Ref: DACHN/001/2011/163 Dated: 24-09-2012
INVITATION FOR INT'L TENDER NO.33/2012
01 Agency Biman Bangladesh Airlines Ltd.
02 Invitation Procurement of Industrial type Cleaning Equipment: Garbage Bin and Janitorial Cart (Cleaning Trolley).
03 Invitation for ref: DACHN/001/2011/163 Dated : 08-12-2011
04 Tender Document From 30-09-2012 to 21-10-2012 (During office hours).
05 Tender Closing Date Time: 1200 Hrs BST Note: The procuring entity reserves the right to accept or
Date: 22-10-2012. reject all tenders without assigning any reason thereof. If
Tender Opening Date Time: 1430 Hrs BST any unavoidable situation arises during specified date
06 Date: 22-10-2012. then tender selling/closing/opening date will be shifted to
and Time next (working) day without further notice.
07 Selling Address of (I) Address:-
a. Manager Finance,Biman Flight Catering Centre,Hazrat Shahjalal Int’l Airport, Kurmitola,Dhaka.
b. Manager Cash & Banking. Balaka Bhaban. Biman, Bangladesh Airlines, Dhaka.
c. Office of the Divisional Commissioner (1st floor 12 stored govt. office building) Room no.205 Segunbagicha.Dhaka.
08 Selling Tender (II) Address:-
(Foreign) Finance Manager Biman Dubai, Hong Kong, Bangkok, Singapore, London, Rome, Jeddah & Riyadh.
09 Receiving a. BFCC Main Security Gate, Hazrat Shahjalal Int’l Airport, Kurmitola, Dhaka.
Tender b. Biman Medical Security Gate, Farmgate, Dhaka.
Document c. Office of the Divisional Commissioner (1st floor 12 stored govt. office building) Room no.205 Segunbagicha, Dhaka.
10 Price of Tender USD 20.00 per set. or BDT 1500.00 (Non refundable) (Garbage Bin and Cleaning Trolley)
11 1) Location 2) Tender Security Amount (US$/TK) 3) Supplying Period
BFCC/ Hazrat Shahjalal USD 650.00 (Six hundred fifty only) or BDT 50,000.00 (Fifty thousand only) One time
Int’l Airport, Kurmitola,
(Garbage Bin and Cleaning Trolley)
12 Procuring Entity & Fund General Manager, BFCC , Hazrat Shahjalal Int’l Airport,Kurmitola, Dhaka. BFCC’s own fund.
13 Official-Inviting Tender Manager Maintenance,BFCC, Hazrat Shahjalal Int’l Airport,Kurmitola, Dhaka. PH: 8901760-
64 EX-11 Fax-8901638
14 Tender schedule and other related information will also be available at Biman website: www.biman-airlines.com- for ready
SUB: INT’L TENDER SCHEDULE AND OTHER TERMS & CONDITIONS FOR
PROCUREMENT OF INDUSTRIAL TYPE CLEANING EQUIPMENT:
GARBAGE BIN AND JANITORIAL CART (CLEANING TROLLEY).
Ref: a) International tender notice no 33/2012 dated: 24-09-2012.
b) Cost of schedule Tk 1500.00 or US$.20.00 (Non-refundable).
c) Earnest money required Tk. 50,000.00 (Fifty thousand)
or USD 650.00 (Six hundred fifty) only (Refundable)
d) Cash receipt no. dated 2012
e) Date & time of dropping the tender: On 22-10-2012 Up to 1200 hours.
f) Date & time of opening the tender: On 22-10-2012 At 1430 hours.
Enclosed herewith please find the tender schedule along with terms & conditions for procurement of
industrial type cleaning equipment: garbage bin and janitorial cart (cleaning trolley).
You may please participate in the tender, if the terms and conditions are acceptable to you.
For- Biman Flight Catering Centre
MANAGER MAINTENANCE, BFCC
Enclo: As stated.
Int’l Tender No OTM 33/2012 Dtd. 24-09-2012
DATE/TIME DROPPING: 22-10-2012 UP TO 1200 HRS (LT)
DATE/TIME OPENING: 22-10-2012 AT 1430 HRS (LT)
COST OF SCHEDULE: BDT 1500.00 (Non refundable)/USD 20.00 (Non refundable)
EARNEST MONEY : BDT 50,000.00 (Fifty thousand) (Refundable) or
USD 650.00 (Six hundred fifty) (Refundable)
CR NO ................................ DATE................................
SIGNATURE........................ STAFF NO.....................
This refers to Int’l Tender Ref no. DACHN/001/2011/163 Date 08-12-2011
Sealed tender is hereby invited from the Manufacturer/Principal/Local agent/Supplier for the
SUB: SCHEDULE FOR PROCUREMENT OF INDUSTRIAL TYPE CLEANING EQUIPMENT:
GARBAGE BIN AND JANITORIAL CART (CLEANING TROLLEY)}
Detail Technical specification/Price schedule is attached in page no. (05-06).
FOLLOWING ARE THE TERMS AND CONDITIONS
01. Tender shall be submitted in one sealed envelope addressed to Deputy General Manager,
BFCC, HSIA, Dhaka mentioning tender No. & Subject.
02. OFFER OF ENVELOPE SHALL CONTAIN THE FOLLOWING (Where applicable)
i) Photocopy of valid agency certificate.
ii) Photocopy of valid Trade license of current year.
iii) Photocopy of current income tax certificate with TIN no/Photocopy of certificate from the
competent authority stating that current income tax return has been submitted quoting TIN
iv) Photocopy of up to date Bangladesh Bank clearance for permission to act as indenting agent
under section 18-A of the foreign exchange regulation act 1947.
v) Photocopy of valid indenting Registration Certificate from CCI & E.
vi) Photocopy of VAT registration certificate
vii) Photocopy of proprietorship/partnership dead/memorandum of association/certificate of
incorporation (As applicable).
viii) Original copy of CR (Cash Money Receipt of Tender schedule purchase).
ix) Certificate from local chamber of Commerce or Government agency of concerned country as a
proof of manufacturer.
x) Printed (hard copy) technical brochures/catalogues having technical information of capacity,
brand, model, origin, etc.
xi) If any discount offered must be shown in the original pro-invoice or must be supported with
the offer. Local agents commission must be indicated separately.
xii) Unit Price of each item must be quoted with total price both in word & figure and
Brand/Country of Origin/Weight etc. must specifically be mentioned in bidder’s letter head
xiii) The amount of the tender earnest money of BDT 50,000.00(Fifty thousand) or equivalent
USD 650.00(Six hundred fifty) only (Refundable) in favor of Biman Flight Catering Centre
(BFCC) in the form of Bank Draft/Pay order/Bank Guarantee from a schedule Bank of
Bangladesh/ Foreign. In case of foreign Bank Guarantee, if it is a direct offer, BG must be
submitted by the Tenderer in foreign currency to be endorsed by any schedule Bank of
Bangladesh with full financial risk and liability. The validity of earnest money must be 120
days from the date of opening of the tender for both direct offer or submitted through local
xiv) In case of successful tenderer’s refusal or failure to supply or to accept/comply with the
BFCC’s offer or purchase/work order BFCC will have the authority to forfeit whole of earnest
money including rejection of the tenderers offer ex-parte by BFCC.
xv) Bidders must mention the Country of Origin item wise. If item produced by the same
company in different countries, the name of all countries must be mentioned along with price
difference, if any between the countries of production.
xvi) Manufacturer’s/bidder’s original Proforma Invoice/Invoices quoting the price of equipment
and showing the total price in word & figure. Value is to be quoted on C & F Chittagong
Seaport Bangladesh on freight prepaid basis or Ex-BFCC Bangladesh basis. FOB price &
freight charge per unit shall have to be shown separately and showing total FOB price &
freight charge in word & in figure. Ex- BFCC price is to be quoted in BDT (Taka).
xvii) In case of offers submitted directly to BFCC by Manufacturer/Principal documents mentioned
at sl no.02 (i), (ii), (iii), (iv), (v) & (vi) are not required. In case of direct offer to BFCC the
offers should be mailed at the following addresses:-General Manager, Biman Flight Catering
Centre (BFCC), HSIA, Dhaka Bangladesh. Telephone no 8901760-4. Fax no. 880-2-8901638
Page - 03
[ 03. Fax copy of the tender documents, if submitted by local agents must be supported with
photocopy of the same. Original documents in support of the Fax and photocopy must be
submitted within 07 (Seven) days from the date of opening of tender.
04. All submitted documents must be numerically serial showing total number of sheets. Each sheet
must be signed & sealed by the tenderer.
05. Overwriting/Erasing on rates quoted may render the tender to be rejected unless properly
countersigned by the tenderer . Any use of correcting fluid is not acceptable.
06. TENDER SHALL BE REJECTED IF ANY OF THE ABOVE TERMS AND CONDITIONS ARE
07. Tender in sealed cover will be received in the (a) BFCC Main Security Gate, Hazrat
Shahjalal Int’l Airport, Dhaka. (b) Main Entrance Biman Medical Centre, Security
Counter ground floor, Farmgate, Dhaka and (c) Divisional Commissioner, Local Govt.
Dhaka. Division, Room no 205 (1st Floor), Segunbagicha, Dhaka, latest by 1200 hrs (LT)
on 22-10-2012. Offer will be opened on the same day in the Conference Room of BFCC,
Hazrat Shahjalal Int’l Airport, Dhaka, in presence of the representative(s) of tenderers if
any at 1430 hrs (LT)
08. Any tender received after aforesaid specified date and time will not be entertained. BFCC will
not bear any responsibility for late receipt of tender or samples due any postal irregularities or
09. Offer should remain valid for 120 (One hundred twenty) days from the date of tender opening.
10. Only unconditional offer will be accepted.
11. If any tenderer submits fraudulent, forged and manipulated papers and document along with the
tender, earnest money submitted by the party along with the tender will be forfeited by BFCC.
12. BFCC reserves the right either to increase or decrease the quantities mentioned in the tender
schedule and to accept or reject any/all Tender without assigning any reason thereof.
13. Due to unforeseen/unavoidable circumstances revised dates will be the next working days
of the tenders closing/opening etc.
TELEPHONE – 880-2-8901760-EX-11
I/We -------------------------------------------------------M/s. ----------------------------------------------------------
-------------------------------------------------owner representative hereby declared that we have accepted all
terms and conditions of tender papers and submitted quotation accordingly.
Page - 04
14. TERMS & CONDITIONS APPLICABLE FOR SUCCESSFUL BIDDER.
i) Payment will be made through irrevocable letter of credit, valid for 120 (one hundred twenty) days.
ii) Any discount is offered, must be shown in the manufacturer’s/bidder’s original Proforma Invoice or
Invoices must be supported with the (manufacturers/principals) offer.
iii) Local agent commission must be indicated separately.
iv) Installation, Test-run and commissioning of all garbage bin and cleaning trolley have to be done by
supplier follows the technical instructions of manufacturer. Separate installation charge of individual
equipment, if any must be shown in local/foreign currency.
v) Supply must be made as per technical specification of tender/accepted offer.
vi) Tender to be submitted by the manufactures/suppliers/local agents/principals/ indentors engaged in
the similar line of business.
vii) Delivery time effective from the date of issuance of the purchase order/received L/C must be
mentioned in the offer.
viii) Unconditional warranty certificate in original for a minimum period of 01(one) year from the date of
commissioning of the equipment at BFCC, HSIA, Dhaka.
ix) Performance guaranty @10% on contract value (refundable) in the shape of bank guarantee in
favour of Biman Flight Catering Centre is to be submitted by the successful bidder within 15(fifteen)
days from the date of receipt of the notice of award of purchase order for a period of 18(eighteen)
months (minimum) from the date of supply, installation, test run and commissioning of equipment at
BFCC.In case of foreign Bank Guarantee, the same must be endorsed by any schedule bank of
Bangladesh with full financial risk and liability. BFCC reserves the right to encash/forfeit the earnest
money of the bidder to fail to execute timely submission of performance guaranty. 10% performance
guaranty should not be included with earnest money submitted along with the tender
x) In case of successful tenderer’s refusal or failure to supply or to accept/comply with the BFCC’s
offer or purchase/work order BFCC will have the authority to forfeit whole of earnest money
including rejection of the tenderers offer ex-parte by BFCC.
xi) In case of any corrupt, Fraudulent, Collusive or Coercive practices or frequent non-supply
substandard supply of goods made by the tenderer, BFCC may hold the tenders liable to be
disqualified from participating in any subsequent tender proceedings.
xii) BFCC reserves the right to encash/forfeit the performance guarantee in the event of failure to supply
the equipment as per tender specification/purchase order as well termination of contract Ex-parte or
equipment supplied by the supplier improper specification.
TELEPHONE – 880-2-8901760 EX-11
I/We -------------------------------------------------------M/s. ------------------------------------------------------------------
-----------------------------------------owner representative hereby declared that we have accepted all terms and
conditions of tender papers and submitted quotation accordingly
Additional Terms and condition for procurement of Industrial Cleaning Equipment under
International Tender Notice No.-33/2012 Dated: 24-09-2012.
1. The bidder must be reputed suppliers/local agents/principals/ manufactures engaged in similar line of
2. Unconditional warranty certificate from manufacturer/Principle in original for a minimum period of
01(one) year from the date of commissioning of equipment at BFCC, HSIA, Dhaka.
3. Country of origin, brand, model and year of the manufacturing are to be specified.
4. Delivery time effective from the date of issuance of the purchase order/receiving of L/C must be
mentioned in the Offer.
5. Experience certificate/end user list of Principal/Manufacturer is/are to be attached with tender on
respective nature of product.
6. All catalogues/brochures must have the full address with Telephone, Fax and Website of
Manufacturer to verify the technical information directly by BFCC.
7. Financial Conditions:
a) Any discount is offered, must be shown in the manufacturer’s/principal’s original Proforma
Invoice or must be supported with (manufacturers/principals) offer.
b) Local agent commission must be indicated separately.
c) Irrevocable letter of credit will be opened at the expenses (within Bangladesh) of
d) All optional items (if any) are to be mentioned in offer and must be mention the price of the
08. Suppliers must mention the country of origin of equipment. Where it is product by the same
company in different countries, the names of all the countries must be mentioned along with
price differences if any among the countries of production.
09. Minimum 02(Two) sets of manual for maintenance, operation and parts catalogues must be
provided for each item during delivery of equipment.
10. Pre-Shipment Inspection:
BFCC reserves the right to carry out pre-shipment inspection at the manufacturer’s facilities (Air
passage & hotel per diem to BFCC’s account) and will have the right to carry physical audit/test-
run the equipment to verify the specification/performance.
11. Payment Procedure:
Payment will be made through irrevocable letter of credit, valid for 04 (Four) months.
12. Income tax or any other tax, VAT, duty etc. that come within the terms and deduction at source
will be deducted from the bill of local agent commission as per rules/laws for depositing in Govt,
fund, A certificate to that effect will be given to the party concerned on written request.
13. Appointment of Arbitrator:
If any dispute arise between the supplier and BFCC at any during the validity of the contract or
thereafter in regards to the interpretation of any terms & conditions of the contract or any other
matter relating to transactions, such dispute shall be referred to an ARBITRATOR, acceptable
by both the parties whose decision will be and binding upon both the parties.
Hereby declares that I/We have accepted all terms and conditions of tender paper and submitted quotation along
Name and Address of the Bidder
………………………………………… Tel No…………………..
………………………………………… Fax No…………………..
Biman Flight Catering Center
HSIA International Airport, Dhaka
International Tender notice No. 33/2012 Dated: 24-09-2012
Procurement of Janitorial Cart(Cleaning Trolley) & Garbage Bin under File Reference No.
DACHN/001/2011/163 Dated: 08th Dec 2011
Technical Specification of Equipment Quantity Rate Total
01 PEDAL OPERATED Garbage BIN
Brand: Rubber maid, Klenco, Diversy, Color & Qty:
or Equivalent Europe/ USA brand
Capacity: 87 to 120 Ltr. Red- 08 nos.
Size : (800-900)X500X410 mm (Approx) White- 06 nos.
Body : One piece moulding. Heavy duty Yellow- 05nos.
poly propylene, rounded corner and smooth Green- 06 nos.
contours. Hook to hold waste bags. Total=25 Nos
Lid : Tight fit pedal operated
Mobility: Two large recessed castors.
02 NON-PEDAL OPERATED GARBAGE
BIN (Heavy Duty) Color & Qty:
Brand: Rubber maid, Klenco, Diversy, or
Equivalent Europe / USA Brand 15 nos. (Ash)
Capacity: 87 to 120 Ltr.
Size : (800-900)X500X410 mm (Approx)
Body: One piece moulding. Heavy duty poly
propylene, rounded corner and smooth
contours. Hook to hold waste bags.
Lid : Tight fit
Mobility : Two large recessed castors
03 Cleaning Trolley:(Professional Janitorial
Cart) Color & Qty:
Brand: Rubber maid, Klenco, Diversy, or
Equivalent USA/ European Brand 05 Nos.
Mobility: Non-marking castors with buffers Blue preferable
Mop Wringer: Janitorial cart equipped with
standard Mop Wringer
Mop Bucket: One (18-30 ltr.)
Waste Bag and Mop: 120 ltr. Waste sack,
03 trays & mop clamp.
Pails: 02(two) Pails having capacity 5-6 liter
each included with the Cart
Mop Bucket: 18 liter (minimum)
Dimension: 850 x 580 x1150 mm (approx)
Material : Stainless Steel or HDPE
SIGNATUR OF THE BIDDER WITH OFFICIAL SEAL