Command Career Counselor Course (CCCC) by Sm5dWLv

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									Oral Presentation Skills


    Command Career
    Counselor Course




     Oral Presentation Skills

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Oral Presentation Skills

Enabling Objectives

Upon successful completion of this
  topic, the trainee will be able to:
 IDENTIFY the three-step
  communication process.
 LIST the barriers to effective
  communication.
 DESCRIBE effective
  communication skills and
  techniques.
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Oral Presentation Skills

Enabling Objectives (cont.)

 LIST the characteristics of an
  effective instructor.
 LIST the purpose and advantages
  of oral questioning.
 IDENTIFY the five-step procedure
  when presenting a classroom
  question.
 LIST the types of oral questions.

                                   3
Oral Presentation Skills

Enabling Objectives (cont.)

 DISCUSS how to handle incorrect
  responses.
 LIST the types of oral
  presentations.
 IDENTIFY the steps to prepare for
  an oral presentation.
 PERFORM an effective oral
  presentation.

                                  4
Oral Presentation Skills

Reference Publications

 NAVEDTRA 134, Navy Instructor
  Manual
 Information Sheets 1-13-1 and
  1-13-2 in Trainee Guide




                                  5
Oral Presentation Skills

Overview

 As the Command Career
  Counselor, you may be required to
  give a presentation to disseminate
  the latest and greatest information.
 An effective presentation begins
  with a good outline, used as a tool
  to consolidate the facts and provide
  the appropriate direction for the
  talk.
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Oral Presentation Skills

Three-Step Communication Process

(1) Transmit (Send):
    Clearly communicates the message.
(2) Receive:
    Decodes message via mental imagery.
(3) Feedback:
    Ensures receiver correctly
     understands message.



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Oral Presentation Skills

Barriers to Effective Communication

 Lack of common core experience
 Overuse of abstractions
 Fear
 Environmental Factors:
    Noise
    Temperature




                                   8
Oral Presentation Skills
Effective Communication Skills and
Techniques
 Oral delivery:
    Get attention of class
    Speak in conversational
     tone
    Use:
       Rate
       Pitch
       Volume



                                 9
Oral Presentation Skills
Effective Communication Skills and
Techniques (cont.)
 VEGA:
    Voice variances

    Eye contact

    Gestures

    Attitude



                                 10
Oral Presentation Skills

Effective Instructor Characteristics
 Knowledge:
    Knowledge of subject:
       Subject matter expert (SME)
    Knowledge of teaching
     techniques
 Ability:
    Leadership
    Instructional
 Personality:
    Positive personality
    Professional attitude

                                       11
Oral Presentation Skills
Effective Instructor Characteristics
(cont.)
 Never Dos:
    No gun slinging
     (credibility)
    No profanity or obscenity
    No sarcasm
    No impatience
    No disrespecting
     students

                                   12
Oral Presentation Skills

Oral Questioning
 Purpose:
   Reinforces main points.
   Checks comprehension.
 Advantages:
   Increases trainee interest.
   Stimulates thinking.
   Sets level of instruction.
   Reveals student attitudes toward subject.
   Permits trainee contribution.



                                            13
Oral Presentation Skills

Oral Questioning (cont.)

 Five- Step Questioning Technique:
   (1) State the question.
   (2) Pause – Allow the students time to
       think. (3-5 seconds).
   (3) Call on one student by title/name.
   (4) Comment on the given answer or
       acknowledge the response (reward).
   (5) Emphasize or repeat the answer.


                                      14
Oral Presentation Skills

Oral Questioning (cont.)

 Types of Oral Questions:
    Factual
    Thought-provoking
    Interest-arousing (most used)
    Multiple-Answer
    Yes/No
    Leading
    Canvassing


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Oral Presentation Skills

Oral Questioning (cont.)

 Handling Incorrect Responses:
    Don’t criticize trainee!
    Provide the correct information to
     incorrect responses.




                                          16
Oral Presentation Skills

Oral Questioning (cont.)

 Calling on Non-
  Volunteers:
    Do it!
    Increases class
     involvement and
     participation.
    Checks for
     understanding!


                           17
Oral Presentation Skills

Oral Questioning (cont.)

 Prompting:
    Series of hints, referring
     to material trainee
     already knows.
    Don’t try to make the
     trainee feel stupid. The
     purpose of the lesson
     should be about learning.



                                  18
Oral Presentation Skills

Oral Questioning (cont.)

 Seeking Further Clarification:
    Used if instructor thinks student is
     guessing.
    Ask student to clarify answer or add
     information if the answer is vague.




                                            19
Oral Presentation Skills

Oral Questioning (cont.)

 Refocusing:
    Allows instructor to
     have the student
     relate a response to
     another topic.




                            20
Oral Presentation Skills

Oral Questioning (cont.)

 Never Dos:
    Don’t answer own questions.
    Don’t automatically repeat a
     question:
       Allow the student to think.
    Avoid group responses:
       Call on one student.



                                      21
Oral Presentation Skills

Preparation

 Types of Presentations:
    Informative:
       Detailed
       Overview
    Persuasive




                            22
Oral Presentation Skills

Preparation (cont.)

 Allocation of Time:
   Overview presentation –
     Less time required.

    Detailed presentation –
      More time required.




                               23
Oral Presentation Skills

Preparation (cont.)

 Training Material:
    Visual perception -
      Increases students
        retention by 30%.




                            24
Oral Presentation Skills

Preparation (cont.)

 Training Material (cont.):
    Study all references.
    Prepare an outline:
       Use as a guideline.




                               25
Oral Presentation Skills

Preparation (cont.)

 Outline Format:
   Introduction:
       Identify self.
       Identify subject.
       Explain objective.
       Provide motivational
        statement.
            What’s in it for me (WIFM)
       Provide topic overview.


                                          26
Oral Presentation Skills

Preparation (cont.)

 Outline Format (cont.):
    Logical sequence
    Key points
    Brief and concise




                            27
Oral Presentation Skills

Preparation (cont.)

 Lesson Plan Personalization:
    Provides the information you need to
     make the instruction uniquely yours
     without deviating from the approved
     course of instruction.




                                       28
Oral Presentation Skills

Preparation (cont.)

 Types of Personalization:
    Subject matter detail
    Instructional techniques
    Examples and analogies
    Personal experiences




                                29
Oral Presentation Skills

Preparation (cont.)

 Closing the Presentation:
    Summarize and review
    Answer any questions
    Offer assistance
    Close effectively




                              30
Oral Presentation Skills

Preparation (cont.)

 Practice:
    Self-evaluate

    Problems areas:
       Content
       Time management
       Smooth delivery



                           31
Oral Presentation Skills

Summary and Review

 What is the three-step
  communication process?
 List the barriers to effective
  communication.
 What is the five-step questioning
  technique?
 What is included in the introduction
  to a presentation?

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Oral Presentation Skills

Lab

 Job Sheet 1-13-1:
   Commanding Officer Presentations
    (USS Cretin)
 Job Sheet 1-13-2:
   Training Presentations


 Both due on Day 1 of Week 3



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Oral Presentation Skills

Assignments

 Complete job sheets:
    Job Sheet 1-10-1
    Job Sheet 1-11-1 (due Friday)
    Job Sheet 1-12-1
 Read assignment sheet for
  tomorrow’s topics:
    Assignment Sheet 1-14-1:
     Enlisted Advancements


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