Fitness Reports by Sm5dWLv

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									                        Command Assessment Checklist for Administrative Department

NAVCRUITDIST:                                    Assessor:                                 Date:
ADMINO:                                Date Assigned:                             Type Assessment:
Assessment Summary:
Total Discrepancies / Total Items: 0     /   0
Total Time Devoted to Training:      0.00               Grade:

Correspondence Management Program                                                            Training:

AO 01. Does the NAVCRUITDIST have a designated Administrative Officer (AO)? (SECNAV M-5216.5, Chapter
1, Pg. 1-1)




AO 02. Is the Correspondence Management Program established? (SECNAV M-5216.5, Chapter 1, Pg 1-1)




AO 03. Is the NAVCRUITDIST incoming/outgoing official correspondence screened and reviewed by the AO?
(SECNAV M-5216.5, Chapter 1, Pg 1-1)




AO 04. Does the NAVCRUITDIST maintain an action correspondence file utilizing form OPNAV 5211/7 or locally
created form or sheet to track the status of controlled correspondence routed for action? If done via E-mail, is the AO
tracking incoming E-Mail tasks? (SECNAV M-5216.5, Chapter 2, Pg. 2-5, 2-6, 2-7)
AO 05. Is all correspondence prepared per the Navy Correspondence Manual? (SECNAV M-5216.5, Chapter 2, Pg.
2-1)




AO 06. Are NAVCRUITDIST files closed/established each calendar year? (SECNAV M-5210.1, Part III, Pg I-4)




Reports Management Program                                                             Training:


AO 07. Does the NAVCRUITDIST have a current copy of CNRC Reporting Requirements (5214 Notices)?
(SECNAV M-5214.1 and COMNAVCRUITCOMNOTE 5214)




AO 08. Does the NAVCRUITDIST have a current listing of Reporting Requirements? (SECNAV M-5214.1 Pg. 20,
32 and COMNAVCRUITCOMNOTE 5214 Pg. 1)




AO 09. Is the Command 5214 Notice, Reporting Requirements, accurate and are reports submitted on time?
(COMNAVCRUITCOMNOTE 5214 Encl (1) Pg. 1-4 and Encl (3))
AO 10. Are case-folders maintained for all reports established by the command and chronologically arranged by
report control symbol? (SECNAV M-5214.1 Pg. 20-21)




Command Tickler Management                                                                Training:

AO 11. Are all required reports included on the command tickler? (SECNAV M-5214.1, Pg 24)




AO 12. Is the command tickler properly maintained and updated? (SECNAV M-5214.1, Part VIII)




AO 13. Does the command tickler show due dates for correspondence (e.g., reports, evaluations, awards, etc.)?
(SECNAV M-5216.5, Chapter 2, Pg 2-5, 2-6, 2-7)




Directives Issuance System                                                                Training:
AO 14. Are directive case files maintained per OPNAVINST 5215.17? (OPNAVINST 5215.17 Encl (1) Pg. 2-4)




AO 15. Are command directives prepared per Directives Issuance Manual? (OPNAVINST 5215.17 Encl (1))
AO 16. Is a command 5215 Notice issued and does it include cancellations of directives? (OPNAVINST 5215.17
Encl (1) Pg. 2-3, 2-5 )




AO 17. Are command directives reviewed on an annual basis? (OPNAVINST 5215.17 Encl (1) Pg. 1-2)




Personnel Management/Junk Jackets                                                          Training:
AO 18. Is the Command Pass Coordinator (CPC) designated in writing and is a copy of the letter forwarded to the
servicing Personnel Support Detachment (PSD)? (OPNAVINST 1000.23C, Pg 4-8)




AO 19. Is the completion of all Personnel Qualification Standards (PQS) being entered into the member's electronic
service record? (COMNAVCRUITCOMINST 1136.2Q, Pg 10)




AO 20. Is the Dependency Application/Record of Emergency Data, (NAVPERS 1070/602) verified upon a member’s
reporting for duty and filed in members junk jacket? (MILPERSMAN 1070-270 Pg. 4 and
COMNAVCRUITCOMINST 1500.4P Encl 2)
AO 21. Does the member’s junk jacket contain a Servicemen’s Group Life Insurance (SGLI) elections form (VA
Form SGLV-8286 of May 2012)? (MILPERSMAN 1070-100, NAVADMIN 012/07 COMNAVCRUITCOM
1500.4P Encl 2)




AO 22. Is completion of Command Indoctrination documented on NAVPERS 1070/613, Administrative Remarks and
filed in members junk jacket? (COMNAVCRUITCOMINST 1500.4P, Pg 4)




AO 23. Are all newly assigned personnel provided with a copy of the CNRC sexual harassment instruction
documented with a NAVPERS 1070/613 and filed in members junk jacket? (COMNAVCRUITCOMINST 5354.2B
and COMNAVCRUITCOMINST 1500.4P Encl 2)




AO 24. Is the CO the sole individual responsible for signing letters and NAVPERS 1070/613 Administrative Remarks
authorizing SDAP and filed in members junk jacket? (OPNAVINST 1160.6B Pg. 6)




AO 25. Is the initial supplementary clothing allowance for recruiters and support personnel being paid and tracked
annually? (DODFMR Vol 7A, Chap 29. Pg 29-9 and 29-18)
AO 26. Are all newly assigned personnel provided with a copy of the CNRC fraternization policy and documented
using NAVPERS 1070/613 and filed in members junk jacket? (COMNAVCRUITCOMINST 5370.1F and
COMNAVCRUITCOMINST 1500.4P, Encl 2)




General Administration                                                                     Training:
AO 27. Is a Privacy Act Coordinator appointed in writing, is the letter accurate and forwarded to CNO's Office?
(SECNAVINST 5211.5E Pg. 62)




AO 28. Is the Command Security Manager designated in writing, is the letter accurate and identified to all members of
the command? (SECNAV M-5510.36 Pg. 2-2)




AO 29. Is a Freedom of Information Act (FOIA) Coordinator designated and is the letter accurate? (SECNAVINST
5720.42F Pg. 5 and COMNAVCRUITCOMINST 5720.11H Pg. 1)




AO 30. Is a Limited Duty Coordinator appointed in writing and are they maintaining the required NAVPERS
1070/613 for all personnel in a LIMDU status ? (MILPERSMAN 1306-1200)
AO 31. Is the Quarterly Special Duty Assignment Pay (SDAP) documented quarterly and signed by the CO?
(COMNAVCRUITCOMINST 5400.2E. PG 1-1)




AO 32. Is certification for entitlement of Special Duty Assignment Pay (SDAP) documented annually?
(OPNAVINST 1160.6B Pg. 8)




AO 33. Is the Command Leave Administrator (CLA) designated in writing and is the letter accurate ? (NAVADMIN
252-10)




AO 34. Does the CO’s relieving letter contain a Delayed Entry Program Integrity Certification and was it properly
prepared? (COMNAVCRUITCOMINST 5400.2, Chapter 1 Tab A)




AO 35. Are Incompatible/ Fault/No-fault Transfer/No-Cost Moves/Our-of-Proximity moves prepared per the
instruction? (COMNAVCRUITCOMINST 5400.2 Pg. 1-37 - 1-43)
Administration of NJP                                                                       Training:
AO 36. If Non-Judicial Punishment is awarded, is the NAVPERS 1626/7, Report and Disposition of Offense(s)
accurately completed? (JAGMAN)




AO 37. Is the NAVPERS 1626/7, Report and Disposition of Offense(s) contained in the Unit Punishment Book
(UPB)? (JAGMAN Pg. 1-33/MPM 1626-020 Pg 2)




AO 38. Are new Unit Punishment Books established each year and maintained for two years? (SECNAVINST M-
5210.1 Part III Pg. III-5-62)




AO 39. Is the Quarterly Activity Criminal Activity Report accurate and is it submitted on time?
(COMNAVCRUITCOMINST 5800.3H Pg. 3)




AO 40. Are punishments that are awarded at CO's NJP, that do not involve loss of pay and/or reduction in rate,
documented on NAVPERS 1070/613, Administrative Remarks? (MILPERSMAN 1070-310 Pg. 1 and
MILPERSMAN 1070-320 Pg. 2)
Civilian Personnel Management                                                             Training:
AO 41. Is the Standard Labor Data Collection and Distribution Application (SLDCADA) System properly
administered by the Certifier? (SLDCADA Basic User Guide and SLDCADA Decentralization Guide)




AO 42. Does the command print and verify all required reports from the SLDCADA system before certifying
biweekly pay? (i.e. Certify T&A Report, Certify Prior Pay, Incorrect Hours Report, Uncertified Employees Report,
and NAVCOMPT Form 2282's) (SLDCADA Basic User Guide and SLDCADA Decentralization Guide Pg. 10)




AO 43. Is the command maintaining pay files for a minimum of six years? (SLDCADA Basic User Guide and
SLDCADA Decentralization Guide Pg. 9)




Manpower                                                                                  Training:

AO 44. Does the NAVCRUITDIST have a current copy of the Enlisted Distribution Verification Report (EDVR) and
Officer Distribution Control Report (ODCR)? (BUPERSINST 1080.53, Pg 1 and BUPERSINST 1301.40B Pg 1 and
2)




AO 45. Does the NAVCRUITDIST verify the EDVR and ODCR monthly and make changes as they occur?
(BUPERSINST 1080.53, Pg 3 and BUPERSINST 1301.40B, Pg 4)
AO 46. Does the NAVCRUITDIST have a current Activity Manpower Document (AMD)? (OPNAVINST 1000.16K,
Section 4, Pg 4-14, APPENDIX E, OPNAVINST 1160.6B Pg 3, and RECRUITING QUARTERDECK)




Fitness Reports/Enlisted Evaluations (FITREPS/EVALS)                                     Training:
AO 47. Are FITREPS/EVALS completed and forwarded within 15 days of the completion of the reporting period to
include a late letter if reports are late? (BUPERSINST 1610.10C Pg. 1-28)




AO 48. Are FITREPS or Evaluations containing adverse material referred to the member for a statement in writing?
(BUPERSINST 1610.10C Pg 14-5 and MILPERSMAN 1070-170)




AO 49. Do the FITREP/EVAL comments reflect the guidance contained in the governing instruction?
(BUPERSINST 1610.10C Chapter 13)




AO 50. Do FITREPs/EVALUATIONs show date signed? (BUPERSINST 1610.10C Chapter 1)




AO 51. Is the summary block filled in? (BUPERSINST 1610.10C Pg. 1-20)




AO 52. Are promotion recommendations within authorized limits? (BUPERSINST 1610.10C Pg. 1-19)
Awards Program                                                                           Training:
AO 53. Does the NAVCRUITDIST have a tracking system in place to monitor award nomination submissions?
(COMNAVCRUITCOMINST 1650.1B, Pg 5-1)




AO 54. Are award recommendations submitted on time for transfer, separation or retirement personnel?
(COMNAVCRUITCOMINST 1650.1B Pg. 1-2)




AO 55. Are personnel awards being signed by the CO/XO submitted into NDAWS in a timely manner?
(NAVADMIN 177/04)




AO 56. Is the AO ensuring that Good Conducts, Gold Wreaths and other Unit Awards are submitted for inclusion into
the members Electronic Service Record? (OPNAVINST 1000.23C pg 5-40)
System Administrator & Information Systems Security Officer                                 Training:
AO 57. Has the Commanding Officer ensured the SYSAD is assigned as a full-time position with a designation letter
on file? Does the letter have the correct reference? (COMNAVCRUITCOMINST 5400.2E Pg. 6-4)




AO 58. Has the Commanding Officer appointed an alternate SYSAD in writing to perform information system duties
in the SYSADs absence? (COMNAVCRUITCOMINST 5400.2E Pg. 6-4)




AO 59. Has the Command ISSO been appointed in writing and is the letter accurate? (COMNAVCRUITCOMINST
5239.1A Pg. 2-3)




Government Leased Housing (GLH)/BAH Management                                           Training:
AO 60. Has the command designated an E-7 or above serving as NAVCRUITDIST Government Leased Housing
(GLH) Coordinator? (COMNAVCRUITCOMINST 11101.1D Pg. 7)




AO 61. Does the command provide timely Government Leased Housing information to prospective recruiting
personnel? (COMNAVCRUITCOMINST 11101.1D Pg. 8)
AO 62. Does the command maintain a file for each Government Leased Housing applicant? File should contain
“Statement of Understanding”, copy of current lease, copy of “Property Inspection”, any other pertinent information.
(COMNAVCRUITCOMINST 11101.1D Pg. 8)




AO 63. Is the command taking steps to ensure that member’s Basic Housing Allowance (BAH) is stopped upon
tenant’s occupancy and restarted same date member vacates. (COMNAVCRUITCOMINST 11101.1D Pg. 7 & 9)




Family Care Policy Management                                                              Training:
AO 64. Does the command have a Family Care Plan Coordinator within the command? (OPNAVINST 1740.4D Pg.
11)




AO 65. Are all Family Care Plans verified on an annual basis? (OPNAVINST 1740.4D Pg. 9)




AO 66. Do all members requiring a Family Care Plan have one on file per the instruction? (OPNAVINST 1740.4D
Pg. 8)
Educational Services                                                                         Training:

AO 67. Has the command designated an educational services officer and assistant (ESO) E-7 or above or civilian
employee with proper clearance to handle and administer Navy-wide examinations with a designation letter on file?
(BUPERSINST 1430.16F, Pg 1-7 and 5-2)




AO 68. Does the command take the correct procedures to stow examinations and completed answer sheets in a safe,
vault, or other securely locked space fastened with a three-tumbler combination lock accessible?
(BUPERSINST 1430.16F, Pg 5-8)




AO 69. Are all examination worksheets prepared and signed by the examinee?
(BUPERSINST 1430.16F, Pg 3-1)




AO 70. Does the ESO verify security clearance eligibility for exam candidates?
(BUPERSINST 1430.16F, Pg 2-3, 2-4 and current NWAE NAVADMIN)




AO 70. Is the letter of transmittal/answers sheets forwarded by close of business the day following after
administration of the examination via FEDEX under GSA contract? (BUPERSINST 1430.16F, Pg 6-9)
AO 71. Is the report of destruction letter prepared correctly and signed by the CO/OIC? (BUPERSINST 1430.16F,
Pg 6-10, 6-11, and 6-24)




AO 72. Is the AO PQS qualified to serve the position within six months from reporting onboard?
(COMNAVCRUITCOMINST 1136.2Q, Pg 4 and Enclosure 30)
Overview
Recommendations
Satisfactory
Unsatisfactory
YES
NO
N/A

NIT
POST NIT
TURNOVER
PRODUCTION
SELF ASSESSMENT
        0     1   ATLANTA
       0.1    2   CHIAOGO
       0.2    3   DALLAS
       0.3    4   DENVER
       0.4    5   HOUSTON
       0.5    6   JACKSONVILLE
       0.6    7   LOS ANGELES
       0.7    8   MIAMI
       0.8    9   MICHIGAN
       0.9   10   MINNEAPOLIS
        1         NASHVILLE
                  NEW ENGLAND
MENT              NEW ORLEANS
                  NEW YORK
OHIO
PHILADELPHIA
SAN FRANCISCO
SEATTLE
ST LOUIS
               # HITS   TOT # LI'S                        TOT # HITSTOT # LI'S % HITS
AO01   #REF!      0        0
AO02     0        0        0             Reports
AO03     0        0        0           Management             0        0      #DIV/0!
AO04     0        0        0            Program
AO05     0        0        0
AO06     0        0        0
                                     Command Tickler
AO07     0        0        0                                  0        0      #DIV/0!
                                       Management
AO08     0        0        0
AO09   #REF!      0        0
AO10   #REF!      0        0
                                     Correspondence
AO11   #REF!      0        0
                                      Management              0        0      #DIV/0!
AO12   #REF!      0        0
                                         Program
AO13   #REF!      0        0
AO14   #REF!      0        0
AO15     0        0        0
AO16     0        0        0            Directives
                                                              0        0      #DIV/0!
AO17     0        0        0         Issuance System
AO18     0        0        0
AO19     0        0        0
AO20     0        0        0
                                      Personnel Junk
AO21     0        0        0
                                          Jackets             0        0      #DIV/0!
AO22     0        0        0
                                       Maintenance
AO23     0        0        0
AO24     0        0        0
AO25     0        0        0
AO26     0        0        0
AO27     0        0        0
AO28     0        0        0
                                        General
AO29     0        0        0                                  0        0      #DIV/0!
                                      Administration
AO30     0        0        0
AO31     0        0        0
AO32     0        0        0
AO33     0        0        0
AO34     0        0        0
AO35     0        0        0
                                     Administration of
AO36     0        0        0                                  0        0      #DIV/0!
                                          NJP
AO37     0        0        0
AO38     0        0        0
AO39     0        0        0
AO40     0        0        0
AO41     0        0        0
                                     Civilian Personnel
AO42     0        0        0                                  0        0      #DIV/0!
                                       Management
AO43     0        0        0
AO44     0        0        0
AO45   #REF!      0        0
AO46     0        0        0
AO47     0        0        0
AO48     0        0        0
                                     FITREPS/EVALS            0        0      #DIV/0!
AO49     0        0        0
AO50     0        0        0
AO51     0        0        0
AO52     0        0        0
AO53     0        0        0
                                     Awards Program           0        0      #DIV/0!
                      Awards Program     0   0   #DIV/0!
AO54   0    0     0
AO55   0    0     0
AO56   0    0     0
AO57   0    0     0    SYSAD/ISSO        0   0   #DIV/0!
AO58   0    0     0
AO59   0    0     0
AO60   0    0     0     GLH/BAH
                                         0   0   #DIV/0!
AO61   0    0     0    Management
AO62   0    0     0
AO63   0    0     0
                      Family Care Plan
AO64   0    0     0                      0   0   #DIV/0!
                        Management
AO65   0    0     0

           NRD:   0

								
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