01 August Page 1
Minutes of Meeting of Fulford Parish Council held on Monday 1st August 2011 in the Old
Library, Fulford Social Hall, School Lane, Fulford commencing at 7.30pm
Present: C Marshall (Chair), K Aspden, B Bircher, V Clare, M Courcier, M Urmston, J Wilford,
J Young (members) Mrs J Fletcher (clerk.) Mr C Carruthers (O’Neil Associates) was also in
11/188 Apologies for absence
Apologies were received from Cllrs de Vries & Kenwright.
11/189 Declarations of Interest
At this stage in the meeting the following declarations were made:-
MU - prejudicial interest in Connaught Court
CM & BB– personal interest in Connaught Court
JW & KA – Fulford Show – members of committee
KA- standard declaration as a City Councillor and member of the Heslington & Fulford Ward
11/190 Minutes of last meeting
The minutes of the meeting held on 4th July were approved as being a true and correct record of
the meeting and duly signed by the Chairman.
With Council’s permission the meeting was adjourned for Parishioners’ Questions. The Chairman welcomed Mr
Cliff Carruthers from O’Neil Associates who had attended to talk to the Council about new plans for development
at Connaught Court.
11/191 Connaught Court
Mr Carruthers introduced himself saying that he was employed by O’Neil Associates and was
acting on behalf of the Royal Masonic Benevolent Institute (RMBI). He handed out plans of
what was now being proposed for development at Connaught Court. He said that the new plans
took account of the comments made by the Planning Inspector at the Inquiry into the previous
application and acknowledged that the Conservation Area had been extended to include the
whole of the site. He said that the RMBI was a charitable institution and that substantial work
was currently taking place to update the existing facility. Development was necessary to fund
this and keep the care facility viable. Some consultation had already taken place with local
residents and comments had been taken account of in the new plans. Informal talks had very
recently taken place with the Council Planning department to aid in the formulation of design
statements. As the new plans did not include any entrance from Main Street there was land
available that could possibly become community open space for recreation such as a play area or
trim/fitness trail activity. RMBI might be willing to give this land into the ownership of the
parish council should it be interested as it would have no further need for the space.
Mr Carruthers said that further public consultation would take place once formal plans were
available and he would expect to be in this position by October this year.
Answering Councillors questions he said that the land would probably be sold to a West
Yorkshire Masonic Lodge who would be supplying funding for and running the proposed extra
care facility. When questioned on whether section 106 agreements might be offered or a
monetary sum with the proposed community land, Mr Carruthers said that this would need to be
discussed further with RMBI. The Chairman thanked him for taking the time to attend and
address the meeting.
01 August Page 2
11/192 Complaint regarding condition of School Lane Playing Field
Chairman said that he had tried without success to contact a complainant. He had visited the
field several times over the weekend and found it to be in an unsatisfactory state. There had
been three different groups whom he had spoken to and asked to tidy up after themselves but
only one group had made any attempt. The Street Cleaner had since attended on Monday
morning and the field was back to normal. Clerk was asked to contact CoYC regarding lack of
strimming as it was evident that this had not done been done for quite some time. Council
would investigate whether street cleaner might be prepared to work overtime at weekends.
Action: Clerk/BB/OS wg
11/193 Police Report - (27th June 2011 – 31st July 2011).
13/07 – Boat Damaged on the river
23/07 – Window of shed damaged on Main Street
10/07 – bank card stolen
21/07 – theft of gardening equipment
Anti-Social behaviour (non crime)
None of note
11/194 Consultation on Residents Parking Zone
Cllr Aspden advised the Council about this consultation but said that at the moment it only
covered Heslington. He believed that there were implications for Fulford as many students were
parking in the Parish. It was agreed to ask that the Council be consulted and for an extension to
respond as currently the consultation was due to end on 26th August. The matter would be
considered further at the September meeting. Action: Clerk
There being no further business the meeting was reconvened.
11/195 Councillor Vacancies
No further applications had been received. The vacancy would be advertised at the Fulford
11/196 Appointment of Cllr Courcier to Committees and working groups
Cllr Courcier was appointed to the Planning committee and its wg, the Open Spaces wg and the
General Purposes Committee.
11/197 Appointment of Planning Committee members
For the record the following were confirmed as members of the full Planning Committee -
M Urmston, K de Vries, J Young, Vivienne Clare, M Courcier & C Marshall
(K Aspden ex-officio)
01 August Page 3
A Raddon House, 4 Fenwicks Lane (11/01815/TCA)
Fell Lime (T1), Reduce Oak (T2) by 40%; Trees in the Conservation Area for Patrick
Objections - Both trees are of high amenity value and contribute to the rural character of
Fenwicks Lane and the Conservation Area. Checks should be made to ensure that bats are
not present. Action: JF
B Plough Inn, 48 Main Street, Fulford
Erection of single storey detached building comprising 6 hotel bedrooms
(resubmission) for Enterprise Inns Plc.
Objection on similar grounds as before and lack of tree survey on mature trees. Harm to
amenity of neighbouring property. Harm to conservation area.
C Fulford Lodge, 1 Heslington Lane, Fulford (11/01890/TCA)
Fell Chestnut in the Conservation Area for Mr Jeff Williamson.
No objection but comment that the tree should be replaced with suitable species.
D 40 Heslington Lane, York (11/01907/FUL)
Creation of a vehicular access from Heslington Lane for Mr Robert Berne.
Objection as there is already an access onto Heslington Lane. A second access would
impact on highway safety on a recognised route to schools and cause harm to the
streetscape which is not outweighed by the need for the new access.
E Fulford Methodist Church, Main Street, Fulford (11/01873/FUL)
Conversion of church (use class D1) to dwelling (use class C3) including demolition of
attached school room, erection of greenhouse/store and creation of 2 no. parking
spaces (amended scheme) for York South Methodist circuit.
The Council wished to support this application and made comment that it is pleased to see
that many of the architectural features of the building are being retained.
. Action: JF
F 22 School Lane, Fulford (11/01880/FUL)
Single storey rear extension for Mr Adrian Stevens.
No objections Action: JF
G 12 Fordlands Crescent, Fulford (11/01887/FUL)
Two storey side extension and conservatory to rear for Mr Malpas.
01 August Page 4
H YLS Forest Business Park, Fulford YO19 4RH (11/01417/FUL)
Change of use from office (class B1) to a use for the screening and assessment of
children and adults (class D1) for Mr Gary Oldfield
I 6 Fulfordgate, Fulford (11/01291)
Single storey rear extension
J 16 Fordlands Road, Fulford
Single storey side and rear extension
K York Designer Outlet, St Nicholas Avenue, York
Temporary siting of ice ring (five years) on coach park
L 20 Tilmire Close, Fulford (11/00598/FUL)
Conservatory to rear
11/199 Report of Planning WG – meeting held on 20th July 2011
Cllr Urmston gave a short resume of the report of the planning wg which had already been
circulated. She said that the wg had been very concerned about the way that the ice factor
application had been handled and a position statement had been sent regarding this. It was
resolved to send a letter setting down the points of contention and asking for a meeting.
11/200 Germany Beck – section 106
At this point in the meeting Cllr Courcier declared his prejudicial interest.
A reply had been received but it was agreed that a further letter should be sent.
Action: MU to draft letter
11/201 Social Hall
A Report from Chair of Social Hall WG
Although there had not been a meeting of the wg in the interim Cllr Young gave a short update. He
had met with S & M McCabe and drawn up a list of maintenance items required. He said that rubbish
and paint had now been removed from the Hall. A further meeting had been held with representatives
of the Jubilee ARC and it had been agreed that the new cable would be rerouted as close to the eaves
as possible in order to prevent damage to the outside paintwork of the building. Options for new
01 August Page 5
flooring were currently being explored. Cemetery staff had replaced some loose tiles on the roof
which had caused damp in the rear small hall. The possibility of carrying out painting to the ceiling of
the small hall during August when hire was less was discussed and it was agreed to delegate
expenditure to Social Hall wg within the previously agreed budget. Electrical work to the kitchenette
had been completed and a certificate of compliance obtained and PAT testing of appliances had been
B Users for July
Day Dates User Main Hall Library No. Of hours
Wed 6,13,20 S Corbally X 10.5
Fri 1,8,15,22 S Corbally X 8
12 Fishergate Women’s Institute X 2
5,12,19,26 Tai Chi Class X 4
6,13,20,27 St John’s Ambulance X 8
16 Mr Pridden X 3
13,20,27 J Russell X 3
5,8,19 M Stratford X 5
19 Silver Circle X 2
13 YCC X 1.5
Tues. 12,19,26 Kumon Maths class X 6
Thurs 14,21,28 Kumon Maths class X 6
14,27 Townswomen’s Guild X 3.5
13 Fulford Friendship Group X 2
18,25 Mrs Rhodes, Yoga X 3.5
24 K Aspden X 2.5
2,9,16,23 J Freeman X 8
30 P Richardson X 2
21 Mr Breeze X 2
Total Hired hours 82.5
Free of Charge
4 Monthly Council meeting X 3.5
6 Village Design statement X 2
8 Fulford in Bloom X 2
Total free hours X 7.5
11/202 Open Spaces & Allotments
A Play equipment
No meeting had taken place in the interim and no decision had been taken regarding replacement of
the nest swing and the item was deferred to the September meeting. Playground inspection reports had
just been received and OS wg group would consider recommendations. Clerk said that some items
were in need of urgent attention and she would attend to these under emergency powers.
Action: OS wg/clerk.
01 August Page 6
A request had been received from an allotment holder for the council to carry out clearance work to
her plot but it was decided that the council could not help. Cllr Wilford said that trees had been
ordered from the Woodland Trust to landscape the area adjacent to the cemetery. Allotmenteers
would be offered trees from a selection of hazel, elder, blackthorn, crab apple and dog rose.
C Village Green
It was agreed to forward an e-mail from a former councillor regarding the roadway through the Village
Green to Yorkshire Water with copy to CoYC and ask them to reply directly. Clerk would contact
YW regarding payment for the information board.
A Report of Cemetery Superintendent
Dear Mr. Chairman
There were 18 interments in the cemetery in the month of July, the total cemetery receipts for the month
amounted to £20,107
Social Hall Receipts £492/10
Allotment Receipts £.0.00
Interviews were carried out for a replacement for the Foreman who would be retiring shortly and a man
was due to commence employment as a Cemetery labourer on 1 st August 2011. The street cleaner
continues to do his daily rounds.
Petty cash balance as at 1st August =£216.86
Seven graves already sold on the green plot.
B Energy Audit and Report
No reply received as yet.
C Commonwealth War Grave Commission Contract
A sum of £217.67 had been received in respect of index-linking at the rate of 1.5% for the past three
years. Clerk reported that she was currently in the process of clarifying the number of War graves that
the Council should receive payment for.
11/204 Ward Grant applications
It was agreed to make an application for £3000 towards cost of replacing the Social Hall floor.
11/205 Clerk’s Matters
a) Website changes
There had been no changes of note. It was agreed to provide a link directly to the Fulford
Orchard site. It was noted that a new photograph was required for the Committee page.
01 August Page 7
b) Web-site e-mail addresses
It was decided not to opt for e-mail addresses via the website.
c) Battle of Fulford – request for donation
No reply had been received. It was agreed to defer to next meeting.
Action: C Marshall
d) Battle of Fulford sign
No monies had yet been received. This would be followed up.
e) Stall at the Fulford Show
Cllr Wilford advised that the Parish Council had been allocated a gazebo. Ideas were put forward
for the display and content of the stall. Cllrs Marshall, Urmston, Bircher would be available to man
the stall on the day and Cllr Clare said that she would help if she could. It was agreed that any
expenditure in respect of the display would be claimed back via the petty cash system.
f) Standing Orders
Clerk handed out to each member a hard copy of the new standing orders which had been adopted
on 4th July 2011.
A Local History Group
Information had been circulated about a new local history group that was being launched. The group
would have a stall at the Fulford Show and it was hoped to hold the first meeting in September. The
Council resolved to support the initiative.
B Motor Racing Activities at Evington Airfield
Notification was received that the hearings for the judicial review and the Application for the Case
Stated are both to be heard at Leeds High Court on 10/11th August. The Council was asked to
continue to keep a diary record of any noisy events that cause noise nuisance as a result of motor
C Decision of licensing sub-committee hearing for Ice Factor at Designer Outlet
The Sub-Committee approved Option 2 which was to grant the licence with modified/additional
conditions imposed by the licensing committee including any applicable mandatory conditions as set
out in ss19, 20 and 21 of the Licensing Act 2003. The conditions imposed were:-
a) That the License shall be operated only between 15 November and 15 January annually.
b) No music or amplified sound shall be audible on the public footpath outside the nearest residential
premises on Naburn Lane, Fulford and documented patrols shall be carried out by members of
staff or volunteers once during the morning (between 9am–1pm) once during the afternoon
(between 1pm–5pm) and twice during the evening (between 5pm–10pm) whilst live or amplified
music is being played.
c) Staff and volunteer training shall be given and documented regarding all matters relating to the
licence and its conditions.
01 August Page 8
d) A direct contact number for the duty manager shall be made available on request to residents living
in the vicinity of the premises.
e) A documented procedure for investigating noise complaints shall be submitted and approved by
City of York Council.
f) Off sales shall be in sealed containers.
D Consultation on preparing new planning policy for waste and quarrying in North Yorkshire
The consultation stage would run until 9th September and the consultation documents could be viewed
at any local library, District Council main offices or on the NYCC website at
E Public Consultation – “A Review of City of York Council’s Elderly Persons Homes
Although the Parish Council had not yet received any detail Cllr Urmston informed of the above
consultation which she said might have implications for the future of Fordlands Nursing Home.
F Proposal to Empower Local Councils
Along with some 570 other local councils, it was agreed to give support to a proposal made by
Leiston-cum-Sizewell to put pressure on the Government that would empower local councils by
seeking new planning guidance to major developers urging them, as a matter of planning procedure, to
(1) attend a council meeting to answer questions about their planning application if the council so
wished and (ii) to provide resources (if council’s wish) to enable councils to assess their applications –
which may be over 1000 pages long – based on professional critique of their evidence.
G Review of Polling District, Polling Places and Polling Stations
Notice was received from Electoral Services that the Council was exercising its powers to conduct a
review of the polling districts, polling places and polling stations within the city council area.
H York Central Historic Core Conservation Area Appraisal
An electronic version of the full study was available on www.york.gov.uk and any comments were
required by 12th August 2011.
I LDF – Green Belt Review
The Planning wg would be looking at the submission draft of the LDF Core Strategy. It was felt that
Parish Council’s were not talking to each other and therefore it was agreed to write and invite other
Parish Councils to a meeting to discuss and share views on the draft. Action: Planning wg/KA
11/207 WAGES AND ACCOUNTS (AS CIRCULATED)
The following wages and accounts were approved:-
Net Wages £7,641.44
Inland Revenue, PAYE & Nat. Insurance £2,119.38
D G Dale & Son, fuel account for June £547.93
Smart Spark £140.08
Crockey Hill Lawnmowers £110.40
Elcocks Ltd, work wear £76.56
Newsquest Ltd, advert £120.00
E Colley, repurchased grave £100.80
01 August Page 9
Assettrac, grave locating system £2,280.00
CoYC – council tax for cemetery £399.00
Talk Talk, clerks phone £27.59
Cemetery phone & broadband £34.99
CoYC commercial waste, Social Hall £52.00
Yorkshire Water cemetery & Lodge £174.16
Social Hall £46.75
British Gas, Social Hall electric £92.42
Cemetery electric £170.70
N Power, cemetery gas £88.83
Cemetery – roofing materials for Social Hall £24.22
Office – Postage £12.20, training courses £10.00, Land Registry plan £5.00
11/208 Items for next agenda
Consultation on residents parking zones - Heslington Lane
Changes to road system at Field Lane.
History of Fulford book - removal of accreditation of FPC - update.
Battle of Fulford Society grant - update
Consultation on Elderly Persons Homes
11/209 Date of next meeting/s
Full Council – 1st August 2011.
Social Hall WG – 22nd September 2011.
Open Spaces WG – 26th September 2011 (or earlier)
There being no further matters the meeting was closed at 10.30pm
Minutes taken by
J M Fletcher