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					                           POWERED CART SAFETY PROGRAM
 Section: 15A        Implementation Date: N/A        Revision Date: 04/2012   Revised By: RM&S


Authority:      1) CVC Sections 12512, 12517, 12519, 12520, or 12523.5 for Defensive Driver
Program



                       REQUIREMENTS FOR COMPLETION & CERTIFICATION
   1)   Complete web based course & exam
   2)   Print certificate of completion of web based course & return to RM&S
   3)   Turn in all requested paperwork to RM&S
   4)   RM&S will send a certificate of completion of the CSUSM defensive driver
        requirement


                                       Table of Contents

1.0 POLICY

2.0 PURPOSE/SCOPE

3.0 RESPONSIBILITIES

4.0 TRAINING PROGRAM

5.0 PRE-TRIP SAFETY INSPECTION

6.0 POWERED CART MAINTENANCE PROGRAM

7.0 RULES FOR SAFE OPERATIONS OF POWERED CARTS

1.0 Policy:

It is the policy of California State University San Marcos (CSUSM) to establish a
program that provides the operators of electric or fuel powered carts with the
following:

       Adequate training so that the vehicles may be operated in a safe manner; and,

       A vehicle that is mechanically safe to operate on a university campus.

2.0 Purpose/Scope:

2.1 PURPOSE:

To provide the University Community with a program that can be used to educate
vehicle operators in the proper and safe driving practices for powered carts. This
program will also highlight minimum safety equipment standards for new carts falling
under the Department of Transportation and Occupational Safety Health Act
guidelines (DOT Title 49 Section 571.500 Low Speed Vehicles, 29 CFR 1910.178 (a) (1)
and Title 8 Section 3650). This program outlines the personal safety inspections
required of all operators prior to driving an electrical or fuel powered carts on the
campus.

2.2 SCOPE:

All departments and their employees who operate powered carts on the California
State University San Marcos campus. Student employees are also required to complete
the training. This program is available to auxiliary organizations to help promote safe
driving habits for their powered carts. (Currently, auxiliary organizations are not
allowed to rent, use or lease University owned vehicles).

3.0 Responsibilities:

3.1 RISK MANAGEMENT and SAFETY OFFICE (RM&S):

      Develop and administer the procedures relating to the Powered Cart Safety
       Program.
      Coordinate the program with all affected campus departments.
      Ensure departments are administering all elements of the program through
       periodic record audits.
      Provide a list of certified operators to the Facilities Services Vehicle Shop.
      When notified, evaluate any cart accident or related injury report. Determine
       possible causes for the accident and recommend corrective actions.
      Notify University Police (UPD), and the appropriate Department Supervisors of
       any recommended corrective actions involving a cart accident or injury.
      Annually conduct the following activities: Review the program for possible
       revision for federal, state, and local compliance; and provide refresher
       information to departments that operate powered carts every four years.

3.2 DEPARTMENTS/SUPERVISORS THAT OVERSEE POWERED CART USE:

      Direct all purchases or requests to purchase vehicles through the Director of
       Facility Services.
      Ensure that all vehicle operators complete the training described in Section 4.0
       prior to operating a powered cart and/or scheduling initial training through
       RM&S.
      Annually review "Rules for Safe Operation of Powered Carts" with all powered
       cart operators.
      Ensure that your department’s carts are routinely inspected and maintained
       according to the Maintenance and Inspection Program described in Section 6.0.



                                        RM&S                                            2
      Ensure a cart needing maintenance is tagged “Out of Service. DO NOT
       OPERATE” until Facilities Services Vehicle Shop has inspected, and/or repaired
       the cart, and returns the cart to you in a safe operating condition.
      Immediately report any accident or injury involving a cart, or theft of a cart to
       University Police 760-750-4567 / 911 on a campus phone in case of an
       emergency.
      Within 24 hours of occurrence report all accidents using Standard Forms 270
       and 274 (downloadable)
       http://www.documents.dgs.ca.gov/osp/pdf/std270.pdf
       http://www.documents.dgs.ca.gov/osp/pdf/std274.pdf
      Monitor the driving habits of employees.

3.3 EMPLOYEES:
     Abide by all the rules and regulations specified in this program including;
     Successfully complete the University Defensive Driver course.
     Successfully complete the initial and refresher Powered Cart Safety Program
      training.
     Obtain a valid drivers license.
     Immediately report any accident or injury (NO MATTER HOW MINOR THE
      ACCIDENT OR INJURY APPEARS) involving a cart to your immediate
      supervisor.
     Immediately report ALL cart maintenance problems to your immediate
      supervisor.

3.4 FACILITIES SERVICES:
     It is the responsibility of Facility Services’ management to insure all purchases
       meet the safety requirements for NEV’s (Neighborhood Electric Vehicles) and
       Powered Industrial Trucks(e.g forklift, boom, rough terrain, etc.) as outlined in
       DOT Title 49 Section 571.500 Low Speed Vehicles, 29 CFR 1910.178 (a) (1) and
       Title 8 Section 3650. (Note: some units as equipped by the Original Equipment
       Manufacturer (OEM) manufacturer do not come equipped with windshields or seat
       belts; these are an optional item. If these are now part of our specification package,
       then the Society of Auto Engineers (SAE) requirements must be spelled out for
       restraints and windshields [i.e. Lexan® or Safety Glass]. Horns or “warning
       devices” are mandatory.)
     Ensure that people requesting/using the carts have been trained according to
       the Powered Cart Safety Policy.
     Conduct regularly scheduled inspections and maintenance checks on ALL carts.
     Document and maintain cart maintenance checks and any repairs done to the
       carts.
     Administer the powered cart maintenance program as described in section 6.0.




                                           RM&S                                            3
3.5 UNIVERSITY POLICE DEPARTMENT (UPD):

   When the University Police Department is notified about a cart safety violation,
   respond to and investigate a cart accident or injury for root cause they will:

      Notify Risk Management & Safety for evaluation of the safety violation, cart
       accident or related injury report. RM&S will then determine possible causes for
       the accident and recommend corrective actions.
      Notify the department supervisor of cart violations in their area based on the
       cart number and other sources of information.
      Provide cart accident or injury reports to appropriate individuals and RM&S.

3.6 FACULTY/STAFF/STUDENTS AND AFFECTED PARTIES ON CAMPUS
    REPORTING CART VIOLATIONS

    If the person observed is not in the reporting employee's department, please
     report the observed cart safety violation to University Police by calling extension
     4567.
    You need to give the following information to University Police: The cart
     identification number which can be found on either sides of the cart, the
     location of the violation, the type of violation, date, and approximate time the
     violation was observed.
    University Police will give this information to the Department Supervisor that is
     responsible for that particular cart. A copy of the notice to the supervisor
     regarding the cart violation will be maintained in the Risk Management & Safety
     Office.
    The supervisor will investigate the referred cart violation and speak to both the
     driver and any witness(es) to look for the root cause of the violation.
    Depending on the results of the investigation, the supervisor will take
     appropriate disciplinary actions. Any corrective action will be documented and
     notification sent to the Risk Management & Safety Office.

4.0 Training Program:

Prior to operating a powered cart on the Cal State University San Marcos campus,
drivers must complete a brief safety training program administered by Risk
Management & Safety (online/self administered) .
Note: this training is in addition to the Defensive Driving class required for all drivers of
state vehicles. Follow steps 1 - 6 to complete the training:


4.1 Ensure that the driver has met the minimum requirements for operating a state
vehicle:

      Driver must have a valid drivers license in their possession while operating a
       vehicle.

                                            RM&S                                                4
         Driving records will be reviewed by University Police and/or RM&S under the
          Pull Notice Program. The names of any deficient drivers will be forwarded to the
          Auto Shop for dispatch purposes only.
         Driver has completed a CSUSM sponsored Defensive Driving class.

4.2 Explain the purpose of the program as outlined in Section 2.0.

4.3 Provide the employee with a copy of "Rules for Safe Operation of Powered Carts".
Make sure the employee understands all of these rules. A copy of these rules should
also be posted in the workplace.

4.4 Review the Pre-Trip Safety Inspection requirements in Section 5.0.

4.5 Review the basics for operating the cart with the employee. Ensure that the driver
know the location and proper operation of the following:

         Lights, turn signal, and horn location (if equipped).
         Emergency Brake location and operation.
         Accelerator and brake pedal operation.
         Forward-Reverse switch location and operation.
         Cell phone, radio and electronic device prohibitions

4.6 After steps 1 - 5 have been completed, have employee sign "Employee/Supervisor
Training Certification". A copy of this certification shall be sent to the RM&S Office and
retained in your department files as long as the employee remains an active powered
cart operator.

4.7 Powered Cart Refresher Training is required when:

         An employee has an accident involving a cart.
         An employee has received notice of a cart violation.
         Every four years per the State Administrated Manual (SAM)
    

5.0 Pre-Trip Safety Inspections:

Prior to driving any powered cart, the following Pre-Trip Safety Inspection shall be
performed:

       Check all tires for proper air pressure - use air pressure gauge if you are unsure.
       Check all lights (if equipped).
       Check accelerator pedal for a smooth and non-binding motion.
       Test brakes for proper operation.
       If any of the tested items are not functioning properly, take the cart out of service
        until repairs are completed.

                                             RM&S                                               5
6.0 Powered Cart Maintenance Program:

6.1 Copies of all maintenance repair orders and inspections are kept in the vehicle
jacket file in the Auto Shop. Copies are available upon request from the Auto Shop 760-
750-4607.

6.2 All inspections and maintenance will be performed by the CSUSM Auto Shop or an
approved warranty dealership.

      Maintain all environmental monitoring records.
      Maintain employee exposure records.
      Provide access to records in accordance with Division of Occupational Safety
       and Health California Title 8.0 regulations.

7.0 Rules for Safe Operation of Powered Carts:

The following operating rules apply to both electric and gasoline powered carts.

      Only drivers authorized by the university and trained in the safe operation of
       carts shall be permitted to operate such vehicles.
      All new cart operators must receive training before being allowed to operate a
       cart.
      Visually inspect cart for problems before use.
      Seatbelts must be worn by all vehicle occupants at all times if equipped. The
       maximum number of passengers is equal to the number of seatbelts in the
       vehicle. All passengers must be in a seat while the cart is moving - no
       exceptions. Drivers violating this safety rule will have their driving privileges
       suspended.
      Operators and passengers shall keep arms and legs inside the cart at all times
       and shall not jump on or off of moving vehicles.
      Cart operators shall not use cell phones, radios, or other electronic devices while
       driving/operating the vehicle.
      Carts shall be driven on campus streets whenever possible. If a sidewalk must be
       used, the vehicle speed should not exceed that of the pedestrian traffic.
      Carts should not block or limit pedestrian access on sidewalks.
      Carts shall not be driven though pedestrian crosswalks.
      Carts shall not be driven on lawns at any time.
   
      Carts shall not be driven off campus unless they have been registered with the
       California Department of Motor Vehicles.

      Carts shall not be driven outside the boundaries of campus.
      Carts shall observe posted speed limits on all campus roadways. Carts shall not
       exceed 10 mph in parking lots.
      Operators shall be familiar with, and observe all established traffic laws.
       Citations will be issued for violations of traffic laws.
                                         RM&S                                            6
      Materials and equipment shall be properly secured so that they will not shift or
       fall off of moving carts.
      Carts shall not be operated at night without properly working head and tail
       lights. (Exception: the propane powered cart does not have nor was equipped
       with tail lights)
      Carts are particularly subject to tipping - be extremely cautious while making
       turns and while driving on uneven surfaces.
      Parking is prohibited in the following areas: Red zones, handicapped access
       spaces and near building entrances and exits.
      If /when charging electrical carts, wind up power cord so it is out of operator’s
       way.
      A three pronged electrical cord should be used to charge electrical carts.
      Before releasing hand brake, make sure the key is turned to the full on position
      Make sure the cart is engaged in the direction you intend to travel i.e.
       forward/reverse.
      Make sure your foot is on the foot pedal brake prior to releasing hand brake
      Release the hand brake prior to using the accelerator pedal
      If taillights or directional equipment has failed, use hand signals for stopping,
       turning left, and turning right.
      Be especially cautious when rounding blind corners and backing up.
      Obey Stop signs and be cautious at entrances to main streets.
      Drive with lights on at dusk, dawn, night and heavy fog.
      Drive to the right side of the road so other vehicles may safely pass.
      Make left turns from the roadway with caution and good judgment.
      Drive on cement/asphalt areas when possible.
      Come to a complete stop before changing direction from forward to reverse.
      Remove key and set parking brake when away from the cart.
      Use extreme caution when operating carts on uneven or non-level surfaces.
      Drive slowly and cautiously at all times.
      Allow a safe distance between the cart and pedestrians when passing.
      Allow pedestrians the right-of-way.
      Cross the campus on designated streets
      Report all accidents, injuries or violations to University Police at x4567.
      Report all mechanical problems to the Facilities Services Vehicle Shop x4607

DO NOT:
   Leave your key in the ignition.
   Allow yourself or passengers to hang feet, legs or arms out of carts.
   Drive while using headphones.
   Drive with more than two people on front seat or anyone in the back of the cart
     without sitting in a seat meant for passengers.
   Cut corners. Cutting corners can lead to a roll over, it also damages property.
     (e.g. breaks sprinklers, ruins grass and shrubbery.)
   Make abrupt directional changes.


                                         RM&S                                              7
     Drive with material loaded on the back of the cart without tightened down
      straps or appropriate netting, or other means of securing the load.
     Skid unless under emergency situations because this greatly strains brake
      components.
     Use the accelerator to hold the cart on an incline.
     Drive or park on grass unless it is absolutely essential.
     Operate carts off of university property.
     Operate carts under the influence of alcohol.
     Park cart in areas that would obstruct fire exits from buildings.
     Play or “rough house” on carts.
     Yell or scream while operating a cart.




THE FOLLOWING PAGE CONTAINS THE CERTIFICATE OF
COMPLETION THAT NEEDS TO BE FILLED OUT COMPLETELY. YOUR
TRAINING IS NOT COMPLETE UNTIL THIS FORM IS TURNED INTO
RISK MANAGEMENT and SAFETY at CRAVEN 4700. FOR ADDITONAL
INFORMATION CALL 760-750-4502




                                       RM&S                                       8
It is strongly recommended that you consult with the Facility Services Automotive
Group on the specific characteristics of the vehicle(s) you will be assigned to drive.
Additionally, a hands-on class may be requested to enhance driver skills. Contact
RM&S for more information on this option.


         You will not be permitted to Drive a Powered Cart at CSUSM until you:
         1)   Have viewed/read the RM&S Powered Cart PowerPoint Presentation
         2)   Have read and understood the Self-Administered Training
         3)   Have had any questions or concerns answered or discussed.




I have read the Powered Cart Safety Policy. My instructor has trained me in recognizing hazards
related to driving Powered Carts and explained the information in this document that addresses the
prevention of accidents and injuries.




Name: ___________________________________
                    (please print)
Signature: _________________________________                     Date:___________


Instructor _________________________________                     Date:___________
or Supervisor Signature:




                                             RM&S                                               9

				
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