ADMINSUPPORTJUN

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					                                NAF VACANCY ANNOUNCEMENT
                              MARINE CORPS COMMUNITY SERVICES
                                      CHERRY POINT, NC
                      Human Resources Department, PSC Box 8009, MCAS Cherry Point, NC 28533-0009
                                      COM: (252) 466-2301 FAX: (252) 466-5775
                    E-MAIL: ombcpthr@usmc-mccs.org WEB SITE: www.mccscherrypoint.com


POSITION TITLE: NEW PARENT SUPPORT ADMIN SPEC                                 NO: 23-2012
LEVEL: NF-0303-03                                                             OPEN: 15 JUN 2012
SALARY: $14.50 PER HOUR                                                       CLOSE: 29 JUN 2012
TYPE OF APPOINTMENT: FULL-TIME
LOCATION: Marine & Family Programs, Marine Corps Community Services, MCAS, Cherry Point, NC 28533
TOUR OF DUTY: Monday through Friday (occasional nights weekends and holidays)
AREA OF CONSIDERATION: ALL SOURCES

MINIMUM QUALIFICATIONS REQUIREMENT: Three years’ experience in performing administrative duties for upper-
level management positions in a large customer-oriented organization that demonstrates knowledge of administrative
management and ability to apply this knowledge in various work operations. Must have knowledge of grammar, spelling,
punctuation and experience in the operation of a personal computer and peripheral equipment. Must possess knowledge
of a variety of integrated software programs. Must demonstrate effective oral and written communication. This is a
white-collar position where occasional lifting up to 20 lbs may be required.

         If you feel you meet the minimum qualifications proceed by completing the following steps:

  1. COMPLETE APPLICATION FOR EMPLOYMENT AND/OR RÉSUMÉ                                      REQUIRED

  2. PREPARE KNOWLEDGE SKILLS AND ABILITIES (KSAs) RESPONSE                                 REQUIRED
     List all paid or volunteer positions related to the experience asked for in the KSA on a separate sheet
     Include position title, position dates and pay grade (as applicable) and provide detailed information regarding
     the experience asked for in the KSA

  3. DEADLINES FOR SUBMISSION
     Email to ombcpthr@usmc-mccs.org prior to 4 PM on the closing date

DUTIES AND RESPONSIBILITIES: Coordinates and performs a wide variety of responsible administrative functions in
support of upper level management functions. Organizes flow of operational program processes in an office environment.
Establishes status of actions on numerous projects and program operations. May serve on a variety of advisory
committees. May be delegated signatory authority for selected administrative matters.
Reviews and interprets directives and regulations. Maintains official files. Advises staff on development and
implementation of local administrative directives and procedures. Develops internal policies, procedures and work
methods affecting administrative management operations. Ensures compliance by managers and supervisors by reviewing
and revising studies, reports, correspondence for accuracy and format. Collects, compiles and organizes information and
data to meet administrative requirements. Prepares correspondence and drafts instructions. Facilitates methods for
automating reports and correspondence. Uses a personal computer to transmit correspondence, create reports, databases,
spreadsheets, graphics, slide shows and presentations. Manipulates data to meet presentation and report requirements.
Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and
punctuation. Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts
when necessary. Receives and delivers messages to staff members. Arranges and maintains appointment calendars for
staff. Routes incoming mail to staff and work sections. Establishes suspense dates to collect responses and submits
information as required by requests.
May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting
in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making
arrangements for special events; collecting and reviewing section timecards for supervisor’s signature, preparing and
conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection
and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual
development plans.
May handle sensitive information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure.
Safeguards sensitive information and prevents unauthorized reading, printing, retaining, copying or dissemination of
information, messages, or correspondence in accordance with rules and regulations such as those covered by the Privacy
Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive
6025.18. Notifies the higher level supervisor and senders immediately when proprietary information has been released
and advises on how to properly recover, and/or protect information.
Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in
a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact
for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace
hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate
supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of
sexual harassment. Adheres to safety regulations and standards. Uses any required safety equipment, and observes safe
work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property
damage resulting from workplace mishaps to the immediate supervisor.
Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): KSAs are the specific characteristics that candidates must possess in
order to perform the major duties of the postion. Qualified applicants will be evaluated on the degree to which they
posses the KSAs shown below. Applicants should indicate their KSAs on a separate attachment with their
application/résumé with each KSA labled to coincide with the paragraphs below; FAILURE TO SUBMIT the
additional KSA information will result in the applicant not being included on the “Best Qualified” list.

Experience that demonstrates possession of:

    a. Knowledge and ability to use computers and associated software to create reports, databases, spreadsheets,
       graphics, slide shows and general presentations.

    b. Ability to maintain official files and clinical case records.

    c.   Ability to collect, compile and organize information and data to meet reporting requirements.

    d. Ability to communicate positively with customers and staff.

PREFERENCES:
1. Spouse Preference: Spouses of relocating active duty military members applying through Spouse Preference
   Program must submit a written request/statement (may be obtained from the MCCS Human Resources
   Division) and attach a copy of sponsor’s Permanent Change of Station (PCS) orders. Effective 7 Oct 04, Spousal
   Preference applicants hired in a flexible position will not lose their spousal preference eligibility until movement or
   hired into a regular Full‐Time or Part‐Time position.

2. Transition Assistance: Involuntarily separated members of the armed forces and eligible family members applying
   through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS
   Human Resources Division) and present ID card with “TA” stamped in red on front of card.

SELECTION: Vacancies will be filled by the best-qualified applicant as determined by the selecting official.

VACANCIES MAY BE FILLED BY METHODS OTHER THAN INTERNAL COMPETITIVE PROCEDURES WHEN IT
APPEARS THAT THE BEST QUALIFIED PERSON CAN BE OBTAINED FROM OTHER SOURCES.

NOTE: Upon selection and placement into a vacant position, an applicant may be required to transfer at any time within
the geographic boundaries, as the needs of the organization dictates.
BACKGROUND CHECKS: The job offer is contingent upon successfully completing a background investigation.
PROBATIONARY PERIOD: Employee selected will be required to serve a probationary period if applicable.
SUBMISSION INSTRUCTIONS:
 Do not send multiple submissions- choose one delivery method.
 Send your application/résumé and proof of education/licensure (if required) via email to ombcpthr@usmc-mccs.org.
 The email line should include your name (Last, First) and the Announcement #23-2012.
 If sending by mail: Marine Corps Community Services, Attn: Director, Human Resources Department, PSC Box 8009,
   Marine Corps Air Station, Cherry Point, NC 28533-0009.
 The application/résumé must describe all experience; education and training to indicate ability to perform duties
   specified. Must specifically address KSAs.
 Applications are available online at www.mccscherrypoint.com.
 All submissions must be received by 1600 Eastern Time on the closing date.
ACTION REQUIRED OF MANAGERS/SUPERVISORS: Post on all official bulletin boards and distribute copies to
supervisors for dissemination to employees.

As part of the employment process, Human Resources may obtain a Criminal Record Check and/or an investigative Consumer Report.
Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, political affiliation, physical
handicap, marital status, membership or non-membership in an employee organization.

MCCS provides reasonable accommodation to applicants with disabilities. Applicants with disabilities who believe they require
reasonable accommodation should contact MCCS HR at 466-2301. The decision to grant an accommodation will be made on a case-by-
case basis.

This is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal
employees have a right to a safe and secure workplace, and Marines, Sailors, and their family members have a right to a reliable and
productive Federal workforce.

As a condition of employment, candidates are required to participate in direct deposit under all appointments to positions within MCCS.

				
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