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									                                  Job Description

    Job Title:                              SGB2 (Court Officer)

Court Location:        Airdrie Sheriff   Department/Section:          Support/Admin

        Grade:             SGB2            Starting salary:           From £14305 to
                                                                    per annum / pro rata
                                              Number of
  Responsible              Civil              vacancies:            2 Full Time post + 1
      to:              Miscellaneous                               reserve Full Time post
                            EO                                      (37 hours per week)

 Contract type:                                  Permanent

                                    Overall Purpose

To provide support to Sheriffs, Staff and all court users and visitors within Airdrie
Sheriff Court and Coatbridge and Cumbernauld Justice of the Peace Courts, to
ensure the smooth running of all court business on a daily basis.

                                 Key Responsibilities

        To ensure that the range of courts in both Sheriff Court and Justice of the
         Peace Courts are conducted in an orderly and efficient manner and ensure
         that witnesses and jurors are regularly updated on progress;
        To attend Coatbridge and Cumbernauld Justice of the Peace Courts as
        To obtain reference books from the library for the Sheriffs or officials during
         the Court proceedings;
        To open building and give access when required outwith Court hours and to
         ensure secured thereafter;
        To assist with Court visits, when required, by schools, other organisations; JP
         training and Victim Support etc;
        To operate the range of in-court equipment and organise the Judicial
         Examination equipment as required;
        To report to the Civil Section each morning to assist with searches for missing
         court papers and retrieval of historical records from the archives as required
         and report to line manager on the conclusion of daily court business;

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       To prepare for uplift and delivery of TNT, Royal Mail, DX and LP;
       To ensure Sheriff mail runs are completed each morning, afternoon and
       To undertake reception duties, providing a high quality service by dealing
        efficiently and effectively with all court users and contractors, updating
        electronic notice board as required.
       To carry out all aspects of work involving fire prevention including fire drills,
        fire alarm tests and periodic inspection of appliances.
       To carry out the range of administrative tasks to support the business of the
        Sheriff Clerk’s Office.
       To take delivery of stationery orders, checking goods received against
        delivery note and inform cashier/accommodation officer of arrival of goods,
        and thereafter arrange for goods to be conveyed to office/stationery
       To take delivery and liaise with the Procurator Fiscal in respect of crown
        productions and thereafter to arrange for uplift ensuring all productions are
        recorded in the production register
       To undertake any additional duty as required by the line manager.

The above lists are not exhaustive and the job holder may be required to
undertake such duties as may reasonably be requested within the scope of the

                                Working Relationships

  The jobholder will be required to have contact with the groups identified below.

  Contact will be by e-mail, letter, telephone and face to face.

  (Frequency: Daily; Weekly; Monthly; Occasionally).

 General Public                Daily       Staff at other Courts          Occasionally
 Sheriffs                      Daily       Temp Sheriffs                  Occasionally

 Solicitors                    Daily       Staff at the Procurator Occasionally
                                           Fiscals’ Office
 Local Council                 Daily       The Procurator Fiscal      Daily
 Police                        Daily       HQ Staff                Occasionally
 Witness Service               Daily       Social Work Staff          Daily

                     Training and development opportunities

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                                 Job Description

All Scottish Court Service staff will receive:

       local and corporate induction training
       on the job training
       a Personal Develop Plan (PDP) as part of regular performance reviews
       personal online access to training courses and development programmes
        which are available to Scottish Court Service staff

The Scottish Court Service is also an:

       Institute of Leadership & Management Accredited Centre
       SQA Approved Centre

                                Employment Checks

There are no employment checks required for staff already employed by the
Scottish Court Service

For staff transferring from other Government Departments/Agencies a further
Disclosure Scotland check may be needed to satisfy the standard level check
required by the Scottish Court Service.

To comply with the HMG Baseline Personnel Security Standard outlined by the
Cabinet Office the Scottish Court Service must verify all four elements below for
all new staff:

 Identity - For this purpose you will be asked to provide evidence of your
  identity if invited to interview and potentially again on your first day. A list of
  acceptable forms of identification will be set out in your invite to interview

 Nationality and Immigration Status (including an entitlement to
  undertake the work in question) - You will be asked to provide proof of your
  eligibility to work and remain in the UK and the Civil Service. This, along with
  your identity will be checked at interview. The forms of acceptable
  documentation will again be noted in your invite to interview letter.

 Employment History (Past 3 Years) – If you are successful, at least 2
  references will be undertaken to verify your employment history and suitability
  for appointment. For those that have not been in employment for this period,
  alternative reference checks will be completed e.g. Educational. Prospective
  employees are additionally required to give a reasonable account of any
  significant periods (6 months or more in the past 3 years) of time spent

 Criminal Records Check- For this purpose a ‘standard’ Disclosure Scotland

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    Check will be completed for all new starters. The Scottish Court Service is
    exempt from the Rehabilitation of Offenders Act 1974, so all convictions
    whether they are spent or not will be considered.

Additional to the Baseline Security checks detailed above, the Scottish Court
Service will also undertake the following:

 Occupational Health Checks – To assess if a candidate is fit for
  employment and if adjustments need to be made for the successful

Only after all these checks have been completed and the results found to be
satisfactory will the successful candidate be able eligible to commence work with
the Scottish Court Service. Refusal to provide any of the information stated above
will be taken into account when making the employment decision and
employment may be refused.

                              Additional Information

The Scottish Court Service processes data which is sensitive and deals with
matters of a private nature, this often can result in staff interacting with vulnerable
members of society or having access to personal and confidential information. As
a result, the Scottish Court Service is exempt from the Rehabilitation of Offenders
Act (1974) and is therefore unable to recruit members of the public who have a
previous criminal conviction(s) (spent or unspent).
                Corporate/Local responsibilities & requirements

The job holder must at all times carry out their responsibilities with due regard to
the Scottish Court Service’s:

       Values & Behaviours
       Civil Service Code of Conduct
       Attendance Management Policy
       Dignity at Work Policy
       Conduct and Discipline Policy
       Equal Opportunities Policy
       Health & Safety Policy
       Electronic Communications Policy and Data Protection Act

Job descriptions should be reviewed on a regular basis and at the annual
appraisal. Any changes should be made and agreed between post holder and
line manager.

The above lists are not exhaustive and the job holder may be required to
undertake such duties as may reasonably be requested within the scope of the
For an online application please go to,
or contact Aileen Currie, Sheriff Clerk or Jim Gallagher, Office Manager, Sheriff
Clerk’s Office, Airdrie, telephone 01236439152 or 01236439171 or e-mail or

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              Job Description

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