Edenvale is a significant draw card to the Shire of Murray. It is iconic and has the
        potential to bring many more thousands of visitors to the region.

        Social – (Quality of life to the community and/or affected landowners)
        The facilities and user groups provide a strong social benefit to the community.

        Environment – (Impact on the environment’s sustainability)
        Nil
        Governance/Risk Statement – (Policy Implications/Level of Risk)
        Council has established the Edenvale Advisory Committee charged with providing
        strategic advice on issues relating to the Edenvale Precinct to Council. All Committee
        meeting minutes are considered by Council.

        A broad section of the community is wanting Council to make strategic decisions to
        ensure the viability and vibrancy of the Edenvale precinct.
Page 84                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          Strategic Outcomes
          Murray 2021 – Strategic Community Plan

           Key Result Area 2     Community Wellbeing
           Outcome 2.1           Encourage positive community participation
           Initiative 2.1.1      Offer a diverse range of events and activities to our community
                                 including festivals, seasonal and sporting events and community
                                 wellbeing promotion
           Outcome 2.3           Foster community development and participation

           Key Result Area 3     Strategic Land Use
           Outcome 3.3           Enrich the Shire's unique character and identity - people,
                                 heritage, waterways and rural land character

           Key Result Area 6     Economic Development
           Outcome 6.2           Encourage greater levels of tourism activity
           Initiative 6.2.2      Develop tourism promotional opportunities
           Initiative 6.2.4      Seek innovative ways to promote tourism and strengthen
                                 partnerships

          Statutory Environment
          Nil

          Options
          Given the information provided within this repor, four strategies recommended by officers
          and the recommendations within the Edenvale Heritage Precinct Interpretation and
          Management Plan, there are numerous options for Council to consider.

          Financial Implications
          If Council wishes to move the Pinjarra Visitor Centre to Edenvale, it is recommended that
          $10,000 be allocated to undertake the move and undertake the necessary works to
          make the visitor centre operational at Edenvale.

          Council is also requested to allocate $10,000 to undertake maintenance and painting in
          the Edenvale tearoom kitchen.

          To ensure that the transition of the visitor centre and management practices and
          procedures be implemented for the whole of the precinct, it is recommended that an
          amount of $15,000 be allocated for wages towards a full-time visitor servicing/Edenvale
          precinct manager for up to six months.

          Dependent on responses to the expressions of interest for leasing the tearooms, Council
          may be required to allocate funding towards an upgrade and fit-out of the tearooms. It is
          recommended that $60,000 be reallocated from the Activity Centres Strategy towards
          the fit-out of the Edenvale kitchen, with delegated authority given to the Chief Executive
          Officer to fit-out the tea-rooms, dependent on the expressions of interest received.

          Conclusion/Justification of Officer Recommendation
          Edenvale is an iconic asset for the Shire of Murray. The amount of user groups and
          visitors that enjoy the precinct each day attests to that. However since the transfer of the
          Pinjarra Visitor Centre in 2007, the fire in 2009 and now the lessee of the tea rooms not
          renewing their lease, Edenvale needs an injection of funds and a strategic direction to
          once again make the precinct more vibrant.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011             Page 85



        If Council does not inject funds and provide a strategic direction it may become
        dysfunctional and a seldom used facility. However Council has before it an opportunity to
        reinvent the precinct.

        Voting Requirements
        Recommendations 1 – 3 - Simple Majority
        Recommendations 4 - 8 - Absolute Majority

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/017
        MOVED: Cr M Reid

        That Council:

        1.    instructs the Chief Executive officer to apply for grant funding from various
              state and federal agencies to fund the $256,250 identified within the Edenvale
              Heritage Precinct Interpretation and Management Plan, with priorities being
              identified by the Edenvale Advisory Committee;

        2.    advises the Edenvale Advisory Committee that all staff are under the
              direction of the Chief Executive officer only; and

        3.    authorises the Chief Executive Officer to call for expressions of interest for
              the lease of the Edenvale tea rooms, with options being, but not limited to:

              a)     lease only of the Edenvale tea rooms with the lessee to fit out the
                     kitchen;

              b)     lease only of the Edenvale tea rooms with the lessee to partly fit out the
                     kitchen in negotiation with the Chief Executive Officer;

              c)     lease the Edenvale tea rooms with the lessee to fit out the kitchen, and
                     undertake the function of visitor servicing as part of that business;

              d)     lease the Edenvale tea rooms with the lessee to partly fit out the
                     kitchen and undertake the function of visitor servicing as part of that
                     business in negotiation with the Chief Executive Officer.
                                                               CARRIED UNANIMOUSLY 8:0

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/018
        MOVED: Cr M Reid

        That Council:

        4.    transfers the Pinjarra Visitor Centre to the Edenvale as a matter of urgency
              and allocates $10,000 of unbudgeted expenditure towards removal and set
              up costs with the funding being identified through the February 2012 budget
              review;

        5.    allocates $15,000 towards wages for a full-time manager for the Edenvale
              heritage precinct for a period of up to six months to undertake the role of
              visitor servicing and management of the Edenvale precinct and that funding
              be identified in the 2012 budget review;
Page 86                         Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011



          6.   authorises the Chief Executive officer to undertake maintenance and repairs
               to the Edenvale tea rooms as a matter of urgency up to the amount of
               $10,000 of unbudgeted expenditure with the funding being identified through
               the February 2012 budget review;

          7.   gives delegated authority for the Chief Executive officer to appoint the most
               advantageous expression of interest applicant; and

          8.   gives delegated authority to the Chief Executive officer to allocate up to
               $60,000 (allocated from the Centres Strategy - account 1293520) towards the
               upgrade the Edenvale tea rooms dependent on negotiations with potential
               lessees.
                                                               CARRIED UNANIMOUSLY 8:0

          PLEASE NOTE: Committee Recommendations PPS11/017 and PPS11/018 are only
          recommendations to, and not decisions of Council. The Council will consider
          these recommendations at the 20 December 2011 meeting.

          Cr J Lambrecht rejoined the meeting at this point, the time being 11.04am.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                       Page 87



10.4    Sir Ross McLarty Reserve - Long Term Facilities Strategy

        File Ref:                      8406
        Previous Item:                 CCD.Oct.11     Item 7.6      (CCD 11/149)
        Author and Title:              Dean Unsworth, Chief Executive Officer

        A late report on this item was previously provided to Councillors and a copy tabled at the
        Committee meeting.

        Cr J Lambrecht declared an Impartiality Interest in Item 10.4 in that he is a member of
        the Pinjarra Golf Club. Cr Lambrecht remained in the meeting.

        Cr E Menara declared an Impartiality Interest in Item 10.4 in that he is the Patron and a
        Committee member of the Pinjarra Bowling Club. Cr Menara remained in the meeting.

        Introduction
        Council has identified that one of its main priorities is the redevelopment of the Pinjarra
        Bowling and Recreation Club. As has been previously identified, the building is clearly at
        the end of its use-by date and is in urgent need of rebuild.

        Council has recently submitted an application to the Department of Sport and Recreation
        (DSR) for a funding allocation of $700,000 towards the construction. This application is
        expected to be considered just prior to Christmas.

        This item is presented to Council with the aim of providing further information to DSR to
        strengthen the submission.

        Background/Proposal
        Council has allocated $733,191 of Royalties for Regions Country Local Government
        Funding towards the reconstruction of the Pinjarra Bowling and Recreation Club. This is
        1
         /3 of the total estimated cost.

        A funding application has also been made to DSR for $700,000 under the 2011/12
        Community Sport and Recreation Facilities Fund (CSRFF).

        Council resolved at the October meeting as follows:

        “That Council advises the Department of Sport and Recreation that the application for
        the construction of a new Pinjarra Bowling and Recreation Club clubhouse is prioritised
        as the Shire of Murray's number one project.”

        Following an initial review of the submission by DSR staff, officers have advised that the
        application is more unlikely to succeed given that it will not be a multi-use facility.

        While officers have held discussions over the past twelve months with the Pinjarra
        Tennis Club and Pinjarra Cricket Club, there has been no agreement from those clubs to
        relocate into this new facility.

        Given this feedback an urgent meeting is being held with the Pinjarra Tennis Club to
        reconsider its position.

        Advice from DSR to Council is to formalise its strategic direction at the Sir Ross McLarty
        sporting precinct in relation to future use of facilities and its position on future facilities. It
        is recommended that Council formally resolves that it will not provide funding to current
        aged facilities at the George Beacham Pavilion or the Tennis Club, but any future
        infrastructure investment will be only for co-location facilities.
Page 88                           Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          This resolution will be a statement to the tennis and cricket clubs that if any future
          investment is made for facilities for these clubs, it will only be on the basis that the funds
          go into a facility that will be multi-use. The preference would be that the proposed
          Pinjarra Bowling and Recreation Club would become a multi-use facility to cater for
          bowls, cricket, tennis and potential other sports. By resolving this, Council will illustrate
          to the DSR that it is focused on multi-use facilities and will significantly assist in gaining
          future funding from them.

          Consultation
          •     Pinjarra Bowling and Recreation Club representatives

          •     Community consultation during the development of the Shire of Murray Community
                Facilities and Services 2021 plan

          •     Carey Green, Department of Sport and Recreation Peel Region Manager

          Sustainability Implications
          Economic – (Financial Impact to the Community)
          The Pinjarra Bowling and Recreation Club will have economic benefits to the Shire and
          region. The grant application, if successful, will assist Council and the Pinjarra Bowling
          and Recreation Club to develop facilities and undertake planning with a decreased
          financial outlay.
          Social – (Quality of life to community and/or affected landowners)
          The Pinjarra Bowling and Recreation Club will have social benefits for the Shire
          developing sport and recreation facilities to bring the community together. There will be
          significant social benefit to the community through the increased membership of the Club
          and an increase in physical activity. It will also promote interconnectivity within the
          community, and encourage functions to be held within the Shire rather than many of
          them being held outside the Shire due to the lack of current facilities.

          Environment – (Impact on environment’s sustainability)
          Not Applicable

          Governance/Risk Statement – (Policy Implications/Level of Risk)
          There is no Shire policy on Council deciding which projects should be submitted for
          funding. All projects must be decided purely on their merit.

          If Council do not illustrate to the Department of Sport and Recreation its support for
          multi-use facilities, it will harm future chances of funding of projects at the Sir Ross
          McLarty sporting precinct.

          Strategic Outcomes
          Murray 2021 – Strategic Community Plan

              Key Result Area 4   Infrastructure and Asset Management
              Outcome 4.1         Ensure infrastructure and facilities are aligned to community
                                  needs
              Initiative 4.1.7    Redevelop the Pinjarra Bowling and Recreation Club
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                    Page 89



        Statutory Environment
        Nil

        Options
        Council has the option of:

        1.      Resolving at this meeting to identify that all future building infrastructure investment
                for the tennis and cricket clubs at the Sir Ross McLarty sporting precinct will be on
                the condition that it be for multi-use only; or

        2.      Deciding not to resolve to identify that all future building infrastructure investment
                for the tennis and cricket clubs will be on the condition that it be for multi-use
                facilities, however this strategy will make it more difficult to source funds from DSR.

        Financial Implications
        Nil at this point, as the recommendation is to implement a strategic direction for the Sir
        Ross McLarty sporting precinct rather than requesting funding.

        Conclusion/Justification of Officer Recommendation
        Council must demonstrate to the Department of Sport and Recreation that it is
        committed to developing multi-use facilities in the future. This direction will assist
        significantly in sourcing not only Department of Sport and Recreation funds, but from
        other funding bodies such as Royalties for Regions, Lotterywest and federal funding.

        Voting Requirements
        Simple Majority

        OFFICER RECOMMENDATION:

        That:

        1.      Council advises the Pinjarra Tennis Club and Pinjarra Cricket Club that any
                future capital infrastructure expenditure for clubrooms at the Sir Ross
                McLarty sports precinct will be provided on the condition that the funding be
                for multi-use/multi-club purposes and that this be included in Council’s
                policy manual; and

        2.      funding for future tennis and cricket clubroom facilities will be allocated
                towards the existing Pinjarra Bowling Club or Pinjarra Football clubrooms
                only.

        Moved: Cr M Bessant

        That Council advises all sports clubs that any future capital infrastructure expenditure will
        be provided on the condition that the funding be for multi-use/multi-club purposes and
        that this be included in Council’s policy manual.

        FORESHADOWED RECOMMENDATION:

        Cr M Reid gave verbal notice of her intention to move the Officer’s Recommendation,
        should the substantive recommendation currently under debate be defeated or
        withdrawn.
Page 90                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          The recommendation moved by Cr M Bessant was PUT and was
                                                                                                LOST 3:6

          Following the result of voting, names are recorded as follows:

          For:          Cr M Bessant, Cr B Beacham and Cr P Briggs

          Against:      Cr M Reid, Cr W Barrett, Cr C Thompson, Cr E Menara, Cr A Black and
                        Cr J Lambrecht

          COMMITTEE RECOMMENDATION:
          PPS11/019
          Moved: Cr M Reid

          The Officer Recommendation moved by Cr M Reid was PUT and was
                                                                                           CARRIED 6:3

          Following the result of voting, names are recorded as follows:

          For:          Cr M Reid, Cr W Barrett, Cr C Thompson, Cr E Menara, Cr A Black and
                        Cr J Lambrecht

          Against:      Cr M Bessant, Cr B Beacham and Cr P Briggs

          PLEASE NOTE:         Committee Recommendation PPS11/019 is only a
          recommendation to, and not a decision of Council. The Council will consider this
          recommendation at the 20 December 2011 meeting.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                   Page 91



11.     TECHNICAL SERVICES

11.1    Ten (10) Year Marine Facilities Program

        File Ref:                      7004
        Previous Items:                CCD Sept 10          Item 4.11            (CCD10/182)
                                       OCM Sept 10          Item 10.3.2          (OCM10/200)
        Author and Title:              Grant Bilton,       Coordinator         Parks Development   and
                                       Waterways

                                                                                         Appendix TS1
        Introduction
        The 10 Year Marine Facilities Program was attached as Appendix TS1 and presented
        for Council consideration as part of the 2012/13 budget deliberations. Priority projects
        will be submitted for funding application that are due in February 2012, these funding
        opportunities being available through the Recreational Boating Facilities Scheme Round
        17 closing on 7 February 2012.

        Background/Proposal
        The 10 Year Marine Facilities Program is reviewed annually to ensure Council is
        continually managing the maintenance, management and improvement of its
        recreational boating infrastructure. The 10 year plan is split into structured areas that
        provide maintenance, rehabilitation, improvements to existing infrastructure and new
        facilities.

        Consultation
        •     Correspondence
        •     State Agencies
        •     Peel Boating Facilities Study
        •     Consultants Reports
        •     Marine Facilities Asset Register

        Sustainability Implications
        Economic - (Financial impact to the community)
        By producing a 10 Year Marine Facilities Program Council is in a stronger position to
        apply for Government Grants such as the Recreational Boating Facilities Scheme.

        Social - (Quality of life to community and/or affected landowners)
        Marine facilities provide integration for the community to utilise the significant waterways
        within the Shire that warrant ongoing rehabilitation and improvement to manage the
        infrastructure.

        Environment – (Impact on environment’s sustainability)
        Where marine projects impact on environmental sensitive areas due consideration is
        given to minimise or eliminate those impacts. In most instances the placement of marine
        infrastructure encourages boating traffic to utilise this infrastructure and not impact on
        the natural foreshore areas.
Page 92                            Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          Governance/Risk Statement – (Policy implications/level of risk)
          The program lists various projects that have risk management requirements, through
          design the relevant standards are referenced to manage any risk component. Any
          additional mooring facilities would be managed, maintained and insured under the same
          arrangements as other mooring facilities within the Shire of Murray waterways.

          Strategic Outcomes
          Murray 2021 – Strategic Community Plan

           Key Result Area 4      Infrastructure and Asset Management
           Outcome 4.1            Ensure infrastructure and facilities are aligned to community
                                  needs
           Initiative 4.3         Effectively plan and manage assets throughout their lifecycle

          Statutory Environment
          Nil

          Options
          Council has the option of:

          1.    Adding projects to the program.

          2.    Deleting projects from the program.

          3.    Amending the program.

          Financial Implications
          The 10 Year Marine Facilities Program highlights the ongoing management ,
          rehabilitation and improvement requirements for the Shires existing facilities within the
          waterways as well as identifying a number of possible new facilities. Grant opportunities
          are available through the Recreational Boating Facilities Scheme 2012/13. Applications
          for the for the current funding closes on the 7 February 2012 and applications will be
          undertaken for this round of funding for projects endorsed by Council for the 2012/13
          financial year to maximise funding opportunities.

          Conclusion/Justification of Officer Recommendation
          The 2012/13 financial year of the Marine Facilities Program highlights the following
          priority projects to be considered for funding under the Recreational Boating Facilities
          Scheme (Round 17).

          Coopers Mill
          Refurbish and extend existing jetty, improve and expand additional mooring facilities to
          address poor mooring facilities and poor mooring practises having a negative impact on
          the river banks and vegetation.

          Furnissdale Jetty Facility
          Install a floating jetty to allow easy access to boats for people with disabilities.

          Rivergum Esplanade
          Install new public Jetty to service the new car park.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                Page 93



        Rivergum Esplanade Boat Launch Facility
        Install finger jetty alongside boat ramp to improve boat launching and retrieval.
        Batavia Quays Boat Launch Facility

        Extend concrete tongue of boat ramp further into channel to address movement of
        estuary bed from boats powering onto trailers.

        Voting Requirements
        Simple Majority

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/020
        MOVED: Cr B Beacham

        That Council:

        1.    adopts the 10 Year Marine Facilities Program as per Appendix TS1 with year
              one (1) being listed for consideration in the 2012/13 budget deliberations;
              and

        2.    approves of the grant funding applications being made through Round 17 of
              the Recreational Boating Scheme for the 2012/13 financial year for:

              a)     Coopers Mill Jetty and Moorings
              b)     Furnissdale Jetty
              c)     Rivergum Esplanade Public Jetty
              d)     Rivergum Esplanade Boat Launch Jetty
              e)     Batavia Quays Boat Ramp Extension
                                                                         CARRIED UNANIMOUSLY 9:0

        PLEASE NOTE:         Committee Recommendation PPS11/020 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.
Page 94                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




11.2      Footpath Asset Management Plan

          File Ref:                   8039
          Author and Title:           Julie Brown, Manager Strategic Integration

                                                              Appendix TS2 Under Separate Cover
          Introduction
          This report is presented to Council to endorse the Asset Management Plan for the Shire
          of Murray’s footpath infrastructure.

          Background/Proposal
          Council is responsible for over $250 million of assets that are essential to the delivery of
          services to meet the needs of the community. It is important for Council, as custodian of
          the community’s assets, to establish strategies and plans that align asset resources with
          community expectations and with the risk exposure faced by the Shire.

          The Footpath Asset Management Plan meets the requirements outlined in the Western
          Australian Integrated Planning Framework and clearly states how the Council will
          approach the management, renewal, maintenance, and performance of its footpath
          assets.

          Central to the development of this plan, a footpath condition survey was undertaken by
          Shire officers. This survey identified condition, defects, accessibility issues and missing
          links in the footpath network. This was the first full condition survey of the Shire’s
          footpaths and the results of the survey were contained in the Plan attached under
          separate cover as Appendix TS2.

          Consultation
          The Footpath Asset Management Plan has been developed with input from the Asset
          Management Working Group which includes broad representation from all areas of
          Council. There has also been input from the community regarding levels of service.
          Consultation was undertaken through on site surveys to determine the level of
          satisfaction with regard to the Shire’s footpath infrastructure.

          Sustainability Implications
          Economic - (Financial Impact to the Community)
          The Asset Management Plan outlines activities and requirements which are necessary to
          ensure that footpaths are used and managed in the most effective and efficient way to
          support the delivery of the Strategic Community Plan. Good asset management is crucial
          to providing high quality and cost effective services and is a key component to ensuring
          best value.

          Social - (Quality of life to community and/or affected landowners)
          The Plan defines recommended service levels and proactive and reactive maintenance
          routines to maintain the footpath assets in a functional condition. It also defines
          hierarchies and intervention levels which determine at what condition a footpath will be
          listed for renewal. This ensures optimisation between the timing of financial injection and
          the deterioration rate is achieved.

          Environment – (Impact on environment’s sustainability)
          Nil
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                Page 95



        Governance/Risk Statement – (Policy Implications/Level of Risk)
        The Plan supports Councils Asset Management Policy through the development of asset
        management plans that are prepared in accordance with the recommended format of the
        Institute of Public Works Engineering Australia’s International Infrastructure Management
        Manual.

        The risks associated with the adoption of this plan are:

        •     Due to the linkage of asset management plans with funding, grant income may be
              difficult to obtain if Asset Management Plans for infrastructure are not adopted.

        •     Not considering financial requirements for input into long term financial plan may
              result footpath assets deteriorating to a poor condition. This will lead to heightened
              community concern where assets become non functional. It will also require an
              increase in financial allocations required to restore the asset due to the higher rate
              of deterioration near the end of an assets life.

        Strategic Outcomes
        Murray 2021 – Strategic Community Plan

         Key Result Area 4        Infrastructure and Asset Management
         Outcome 4.3              Effectively plan and manage assets throughout their lifecycle
         Initiative 4.3.1         Regular review of asset management plans and align to financial
                                  plans

        Statutory Environment
        Asset Management is a core function of managing the Districts infrastructure assets
        which meets the objectives of the Local Government Act 1995, Section 2.7.

        Options
        Council may choose to amend the level of expenditure allocated to footpath assets. Any
        amendment will also reflect in the service quality of these assets.

        Financial Implications
        The Plan outlines the financial requirements to renew footpath infrastructure over the
        next 20 years. To ensure the long term future of the organisation and community is
        protected, these figures should be incorporated into any long term financial planning
        documentation. The immediate financial implications are a result of the footpath
        condition survey undertaken as a part of the development of this plan. As this survey
        was the initial pickup for the Shire, there were a large number of defects identified that
        are a combination of both renewal and maintenance items. The cost to rectify these
        items is in excess of $400,000. Due to the inability to fund this backlog immediately, it is
        proposed that the required expenditure is considered at both the 2011/12 budget review
        and the 2012/13 budget deliberations. A capital works prioritisation process will be
        applied to these works to ensure the defects most affecting the community will be given
        precedence.

        Conclusion/Justification of Officer Recommendation
        The main objective of Asset Management is to set the broad framework for managing
        infrastructure in a strategic, planned, sustainable, structured and co-ordinated way. As
        outlined in the Integrated Planning Framework, Asset Management Plans are key
        informing strategies for the Long Term Financial Plan and the Corporate Business Plan.
Page 96                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011


          The Footpath Asset Management Plan is a culmination of data and strategies which
          together define future management, financial and technical practices required for the
          Shire of Murray’s footpath network. Adoption of this Plan assists in ensuring that assets
          are used in the most effective and efficient way to support the delivery of Murray 2021.

          The development of this plan has involved significant collection of footpath data,
          determination of the hierarchy, current replacement value and useful life of footpath
          assets. This information was used as a basis to determine the financial projections for
          the next 20 years.

          Murray 2021 identifies that one of the key criteria of a sustainable organisation is long
          term infrastructure and asset management. It is also recognised that managing and
          improving Council’s assets is required for Council to achieve its vision for the community.
          As such, to achieve this aim, Council is required to have endorsed Asset Management
          Plans for all asset categories in place.

          Voting Requirements
          Simple Majority

          OFFICER/COMMITTEE RECOMMENDATION:
          PPS11/021
          MOVED: Cr P Briggs

          That Council adopts the Footpath Asset Management Plan as contained in
          Appendix TS2.
                                                       CARRIED UNANIMOUSLY 9:0

          PLEASE NOTE:         Committee Recommendation PPS11/021 is only a
          recommendation to, and not a decision of Council. The Council will consider this
          recommendation at the 20 December 2011 meeting.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                 Page 97



12.     EXECUTIVE UPDATE

12.1    National Local Roads and Transport Congress – Mount Gambier

        Director Technical Services provided the following progress report in regard to
        National Local Roads and Transport Congress – Mount Gambier      File Ref: 1002

                                                                               Appendices EX1 - EX3

        The theme of the congress was “Better Roads are Safer Roads” and the quality of
        speakers doubled with the single stream of the presentation enabled a full participation in
        every session that created emotive debate throughout the Congress.

        This campaign was to emphasis the importance of safety within the road environment
        and the important role that the Local Government plays in managing road safety.
        Speakers highlighted the need for planning better transport outcomes to facilitate the
        growing reliance on the road network while targeting government representatives on
        reinstating rail infrastructure. Interest was expressed into the work being undertaken on
        the evaluation of road crashes and associated statistics to ensure media advertising can
        target those groups that are at risk. WALGA is launching a new Safe Systems approach
        for roads that the Shire of Murray since the congress are currently liaising with WALGA
        to further improve safety. Planning improved pedestrian environments were highlighted
        to bring an emphasis on walkable environments, encourage healthy lifestyles while trying
        to reduce the reliance on vehicles within the local traffic area.

        The theme then extended to the Roads to Recovery program to highlight the importance
        of the road network to provide improved safety within the road environment and to
        ensure the funding initiatives from the Roads to Recovery program continue with a new
        emphasis on bridging the level of funding shortfall which equates to around $1.2 billion
        annually. At the conclusion of the conference a “Communique” was established that
        would be forwarded to the Federal Government to reinforce the importance of local
        government and the opportunity to recognize local government within the Austrian
        Constitution to enable the Federal Government to provide direct funding to the local
        government. Provided as part of this overview are the President of ALGA Invitation and
        overview (Appendix EX1), the final copy of the Communique (Appendix EX2) and the
        local printed media (Appendix EX3) where the congress was well reported.

12.2    Sir Ross McLarty Sport and Recreation Facilities Master Plan

        Director Recreation and Community Development provided the following progress
        report in regard to Sir Ross McLarty Sport and Recreation Facilities Master Plan.

                                                                                    File Ref: 7/7652
        Introduction
        The Shire of Murray engaged A Balanced View (ABV) Leisure Consultancy Services to
        prepare a Master Plan for the Sir Ross McLarty Complex in 2008. A range of
        recommendations were suggested to guide the future development of the Sir Ross
        McLarty Complex.

        The following report outlines the progress on the recommendations identified in the
        Master Plan. The report is submitted for information only.
Page 98                          Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




          Background
          The Sir Ross McLarty Complex is the primary sporting precinct within the Shire of Murray
          and will play a central role in the provision of active reserves for the community as the
          population grows.

          Numerous recommendations have been acted upon since the adoption of the Master
          Plan, including the development of the Sir Ross McLarty Advisory Committee and
          extension to the football clubrooms and planning is well underway towards the
          development of a new clubhouse for the Pinjarra Bowling and Recreation Club.

          The direction of some recommendations has changed including the location of the new
          Pinjarra Skate Park to be located opposite the Pinjarra Primary School, and the
          installation of turf wickets on the cricket oval rather than the football oval.

          The following table details the progress of the recommendations identified in the Master
          Plan:

          Recommendation                                    Progress
          Improved and expanded facilities for the          The expansion to the clubrooms was
          Pinjarra Football Club, Pinjarra Junior           completed in August 2011 (Enzo Menara
          Football Club and Pinjarra Cricket club           Pavilion).
          A new shared club room facility for the Funding is being sought for the construction
          Pinjarra Bowling Club and Tennis Club   of a new multipurpose clubhouse for the
                                                  Pinjarra Bowling Club.     With successful
                                                  funding submissions it is hoped for the
                                                  project to commence towards mid 2012.
                                                            The Tennis Club has advised that they do
                                                            not wish to combine with the Bowling Club at
                                                            this time.
          A third synthetic bowling green                   The third green is going to be constructed on
                                                            the site of the existing clubhouse. When the
                                                            clubhouse is demolished, planning will begin
                                                            for the third green.
          A new football oval and the completion of Planning for the construction of the third oval
          heavy maintenance to the existing ovals to is underway. There are two possible
          increase usage capacity                    locations: opposite Pinjarra Primary School
                                                     and on Pinjarra Equestrian Park. Both
                                                     locations have pros and cons to
                                                     development.
                                                            Maintenance has been undertaken to the
                                                            football oval.
          Floodlighting to the cricket oval to allow for Has not been developed.
          additional training area


          An additional synthetic cricket wicket and Additional synthetic wickets have been
          relocation of the existing turf wickets to the installed on cricket oval (by the cricket club).
          Main oval                                      Funding was sourced towards the project
                                                         from DSR, however, there was disagreement
                                                         as to the location of the turf wicket and the
                                                         funding was passed in.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011                      Page 99



        Relocation of the entrance and driveway               An additional entry way has been created on
                                                              Lovegrove Street. This has assisted the
                                                              equestrian groups to develop a safer traffic
                                                              management strategy for their large events.
                                                              This entry has also been beneficial with large
                                                              events eg MAX.
                                                              A Traffic Management Plan will be
                                                              developed to review the entry, exit and
                                                              parking following the determination of the
                                                              location of the third oval.
        Relocation of the PEA and PHPC                        Five year notice      was   given    to   PEA
                                                              September 2008.
                                                              Alternative locations including ALCOA and
                                                              the Pinjarra Racetrack have been explored
                                                              as alternative options.
                                                              A feasibility study and master plan is being
                                                              undertaken to review the potential of the
                                                              developing a regional equestrian facility at
                                                              Coolup which could possibly host all
                                                              equestrian groups.
        Playground near the football clubrooms                Has not been developed.
        Dual use pathway linking            the existing
        pathway network

        Maintenance shed for Shire maintenance Shire equipment is to be kept at the depot for
        equipment                              use at all Shire sites.
        Formation of Sir Ross McLarty Complex Advisory Committee was developed in
        Advisory Committee                    June 2010. The Committee met quarterly
                                              and then bi-monthly. Council disbanded the
                                              Committee in October 2011 due to
                                              breakdown in communication between the
                                              clubs and lack of strategic progress.
        Upgrade or removal of FESA training area              FESA Area has been designated                 to
                                                              Equestrian groups for parking of floats.
        Formation of Sports Association for lease of This has not been undertaken. Leases have
        Pinjarra Football Clubrooms and old pavilion been issued to Pinjarra Football Clubrooms
                                                     and Pinjarra Cricket Club for their own space
                                                     allocation.

12.3    Development Assessment Panel – Proposed Duplication of the Stirling Trunk Main
        Pipeline Project
                                                                          File Ref: 7263

        Director Planning and Development advised that the Duplication of the Stirling Trunk
        Main Pipeline Project is the first development application to be determined by the Joint
        Peel Development Assessment Panel (JPDAP). The report is due to be finalised by 16
        December 2011 for assessment at a DAP meeting scheduled to be held at the Shire of
        Murray on Thursday, 22 December 2011. Cr C Thompson and Cr W Barrett will attend
        as nominated Local DAP Members for the Shire of Murray.
Page 100                     Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




12.4   State Administrative Tribunal – Proposed Keysbrook Sand Mine
                                                                                  File Ref: SO07/59

       Director Planning and Development referred to the above matter and Council’s
       approval of the proposed sand mine with a raft of conditions. A State Administrative
       Tribunal (SAT) mediation session was held with the applicants on 9 December 2011 to
       discuss and clarify the various conditions. The applicants objected to most of the
       conditions imposed and there has been no further progress at this stage. A Directions
       Hearing is scheduled to be held on 15 December 2011 in order to determine
       programming orders and a further Hearing on 16/17 January 2012 to resolve the
       appropriateness of the various conditions. Councillors will be kept up-to-date on the
       progress of this matter.


13.    MOTIONS WITHOUT NOTICE TO BE CONSIDERED AT NEXT MEETING

       Nil


14.    CONFIDENTIAL ITEMS

       Nil
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011               Page 101



10.2    Premier’s Australia Day Active Citizenship Awards 2012

        COMMITTEE RECOMMENDATION:
        PPS11/022
        MOVED: Cr M Reid

        That the Planning, Policy and Strategy Committee meeting proceeds behind
        closed doors, as per section 5.23 (2) (a) of the Local Government Act, for the
        purpose of discussing a confidential item, the time being 11.55am.
                                                              CARRIED UNANIMOUSLY 9:0

        PLEASE NOTE:         Committee Recommendation PPS11/022 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.

        File Ref:                      7234
        Previous Items:                CCS Dec 09      Item 4.4            (CCS09/244)
                                       CCD.Dec 10      Item 5.5            (CCD10/254-57)
        Author and Title:              Gillian Houston, Director          Recreation and Community
                                       Development

                                                                 Appendix Under Confidential Cover
        Introduction
        In October 2011, the Shire of Murray called for nominations for the 2012 Premier’s
        Australia Day Active Citizenship Awards. The Australia Day Council of Western Australia
        provides three awards each year for presentation in each local government area. These
        awards are a means of recognising the individuals and groups making outstanding
        contributions to the local community through their inspiring actions and dedicated
        services. The recognition of these people is integral to fostering community pride and
        positive Australian characteristics.

        Background/Proposal
        In accordance with Council’s Policy No.CC3, nominations were called for in the three (3)
        categories for the 2012 Premier’s Australia Day Active Citizenship Awards. Applications
        closed on 25 November 2011.

        The three categories are:

        •     Premier’s Australia Day Active Citizenship Award.
        •     Premier’s Australia Day Active Citizenship Award for a person under 25 years.
        •     Premier’s Australia Day Active Citizenship Award for a community group or event.

        Copies of the nominations are distributed to Councillors under Confidential Cover for their
        consideration and decision. Council is required to forward the nominations to the
        Australia Day Council of Western Australia by Wednesday 6 January 2012.

        Consultation
        The Australia Day Council of Western Australia provides information to all Local
        Government Authorities across Western Australia about the awards and processes and
        provides application forms and posters to assist with the publicity.
Page 102                       Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011




       Sustainability Implications
       Economic - (Financial Impact to the Community)
       There is no direct financial impact to the Community as the awards are promoted
       through media avenues that are already in existence.

       Social - (Quality of life to community and/or affected landowners)
       The awards are designed to foster, recognise and celebrate significant contributions to
       the community through active citizenship.

       Environment – (Impact on environment’s sustainability)
       Not Applicable

       Governance/Risk Statement – (Policy Implications/Level of Risk)
       Policy No CC3 of Council’s Policy, Standard Operating Procedures and Delegated
       Authority Manual refers.

       Strategic Outcomes
       Murray 2021 - Strategic Community Plan

           Key Result Area 2    Community Wellbeing
           Outcome 2.1          Encourage positive community participation
           Initiative 2.1.3     Recognise and acknowledge community service
                                contributions

       Statutory Environment
       Not Applicable

       Options
       Council has the option of:

       1.     Accepting the nominations received and selecting a nomination to be forwarded to
              the Australia Day Council.

       2.     Not accepting the nominations.

       Financial Implications
       Nil

       Conclusion/Justification of Officer Recommendation
       Premier’s Australia Day Active Citizenship Award
       Four (4) nominations have been received for this Category.

       Premier’s Australia Day Active Citizenship Award for a person under 25 years:
       One (1) nomination has been received for this Category.

       Premier’s Australia Day Active Citizenship Award for a Community Group or
       Event:
       Two (2) nominations have been received for this Category.
Minutes – Planning, Policy and Strategy Committee Meeting – 13 December 2011       Page 103



        Voting Requirements
        Simple Majority

        OFFICER/COMMITTEE RECOMMENDATION:
        PPS11/023
        Moved: Cr B Beacham

        That Council:

        1.    advises the Australia Day Council of Western Australia of its nominations for
              the following categories for the 2012 Premier’s Australia Day Active
              Citizenship Awards:

              a)     Premier’s Australia Day Active Citizenship Award;

              b)     Premiers Australia Day Active Citizenship Award for a person under
                     25 years;

              c)     Premier’s Australia Day Active Citizenship Award for Community Group
                     or Event; and

        2.      authorises the Chief Executive Officer to arrange for the attendance of the
                recipients at the Australia Day Breakfast on Thursday 26 January 2012 to
                receive their awards.
                                                              CARRIED UNANIMOUSLY 9:0

        PLEASE NOTE:         Committee Recommendation PPS11/023 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.

        COMMITTEE RECOMMENDATION:
        PPS11/024
        MOVED: Cr P Briggs

        That the Planning, Policy and Strategy Committee proceeds with open doors, the
        time being 12.22pm.
                                                          CARRIED UNANIMOUSLY 9:0

        PLEASE NOTE:         Committee Recommendation PPS11/024 is only a
        recommendation to, and not a decision of Council. The Council will consider this
        recommendation at the 20 December 2011 meeting.


15.     CLOSE

        There being no further business the Presiding Member declared the meeting
        closed, the time being 12.23pm.

								
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