August 3, 2009 by s90P2am8

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									                                                     Month, Day, Year



Dear ____________________:

Re:     Request for Proposals, Title and Lien Searches
        Demolition of Blighted Structures, _______________Township/Village/City Moving Ohio Forward
        Grant Program

_______________Township/Village/City is requesting cost proposals from local title companies to provide
full title and lien searches (at least 40 years or beyond unless/until a warranty deed is discovered in the chain of
title) for residential and commercial units for the Moving Ohio Forward Grant Program administered through
the Trumbull County Land Reutilization Corporation. Title and lien searches performed for the grant program
will enable _______________Township/Village/City to identify and contact all potential owners and lien
holders for selected properties slated for demolition.

_______________Township/Village/City intends to demolish approximately _________blighted structures
utilizing Moving Ohio Forward Grant Program funds over the next year and a half. The demolition
notification process requires that a full title and lien search be conducted. The requests for full title and lien
searches will be made at least once a month in batches via e-mail to a designated contact person at your agency.
_______________Township/Village/City will also require that the full title and lien search results be returned
in electronic format which includes the full name and mailing address of each owner or lien holder of record
for each address in addition to a hard copy of all supporting documentation and title search results.

_______________Township/Village/City is requesting a per-unit cost to provide a full title and lien search per
property and the estimated time to complete each one once requested. See attached Price Proposal form.

Your firm is invited to submit a proposal to be received at the _______________Township/Village/City ,
Mailing Address, City, State and Zip Code no later than __ p.m. on __________, _____________, 20__.

The _______________Township/Village/City will review the proposals and award will be based on two
factors: cost per unit and estimated time to complete the title and lien searches. The estimated date of contract
award is _____________, 20__. Our Township/Village/City looks forward to receiving a proposal from your
firm.          If   you      have     any     questions,     please     contact     _______________of         the
_______________Township/Village/City at 330-_________-___________.

                                                     Respectfully,
       _______________________TOWNSHIP/CITY/VILLAGE
                   FULL MAILING ADDRESS
                    CITY, STATE ZIP CODE
              MOVING OHIO FORWARD GRANT PROGRAM
           FULL TITLE AND LIEN SEARCHES FOR DEMOLITIONS



                                   PROPOSAL FORM




UNIT PRICE PER FULL TITLE/LIEN SEARCH:                                        $_________________
(at least forty years or beyond unless/until a warranty deed is discovered in the chain of title)
______________________________________________________________________________
Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in
words shall govern. The award shall be conveyed to the lowest price proposal.

AMOUNT OF TIME TO COMPLETE ONE FULL TITLE/LIEN SEARCH ____________

____________________________________                               _______________________
Authorized Signatory for Company                                   Date


Note: More than one title company may be selected as part of this program.


Name of Title Company/Professional:_________________________________________

Address:                             _________________________________________

                                     _________________________________________

Contact Person:                      _________________________________________

Phone Number:                        _________________________________________

Date Proposal Submitted:             _________________________________________

								
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