Dissertation And Graduation Guidelines June2009

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					Graduation and Dissertation Guidelines

June 2009

  Graduation................................................................................................................................... 1
    Official Graduation is what Counts. ....................................................................................... 1
    Graduation Ceremony ............................................................................................................. 2
  Dissertation ................................................................................................................................. 2
  Changes and Clarifications in the Dissertation Process .............................................................. 3
  General Writing Resources ......................................................................................................... 3
  Dissertation Timeline and Checklist ........................................................................................... 3
  Faculty Availability .................................................................................................................... 6
  Responsibilities of the Faculty and the Candidate ...................................................................... 7
    Faculty Responsibilities .......................................................................................................... 7
    Candidate Responsibilities ...................................................................................................... 8
  Faculty Advising Loads ............................................................................................................ 10
  Details on the Three Stages of the Dissertation Process ........................................................... 13
    1 Planning. ............................................................................................................................ 13
    2. Proposal............................................................................................................................. 16
    3. Research and Writing ........................................................................................................ 18
  Editors ....................................................................................................................................... 21
  Support for Students Working on the Dissertation ................................................................... 21
  Institutional Review Board (IRB) ............................................................................................. 22


[Blue Book will need to be revised, possibly removing materials covered by this document]

                                                                Graduation


                                             Official Graduation is what Counts.

Graduation marks the completion of the course of study leading to a Ph.D. in Leadership Studies. Strictly

speaking a student is not a graduate of the program until the student’s transcript indicates she or he has

graduated. For the purposes of the Doctoral Program, official graduate occurs when the student gives the

Program Coordinator the completed and signed dissertation, satisfies all of the requirements of the

Student Dissertation Checklist including removal of all incompletes, and the Program Coordinator (and

not the student) has gotten the signature of the Dean of the School of Professional Studies. A student can

officially graduate at any time during the year. During an academic year, June 1 through May 31,

Gonzaga University can only officially graduate 19 students. Once the 19 graduates have been reached,

                                                                        1
students will move to the list for the next academic year. Students needing to graduate during a specific

year are responsible for the timely completion of their dissertation and working with their advisor to

satisfy the requirements of the Program. The list of students who have officially graduated during the

year is public information and is posted. The faculty of the Doctoral Program is committed to our

students, recognizes that some students have special timelines, and will work with them on meeting their

needs.


                                         Graduation Ceremony

In May of each year Gonzaga University has a Graduation Ceremony. Participation in the Graduation

Ceremony is NOT the same as official graduation and the number of students participating in the

Ceremony can differ from the number who officially graduates. To participate in the Graduation

Ceremony a student must have a completed and edited draft of their dissertation ready for distribution to

their committee by February 1 and must have the dissertation signed by their committee by April 15.



                                               Dissertation


The doctorate symbolizes the ability of an individual to plan and conduct research and scholarly

work at the highest level. The dissertation should demonstrate a comprehensive knowledge and

exceptional attainment of scholarship pertinent to a specialized field of study (Blue book). The

dissertation will be published and accessible to professionals and other doctoral students world-

wide. The quality of the dissertation represents both the student and Gonzaga University. Given

the high standards for the dissertation, it takes much, much longer to write and edit than most

students anticipate. It is not uncommon to go through as many as seven rounds of rewriting and

editing before the student, the advisor, the other members of the committee, and the Dean of the

School of Professional Studies are satisfied.



                                                     2
                     Changes and Clarifications in the Dissertation Process


Numbers correspond to Dissertation Timeline and Details of the Three Stages of the Dissertation
Process. Other material in parenthesis refers to sections.

Dissertation Synopsis to be posted and kept current, (tentative until Proposal Defense) (10)
       Tentative Title
       Student Name
       Date last revised
       Committee Chair Committee Members
       Tentative purpose
       Tentative methodology
       Relevance to leadership studies
       Rational for doing the study, the "so what?" question
       Projected semester for DPLS 728
       Projected semester for DPLS 730
       Projected Proposal Defense date
       Projected date for distribution of edited dissertation to committee
       Projected committee sign-off date

Required use of DPLS approved editors for Proposal and Dissertation (16), (30)
Limit of 19 on number of students who can officially graduate during a year (Graduation)
Limits of 4 the number of students who can graduate during an academic years with dissertations
chaired by a given faculty member (Faculty Advising Loads)
Minimum of 20 working days between distribution of proposal and proposal approval to allow
for more intensive review and input by the committee (18)
Minimum of 30 working days between distributions of dissertation to committee and sign-off to
allow for more intensive review and input by the committee (32)
Public Presentation (29)
Approved paper for Dissertation 25% cotton, white Paper (Southworth fine business paper or
equivalent)

                                       Writing Resources




                              Dissertation Timeline and Checklist




[will need to be a pdf. document]
Projected/Actual
Date

                                                3
             Planning
_________ 1. Consider possible dissertation topics

_________ 2. Identify committee chair and submit to the Program Coordinator the Dissertation
             Committee Selection form (Green Form) with signature of the Committee Chair

_________ 3. Sign and submit to the Program Coordinator the Faculty/Candidate Agreement
             Statement Regarding Dissertation Advising.

_________ 4. Work with committee chair to focus topic

_________ 5. Work with committee chair to identify other committee members

_________ 6. Network with other DPLS students planning for or working on their proposals.

_________ 7. Identify model dissertations relevant to topic

_________ 8. Begin focused reading on topic (individually directed study)

_________ 9. Use a reference data base such as RefWorks.

_________ 10. Work with committee chair to develop Dissertation Synopsis

_________ 11. Post Dissertation Synopsis

_________ 12 Strongly recommended, take DPLS 728, Dissertation Scholarship and
             Conceptual Framework Development

_________ 13. Prepare Petition for Proposal Seminar and get Chair’s approval

_________ 14. Take DPLS 728 Proposal Seminar (limited to 7 students).

              Proposal
_________ 15. Develop draft of proposal based on Proposal Seminar

_________ 16. Edit by DPLS approved Editor (or student becomes an approved Editor)

_________ 17. Distribute proposal to Committee after approval by Chair

_________ 18. Required time prior to Proposal Defense, 30 days

_________ 19. Up to Chair, Receive feedback from Committee, make changes

_________ 20. Set date for Defense.



                                               4
_________ 21. Distribute proposal to Committee

_________ 22. Proposal Defense

_________ 23. Ensure clean copy of Proposal and signed Dissertation Proposal Approval form
             in student file

_________ 24. Obtain IRB approval

              Research and Writing
_________ 25. Enroll in dissertation units

_________ 26. Network with other DPLS students doing research or writing their dissertation

_________ 27. Conduct research, begin writing while doing research, stay in close contact with
             Advisor

_________ 28. Write abstract

_________ 29. Arrange public presentation either before or after signing but prior to submission
             to the Dean(GU-Seattle Conference)

_________ 30. Edit by DPLS approved Editor

_________ 31. Distribute to Committee after approval by Chair

_________ 32. Required time prior to signing 30 working days

_________ 33. Feedback from committee prior to signing ceremony

_________ 34. Arrange signing ceremony

_________ 35. Revise Draft distribute to committee after approval by Chair

_________ 36. After signing ceremony, Make last minute edits prior to prior to printing on
             approved paper

_________ 37. Enroll in additional dissertation units of more than five terms

_________ 38. Check with Advisor and Program Coordinator to ensure transcript in order and
             all bills paid

_________ 39. Submit clean copy and Student Dissertation Checklist to Program Coordinator

_________ 40. After graduation, stay in touch with the Program.



                                               5
University Application to Graduate

_________ 1. Application to Graduate obtained from Degree Evaluation or online. For March,
             April, May apply by Nov 15, for June-August and October-December apply by
             January 23. There is a significant lat fee for missing these dates.

Graduation Ceremony

_________ 1. February 1 deadline for distribution to Committee of edited copy of dissertation.

_________ 2. March 15 First date for signoff if dissertation is distributed to committee on
             February 1

_________ 3. April 15 Last date for signoff

_________ 4. April 23 Last date for submitting signed copy of dissertation on approved paper to
             Program Coordinator

_________ 5. Apply to participate in the Graduation Ceremony and order Cap and Gown.

_________ 6. Graduate School Graduation, The day before Mother’s day in early May



                                      Faculty Availability


[Wiki already revised]

When classes are in session, all faculty members are available and meet with students by

appointment. During certain other times that coincide with breaks in the schedule for students,

faculty members are not available to meet with students or to read Candidacy Papers, Proposals,

and Dissertation. During these breaks, faculty members engage in professional development and

personal renewal.

Mid-May until the beginning of the 6-week Summer Session.

The end of the Summer session and the beginning of the Fall Semester, usually the first three

weeks in August.

Between mid-December and beginning of the Spring semester.

                                                6
Regular Gonzaga holidays.



Students need to keep these times in mind as they plan their schedules. If a student submits their

Candidacy Paper or Proposal at the end of the Summer Session, he or she should not expect

feedback until early in the Fall Semester.



                        Responsibilities of the Faculty and the Candidate


[Faculty-Candidate Agreement Statement Regarding Dissertation Advising needs to be divided
int two parts and edited]

This agreement spells out the responsibilities of the Faculty, especially the Dissertation Chair

(also referred to as the Advisor) and the Candidate (also referred to as the Student) regarding the

important work of developing the dissertation proposal, defending the proposal, and writing the

dissertation.


                                     Faculty Responsibilities

As dissertation advisor, the faculty member serves as a mentor to candidates, providing them

encouragement and support along the dissertation journey. More specifically, the faculty advisor

will:

Converse. Engage candidates in conversations about their dissertation topics that help them

formulate meaning and purpose for their research, and help them think about the direction their

research might take.

Challenge. Review candidates' thoughts and expressions of those thoughts verbally and in

writing, providing feedback that challenges them to think about their dissertation topics and

research methods in new ways, encouraging candidates to move beyond their current thinking.

                                                 7
Facilitate Deep Thinking. Assure the dissertation exemplifies "deep" thought concerning the

topic in the following areas:

a. Purpose. There is a clear explanation of the purpose of the study and its social significance.

b. Knowledge. The questions being asked will expand existing knowledge concerning the topic.

c. Framework. There is a sound conceptual or theoretical framework explicated that guides the

candidate's thinking about the topic.

d. Method. The research methods chosen allow candidates to answer the research questions and

gain new insights about the topic.

e. Results. The results are presented clearly and represent the data collected.

f. Findings. The findings or conclusions are based on the data collected and discussed in a way

that clearly expands understanding about the topic.

g. Writing. The writing style and tone throughout the dissertation is scholarly and represents

high-quality work.

Review and Provide Feedback. Provide candidates feedback on their written drafts within about

15 working days (see when faculty members are available), unless other arrangements have been

made with the candidate. When the due date for comments from the advisor has passed, it is the

responsibility of the student to contact the advisor and to follow-up weekly thereafter.

Redirect as Needed. Slow down the dissertation process and revise the candidate's timeline for

graduation if this timeline compromises the quality of the candidate's work.


                                     Candidate Responsibilities

The dissertation is to represent the candidate's best work. This means that candidates must take it

upon themselves to provide careful thought to each dissertation draft submitted to their faculty

advisor. Although each draft submitted will not be "perfect" and there is likely to be more work

                                                  8
needed to strengthen the document, doing one's best work at any particular time is important. Not

only does this save time for the review process, candidates gain an appreciation for and a sense

of personal mastery over their own work.

In working with your dissertation advisor, the candidate is responsible for the following:

Plan. Maintain a reasonable timeline for completing the research and be willing to adjust the

planned graduation date if more time is needed to complete the dissertation in a quality manner.

Either the candidate or the advisor can initiate discussion about the need to change the timeline.

Listen. Listen carefully to the advisor's feedback and be willing to engage in conversation

concerning this feedback. If the candidate does not make changes suggested by the advisor, the

candidate should explain the reasons why.

Pay Attention. The candidate needs to be attentive to thinking and writing and always put forth

their best work. All work should represent a logical flow of thought, be clearly written, and

carefully edited.

Write. The candidates ensures that the writing meets the requirements of academic writing. If

needed, the candidate should be willing to consider hiring a writing coach, one who can help

formulate and organize thoughts and put them on paper. Some candidates will want to hire an

editor to provide more than the two edits required by DPLS approved editors of the final

proposal and dissertation.

Relate. Dissertation writing and advising is about the relationship formed between the candidate

and the advisor. The candidate is encouraged to deepen collegial relationships with committee

members throughout the dissertation process. At a minimum, the candidate is responsible for

developing, maintaining, and coordinating committee relationships, meetings, and deadlines.




                                                 9
Working with the advisor in a manner that is healthy and positive can reduce stress associated

with dissertation writing. If the candidate has a complaint about the advisor, talk to him or her

about how to improve the partnership. If this does not resolve the concerns, schedule a meeting

with the dissertation advisor and the Chair of the Department or someone identified by the Chair

of the Department. It is unprofessional to discuss problems with other faculty members, the

Program Coordinator, or others who are not directly involved in the process.

Create. Remember, this is the candidate’s dissertation and not the advisor’s. This means the

candidate is responsible for doing the work. The advisor will provide you feedback for

improving the work, but it is the candidate who is responsible for making it something both the

candidate and Gonzaga University will be proud of.

Network. The candidate is encouraged to network with DPLS student colleagues during the

process.


                                      Faculty Advising Loads




The Doctoral Faculty is committed to high-quality, scholarly dissertation and will not sacrifice

this quality for a desired graduation timeline.



Because the relationship between the Faculty Advisor and the Candidate is the most important

factor in determining the quality and timely completion of the dissertation, faculty members

(including adjunct faculty) are limited to chairing no more than four dissertation of students who

will graduate in an academic year (June 1 through May 31). Exceeding the limit of four

graduates means that the other students working on their dissertations suffer by not having the


                                                  10
level of access to the Advisor that they deserve. Students need to respect themselves, their

classmate, and their advisor by avoiding the selfish act of asking a Faculty Advisors to exceed

the limit of four graduates during an academic year. Advisors work with other students on the

planning and proposal stages.



The Program maintains a website with (a) information about where students are in the

dissertation process broken down by Advisors and (b) detailed projected completion timelines of

students who have successfully defended their proposal and are in the Research and Writing

stage.

When a candidate asks a faculty member to serve as the chair or advisor of the dissertation

committee, the candidate needs to provide a desired Graduation Timeline and to update this

information on the Dissertation Synopsis. The faculty member will talk with the candidate about

whether the timeline is realistic in light of the normal time it takes to complete the dissertation in

a quality fashion. This timeline is important to faculty members to assure they will not have

more than four candidates they are advising who will be graduating in any given academic year.

If a faculty member's dissertation load is already "full" for that academic year, (a) either the

faculty member may agree to be a member of the committee but may not be able to serve as the

chair of the committee or (b) the candidate may agree to change his or her timeline for

graduation to accommodate the faculty member's dissertation load.



The faculty realizes there is some flux in the timelines candidates set for themselves, in that

candidates may come to realize that the data collection, analysis, and writing takes longer than

anticipated to create high-quality work; or life brings unanticipated events that require shifts in



                                                  11
plans. These situations can create a backlog for the faculty advisor, such that the subsequent

academic year he or she may be serving as dissertation advisor for more than four candidates

who intend to graduate that year. Any exception to the limit of four graduates during an

academic year requires the approval of the entire core faculty of the program.



If candidates need to change their dissertation advisor because of the advising load of their

Advisor, efforts will be made to have the new chair be a faculty member who is already on the

dissertation committee and is familiar with the candidate's work. In most instances this would

mean the candidate would keep the same committee membership, but there would be a switch in

who would serve as the committee chair. Candidates will be involved in making decisions about

such shifts.

Students who plan the completion of the dissertation and the sign-off in a semester other than the

Spring semester will have an easier time. They will avoid the stress of competing for the

attention of their advisor when many other candidates are trying to complete their dissertations in

order to participate in the May Graduation Ceremony.



It is the expectation that a student should be able to complete the planning stages of the

dissertation in six months, the proposal stage in six months, and the writing and completion stage

in one year. Students who take more than six months in the Planning or the Proposal stage or

more than one year in the dissertation stage will be asked to remove themselves from the

“active” category to make room for another student who is ready. As noted above, students who

are ready to advance to the writing and completion stage when the advisor already is working




                                                 12
with four students can chose another chair or continue to work on their own and wait for the

advisor to have an opening.


                      Details on the Three Stages of the Dissertation Process


                                            1 Planning.

Numbers correspond to items on the Dissertation Timeline.

The Planning stage ormally begins with submission of clean final copy of the Candidacy paper

and receipt of a letter from the Program that Candidacy has been granted. (1) Planning actually

begins with a consideration of possible dissertation topic that should have started in DPLS 720.

(2) Student then requests a faculty member to chair their dissertation committee, gets signature,

and returns Dissertation Committee Selection form to the Program Coordinator. (3) Within 30

days the student signs and returns to the Program Coordinator the Faculty/Candidate Agreement

Form and discusses responsibilities for the dissertation with the Advisor. (4) The candidate

works closely with the chair to define and focus the topic, a process that will continue until the

dissertation is completed. (5) Other committee members are generally chosen in consultation

with the Chair. All committee members do not have to chosen at once. The chair and one

committee member are usually from the Program. The third committee member can be from the

department or form the outside. Outside committee members must have Ph.D. (or equivalent

terminal degree.) For outside committee members the student submits a CV to the Advisor who

then requests approval of the Doctoral Faculty. (6) Completion of a dissertation is made a lot

easier with a little help from friends. The Program will look for ways to facilitate social

networking among the students at the Planning/Proposal and the Research and Writing stage.

Initially this will be involved monthly meetings and opportunities to use the internet to stay in


                                                 13
touch. It will be the responsibility of the students to find and support what works for them. (7)

As part of the effort to build relationships with the research librarians at Foley and as part of the

exploration of topics and ways of approaching them, students should identify dissertation from

Gonzaga and other universities that might serve as a model for their work. Begin the habit of

recording successful combinations of search words. Remember that students can get electronic

copies for free of most Gonzaga dissertation. (8) Continue focused reading on the topic, while

ensuring that full citations, page numbers where material is found, and url and date access for

web pages is recorded. Often students enroll in individually directed study or work

independently to produce annotated bibliographies. (9) Use RefWorks or a program of your

choice for building a database of all references. (10) Work closely with the chair to develop a

draft Dissertation Synopsis. The Dissertation Synopsis should include (a) tentative title, (b)

student name, (c) date information in synopsis was last revised, (d) name of committee chair and

other committee members, (e) tentative purpose for the study, (f) tentative methodology, (g)

relevance to the leadership scholarship, (h) rational for doing the study and answer to the “so

what?” question, (i) projected semester for taking DPLS 728, (j) projected semester for taking

DPLS 730, (k) projected proposal defense date, (l) projected date for distribution of edited

dissertation to committee, and (m) projected committee sign-off date. By the time of the

proposal defense the tentative statements should become more definite. Projected dates become

dates completed. Sections e, f, g, and h should not exceed about 350 words each. (11) Post the

Dissertation Synopsis not later than the beginning of DPLS 728 and keep this information up to

date. (12) It is strongly recommended that students enroll in the optional course DPLS 728

Dissertation Scholarship and Development of the Conceptual Framework. (13) DPLS 728 can be




                                                  14
used to develop the petition to enroll in DPLS 730 Proposal Seminar. Additional details on the

petition for DPLS 730 are provided below.

Petition to enroll in DPLS 730 Proposal Seminar

At a minimum the petition includes 3 to 5 pages of Chapter I, 20 to 30 pages of Chapter II, and 3

to 5 pages of Chapter III. The petition should cover a statement of the problem to be

investigated and the proposed purpose of the study, buttressed with a rationale for its

significance. For most studies the petition should include reference to major issues related to the

topic and an indication of unanswered questions. For most studies the literature review should

cover a combination of empirical studies and more theoretical/conceptual studies. The petition

should describe the conceptual framework proposed for the study while realizing that this is

likely to change. A brief description of the methodology to be used, a rationale for this choice,

and why other methodological approaches have been rejected should be covered. The petition

should use the dissertation template and the reference list should use RefWorks or another

reference database system.

The advisor reviews the petition and forwards it to the instructor who will be teaching DPLS 730

the term the student wishes to enroll with a recommendation. The instructor for DPLS 730

selects up to seven students to enroll. Petitions should be submitted to the advisor and forwarded

to the instructor at least 60 days before the beginning of the class. Upon acceptance of the

petition, the instructor will notify the student who has been accepted and arrange for them to be

enrolled. (note students cannot enroll themselves in DPLS 730). Prior to enrolling in DPLS 730

the student must (a) have been advanced to candidacy, (b) have completed or be enrolled in DP

LS 722 (Quantitative Data Analysis) and DPLS 723 (Qualitative Research Theory and Design),




                                                15
and (c) have completed the NIH training on the protection of human subjects and have a copy of

their certificate of completion on file with the Program Coordinator,


                                             2. Proposal

The Proposal stage begins with acceptance into DPLS 730 Proposal Seminar and ends with the

successful defense of the proposal. (14) Proposal Seminar, DPLS 730 is a required course

designed to help the student develop the first three chapters of your dissertation. In order to be

able to complete a draft of Chapter I, II, and III the student must begin DPLS 730 with their

literature review nearly completed and have a good grasp of what the literature says about their

topics. (15) A goal of the course is to have students complete the first full draft of their

dissertation proposals (Chapters I, II, and III) that can then be further refined with the assistance

of their dissertation chairs and then defended. Many students defend during the semester after

completing Proposal Seminar. (16) Once the chair is satisfied the draft is almost ready to

distribute to the other committee members, the student arranges and pays for the document to be

edited by a Program approved editor (or the student if the student is a Program approved editor.

(17) The chair then approves the distribution of the Proposal to the other committee members but

the student is responsible for determining whether committee members want electron versions,

hard copies, or both and getting them to the committee members. (18) From the date the Proposal

is distributed to the committee there much be a minimum of 20 working days before the defense.

This time allows the committee members to review the Proposal and to get back to the chair their

comments. Any committee member can indicate that the Proposal is not ready for defense and

that more time is needed. Committee members should be informed how much time they have to

review the Proposal. (19) The chair determines how to receive feedback from the committee,

what to do with the feedback, and whether the defense can be scheduled. (20) The chair in

                                                  16
consultation with the student determines the date for the defense. If the student is asked to make

revisions to the Proposal before the defense committee members must be given an additional 10

working days before the defense. (21) The student makes arrangements for the defense, works

with the Program Coordinator and committee members to identify a room, distributes any

additional documents, and ensures that all committee members can participate and if necessary

arranges for the set up of a speaker phone and ensures that phone numbers are available. Guests

are usually not allowed at the defense. The defense includes discussions to clarify the study's

purpose, conceptual framework, and corresponding research methods. At the conclusion of the

defense, the student may be required to submit an addendum or a substantial rewrite and

complete other work either prior to collecting data or at the time the completed dissertation is

submitted. The Chair takes notes on the decisions of the committee and provides the student

with a memo/letter of the decisions of the committee. The Chair prepares and gets the signatures

of the other committee members on the Dissertation Proposal Approval form and gives it to the

Program Coordinator for the student’s file. The student enrolls for the one credit DPLS 735

Proposal Defense and a satisfactory grade indicates that the proposal has been successfully

defended. If a student has completed all the required credits except for the dissertation credits,

they are officially ABD (All But Dissertation) at this point. (23) The student may be asked to

submit a clean copy for the file. The memo/letter from the advisor and the file copy of the

Proposal are a contract between the Program and the student concerning what much be done to

complete the dissertation and the degree. It is the student’s responsibility to work with the

Program Coordinator to ensure that these documents are in the student’s file. (24) At the time of

the defense, the student should have a draft of their IRB application (more information on IRB)




                                                 17
                                      3. Research and Writing

The Research and Writing Stage begins with successful defense of the proposal and ends with

submission of the clean copies of the dissertation and the signed Student Dissertation Checklist

to the Program Coordinator. (25) Enroll in 5 credits of DPLS 736, either all at once or spread

over up to 5 terms. The assumption is that you will complete the dissertation within 5 semester.

(26) Networking with other DPLS students is even more critical at the Research and Writing

state than it was at the Proposal stage. For the first time since before the First Grade students

find themselves doing school work by themselves. (27) Using the approved Proposal as a guide

conduct the research and write up the results. Stay in close contact with the Advisor. Begin

writing up the results and conclusions even while doing the research. Make sure the last chapter

gets the attention it deserves. (28) Draft the abstract and discuss with the Advisor. (29) Arrange a

public presentation on the research. The public presentation must occur before the dissertation is

submitted to the Dean. It is the student’s responsibility to make arrangement including

announcements. Most public presentation follow the format of a presentation at an academic

conference. Participation in the Seattle University-Gonzaga University conference after the

student has research results satisfies this requirement. (30) Have dissertation edited by a

Program approved editor. (31) With approval of the Chair, it is the student’s responsibility to

distribute the dissertation to the committee members after ascertaining whether they want hard

copies, electronic copies, or both. (32) From the date the Dissertation is distributed to the

committee there much be a minimum of 30 working days before the sign-off. This time allows

the committee members to review the Dissertation and to get back to the chair their comments.

Any committee member can indicate that the Dissertation is not ready for sign-off and that more

time is needed. Committee members should be informed how much time they have to review the


                                                 18
Proposal. (33) The chair determines how to receive feedback from the committee, what to do

with the feedback, and whether the sign-off can be scheduled. (34) If the student is asked to

make revisions to the Dissertation before the sign-off committee members must be given copies

of the revisions and have at least 10 working days before the sign-off. (35) The chair in

consultation with the student determines the date for the sign-off. It is the responsibility of the

student to arrange the room, ensure the committee can attend, and if necessary arrange for a

speaker phone and have the phone number of anyone who has to be called. There should not be

a need for any substantive revisions after the sign-off. The student prepares and brings to the

sign-off multiple copies of the signature page and the abstract page to be signed. The student

should ensure the names of the committee members and their degrees are cored. Some students

bring a camera. Usually guest are welcome but are welcome at the public presentation. (36) After

the signing ceremony, the student makes any last minute edits prior to printing at least 2 copies

of the dissertation on 25% cotton, white paper (Southworth fine business Paper or equivalent).

(37) If more than 5 terms have passed since the Proposal Defense, the student must enroll in

DPLS 737 (1 credit) for each term, starting with the 6th, until completion. (38) It is the

student’s responsibility to request a transcript and to make sure all grades have been turned and

to work with the Advisor and the Program Coordinator to ensure that all the course degree

requirements have been satisfied. The student will also want to ensure that there are no

outstanding financial obligations. (39) The student submits to the Program Coordinator the clean

copies of the dissertation printed on approved paper along with the signed Student Dissertation

Checklist. The student needs to double-check the specific requirements for printing and make

sure all pages are in order before printing the final copies of your dissertation. The Research and

Writing stage ends when the Program Coordinator has submitted the dissertation to the Dean, the



                                                 19
Dean has signed it, and the graduation is posted to the official transcript. After dissertations have

been sent for binding, it can take as long as four months for them to be returned. (40) After

graduation the student is encouraged to stay in touch with the program, ensure that the program

and Gonzaga University have their current address. And be involved in alumni activities of the

Program.

University Application to Graduate

1. Application to Graduate obtained from Degree Evaluation Office or online. For March,

April, May apply by Nov 15, for June-August and October-December apply by January 23.

There is a significant late fee for missing these dates. http://www.gonzaga.edu/Campus-

Resources/Offices-and-Services-A-Z/Registrar/Degree-Office/Graduate/appgraduatedegree.asp


Graduation Ceremony Timeline

1. February 1 deadline for distribution to Committee of edited copy of dissertation.

2. March 15 First date for signoff if dissertation is distributed to committee on February 1

3. April 15 Last date for signoff

4. April 23 Last date for submitting signed copy of dissertation on approved paper to Program
Coordinator. The Program Coordinator will send to Dean for review and signature. The student
should never directly contact the Dean’s office concerning the dissertation signature.

5. Apply to participate in the Graduation Ceremony and order Cap and Gown. All students who
participate in the Ceremony are expected to wear the Cap and Gown that is ordered for
graduation and not the fancier Cap and Gown they will order if they go into academia.

6. Graduate School Graduation, The day before Mother’s day in early May




                                                 20
                                        Writing Resources


                                              Editors


At least twice in the process, (a) before the distribution of the proposal to the committee and (b)

before the distribution of the entire dissertation to the committee the document needs to be edited

by an editor. This will be at the student’s expense. Students are expected to use editors

approved by the Program. The program maintains a list of approved editors that can be requested

from the Program Coordinator. Students can of course become certified editors.




                         Support for Students Working on the Dissertation


Program recognizes the importance of social networking. Program recognizes that once the

proposal has been approved there is a significant difference in the type of interaction with other

students that will be useful.

Students are encouraged to explore social networking programs, figure out what works and then

ensure that everyone who is at the stage has opportunity. The program will set up monthly

meetings and develop a Google group as a beginning step.

Once students have been accepted into DPLS 730 and until they have successfully defended the

Proposal, every month before the first Friday of the month, they need to check in on their status

on the DPLS Dissertation Proposal Student Support Google group. The first Friday of each

month there will be a pot luck coffee/breakfast at.

Once student have successfully defended their proposal, they graduate to the DPLS Dissertation

Student Support Google group. Every month before the first Monday of the month they need to


                                                 21
check on their status. They can then join others who are in the area for wine at a place to be

selected.


                                 Institutional Review Board (IRB)


[Institutional Review Board Course Wiki needs to be edited and changed to Institutional Review

Board (IRB)]

The Doctoral Program in Leadership Studies requires completion of Human Participant

Protection Education as a prerequisite for admission to DPLS 730 and prior to submission of an

IRB application for students who have already completed DPLS 730.



The free, web-based course presents information about the rights and welfare of human

participants in research. The two-hour tutorial is designed for those involved in conducting

research involving human participants. It satisfies the NIH human subjects training requirement

for obtaining Federal Funds.



Select this link to enter the course. Upon successful completion of the course print a certificate of

completion from your computer and provide one copy to Marnie Broughton for you file and

another copy to Deborah Booth, AD Box 25, Gonzaga University.

Gonzaga University Institutional Review Board IRB information and forms.

Official Gonzaga University IRB Consent Form.

Sample IRB Consent Form on Doctoral letterhead and ready to be completed.



[remove DPLS Guides for Dissertation Authors Wiki]
[remove separate page for What is a Scholarly Paper Wiki]

                                                 22
Remove Graduation Timeline WiKi}]




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