Administrative Assistant Job Description - Download as DOC

							                             EPSOM GIRLS GRAMMAR SCHOOL




                           JOB DESCRIPTION

POSITION:                        Administrative Assistant

Tenure:                          Full time, Fixed-term position

RESPONSIBLE TO: Capital Campaign Manager

FUNCTIONAL RELATIONSHIPS WITH:

     Foundation Trustees
     Board of Trustees
     Principal
     Deputy-Principals
     School Management Team
     Benefactors
     Old Girls Association
     Volunteers
     School Community Groups

NECESSARY SKILLS Required:

     Demonstrated written and oral communication skills
     Competence with use of Microsoft Office software (Word, Excel, Power Point)
     Demonstrated ability to work independently and as part of a team
     High degree of discretion dealing with confidential information
     Ability and willingness to work co-operatively with others
     Ability and willingness to work occasional weekends and evenings

DUTIES AND RESPONSIBILITIES:

    Manage, update & develop The Foundation & OGA database of past and present students,
      alumni, community groups, supporters and potential and current benefactors
    Select and retrieve relevant information from the database to support fundraising strategies,
      School & OGA events
    Maintain accurate daily accounting of benefactions and other revenue
    Assist with completion of necessary statistical reports as requested
    Compile statistical information for the Campaign Manager as requested
    Type and word process documents as needed
    Manage & order office supplies and monitor inventory
    Assist in the identification and research of potential benefactors
    Accounts - Bank and receipt all donations, manage invoice payments, liaise with School
      accounts office.
    Establish, maintain and update a current register of Trusts and Foundations
    Complete application forms to Community Trusts for School group funding
    Update and file all records
 Assist with the organisation & admin of events in support of the Capital Campaign,
   Foundation and School
 Attend The EGGS Foundation monthly meeting (evening). Take minutes, distribute papers
 EGGS Foundation Scholarship liaison with School, staff, Foundation Trustees
 EGGS Heritage Fund coordination & follow up
 Nieukerke Scholarship admin & coordination
 Admin of EGGS Foundation annual fundraising e.g.        Entertainment Book
                                                          Michael Overend Photo Fundraiser
                                                          EGGS Art Calendars