JOB DESCRIPTION FOR RECORDING SECRETARY It is the job of the Recording Secretary of Community Theatre: Take minutes during Board meetings. To confer with the President in determining items to be placed on the Agenda for the next meeting Type up those minutes and mail them along with appropriate attachments to all Board members at least 10 days prior to the next meeting. To file committee reports and minutes in the secretary’s book To take attendance at meetings and advise the Board Development Chair when a Board member has 3 unexcused absences. A letter of caution is to be sent to a Board member who has 2 unexcused absences. It is the job of the Recording Secretary to keep an updated listing of Board Members including phone contacts and e-mail address. These listings are to be posted around the theatre in the Box Office, the Business Office, the Rehearsal Hall, and backstage in the dressing area. When the President provides a listing of committee chairs, these should also be posted. It is the job of the Recording Secretary to see that there is a ready supply of CT letterhead and envelopes in the Business Office. Any expenses that you incur save the receipts and give them to the Treasurer for reimbursement.
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