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					                          REVIEW CHECKLIST – SPECIAL EDUCATION COMPONENT
                            FY-10 COUNTY FIVE-YEAR ONLINE STRATEGIC PLAN

  COUNTY                                   REVIEWER                          DATE REVIEWED _______Approved:__

                                                                                                   YES   NO   COMMENTS
PLAN COMMITTEE

     Special Education Director is listed as a member of the Plan Committee.

DATA ANALYSIS

Data Analysis information should include a variety of sources and include at a minimum:

CSADA District Self-Assessment, including achievement analysis and on-site monitoring
findings, if applicable

Recommended: Framework for Literacy needs assessment

GOAL/OBJECTIVES/ACTIONS
                                                                                                   YES   NO   COMMENTS
Goal provides a relevant purpose statement that addresses the provision of free appropriate
public education (FAPE) for students with disabilities and/or exceptionalities.


PROFESSIONAL DEVELOPMENT PLAN                                                                      YES   NO   COMMENTS
Professional development plan activities are attached to a Goal with a relevant purpose
for students with disabilities and/or exceptionalities.

Each activity listed includes:

 The date (may be month and year if specific date is not known)

 Specific topic to be addressed and purpose or need to be addressed by the PD (e.g.,
                          related to Data Analysis)

 Role of target participants (e.g., special ed teachers)

 Indicates mode of training

 Indicates funding sources: e.g. Special Education IDEA, ARRA IDEA, Coordinated Early
         Intervening Services as applicable, if special education funds will be used

Note: How funds will be spent (stipends, substitutes, travel) must be noted in the Budget sheet,
not in the PD plan table.


ACTIONS STEPS - SUBTASKS                                                                           YES   NO   COMMENTS
PERSONNEL

Action Step is linked to a Goal and provides a relevant purpose statement that reflects the
Data Analysis and addresses the provision of free appropriate public education (FAPE) for
students with disabilities and/or exceptionalities.

   Subtasks for each type of personnel include:

   Whether position is maintained or new; for ARRA – indicate if position would have been
   terminated but was retained with ARRA IDEA funding


  West Virginia Department of Education                                                                                  1
  June 25, 2009
  Number of positions, if more than one

  Type of position (e.g., teacher, aide)

  Area of exceptionality (ies) to be served if a teaching position

  FTE for each position

SERVICES
                                                                                                YES   NO   COMMENTS
Action Step is linked to a Goal and provides a relevant purpose statement that reflects the
Data Analysis and addresses the provision of FAPE for students with disabilities (or
exceptionalities if applicable) and the specifics described below if Subtasks with the same
criteria are not included:

 The type of each contracted service to be provided

MATERIALS, SUPPLIES AND EQUIPMENT
                                                                                                YES   NO   COMMENTS
Action Step is linked to a Goal and provides a relevant purpose statement that reflects Data
Analysis and addresses the provision of FAPE for students with disabilities and/or
exceptionalities and the specifics described below if Subtasks with the same criteria are not
included.

 A general description of the items.

Itemization of Equipment worksheet is completed for each item costing $5,000 or more.

STUDENTS PARENTALLY PLACED IN PRIVATE SCHOOLS
                                                                                                YES   NO   COMMENTS
Action Step is linked to a Goal and provides a relevant purpose statement that reflects Data
Analysis and addresses the provision of equitable services through Services Plans for
students with disabilities parentally placed in private schools within the district using the
required proportionate of IDEA funding, and the specifics described below if Subtasks with
the same criteria are not included

      The type of services to be provided

Note: Consultation process documentation must be submitted to OSP for FY 10 for
schools within the district

FACILITIES
                                                                                                YES   NO   COMMENTS
Action Step is linked to a Goal and provides a relevant purpose statement that reflects Data
Analysis and addresses the provision of FAPE for students with disabilities and/or
exceptionalities and the specifics described below if Subtasks with the same criteria are not
included.

A general description of the remodeling or construction to be completed.
Compliances Special Education – Construction section is completed in accordance with FY10
instructions and WVDE policies

OTHER AS SPECIFIED
                                                                                                YES   NO   COMMENTS
  West Virginia Department of Education                                                                               2
  June 25, 2009
Action Step is linked to a Goal and provides a relevant purpose statement that reflects Data
Analysis and addresses the provision of FAPE for students with disabilities and/or
exceptionalities and the specifics described below if Subtasks with the same criteria are not
included.

Provides a specific description to include how funds will be spent. (e.g., indirect cost, travel)

Indirect costs applied to federal funds only and within restricted rates.

COORDINATED EARLY INTERVENING (EI) SERVICES
                                                                                                    YES   NO   COMMENTS
Action Step is linked to a Goal and provides a relevant purpose statement that reflects Data
Analysis and addresses the provision of FAPE for students with disabilities and/or
exceptionalities and the specifics described below if Subtasks with the same criteria are not
included.

CEIS Plan is completed in the Compliance section.

Districts identified with significant disproportionality must allocate the maximum 15% of
school age entitlement for EI services. (Districts notified by OSP)

    Name or type of the program

    General outcomes desired

    School- (name(s) of the school(s) where the EI services will be implemented.
    Grade(s) to be served by the EI services (K-12) (not preschool)
    Projected number of students to be served by the EI services

     NOTE: EI Services must target students without disabilities

 For EI services (using entitlement funds) each Action Step or Subtask listed meets the
requirements described above for:
               Personnel
               Services
               Materials Supplies, Equipment
               Professional Development
               Other as Specified




COMPLIANCES, SPECIAL EDUCATION (REQUIRED AND
OPTIONAL)
ALLOCATIONS – MUST BE SELECTED AND UPDATED
                                                                                                    YES   NO   COMMENTS
Allocations and totals are correct (Amounts match the Table amounts exactly):
     School Age Entitlement- and ARRA IDEA allocation
     Early Intervening – Table 1 (optional) (maximum 15% of IDEA and ARRA IDEA
     Preschool - IDEA and ARRA IDEA
     State Aid

EXCESS COST (REQUIRED)                                                                              YES   NO   COMMENTS


 West Virginia Department of Education                                                                                    3
 June 25, 2009
Section completed as applicable and requirement met in Compliances Special Education
section. (I.E., county has reviewed with Treasurer or Business Manager and is spending
the calculated minimum amount required prior to using IDEA funding. Superintendent
assurance provided with grant award).

MAINTENANCE OF EFFORT (REQUIRED)
                                                                                               YES   NO   COMMENTS
Section completed as applicable

     Amounts entered, if any for Reduction in MOE and CEIS are within allowable
         amounts

     Calculation of MOE and CEIS interaction, if needed, is correct.

     Requirement met (amounts correct as entered; no red cells in Compliances Special
         Education section (or acceptable explanation, including specific budget amounts,
         provided).

     Amount budgeted for FY10 (Line 13) is entered and reflects MOE, or acceptable
         explanation, including specific budget amounts, is provided

EARLY INTERVENING (EI) SERVICES-FY-07 REPORT (REQUIRED, AS
APPLICABLE)                                                                                    YES   NO   COMMENTS
Districts having spent EIS funds from 2006-2007 or 2007-2008 0r 2008-2009 to present have
completed the Compliances Special Education section as requested for applicable years.
Includes number receiving EIS each year and number found eligible in the two years following
receipt of services.


The need for the program, including the data analysis supporting the need.


A definition and entrance criteria for the students not yet identified as students
with disabilities needing academic and/or behavioral support to succeed in the
general education environment who will receive the CEIS and the method of
identifying the students.

A brief description of the CEIS including a description of the targeted subjects or
areas (e.g., reading, mathematics, behavior) the program and intervention(s),
professional development, curriculum materials and staffing. If CEIS professional
development is outlined in the Strategic Plan Professional Development section,
reference this section.

Targeted Schools and Grade Levels and estimated number of students to be
served.

The method(s) of monitoring student progress and how student progress will be
recorded and tracked, to determine whether the students subsequently are
identified as students with disabilities and exit criteria, if any.
A description of how CEIS funds will be spent.

The plan must be linked to Data Analysis, a Goal and Action Step.


EXPENDITURES FOR STUDENTS WHO ARE PARENTALLY PLACED IN                                         YES   NO   COMMENTS
 West Virginia Department of Education                                                                               4
 June 25, 2009
PRIVATE SCHOOLS (REQUIRED)
     Child count numbers equal (or exceed if some eligible students were not served) the
       December 1, 2008 child count totals and are reasonable given private school count.
     If No students eligible, or no private schools, No is checked.
  Note: If worksheet indicates funds to be spent, Action Steps/Subtasks and Budget sheet
  must indicate the applicable amount of IDEA funds and how they will be spent.
ITEMIZATION OF EQUIPMENT (OPTIONAL)

  Completed for items costing $5,000 or more using federal entitlement funds

  Information on Itemization of Equipment Worksheet matches information on Action
  Step/Tasks for Materials, Supplies and Equipment.


  FACILITIES (If APPLICABLE)                                                                      YES   NO   COMMENTS
     Detailed description of need
     Line drawing is attached
     Description of impact on LRE placements for affected students
     Description of accessibility and consistency with Uniform Accessibility Standards
    
     Description of probable environmental affects


BUDGET                                                                                            YES   NO   COMMENTS

Funding and corresponding use of funds match Action Steps/Subtasks. Sufficient information
is provided for reviewer to match the amount to the Action Step and Subtask.
For Professional Development Activities Use of Funds includes how funds will be spend (e.g.,
stipends, substitutes) in addition to linking to PD plan.
Program/function codes at a minimum are provided for each item and are accurate.
Totals are correct for each budget section (e.g., Personnel, Services, etc.) as applicable. The
use of funds also is completed for each amount. (Additional budget detail may be provided by
adding rows and/or columns to the table at district option
IDEA, School Age funds used only for students with disabilities ages 3-21
IDEA Preschool Funds used only for students with disabilities ages 3-5
State aid used for students with disabilities and/or gifted, exceptional gifted ages 3-21
ARRA IDEA School Age funds used only for students with disabilities ages 3-21
ARRA IDEA Preschool Funds used only for students with disabilities ages 3-5
If the District has students parentally placed in private schools, the amount and use of IDEA
funds (school age and preschool) are listed separately and match the required amount
calculated under Compliances Special Education section. Total across IDEA and ARRA
IDEA equals required amount.
If the district uses funds for Early Intervening Services, the amount and use are listed
separately and do not exceed 15% of IDEA and ARRA IDEA school age allocation.
Indirect costs equal or are less than allowable calculated amounts per funding source.
Totals match the district’s Allocations

  West Virginia Department of Education                                                                                 5
  June 25, 2009
Verify whether ARRA MOE reduction applies.
If no, confirm by e-mail from special ed director that MOE reduction is NOT being
taken.


If Yes, ARRA MOE review MOE budget spreadsheet:
     Narrative of previous expenditures
     Narrative of FY10 expenditures
     expenditures allowable under ESEA
     Totals are correct.


OTHER REQUIREMENTS
                                                                                    YES   NO   COMMENTS
Private school consultation forms submitted if applicable.
ARRA reporting screens completed and accurate as applicable:


     Technology/Data Systems
     Highly Effective Teachers
     School System Improvement




 West Virginia Department of Education                                                                    6
 June 25, 2009

				
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