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									                  IN ACCORDANCE WITH THE OKLAHOMA OPEN MEETING LAW
                           THE AGENDA WAS POSTED MARCH 25, 1999
                       IN THE MUNICIPAL BUILDING AT 723 SOUTH LEWIS
                                  STILLWATER, OKLAHOMA


                                          MINUTES
                                 STILLWATER CITY COMMISSION
                                      REGULAR MEETING
                                       MARCH 29, 1999
                                          7:30 p.m.


PRESENT:       MAYOR MIKE HENSON, VICE-MAYOR RAY SCARBROUGH
               COMMISSIONERS BUD LACY, TOM CLEVELAND, TERRY MILLER

1. CALL MEETING TO ORDER

Mayor Henson called the meeting to order at 7:30 p.m.

2. PLEDGE OF ALLEGIANCE

Members of the Stillwater City Commission led the Pledge of Allegiance.

3. PROCLAMATIONS AND PRESENTATIONS

     a) Proclamation and presentation to the Teacher/Student Delegation from Kameoka,
        Japan.

Mayor Henson welcomed the teacher/student delegation from Kameoka, Japan. Cindy Petree
introduced Mr. Shuji Takeguchi, a math teacher, and eighth grade student representatives , Ms. Kazue
Hirai and Mr. Tadashi Hata. Ms. Petree commented on the celebration recognizing ten years of school
relationships with Kameoka, Japan and introduced host families. Larry Jones, Sister Cities Chairman,
expressed appreciation for the support from the City and the school system for the Sister Cities
program. Individual proclamations were presented by the Mayor to Mr. Shuji Takeguchi, Ms. Kazue
Hirai, and Mr. Tadashi Hata as representatives of the Sister Cities exchange program.

     a) Proclamations recognizing the Adolescent Health Conference, Kids in Action, and
        Project Graduation for drug-free education grants from the Mayors Wellness Committee.

Mayor Henson presented certificates for 1999 Red Ribbon Grants to the Adolescent Health Conference,
Kids in Action, and Project Graduation for drug-free education grants from the Mayors Wellness
Committee. Appreciation for the grants and for the support of the community was expressed by the
representatives of each of the organizations.

4. APPROVAL OF MINUTES

MOTION BY CLEVELAND, SECOND BY SCARBROUGH TO APPROVE THE MINUTES OF THE
MARCH 22, 1999 REGULAR MEETING OF THE STILLWATER CITY COMMISSION AS PRESENTED.

ROLL CALL VOTE: YEA - HENSON, SCARBROUGH, LACY, CLEVELAND. ABSTAIN - MILLER. NAY
- NONE. THE MOTION CARRIED WITH FOUR YEA VOTES AND ONE ABSTENTION.

5. CONSENT DOCKET
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      a) Approval of claims in the amount of $94,896.74, special claims in the amount of
         $86,630.79, and payroll in the amount of $689,771.70.
      b) Accept semi-annual activity report for Downtown Stillwater Unlimited - Main Street for
         period ending December 31, 1998.
      c) Acknowledge receipt of permits from Oklahoma State Department of Environmental
         Quality - No. WL000060990136 for eight inch water line and No. SL000060990109 for
         construction of eight inch sewer line to serve the Bradford Plaza.
      d) Acknowledge receipt of bid openings of March 22, 1999.
      e) Approval of budget revision for runway paint project for the Municipal Airport.
      f) Approval of maintaining current five percent E-911 user fees. (CC-99-75)
      g) Bid recommendation to ML Young Construction in the amount of $847,401.75 for
         replacement of water and sanitary sewer lines and concrete paving along Washington
         Street from 6th Avenue to University Avenue and to allow funding be transferred from
         the Stillwater Utility Authority Fund to the Public Works Fund. (CC-99-77)(SW)
      h) Approval of request to add firefighting foam system to Pumper/Rescue Truck.(CC-99-78)

MOTION BY SCARBROUGH, SECOND BY CLEVELAND TO APPROVE THE CONSENT DOCKET AS
PRESENTED WITH CLAIMS IN THE AMOUNT OF $94,896.74, SPECIAL CLAIMS IN THE AMOUNT
OF $86,630.79, AND PAYROLL IN THE AMOUNT OF $689,771.90.

ROLL CALL VOTE: YEA - HENSON, SCARBROUGH, LACY, CLEVELAND, MILLER. NAY - NONE.
THE MOTION CARRIED WITH FIVE YEA VOTES.

6. PUBLIC APPEARANCES, PETITIONS, COMMUNICATIONS

      a) Miscellaneous items from the public.

Mayor Henson acknowledged the semi-annual activity report from Downtown Stillwater Unlimited - Main
Street as presented in the Consent Docket.

Police Chief McNickle commented on the continuation of the five percent E-911 user fees. Efforts to
implement E-911 county-wide were reviewed.

7. GENERAL ORDERS

      a) Consider recommendation for School Resource Officer Program from the Police
         Department. (CC-99-76)

Norman McNickle, Police Chief, commented on the statistical report provided for review. A brief history
of the School Resource Officer Program was presented. The duties performed by the school resource
officer program was described as a prevention program, designed to provide information to youth, with
an officer in the schools during regular school hours. Chief McNickle stated the primary purpose of the
program was not to provide an enforcement officer, but to provide an officer as a resource to students,
faculty, staff, and parents. Involvement and funding for the program over the last five years on a part
time basis was discussed. Chief McNickle noted ten hours were currently being funded by the school
system and ten hours by the City. Possible funding for three police officers and their equipment on a full
time basis through a three year grant offered by the Department of Justice was reviewed. Comments
were made regarding the requirement of continued funding for one year after the grant term expires. A
proposed partnership agreement with the Stillwater Board of Education was distributed. The application
for grant funds and the partnership agreement was reviewed by staff. Dr. Reed, representing the
Stillwater Board of Education and Superintendent Lyle Young, voiced support for the current school
resource officer program and for the proposed application for grant funding. Chief McNickle introduced
resource officers, Sergeant Mike Darty and Officer Tom McConaghy. Staff recommended approval of
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the recommendation to apply to the U. S. Department of Justice for grant funds and to authorize the
execution of the partnership agreement with the Stillwater Board of Education.

MOTION BY SCARBROUGH, SECOND BY LACY TO AUTHORIZE THE EXECUTION OF A
PARTNERSHIP AGREEMENT WITH THE STILLWATER BOARD OF EDUCATION RELATING TO
THE SCHOOL RESOURCE OFFICER PROGRAM AND TO AUTHORIZE STAFF TO APPLY FOR A
GRANT TO FUND THE PROGRAM FROM THE U. S. DEPARTMENT OF JUSTICE AS
RECOMMENDED BY THE POLICE DEPARTMENT.

ROLL CALL VOTE: YEA - HENSON, SCARBROUGH, LACY, CLEVELAND, MILLER. NAY - NONE.
THE MOTION CARRIED WITH FIVE YEA VOTES.

      b) Request by Patrick J. Quirk for the City Commission to reconsider its action taken at the
         March 22, 1999, meeting regarding the premises located at 609 S. Hester, Stillwater,
         Oklahoma

MOTION BY CLEVELAND, SECOND BY LACY TO RECONSIDER ACTION TAKEN AT THE MARCH
22, 1999 MEETING REGARDING THE PREMISES LOCATED AT 609 S. HESTER, STILLWATER,
OKLAHOMA.

ROLL CALL VOTE: YEA - LACY, CLEVELAND, MILLER. NAY - HENSON, SCARBROUGH.
THE MOTION CARRIED WITH THREE YEA VOTES AND TWO NAY VOTES.

Commissioner Cleveland advised of meeting between Patrick Quirk, Commissioner Lacy, and himself.
Comments were made regarding a request from Mr. Quirk that consideration to be given for his efforts
made within the last few months to clean and improve the property and not from what he has or has not
done over the past few years. Commission Cleveland noted the frustration voiced at the March 22, 1999
meeting was based on past history. A request from Mr. Quirk that original wording in the motion not be
changed, but that a statement to allow for the structure to be repaired or improved be included was
relayed by Commissioner Cleveland. Discussions held earlier in the day with City code enforcement
staff suggested if provisions were made for property owners to make improvements to properties in
question, positive actions could result. Thirty days from the March 22, 1999 meeting was stated as
being a reasonable time to clear the property and remove all contents stored inside the structure.

Commissioner Scarbrough asked Gerald Bradshaw to comment on the condition and current status of
property located on West Street owned by Patrick Quirk. Mr. Bradshaw advised that similar action was
taken on the West Street property in September 1993, with the next court hearing date scheduled for
April 1999. He stated no visible improvements or cleaning of the property has been done by the
property owner. Several other properties owned by Mr. Quirk with similar conditions existing were noted
by Mr. Bradshaw.

Mayor Henson stated her interpretation of the decision made last week would provide for the same end
results without the need to take additional action as being requested for consideration. Comments were
made stating if repairs to the structure were made and the property was cleaned and inhabitable, staff
would not present the request to have the property demolished, therefore providing the property owner
the same number of days to perform the requested cleaning and repairs. Ken Beck, Route 6, Box 68,
suggested an written agreement with the property owner be drafted. Mr. Quirk indicated he might
consider such an agreement. Commissioner Cleveland expressed his desire for City staff to
aggressively address other properties in similar conditions that exist throughout the City of Stillwater.
After continued discussions of the current property condition and the unified agreement of the members
of the Commission to see the property cleaned, the motion as made on March 22, 1999 was presented
for reconsideration.
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MOTION BY SCARBROUGH, SECOND BY CLEVELAND TO DENY THE APPEAL BY PAT QUIRK OF
THE BUILDING TRADES BOARD DECISION AND TO DIRECT THE OWNER OF THE PROPERTY
LOCATED AT 609 S. HESTER TO REMOVE THE BUILDING AND CLEAN THE PREMISES WITHIN
NINETY DAYS.

ROLL CALL VOTE: YEA - HENSON, SCARBROUGH, LACY, CLEVELAND, MILLER. NAY - NONE.
THE MOTION CARRIED WITH FIVE YEA VOTES.

8.    ORDINANCES

(first reading)

      a) Ordinance No. 2645 revising the 911 emergency number ordinance maintaining the
         current five percent user fee.

City Attorney Karns read Ordinance No. 2645.

MOTION BY CLEVELAND, SECOND BY LACY TO APPROVE ORDINANCE NO. 2645 AS IT
PERTAINS TO REVISING THE 911 EMERGENCY NUMBER ORDINANCE MAINTAINING THE
CURRENT FIVE PERCENT USER FEE ON FIRST READING.

ROLL CALL VOTE: YEA - HENSON, SCARBROUGH, LACY, CLEVELAND, MILLER. NAY - NONE.
THE MOTION CARRIED WITH FIVE YEA VOTES.

(second reading)

      b) Ordinance No. 2644 rezoning (MA-185) two tracts of land; first, from the CG (General
         Business District) and RM2 (Medium Density Multiple-Family District) to the CG (General
         Business District), and second, from the RM2 (Medium Density Multiple-Family District)
         to the A (Agricultural District)

City Attorney Karns read Ordinance No. 2644.

MOTION BY CLEVELAND, SECOND BY LACY TO APPROVE ORDINANCE NO. 2644 AS IT
PERTAINS TO REZONING TWO TRACTS OF LAND; FIRST, FROM THE GENERAL BUSINESS
DISTRICT AND MEDIUM DENSITY MULTIPLE-FAMILY DISTRICT TO THE GENERAL BUSINESS
DISTRICT, AND SECOND, FROM THE MEDIUM DENSITY MULTIPLE-FAMILY DISTRICT TO THE
AGRICULTURAL DISTRICT ON SECOND READING.

ROLL CALL VOTE: YEA - HENSON, SCARBROUGH, LACY, CLEVELAND, MILLER. NAY - NONE.
THE MOTION CARRIED WITH FIVE YEA VOTES.

9. REPORTS FROM OFFICERS AND BOARDS

      a) Miscellaneous items from the City Attorney - City Attorney Karns recommended an
         executive session be held for the purpose of confidential communication between the
         commission and its attorney and possible action pursuant to 25 O.S. 307(B)(3) Purchase of
         Property, 25 O.S. 307(B)(4) Claims, Litigation.
      b) Miscellaneous items from the City Manager- No items.
      c) Miscellaneous items from the City Commission - Commissioner Miller expressed
         appreciation to the Street Department and the Sanitation Department for their efforts to clear
         the debris associated with the heavy snow storm. Commissioner Lacy wished Vice-Mayor
         Scarbrough a Happy Birthday. Mayor Henson thanked Colonial Florist for providing the floral
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          arrangement for the meeting and announced SueMae Bertenshaw has accepted a position in
          Texas, therefore creating a vacancy on the Planning Commission. Interested persons were
          encouraged to apply for the position.

10. APPOINTMENTS

      a) Appointment to the Convention and Visitors Bureau Board.

The recommendation to appoint Dean Lee, OSU Assistant Athletic Director to the Stillwater Convention
and Visitors Bureau to fill the unexpired term of Sylvia Gaiko was acknowledged.

MOTION BY MILLER, SECOND BY LACY TO APPOINT DEAN LEE TO THE STILLWATER
CONVENTION AND VISITORS BUREAU TO FILL AN UNEXPIRED TERM DUE TO EXPIRE IN JULY
2000.

ROLL CALL VOTE: YEA - HENSON, SCARBROUGH, LACY, CLEVELAND, MILLER. NAY - NONE.
THE MOTION CARRIED WITH FIVE YEA VOTES.

11. NEW BUSINESS

None.

12. ADDITIONS, CORRECTIONS, QUESTIONS

None.

13. RECESS TO SUA & SPGA

The March 29, 1999 regular meeting of the Stillwater City Commission recessed at 8:50 p.m.

RECONVENE:

The March 29, 1999 regular meeting of the Stillwater City Commission reconvened at 9:16 p.m.

14. EXECUTIVE SESSION

      a) Discussion and possible action regarding acquisition of properties in the area of the
         Stillwater Community Center and the Stillwater Public Library.

MOTION BY SCARBROUGH, SECOND BY LACY TO ENTER INTO AN EXECUTIVE SESSION FOR
THE PURPOSE OF DISCUSSION REGARDING ACQUISITION OF PROPERTIES IN THE AREA OF
THE STILLWATER COMMUNITY CENTER AND THE STILLWATER PUBLIC LIBRARY.

ROLL CALL VOTE: YEA - HENSON, SCARBROUGH, LACY, CLEVELAND, MILLER. NAY - NONE.
THE MOTION CARRIED WITH FIVE YEA VOTES.

RECONVENE:

The March 29, 1999 regular meeting of the Stillwater City Commission reconvened into open session at
9:39 p.m.

MOTION BY CLEVELAND, SECOND BY SCARBROUGH TO ACCEPT AN OFFER FROM GENE AND
JEANIE BOYCE FOR THE PURCHASE OF PROPERTY IN BLOCK 40 OF THE ORIGINAL TOWN
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FOR $175,000.00, TO AUTHORIZE THE MAYOR, CITY CLERK, AND CITY ATTORNEY TO EXECUTE
AN AGREEMENT, AND TO AUTHORIZE A BUDGET AMENDMENT IN THE SAME AMOUNT.

ROLL CALL VOTE: YEA - HENSON, SCARBROUGH, LACY, CLEVELAND, MILLER. NAY - NONE.
THE MOTION CARRIED WITH FIVE YEA VOTES.

15. ADJOURNMENT

MOTION BY SCARBROUGH, SECOND BY MILLER TO ADJOURN THE MARCH 29, 1999 REGULAR
MEETING OF THE STILLWATER CITY COMMISSION.

ROLL CALL VOTE: YEA - HENSON, SCARBROUGH, LACY, CLEVELAND, MILLER. NAY - NONE.
THE MOTION CARRIED WITH FIVE YEA VOTES.


The meeting adjourned at 9:40 p.m.




__________________________               _________________________________
MIKE HENSON, MAYOR                       CLARA WELCH, DEPUTY CITY CLERK

								
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