Billingham Town Council by 4s99FJD3

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									                    Billingham Town Council
                 Minutes of Town Council Meeting

                     Tuesday 26th July 2011
                            6.00 p.m.
                   Council Chamber, Billingham

Present:     Councillor Ray McCall (Chairman)
             Councillors; Helen Atkinson, Christopher Bieda, Gina McCall, Ann
             McCoy, Olive Milner, Eleanor Mockler, Colin Pollard, Keith
             Robinson, Royce Sandbach & Sheila Smart

Apologies: Apologies were received from Councillors: Jean O’Donnell, Mike
           Smith & Mick Stoker

Official:    Dianne Rickaby, Executive Officer

Note taker: Vicky Lloyd, Office Co-ordinator

In Attendance:     Lee Wright                  Senior Enforcement Officer,
                                               Stockton Borough Council
                   Cllr Barry Woodhouse        Cllr for Billingham Central
                   Kevin Bowler                North Billingham Residents
                                               Association

749/11       NOTICE OF MEETING

             The notice convening the meeting was taken as read.


750/11       APOLOGIES OF ABSENCE

             To receive any apologies of absence.

             Apologies were received from Councillors: Jean O’Donnell, Mike
             Smith & Mick Stoker.


751/11       CODE OF CONDUCT – DECLARATION OF INTERESTS

             The Chair asked if there were any declarations of interests.

            No declarations were made at this point.
Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council

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752/11   Lee Wright – Senior Enforcement Officer, Stockton Borough
         Council

         Lee was in attendance at the meeting to give members an overview
         of incidents logged and actioned by the dedicated enforcement
         service for Billingham Town Council.

         The data for the enforcement provision on Friday & Saturday nights
         between the hours of 7pm to 10pm identifies 62 call outs for the
         month of June. Lee reported that officers have dealt with 19
         incidents of anti-social behaviour, 29 incidents of environmental
         crime and 14 vehicle related incidents. In this quarter officers have
         dealt with a total of 138 incidents within Billingham.

         Lee reported that abandoned shopping trolleys are continuing to be
         a problem. Officers are approaching stores to take ownership for
         the trolleys. The main focus for Officers this month is the checking
         of commercial waste carriers licences and enforcing agreements
         and littering.

         A questions and answers session took place.

         Q. If waste carriers receive fines for abandoning waste do you
            have any powers to fine stores when trolleys are abandoned?

         A. Officers are contacting stores to look at the duty of care aspect.
            If individuals are caught abandoning trolleys they can be fined
            on the spot.

         A member requested that officers patrol the Stoney Oak building as
         gangs of youths are congregating on Friday & Saturday nights and
         littering the area. Lee will ask Officers to patrol this area.

         Q. A member enquired if stoppers can be placed onto shopping
            trolleys which restricts them leaving the zone of the store.

         A. Lee stated this does not always stop the trolleys being
            abandoned. Officers work with a company called Trolley Wise
            to return the trolleys back to the stores.




Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council




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         The Executive Officer reported anti-social behaviour issues flagged
         by a resident living at Delaval Road. Lee will ask Officers to patrol
         this area.

         At this point Cllr McCoy joined the meeting (6.05 pm)

         A member raised an issue of walls being maliciously being knocked
         down on Stanhope Road. Also taxi’s parking outside St. Aidans
         Church on an afternoon.

         Q. Are there any trends in abandoned shopping trolleys?

         A. It is a Borough wide issue. A full report is currently being
            produced to address this.

         Q. Has there been an issues with anti-social behaviour since the
            Forum re-opened?

         A. Officers have been working with the Forum security team and
            from the start youths were made aware that anti-social
            behaviour would not be tolerated. Officers have dealt with
            issues of under age drinking and smoking. Bus stops around
            the area are also patrolled for any potential problems.

         It was resolved

         The update from Lee is accepted.

         Lee was thanked for attending the meeting.


753/11   PUBLIC PARTICIPATION

         The meeting was adjourned for 10 minutes to allow public
         participation.

         No questions were asked from members of the public.


754/11   ELECTION RESULTS FOR BILLINGHAM WEST WARD

         The Chair informed members that at the election of the vacancy for
         West Ward, Colin Pollard was duly elected to represent Billingham
         West Ward. The Chair welcomed Cllr Pollard back to the Council.

Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council


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         It was resolved

         The update for the Chair is accepted.


755/11   MINUTES OF TOWN COUNCIL MEETING HELD ON 28th JUNE
         2011

         Consideration was given to the minutes of Billingham Town Council
         Meeting held on 28th June 2011.

         It was resolved

         The minutes of the meeting were accepted as a true and accurate
         record of proceedings. Proposed by Cllr Sandbach and seconded
         by Cllr Atkinson. All members approved.


756/11   MATTER ARISING – from minutes of the Town Council Meeting
         (information only)

         No matters arising.


757/11   MINUTES OF THE SPECIAL TOWN COUNCIL MEETING HELD
         ON 13th JULY 2011 – Any matters arising

         Consideration was given to the recommendations from the minutes
         of the Special Town Council on 13th July 2011.

         Cllr Pollard asked for clarification that the initial proposal for the
         partnership between Billingham Town Council and Billingham
         Environmental Link Programme (BELP) for developing the cafe at
         John Whitehead Park has not proceeded any further. The
         Executive Officer stated that a brief would be given later in the
         meeting.

         It was resolved

         The recommendations made are to be accepted. Proposed by Cllr
         Bieda and seconded by Cllr Sandbach. All members approved.



Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council



                                    4
758/11   AFTER CONSIDERATION MINUTES OF THE SPECIAL TOWN
         COUNCIL MEETING HELD ON 13th JULY 2011 TO BE
         ACCEPTED BY FULL TOWN COUNCIL

         Consideration was given to the minutes of the Special Town
         Council held on 9th June 2011.

         It was resolved

         The minutes of the meeting were accepted as a true and accurate
         record of proceedings. Proposed by Cllr Bieda and seconded by
         Cllr Sandbach.


759/11   MINUTES OF THE PLANNING COMMITTEE HELD ON 21st July
         2011 – Any matters arising

         Consideration was given to the recommendations from the minutes
         of the Planning Committee held on 21st July 2011.

         PL017/11 Any other business page 6 – Billingham South Ward
         Road Safety Review. A member raised concerns in respect of the
         movement of HGV’s and speeding within Cowpen Lane. A member
         enquired about the possibility of a speed indicator device being
         installed near the school. The Executive Officer advised that at the
         Northern Area Transport Strategy meeting speed indicator devices
         have been identified for Central Avenue.

         At this point Cllr Woodhouse left the meeting (6.30 pm).

         A member raised an issue in the minutes in respect of Station Road
         it is stated that members expressed their concerns to the proposed
         installation of a raised, ‘humped’ zebra crossing due to wheelchair
         users and elderly people using the crossing. A member stated that
         this should read that members oppose the proposed installation of
         a raised, ‘humped’ zebra crossing. The minutes to be amended to
         reflect this point. The Executive Officer explained to members that
         the scheme has already been approved at the Northern Area
         Transport meeting. The design is for a plateau and not a raised
         hump which was reiterated by Kevin Bowler who had also attended
         this meeting. The Chair asked members if they were in favour of a
         plateau. All members voted in favour of the proposed plateau and
         therefore retracted their proposal to oppose the installation of raised
         humped zebra crossing.

Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council


                                    5
         It was resolved

         The recommendations made by Committee are to be accepted with
         the amendment to retract the proposal to oppose the installation of
         raised humped zebra crossing at Station Road. Proposed by Cllr
         Atkinson and seconded by Cllr Robinson. All members approved.


760/11   AFTER CONSIDERATION, THE MINUTES OF THE PLANNING
         COMMITTEE HELD ON 21st JULY 2011 TO BE ACCEPTED BY
         FULL TOWN COUNCIL

         Consideration was given to the minutes of the Planning Committee
         meeting held on 21st July 2011.

         It was resolved

         The minutes of the meeting were accepted as a true and accurate
         record of proceedings. All members approved.


761/11   EXECUTIVES OFFICERS UPDATE

         The Executive Officer gave members an update on ongoing/new
         projects.

         Cafe – John Whitehead Park

         A special meeting of Billingham Town Council was held on 13th
         July 2011. This meeting was to focus on a resolution to the next
         stage of the proposal for a partnership between Billingham Town
         Council and Billingham Environmental Link Programme (BELP) for
         developing the cafe at John Whitehead Park. Also to discuss the
         acquisition of the lease of the cafe with Stockton Borough Council.
         An overview of projected expenditure/overheads per annum for the
         cafe was give at the meeting.

         The Executive Officer has forwarded an outline plan for the
         development inclusive of youth and training to Jamie McCann,
         Head of Services, Stockton Borough Council. Jamie will liaise with
         Head of Finance, Stockton Borough Council to put forward a viable
         case for the multi functioning proposed use of the cafe at John
         Whitehead Park.


Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council


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       At present there is no timescale given as to when the lease will be
       finalised, until this is available Billingham Town Council are unable
       to occupy the building.

      Therefore the Town Council are unable to proceed with opening the
      cafe for the summer period. The Town Council would have to re-
      look at the overall plan and look at developing a more
      comprehensive plan to perhaps opening in Spring 2012. The
      Executive Officer stated that she would not advise the Town Council
      to invest the money to open over winter when our investment will
      not be turned into a profitable entity. In the meantime this does not
      stop the Town Council working in partnership with BELP on the
      project. The Executive Officer has spoken to Kevin Pitt who is
      happy to re-look at timescales.

      The Chair asked members if they are happy to continue to progress
      with the acquisition of the lease to the cafe in John Whitehead Park
      however to suspend progression until confirmation from Jamie
      McCann on the transfer of the lease to the Town Council. A
      member enquired who will run the cafe in the meantime. The
      Executive Officer stated that Jamie has advised that Stockton
      Borough Council may open the cafe in the summer with a basic
      service.

      All members agree to continue with the acquisition of the lease to
      the cafe in John Whitehead Park looking at developing a plan for a
      more realistic and achievable timeframe.

      Youth Cafe

      The Executive Officer and Vice Chair attended the Youth Forum
      meeting on 12th July. Initial discussions with Youth Services have
      proved positive in relation to possible future services in partnership
      with Billingham Town Council

      Skateboard/BMX Park

      A meeting has taken place with Tony Raine, Parks & Countryside,
      Stockton Borough Council. A consultation exercise will take place
      with local residents and Supporters of John Whitehead Park. The
      Executive Officer sought members approval for her to work with
      youth services on the project and to look at funding applications for
      the project within John Whitehead Park. This was proposed by Cllr
      Robinson and seconded by Cllr Bieda. All members approved.

Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council


                                  7
      Industry meeting

      The meeting scheduled to take place on 8th July 2011 was
      cancelled. Out of 106 invitations sent out only 10 companies
      accepted the invitation to attend the event. A 30% uptake on
      attendance was needed for it to be practical to run the event. It is
      intended that the event takes place in September.

      Keep Billingham Tidy Awards

       Over 250 entries were received from local schools within
       Billingham. The Vice Chair stated that the artwork produced was
       was fantastic. Entries were received from Wolviston Primary
       School, Bewley Primary School, St John The Evangelist RC
       Primary School, Roseberry Primary School, Billingham South
       Primary School and Northfield Secondary School.

       The winning posters were circulated to members. First place went
       to Roseberry Primary School, second place to Wolviston Primary
       School and third place to Billingham South Primary School.
       Individual winners received a voucher and a book token for
       the school. All information of winners will be featured in the next
       edition of the Community Newspaper. The winning posters will
       become the signature posters for the campaign throughout
       Billingham and be displayed within the Forum art gallery. We are
       also working with a local Scout Group on this project.

      Chairman’s badge of office designs

      The Chair has visited St. Michael’s secondary school to pick up the
      designs for the Chairs badge of office. Members were shown three
      designs for consideration.

      A recess was taken for members to look at the designs and choose
      a suitable design (7.10 pm).

      The meeting reconvened at 7.20 pm.




Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council




                                 8
      The Chair asked members to vote on their preference for the design
      to be depicted on the badge/recognition pin. Eight members voted
      for the design depicting the tree and 3 members voted on the
      design depicting the statue of the family.

      Information on the winning design will feature in the next edition of
      the Community Newspaper. The Chair stated that the artwork was
      fantastic and recommended that some form of recognition for the
      school to be discussed at Committee. All members agreed.

      Training courses

      The County Durham and Cleveland County Training Partnership will
      be running a training event for Councillors, Chairman & Clerks w/c
      12th September 2011.

      The Executive Officer plans to hold a visioning day for members
      and staff in September. 2011. A comprehensive training plan is to
      be developed for members and staff.

      It was resolved

       The update from the Executive Officer is accepted.

       Billingham Town Council to continue to work in partnership with
       BELP on the acquisition of the lease of the cafe in John Whitehead
       Park.

       The Executive Officer to work with Youth Services and look at
       funding applications for the skateboard park within John Whitehead
       Park.

       The design depicting the tree from St Michael’s Secondary School
       to be chosen for Chairs badge/recognition pin of office.




Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council



                                 9
762/11   FINANCE

         Schedule of Accounts

         Members considered the monthly Schedule of Accounts for June &
         July 2011 (previously circulated). Accounts not reviewed at the
         Finance Policy & Resources Committee meeting due to meeting
         being cancelled. All members approved.

         Donation requests

         The Executive Officer informed members of the following donation
         requests which have been received into the office:

         Billingham Youth Forum - donation request from Virginia
         McCallum, Volunteering Project Supervisor, Youth Services.
         Contribution towards a visit to Stoke Skateboard/BMX track facility
         as part of research during the youths campaign for a skateboard
         park to be built within John Whitehead Park. Consultation amongst
         young people in Billingham has already measured the need for an
         outdoor informal wheeled sport facility in the Stockton Borough.
         Young people have organised themselves into a youth forum to
         campaign for such a facility. The group would like to visit the park
         at Stoke to get an idea of the type of park they would like to be built
         in John Whitehead park and what obstacles would be suitable for
         the different levels. Secondly as they have no local park are reliant
         on skating/biking in the local town centre or travelling long
         distances, an organised trip to a park would keep them engaged in
         the summer whilst off school.

         The Youth Forum is an excellent example of partnership working in
         Billingham, with the local PSCO’s taking an active part in weekly
         sessions and voluntary agencies holding the sessions in their
         building and providing voluntary support workers. For the trip to
         take place £85.00 is needed to hire a mini-bus, approximately £150
         for diesel and entry fee of £6.00 per person – total amount £325.00
         for 15 young people. The Executive Officer informed members
         that £150 towards the cost of this has been secured from Inspector
         Andy Fox, Billingham Police Station. The Chair gave members a
         proposal for the Town Council to award a donation of £150. All
         members approved. A member stated that it would be beneficial to
         make the young people aware that we value their views and to ask
         the group to attend a future Town Council meeting to give an
         overview of their visit to the park at Stoke.

Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council


                                    10
       The Clarence’s Family Group – donation request to assist with
       summer holiday activities for families to participate at Port
       Clarence. Activities include sport, family trips, cooking
       demonstrations, kite making and bird box making. The Executive
       Officer informed members that this is a new group, they do not
       have a set of accounts just details of a bank account which has
       been set up. A member proposed awarding a donation of £150 to
       the group. The Executive Officer advised members of the current
       allocation left within the budget for donations. A donation of £150
       to the group was proposed by Cllr McCoy and seconded by Cllr
       Bieda. All members approved.

       Billingham Choral Society – re-submission of original donation
       request for the Town Council to re-consider a smaller donation of
       £600 towards the cost of music sheets for rehearsals to participate
       in a Choral Spectacular at The Sage, Gateshead. Members
       discussed this new request however due to a limited donations
       budget still felt unable to extend this to this request as such an
       amount would exhaust our donations budget.

       Regeneration

       Members had no comments on the regeneration report previously
       circulated. The Executive Officer informed members that she had
       tried to contact John McLaughlin, Director, Stockland to attend a
       Town Council meeting. There may be an opportunity for members
       to speak to John either prior or following a meeting he will be
       attending with Officers from Stockton Borough Council on 8th
       September 2011.

       At this point Cllr Sandbach left the meeting (7.55 pm).

       It was resolved

       The monthly accounts are accepted for payment.

       The re-submission of the donation request from Billingham Choral
       Society be denied due to a limited donations budget the Town
       Council felt unable to extend this to this request.

       A donation of £150 be awarded to Billingham Youth Forum for visit
       to Stoke Skateboard/BMX track facility. Youths to be invited to
       future Town Council meeting to give an overview following visit to
       Stoke.

Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council


                                 11
         A donation of £150 be awarded to The Clarence’s Family Group to
         assist with family events during summer holidays.


763/11   WORK EXPERIENCE DURING SUMMER

         The Chair informed members that a request has been received
         from a young gentleman wishing to obtain some work experience
         during the school holidays. An application for an employment card
         would be obtained from Stockton Borough Council. The Executive
         Officer asked members if it would be possible for the office to
         facilitate a work experience student during the summer holidays.
         This was proposed by Cllr McCoy and seconded by Cllr Atkinson.
         All members approved.

         It was resolved

         Billingham Town Council to facilitate a work experience student
         during summer holidays.


764/11   COMMITTEES

         The Executive Officer informed members that due to not having
         quorum it was necessary to cancel the Finance Policy & Resources
         Committee and Services & Amenities Committee meetings
         scheduled to take place on 14th July 2011. The Executive Officer
         requested that members inform the office of any future meetings
         they are unable to attend as soon as practicable.

         Cllr Pollard volunteered to be part of the Committees to ensure that
         quorum is in place for meetings to proceed. A meeting schedule to
         be re-circulated to members.

         It was resolved

         Cllr Pollard to sit on all Committees.

         Meetings schedule to be re-circulated to members.




Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council


                                    12
765/11   PLANNING

         The planning application report (previously circulated) for w/e 26th
         June – 17th July 2011 was reviewed/discussed by members.
         Reviewed by Planning Committee on 21st July 2011.

         A member felt that due to the positive impact on environmental
         issues the Town Council should support planning application
         number: 11/1766/FUL – Vopak Teesside Ltd, Seaton Carew,
         Proposal: Construction of rail link from existing Seal Sands
         branch line, into Vopak Terminal Teesside site, and
         construction of sidings, to facilitate the loading of petrol and
         diesel. All members agreed.

         It was resolved

         A letter of support to be sent to the Planning Department at
         Stockton Borough Council due to the positive impact on
         environmental issues in respect of planning application number:
         11/1766/FUL – Vopak Teesside Ltd.

         No further comments on planning applications received.


766/11   PUBLIC PARTICIPATION

         The meeting was adjourned for 5 minutes to allow public
         participation.

         Kevin Bowler enquired if the Town Council has taken
         any specialist advice from professionals within the catering
         business in respect of the cafe within John Whitehead Park. The
         Vice Chair confirmed that discussion in respect of the cafe at John
         Whitehead Park had taken place at a special closed meeting of the
         Town Council. The Executive Officer informed Kevin that
         discussions have also taken place with an individual who has
         expertise in running a cafe and also with Stockton Riverside
         College.

         It was resolved

         Members of the public were thanked for their participation and for
         attending the meeting.


Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council


                                   13
767/11   CORRESPONDENCE

         The Executive Officer informed members of the following
         correspondence:

               Stockton Borough Council – letter received from planning
                department in respect of appeal by Mr Wahid, Proposal:
                change of use to A5 hot food takeaway at 55c The Green
                (former newsagent) and revocation of existing A5 use at 55b
                The Green (existing hot food takeaway) erection of two flues
                to the rear of 55c (removal of 1 flue to rear of 55b). The
                Executive Officer asked members if they stand by their
                original objections to this application. All members re-
                confirmed their objections.

               Billingham Community Newspaper – letter explaining that
                the article on the press release from Stockton Borough
                Council in respect of Billingham Town Centre could not
                appear in the Community Newspaper due to lack of space in
                the 8th issue and the newspaper group felt that the press
                release does not cover the issue fully by itself. The group
                are planning a special two-page spread in the September
                issue. Comments to be included from Stockton Borough and
                Town Councillors, letters from Billingham residents and a
                statement from Stockland with photographs. A member
                stated that it would be useful to take into account any
                comments from the meeting to be held with Stockland and
                Stockton Borough Council on 8th September 2011.

               Motor Neurone Disease Association – summer edition of
                Impact newsletter - received

               Richard Rust, Network Safety, Stockton Borough
                Council – letter in respect of relaxation of existing waiting
                restrictions/provision of lay-by for shops on Belasis Avenue.

               Safer Schools Partnership Event – celebration of good
                news and achievement of young people collaboration with a
                number of Billingham Schools, agencies and specifically the
                police. Event held at Northfield School on 13th July to
                showcase the achievements of young people. Event
                attended by Executive Officer, Chair, Cllr Atkinson & Cllr
                Milner.


Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council

                                  14
               Community Asset Transfer Workshop – details of future
                events and training were circulated to members and a
                document on Managing Community Buildings and Asset
                Transfer: Key Principles

         It was resolved

         All correspondence be received and accepted.


768/11   DATE OF NEXT MEETING

         The date of the next meeting is Tuesday 27th September 2011
         commencing at 6.00 pm.

         There being no further business the meeting was closed.




Signed………………………………………………. Date ……………………………
Chairman to Billingham Town Council




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