Sample Business Letter
Corporate Business letters should contain the following information: The letter should be written on company letterhead The name of the document applicant sponsored or employed by the company or organization The country to be visited The earliest possible date of departure (if you may travel at any time, indicate an approximate date) A closing signature (someone other than the applicant)
For Passport :
To : Passport Agency
<
>
<> Dear Sirs/Madam: This letter is to inform you that our employee, <>, <>, will be traveling on <> to <> on company business to see <> to <> for <>. Thank you for your assistance in expediting his passport application. Sincerely, <> <> <<Phone Number>>
For Visa :
<<Your Company Letterhead>> <<DATE>> Consulate of <<Country to be visited>> Dear Sirs/Madam: This letter is to inform you that our employee, <<Your Name>>, will be traveling on <<Date of Entry>> to <<Country to be visited>> leaving <<Date of Exit>> to <<Purpose of visit>>. <<Company Name>> guarantees expenses and return airfare to the United States for this trip. Thank you for your assistance in granting this <<Type of Visa>> visa.
Sincerely, <<Authorized Signer other than you>> <<Title>> <<Phone Number>>
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