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KEMPA BOARD MEETING June 19, 2009 UW – Whitewater Roseman Hall – Room 2005 The meeting was called to order by President John Culbertson at 9:32 am. Present: Barrington, Becker, Cook, Culbertson, Doyle, Juan, Kemp, Koshollek, Kohls Absent: Burke, Crucis, Degenhart, Jacoby, Meier, Zoller Secretary's Report for the March 28, 2009 meeting. Motion by Barrington, seconded by Becker. Motion passed to accept report. Becker presented the Treasurer's Report. The balance as of June 19, 2009 is $8750.22. This includes an additional $66 for additional revenue for the Winter Seminar. The check from Guilford HS for a 2008 day camp has been received. Becker noted that the auditor has begun work on the KEMPA books. The auditor has also begun the paper work for the bulk mailing permit. The cost for the audit will be $200 - $300. It was noted that the organization has received donations from individuals. Becker will send thank you notes to those who sent in donations. Becker gave a report on the folders in the place of the absent Jacoby. She and Jacoby ordered 6,000 new folders at a cheaper price than the previous order of 3,000. The order is for a lighter weight paper stock. The map of UW-Whitewater will still be on the back of the folder as they felt it was cheaper to have it printed on the folder than the cost of running off sheets of the map to stuff in the folders. The deposit to the Abbey for 2010 Winter Seminar has been paid. Becker gave a report on the Adobe Suite report in the place of the absent Meier. Becker and Barrington will try and work with Kohls during the summer workshop. In addition, Becker will continue to try and get an educator's discount on an Adobe Suite package. 4. Barrington presented the Membership Chairman Report As of June 19, 2009, there were 65 members registered. That includes 3 members who have not been members in the past. 13 yearbooks and 28 newspapers have been submitted so far for critique 5. Kohls gave the Executive Director's Report Kohls reported that the scholarship committee narrowed the number of student applicants down to 4. The committee decided to award $225 to each of the 4 2 adviser scholarships were awarded. They are valued at $175 with the advisers having to pay the remaining $175 themselves for the summer camp. No discussion was held regarding whether or not to have one large scholarship or several smaller student scholarships. Right now the amount budgeted is $1,000 ($900 for scholarships and $100 for Gebhardt winner to pay for plaque and monetary award). Saturday hours at summer camp at Continuing Ed for summer camp have been worked out with Eric. Instructors will be asked if they need anything to be run off for Saturday to have it done before hand if possible. Kohls noted that the WIAA and WNA dispute is now in court. It deals with only the use of live video at sporting events. There was no report from Meier with her findings as she was going to find information with the legislative bureau. . 6. Old Business a. Summer Workshops Barrington gave an update of the summer workshop. Right now 20 have registered (18 students and 2 advisers). She revised her budget for 20 registrations. 2 classes instead of 5 will be offered. (Photography and newspaper) Barrington and Killian will be the counselors. 3 teachers and all lab assistants have been cut. The advisers can decide what sessions they want to attend. The KEMPA officers will come in and offer roundtable sessions on different topics to the advisers. There were 6 scholarships available - 5 were used. Barrington noted that with her contacts around the country, it was noted the numbers are down for camps all over the country. Northern Illinois camp has only 6 registered as of June 19th. Pat Rand (Jostens rep) was concerned that a Herff-Jones cover artist was going to be present at the Northern Illinois camp. He felt this violated the "gentlemen's agreement" between yearbook reps and KEMPA. Barrington apologized to Rand and explained it will not happen again. She will provide a list of those attending the Northern Illinois camp to make sure that no Jostens school will be pressured by Herff-Jones. b. Day Camps Two have been held so far this year. $350 profit for each. Currently there are 8 potential camps to be held before school starts for a potential of $2,600 minimum. Hopefully, it will pay 1/2 the Executive Director's salary and the other half will be used for debt reduction. (which is currently a little over $3,000) Day camp instructors are reminded to contact the host school for supplies and Xerox access before the day camp begins. c. Fall Conference Becker and Jacoby will be getting together to finalize everything, including the brochure. Hopefully, the mailing will be out by September 1st, using our own bulk mailing. d. Winter Retreat The contract with the Abbey has been signed. Room rates will be around $95 We will have an established area similar to the time we were there two times ago with the larger meeting rooms. Becker has asked for an itemized bill before paying the final bill. We can bring in our own AV equipment. Barrington volunteered her screen. No new ideas were suggested for the additional speakers. Barrington moved and Kemp seconded the registration fee for the Winter Retreat be raised $5.00. Motion passed. It was decided to continue the silent auction with proceeds to be used for scholarships. 7. New Business Cook reminded the board that JEA offers life-time memberships at a reduced cost for a short time. Barrington announced she will not be the Vice President of Memberships after her term runs out at the November meeting. Meeting was adjourned at 10:55.
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"The check from Guilford HS for a 2008 day camp has been received"Please download to view full document