4250 executive square warden manual by R5setp6

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									             F lo o r W a rd e n
E m e rg e n c y P ro c e d u re s M a n u a l


         4250 Executive Square
           La Jolla, CA 92037




                       Prreparred By
                       P epa ed By

             UPS Fiirre Liiffe Saffetty Serrviices
             UPS F e L e Sa e y Se v ces

               1551 Norrtth Tusttiin Avenue
               1551 No h Tus n Avenue
                       Suiitte 650
                        Su e 650
                 Santta Ana,, CA 92705
                 San a Ana CA 92705
4250 Executive Square
Floor Warden Procedures __________________________________________

                                    Introduction
The Management of this building in cooperation with the San Diego Fire Department
has compiled this manual for 4250 Executive Square, San Diego, California to help
ensure the safety of the building’s occupants in the event of an emergency and to
comply with the provisions of the California Code of Regulations, Title 19, and the
San Diego Fire Code.

The material in this manual pertaining to Title 19 of the California Code of
Regulations, the San Diego Municipal Code and the San Diego Fire Code is
required by law. Additional procedures outlined for Earthquake, Bomb Threat,
Medical Emergency, etc., are recommendations only. For further legal requirements
and information regarding such situations, refer to the appropriate agency.

The provisions of Sections 3.09 and 3.10, Title 19 of the California Code of
Regulations require that persons responsible for new and existing high-rise buildings
comply with the Emergency Pre-Fire Planning and Evacuation Requirements as set
forth therein. Owners, managers, operators, administrators and tenants of each
high-rise building in the state of California shall comply with these requirements or
be subject to prosecution and penalties, including fines, as set forth in Title 19 of the
California Code of Regulations.

This manual and its contents shall remain the property of the building and be made
readily available to members of the San Diego Fire Department upon demand.
This manual has been prepared under the guidelines and in the format suggested
by the San Diego City Fire Department. The author of this manual does not assume
responsibility in the event of any emergency that should occur. He does not assume
responsibility if building management does not keep The Emergency Procedures
Manual current. All technical information within The Emergency Procedures Manual
was provided by building staff.




UPS Fire Life Safety Services                                                          1
4250 Executive Square
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                                                    Table of Contents

   Introduction



   Table of Contents ..................................................................................................................... 1

   Emergency Contacts .......................................................................................................... 3

   Floor Warden Rosters .............................................................................................................. 4

   Physically Impaired List ........................................................................................................... 5

   Fire Procedures .................................................................................................................... 6
  General ........................................................................................................................................ 6
  If you discover fire or smoke ....................................................................................................... 6
  If Trapped In an Office or Area .................................................................................................... 6
  Floor Warden Duties ................................................................................................................... 7

   Fire Extinguisher Use ............................................................................................................... 8

   Types of Fire Extinguishers ................................................................................................... 10

  Evacuation Procedures ................................................................................................... 11
  General Procedures .................................................................................................................. 11
  Specific Evacuation Procedures ................................................................................................ 11
  Safe Stairwell Procedures ......................................................................................................... 12
  Locked Stairwell Information ..................................................................................................... 12
  Refuge Areas ............................................................................................................................ 13
  A Safe Evacuation Requires...................................................................................................... 14
  Evacuation for the Physically Impaired ...................................................................................... 16
  Lifts and Carries ........................................................................................................................ 18

  Earthquake Procedures ................................................................................................... 23
  General Information................................................................................................................... 23
  Before the earthquake ............................................................................................................... 23
  Once the shaking starts............................................................................................................. 23
  Once the initial shocks have subsided ...................................................................................... 23
  Floor Warden............................................................................................................................. 24

  Earthquake Evacuation .......................................................................................................... 27
  What if you are in an elevator? .................................................................................................. 28

  Other Emergencies ........................................................................................................... 28
  Medical Emergencies ................................................................................................................ 28

   Bomb Threats .......................................................................................................................... 29
  Upon Notification of Bomb Threat ............................................................................................. 29
  If Your Floor Is Affected............................................................................................................. 30
  In Case a Suspicious Device is Found ...................................................................................... 30

UPS Fire Life Safety Services                                                                                                                    1
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  Bomb Threat Check List ............................................................................................................ 33

  Building Systems and Equipment ................................................................................ 38
  Floor Warden Duties ................................................................................................................. 42
  Emergency Responsibilities ...................................................................................................... 42
  Emergency Response Team ................................................... Error! Bookmark not defined.45
  Search Monitors ...................................................................... Error! Bookmark not defined.45
  Elevator Monitor ...................................................................... Error! Bookmark not defined.45
  Stairwell Monitors .................................................................... Error! Bookmark not defined.45
  Assistants for the Impaired ...................................................... Error! Bookmark not defined.45

   Training Responsibilities ......................................................... Error! Bookmark not defined.45

  SUPPLEMENTAL ................................................................................................................. 46
  Fire Drill Instructions .................................................................................................................. 46
  Fire Prevention Tips .................................................................................................................. 47
  Legal Requirements for High Rise Buildings ............................................................................. 48
  Forms ........................................................................................................................................ 50




UPS Fire Life Safety Services                                                                                                                   2
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Emergency Contacts
                                       Call 9-1-1
  The seven digit emergency numbers should only be used if you encounter a
          problem with the 9-1-1 system or if using a cellular phone.


                                      Primary#                  Alternate #
FIRE                                  9–1–1              (858) 974-9891

POLICE                                9–1–1              (619) 531-2000

PARAMEDICS                            9–1–1              (619) 533-4300


                                          Name                      Phone
Fire Safety Director                  Madalyn Macias             858-450-2880
                                     Property Manager

Alt. Fire Safety Director              Gilbert Ruiz               858-450-2880
                                      Chief Engineer

Management Office                                                858-450-2880

Engineering                            Gilbert Ruiz              858-450-2880
                                      Chief Engineer

Security 24/7                                                    858-450-2880



BUILDING ADDRESS                4250 Executive Square
                                La Jolla, CA 92037

                                Nearest Cross Street: Genesee




UPS Fire Life Safety Services                                                    3
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Floor Warden Rosters

                         FLOOR
     FLOOR                              PHONE         ALTERNATE    PHONE
                        WARDEN
      Suite                            NUMBER           NAME      NUMBER
                         NAME




Indicate with * all CPR or EMT trained personnel
Advise the Fire Life Safety Director of any changes




UPS Fire Life Safety Services                                        4
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Physically Impaired List
Persons requiring assistance must make a request in writing to building management.
This list is not made available to the general public. However, it is accessible and no
guarantee of privacy is given.

This list is for emergency use only. Any abuse of this policy is cause for disciplinary
action.

                    Floor/                      Assistance Required           Monitor
   Name                          Phone
                    Suite                         (Temp or Perm)              Names




UPS Fire Life Safety Services                                                        5
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Fire Procedures

General

If you discover fire or smoke

   1   Safety of life is the first priority. Remove anyone in the area from immediate
       danger. Confine the fire by closing as many doors as possible as you leave the
       area.

   2   Notification: Activate a manual pull station in close proximity. Call the fire
       department at 9-1-1. If you encounter problems with the 911 system, dial (858)
       974-9891 and provide the following information:

           Building Name                    4250 Executive Square
           Building Address                 4250 Executive Square
           Nearest Cross Street             Genesee
           Nature of the Emergency
           Your Floor/Suite Number
           Your Call Back Number

           Do not hang up until the emergency operator hangs up.

   3   Fighting the fire is an option only if you are trained, you have someone with you,
       it is safe to do so, and if it does not interfere with the performance of your
       emergency duties.

   4   Evacuate adjoining areas and begin your assigned duties as defined by this
       manual.

If Trapped In an Office or Area

    Wedge material along the bottom of the door to keep smoke out.
    Close as many doors as possible between you and the fire.
    Call the fire department and notify them of your situation.
    If windows are operable and you need air, open the window. Break windows
     only as a last resort. Smoke may enter the room and it will be impossible to stop
     it.
    If unable to perform your assigned duties notify other staff members.

Smoke Detectors:

Smoke detectors are provided for your personal safety. Anyone who willfully and
maliciously tampers with, damages, breaks or removes any required smoke detector
shall be guilty of a misdemeanor.



UPS Fire Life Safety Services                                                          6
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Floor Warden Duties

Pre Emergency Planning
   1. Know the general fire procedures on the previous page.
   2. Know the location of all emergency exits.
   3. Know the location and use of fire extinguishers.
   4. Organize an emergency team to assist in an evacuation.
   5. Train all team members.
   6. Ensure that all occupants are familiar with the emergency plan.
   7. Prepare pre-printed lists of all employees to assist in accounting for missing
      persons during an evacuation.
   8. Provide instruction to physically impaired persons.

If you see fire or smell smoke

   1. Call the fire department and activate an alarm or send someone to activate an
      alarm.
   2. Ensure that your emergency team members are in place.
   3. Begin directing the evacuation.
   4. Once all occupants have evacuated, account for all members of your Emergency
      Response Team and then exit the floor together using the nearest safe stairwell.
   5. Relocate to the designated refuge area and account for all employees.
   6. Report any missing employees immediately to the fire department.
   7. Report the location of any physically impaired persons still on the floor to the Fire
      Department.




UPS Fire Life Safety Services                                                            7
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Fire Extinguisher Use




Not all fires are the same, and they are classified according to the type of fuel that is
burning. If you use the wrong type of fire extinguisher on the wrong class of fire, you
can, in fact, make matters worse. It is therefore very important to understand the four
different fire classifications.


                           Class A - Wood, paper, cloth, trash, plastics
                           Solid combustible materials that are not metals. (Class A fires generally
                           leave an Ash.)



                           Class B - Flammable liquids: gasoline, oil, grease, and
                           acetone. Any non-metal in a liquid state, on fire. This classification
                           also includes flammable gases. (Class B fires generally involve
                           materials that Boil or Bubble.)


                           Class C - Electrical: energized electrical equipment
                           As long as it's "plugged in," it would be considered a class C fire. (Class
                           C fires generally deal with electrical Current.)



                           Class D - Metals: potassium, sodium, aluminum,
       D                   magnesium Unless you work in a laboratory or in an industry that
                           uses these materials, it is unlikely you'll have to deal with a Class D fire.
                           It takes special extinguishing agents (Metal-X, foam) to fight such a fire.




UPS Fire Life Safety Services                                                                      8
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It's easy to remember how to use a fire extinguisher if you can remember the acronym
PASS, which stands for Pull, Aim, Squeeze, and Sweep.



                                                Pull the pin.
                                                This will allow you to
                                                discharge the extinguisher.




                                                Aim at the base of the
                       Aim                      fire.

                                                If you aim at the flames
                                                (which is frequently the
                                                temptation), the
                                                extinguishing agent will fly
                                                right through and do no
                                                good. You want to hit the
                                                fuel.


                                                Squeeze the top handle
                                                or lever.

                                                This depresses a button
                                                that releases the
                                                pressurized extinguishing
                                                agent in the extinguisher.


                                                Sweep from side to side

                                                until the fire is completely
                                                out. Start using the
                                                extinguisher from a safe
                                                distance away, then move
                                                forward. Once the fire is
                                                out, keep an eye on the
                                                area in case it re-ignites.




UPS Fire Life Safety Services                                                          9
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Types of Fire Extinguishers


                   Dry Chemical extinguishers are usually rated for multiple purpose
                   use. They contain an extinguishing agent and use a compressed,
                   non-flammable gas as a propellant.




                   Water These extinguishers contain water and compressed air and
                   should only be used on Class A (ordinary combustibles) fires.




                   Carbon Dioxide (CO2) extinguishers are most effective on Class
                   B and C (liquids and electrical) fires. Since the gas disperses
                   quickly, these extinguishers are only effective from 3 to 8 feet. The
                   carbon dioxide is stored as a compressed liquid in the
                   extinguisher; as it expands, it cools the surrounding air. The
                   cooling will often cause ice to form around the “horn” where the
                   gas is expelled from the extinguisher. Since the fire could re-ignite,
                   continue to apply the agent even after the fire appears to be out.



                   Halon extinguishers contain a gas that interrupts the chemical
                   reaction that takes place when fuels burn. These types of
                   extinguishers are often used to protect valuable electrical
                   equipment since they leave no residue to clean up. Halon
                   extinguishers have a limited range, usually 4 to 6 feet. The initial
                   application of Halon should be made at the base of the fire, even
                   after the flames have been extinguished.




UPS Fire Life Safety Services                                                               10
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Evacuation Procedures

General Procedures

Definitions
PANIC: A sudden unreasoning terror often accompanied by mass hysteria. Panic is
often the result of not knowing what to do.

EVACUATION: The movement of people off of a floor. The emergency movement of
people is best accomplished in a supervised manner. Personnel trained on proper
evacuation methods will make relocation of any number of people a safe operation.

HORIZONTAL EVACUATION: The movement of people across floors to refuge areas,
stairwells, etc.

VERTICAL EVACUATION: The movement of people either down or up.

RELOCATION: The movement of one floor or several floors within a building.

TOTAL EVACUATION: The movement of all occupants from the building. Total
evacuation is not always necessary or recommended.       Total evacuation should be
considered in the event of extreme emergency situations.


Specific Evacuation Procedures

1. The audible / visual alarm activates on ONE FLOOR, the floor where the device is
   activated. Upon hearing the alarm on your floor, all occupants will exit their suite,
   and take the nearest stairwell to exit the building.

   Always respond to an alarm as if there were a real emergency event
   occurring.


        It is important that occupants remain quiet enough to hear the instructions
         that may be given by the Floor Warden or the public address system.

        All occupants should be familiar with the evacuation routes to safely reach
         the refuge area(s). Use caution crossing driveways or streets.

        When relocating to an outside area of refuge, for their safety, occupants
         must always be a minimum of 300 feet away from the building. The current
         designated refuge area is not 300 away from the building, but from the
         designated refuge area, occupants have the ability to move further away
         from the building due to safety issues or when directed to do so by building
         staff or other personnel, such as the Fire Department.



UPS Fire Life Safety Services                                                              11
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2. While it is usually advisable to go downward in a building during an alarm, there are
   times when it may become necessary to go to an upper floor or to the roof. This
   should only be done if lower floors are untenable due to heat or smoke, or if directed
   by building Staff or the Fire Department.

3. Once an evacuation has taken place, the Floor Warden will take a head count at the
   refuge area. The Floor Warden will ask if everyone has evacuated. Make sure all
   visitors are accounted for. Floor Wardens will report any missing occupants and the
   location of the physically challenged to the Building Staff or Fire Department
   Personnel.


Safe Stairwell Procedures

       a. Move quickly, but DO NOT RUN.

       b. Do not carry food and/or beverages into the stairwell as they may spill and
          cause a slip and fall hazard.

       c. Respond to the safest designated stairwell. DO NOT USE ELEVATORS.

       d. Remove high heels to prevent injuries (carry them with you).

       e. Use handrail which is most continuous (usually center).

       f.   Each floor will relocate 3 or more floors below the fire floor.

       g. Allow room for others to enter into an orderly flow of traffic without holding up
          others.

       h. Gain assistance for those who are slower moving or require assistance.

       i.   Dispel any false information or rumors (to prevent panic, refrain from using
            the word “fire”).

       j.   Treat any injuries incurred in the stairwell at the nearest landing when
            required or if practical.

       k. Complete the relocation. DO NOT CONGREGATE IN STAIRWELL.


Locked Stairwell Information
      Stairwell doors are locked from the stair side for security reasons. All stairwell
       doors are equipped with electric locks. Upon activation of any alarm device,
       these doors will automatically unlock.




UPS Fire Life Safety Services                                                               12
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Refuge Areas



Path to refuge area
shown as a red line.


Refuge area shaded
in yellow.



In the event of a
bomb threat or
earthquake:

If evacuation is
necessary, a
refuge area will
be determined
at that time.




* The area shown as
the refuge areas is
for a general alarm
evacuation. In case
of a “real” building
emergency,
customers will need
to move further from
the building, a
minimum of 300 feet
for reasons of safety




UPS Fire Life Safety Services                                    13
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A Safe Evacuation Requires


    An urgent response:                  Be in the stairwell in 2 minutes or less.

    Creating a safe stairwell – eliminating items that create
        slips, falls and twisted ankles, as an example. Therefore, the following
        should not be brought into the stairwell.




     NO DRINKS




       NO FOOD




                                                              Options:
     NO HIGH                                 1. Have available an extra pair of shoes,
                                                such as flats, to wear down the stairs, or
    HEEL SHOES
                                             2. Carry your shoes as you walk down the
                                                stairs.




UPS Fire Life Safety Services                                                       14
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      NO LARGE
    BULKY OBJECTS



                                            9
                                                4
                                       10
                                  11
                                                    2
                                                6
                                       8
                                  12




UPS Fire Life Safety Services                                    15
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Evacuation for the Physically Impaired

Physically challenged individuals may need assistance during an emergency. Any
person who may need the assistance of another to effectively evacuate during an
emergency is considered physically challenged. The impairment may be permanent or
temporary, and may include but not be limited to:

      Persons confined to wheelchairs
      Persons dependent upon crutches
      Persons with significant hearing or sight impairment
      Pregnant persons
      Extreme obesity

The following information should be distributed to all occupants who are physically
impaired:



Pre-Emergency Actions:
   1. Prior to an emergency select two assistants to assist you in an emergency. Meet
      with the assistants to discuss your special needs in case of an emergency. Be
      sure to tell them how best to assist you. Remember you are the expert on your
      own personal condition.
   2. Decide on a meeting spot. For example: at your desk or at a designated
      stairwell.
   3. If applicable, have assistants become familiar with various lifts and carries.

EVACUATION AND PANIC CONTROL

During a Fire Emergency:

   1. Upon hearing the fire alarm, meet with your assistants.

   2. Proceed to the nearest safe stairwell.

   3. Enter the stairwell last and remain on the landing. Be sure to close the door
      behind you. One assistant should notify Building Staff or Fire Department
      Personnel of your location. For example; on the 3rd floor in Stairwell #2. The
      other Assistant will remain in the stairwell with you. If further evacuation is
      necessary the Assistant may assist you to five floors below the fire floor to a re-
      entry floor or to the exterior refuge area.

   4. Remain calm. Help is on the way. The Fire Department’s first priority is rescuing
      people.



UPS Fire Life Safety Services                                                         16
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Listed below are some things that you can do for yourself if you are alone during
an emergency:

   1. Proceed to the stairwell. Instruct all others who are exiting to tell the Fire
      Department which floor and stairwell you are in.

   2. Be prepared to ask for assistance. Tell them what your condition is and be
      prepared to give instructions on how you can best be helped.



If you cannot leave your office:

   1. DO NOT PANIC.

   2   Close as many doors as possible between you and the fire.

   3. Immediately call the Fire Department at 9-1-1 or if a problem occurs with the
      9-1-1 system, call (858) 974-9891. Tell them you cannot get out. - Tell them you
      are physically impaired and in what way. - Give them your address and suite
      number. - Give them the nearest cross street. - Give them the number you are
      calling from: This is important because the Fire Department may have to call
      you back to get more information.

   4. Stay where you are. Help is on the way.




UPS Fire Life Safety Services                                                       17
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Lifts and Carries




UPS Fire Life Safety Services                                    18
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UPS Fire Life Safety Services                                    19
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UPS Fire Life Safety Services                                    20
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UPS Fire Life Safety Services                                    21
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UPS Fire Life Safety Services                                    22
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Earthquake Procedures

General Information
Earthquakes are potentially the most devastating and dangerous form of physical
phenomena. Historical instances report variations in effect from faint rumblings and
light vibration to total destruction of major cities.

Earthquakes will occur suddenly with little or no advance warning. Tremors, vibration
and shaking of the ground will occur. The shaking may become violent with subsequent
upheaval and lateral displacement of the ground. Structures above ground level may
become unstable or toppled; below-ground installations, such as utility and
communication lines, may be disrupted or destroyed.

While such occurrences are unpredictable, advance preparation, planning, and training
may help protect people from injury or death.

Before the earthquake

       Identify alternate escape routes in the building in case one or more areas
        become blocked with debris. Be aware of locations for fire alarms and fire
        extinguishers.

Once the shaking starts

       Duck and cover under a hard surface like a desk or table.

           Or

       Move to an interior wall away from glass, get down on your hands and knees and
        protect your head and neck.

       Face away from any windows.

       Stay clear of tall objects that may tilt and topple over.

       STAY IN THE BUILDING. Do not run outside. Debris may be falling.

Once the initial shocks have subsided

   Remain calm. Be prepared for aftershocks.

   Check for injuries and give first aid. You have no duty to come to the aid of a
    stricken person. However you may voluntarily assist the victim to the degree that you
    are trained.


UPS Fire Life Safety Services                                                         23
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   Do a check for hazards that may have been caused by the quake.

   Use emergency supplies if necessary.

   DO turn off electrical devices.

   DON'T turn on any lighting or electrical devices.

   DON'T use the telephone except in extreme emergencies.

   Wait for reliable information to confirm your path of travel to your destination before
    evacuating. Roads and highways may be inaccessible.

   Employees should exit the building by the stairs, never use the elevators.

   Stay out of, and away from, damaged buildings; after-shock may topple damaged
    structures.


Floor Warden

Before
    1. Know the location of possible Refuge Areas outside and away from the building
       in case evacuation is necessary. Generally, it is safer to remain inside the
       building.

    2. Know location of nearest Essential Service Phone - usually a pay phone.

    3. Reduce non-structural hazards, for example: secure top-heavy objects such as
       bookcases, filing cabinets, etc. to structural elements of the building. Remove all
       heavy objects from top shelves. Secure cleaning liquids and other chemicals on
       shelves to help prevent spillage.

    4. Maintain battery operated portable radios (with extra batteries) to receive
       Emergency Broadcast Reports.

    5. Have a First Aid Kit (check & maintain quarterly.)

    6. Maintain battery operated flashlights in working condition.

    7. It is also recommended that you have: - heavy gloves in case of broken glass; a
       pair of rubber soled shoes; replacement glasses or contacts - if you are on any
       medication, have a 72 hour (minimum) supply with you at all times; water: store
       water and rotate the bottles regularly.

    8. Have a plan for reuniting your family. You will not be able to function at work
       effectively if you are worried about your family. Make sure they know what to do.


UPS Fire Life Safety Services                                                            24
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   9. Have an out of state contact person. So when you are able to use a phone, you
      can call to see who is accounted for.

   10. First Aid Training is highly recommended for occupants of the building.

   11. For more information on Earthquake Preparedness, contact the American Red
       Cross or your local Fire Department.

   12. It is recommended that Occupants be prepared for a 72-hour period (water,
       food, medical needs, sewage) in accordance with the local Emergency Disaster
       Services.


During

REMEMBER: DROP, COVER & HOLD.




            Under furniture                       Is there room for you?




                        Sit in a hallway                     Sit in a
                        or interior wall                     corner




UPS Fire Life Safety Services                                                    25
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                       Fetal Position
                       in hallway or
                      against interior
                            wall




   1. Get under a desk, table or other sturdy object and hold on; or brace
      yourself against an interior wall in the core of the building. Protect your
      head.

   2. Stay away from windows, bookcases, filing cabinets and any objects that may
      fall or shatter.

   3. Do not dash for exits, since stairwells may be damaged. Do not use elevators
      until they are checked for safety.

   4. Do not smoke or use matches, candles or lighters in case of gas leaks.

   5. Do not be surprised if electricity goes off.


NOTE: DOORWAYS SHOULD NOT BE USED AS A REFUGE.

If you are outside: Stay there. Move away from structures, power poles, lampposts or
retaining walls that could fall during the quake and avoid fallen electrical lines. If
possible, move to an open area.

After

BE PREPARED FOR AFTERSHOCKS

   1. Building Staff will check building for damage and for injured occupants.

   2. Receive status reports from Building Staff, Suite/Floor Wardens or Monitors
      regarding extent of injuries, hazards and building damage on each floor.

   3. Assess damage and take emergency actions. Order evacuation or relocation as
      necessary.




UPS Fire Life Safety Services                                                      26
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   4. Assign staff or occupants to act as “runners” to relay messages to Suite/Floor
      Wardens.

   5. Call appropriate outside emergency services (for example: Fire Department,
      Paramedics, utility companies, etc.) if necessary. If telephones are not working,
      assign staff or occupant to use nearest essential service phone or a cellular
      phone.

   6. Generally, it is safer to remain inside the building. If evacuation is necessary,
      alert all staff to begin evacuation of occupants. Assemble occupants at a refuge
      area outside and away from the building. This area cannot be predetermined. It
      will depend upon the earthquake damage.

   7. Listen to radio for emergency reports/information.

   8. Keep occupants quiet and calm. Keep occupants informed to prevent spreading
      of rumors.

   9. Cooperate with Public Safety Officials.

   NOTE: If you are in an elevator, sit on the floor or brace yourself against the wall.
   Remain calm - the elevator is designed not to fall.

WHEN CAN OCCUPANTS GO HOME?
It is best that in the event of an earthquake or community wide disaster during normal
working hours, all occupants remain at work. It may be too dangerous or improbable to
attempt to go home right away. Encourage occupants to listen to radio reports for areas
and roads that have sustained damage. Discourage leaving until they know roads are
undamaged and traffic is moving. Encourage occupants to assist Wardens as
necessary.

Earthquake Evacuation
Determine in advance the safest exit from your work location and route you will follow to
reach that exit in the event an evacuation is necessary. Also establish an alternate
route to be used in the event your first route is blocked or unsafe to use.

1. DO NOT evacuate unless told to do so or if danger is imminent.

2. FOLLOW INSTRUCTIONS given by emergency personnel.

3. DO NOT RUN. Walk and keep noise to a minimum.

4. DO NOT USE ELEVATORS.

5. DO NOT PUSH OR CROWD. Use handrails in stairwells and move to the opposite
   side if you encounter emergency personnel.

6. MOVE to your designated evacuation area unless otherwise instructed.           Check
   doors for heat before opening.

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7. ASSIST NON-AMBULATORY, visually impaired, and hear-impaired persons if they
   are present.

8. If you have relocated away from the building, DO NOT return until you are notified
   that it is safe to return.


What if you are in an elevator?
If you are in an elevator, you are probably better protected than most people. The
elevator is designed to not fall down the shaft and nothing heavy can fall on you.
However, some elevators will stop in any moderate earthquake. Building personnel will
contact each elevator car as quickly as possible and advise you how rescue will occur.
Upon being rescued, take directions from the Floor Warden on that floor.

If you have a medical or other emergency, pick up the receiver in the elevator car and
speak with the operator. Be sure to tell the operator the number of the elevator car you
are in.

Other Emergencies

Medical Emergencies

When notified of a medical emergency:

1.     Obtain the following information:

       -The victim’s name                   ___________________________________

       -The victim’s location               ___________________________________

       -The nature of the emergency         ___________________________________

       -A call back number                  ___________________________________

2.     Notify the 9-1-1 Paramedics or if there is a problem with 9-1-1 dial alternate
       Paramedic’s telephone number (619) 533-4300 and give the following
       information:

       -The Building name:           4250 Executive Square

       -The building address:        4250 Executive Square

       -Cross Street:                Genesee

       -The nature of the emergency         ___________________________________

       -The victim’s general condition and location _____________________________


UPS Fire Life Safety Services                                                        28
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        -Your call back number        _________________________________________

        IMPORTANT: DO NOT HANG UP UNTIL THE FIRE DEPARTMENT
        OPERATOR DOES SO FIRST.

3.      Notify building management. Building Staff should reserve an elevator for use
        by the Paramedics.

4.      Send a runner to the elevator to meet and direct emergency personnel to the
        injured or ill person.

Bomb Threats

Background Information

Research has resulted in the following insights:

Because there are groups—small in number—dedicated to harassing industry and
government by doing damage through explosive charges, it is not prudent to ignore a
threat when it is received. This is so even though statistically it can be shown that the
underlying motives in most threats are to cause disruption, harassment and excitement,
and not physical destruction.

Threats generally fall into the following two broad categories:

     1. The person making the threat claims he is going to do something, for example,
        place an explosive in the building.
     2. Claims he has already done something, for example, placed an explosive in the
        building.

Most threats are communicated by telephone and are almost impossible to trace.

A number of actual bombings to date have taken place in buildings during hours when
few employees are known to be working. Also, in most cases, when an explosion has
actually taken place, the caller has been specific as to the time the explosive will
detonate. A pattern has also developed indicating that the bomber will notify the police
authorities in addition to notifying the building in which the bomb has been placed. The
calls have generally been received from 20 to 40 minutes prior to the detonation. This
short time span is undoubtedly designed to prevent a thorough search of the premises
or facility to locate the explosive charge.

Upon Notification of Bomb Threat

Notify the proper authorities:
     Police Department 911- if a problem occurs, then dial (619) 531-2000.
      Give exact location and all known facts. Be guided by the instructions of the Police
      Department.


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     Building Management 858-450-2880.
     Ensure that, "threat conversation" is documented as accurately as possible and as
      soon as practical. To assist the Police and as an aid to completing reports use the
      Bomb Threat Report in this manual.

If Your Floor Is Affected
Gather with the other Monitors to assist in a search and/or evacuation procedure.
All suites/rooms must be systematically contacted and advised of the situation.
A quick visual search is advisable and should be accomplished by those FAMILIAR WITH
THE AREA. Work from the walls to the center of room, and the floor to the ceiling.
LOOK and LISTEN. If lights are found OFF, LEAVE them OFF.
After an area has been searched and Occupants have evacuated that area, reentry must be
restricted and controlled by proper authorities. All items not carried in by arriving personnel
and readily identified as inert shall be left to the proper authority for inspection. All suspicious
objects should be immediately reported to the Police and Building Management.

In Case a Suspicious Device is Found

•       Ensure that the device is not moved or covered, noting its description and exact
        location. Walkie-talkie sets should NOT be used in the area.

•       All suspicious objects should be immediately reported to the Police and Building
        Management.

•       Stop entry to the area until relieved of responsibility or given further instructions from
        the Police Department Bomb Squad.

•       Begin evacuation of the floor. Direct all Monitors to notify everyone on the floor to
        evacuate to the safe refuge area. NOTE: "Notification should be handled in a low key
        manner to help reduce the chance of panic.

•       Report the evacuation status of your floor at safe refuge area, and remain there to
        assist the authorities.




UPS Fire Life Safety Services                                                                   30
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                                      WARNING!

                       LETTER AND PARCEL BOMB

                            RECOGNITION POINTS
                  Foreign Mail, Air Mail and Special Delivery

                  Restrictive Markings such as Confidential, Personal, Etc.

                  Excessive Postage

                  Hand Written or Poorly Typed Addresses

                  Incorrect Titles

                  Titles but No Names

                  Misspellings of Common Words

                  Oily Stains or Discoloration

                  No Return Address

                  Excessive Weight

                  Rigid Envelope

                  Lopsided or Uneven Envelope

                  Protruding Wires or Tinfoil

                  Excessive Securing Material such as Masking Tape, String, etc.

                  Visual Distractions




UPS Fire Life Safety Services                                                       31
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UPS Fire Life Safety Services                                    32
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                           Bomb Threat Check List

Name of person receiving call _____________________________________
Date of call ___________________ Time ________________   □ am □ pm
QUESTIONS TO ASK:

1. When is the bomb going to explode? _______________________________

2. Where is the bomb right now?

3. What kind of bomb is it? _________________________________________

4. What does it look like?

5. Why did you place the bomb?

ORIGIN OF CALL:
□ Local            □ Long Distance □ Phone Booth    □ Internal
IDENITY OF CALLER:
Voice:   □ Male □ Female
□ Loud        □ Soft          □ High Pitch    □ Deep
□ Raspy       □ Pleasant      □ Nasal         □ Poor
□ Intoxicated □ other ____________________________________
Speech

□ Fast             □ Slow          □ Distant        □ Distorted
□ Stutter          □ Other ____________________________________
Accent:
□ Local            □ Foreign       □Regional   ____________ (type)


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Manner:
□Calm          □Angry                  □Rational       □Incoherent
□Emotional     □Coherent               □Righteous      □Deliberate
□Nervous Laugh □Irrational             □Other ___________________
Background Noise:
□Office Machines □Trains      □Music                        □Factory Machines
□Animals         □Quiet       □ Airplanes                   □ Voices
□Street Traffic □Other _________________

Who did you inform about the call?



If the caller seemed familiar with our plant, building, or operation, indicate how:




As best as you can, write what the caller said:



               KEEP THE CALLER ON THE PHONE
                   AS LONG AS POSSIBLE.
                                DO NOT HANG UP FIRST!




UPS Fire Life Safety Services                                                         34
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If evacuation is ordered, consider:

   1. Size, location and structure of building.

   2. Number of people on duty. It is difficult to evacuate large facilities with many
      people.

   3. Proximity and danger to neighborhood buildings or to other businesses sharing
      the same building.

   4. Possibility of an effective search without total evacuation.

   5. Need for evacuation of entire building. Some areas with built-in security versus
      other areas accessible to the public.

   6. The availability of outside area to which employees can be evacuated.

   7. The liabilities involved if an explosion occurs and the building was not evacuated.

   8. Overreaction resulting in repeated immediate evacuation could lead to continuing
      threat calls from pranksters.

Based on your evaluation there are three choices:

   1. Search without evacuation and notification of tenants.

   2. Partial search and evacuation and notification of tenants.

   3. Entire building search and evacuation and notification of tenants.




UPS Fire Life Safety Services                                                         35
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Conducting a Search

    1. If the caller states or implies that a bomb is in a particular suite, be aware that the
       individuals working in that suite will be called upon to conduct a search of their area.
       These individuals are the best people to determine whether something doesn't belong
       or if something has been moved, or is out of place.

    2. Each tenant should develop and maintain a search plan for their office suite. There
       should be two Searchers per team. If the suite is large, divide it into quadrants and
       permanently assign searchers to a specific quadrant.

    3. Conduct your search by assessing the room utilizing the following method:

        •   search from floor to waist level
        •   then search from waist to chin level
        •   then search from chin to ceiling level

    4. Keep a written record of the rooms searched and the results.

    5. If a device is found, do not touch it:

        •   Isolation - isolate the object
        •   Evacuation - evacuate the area
        •   Notification - notify the authorities

    6. If the caller states or implies that a bomb is in a common area of the building, the
       property team will conduct the search.

    7. The local authorities generally respond to the building to simply take a report if an
       unidentified or suspicious article is not found. In turn, if an article is found, the bomb
       squad is generally called by the police department.


Power Outage

1. Remain calm and in place.

2. Look around your area to see if the outage is within your suite only, the entire floor
   or area. If it appears to be within your suite only, call the office of the Building at
   858-450-2880. If it appears to be the entire area, turn on a battery powered radio to
   find out what is happening.

3. Gather your Monitors together. Check elevators for trapped individuals. Notify
   Security of any problems.

4. Inform co-workers to:

            a. Remain calm. Generally, there is no immediate need to evacuate.



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           b. Unplug all electrical equipment, projectors, televisions, audio/visuals and
              light switches. When the power returns, it may be in a surge and blow
              out light bulbs and other equipment.

           c. Open window shades or drapes to provide natural lighting. Depending
              upon the time of the year, (if sun is bright) you may not want to open
              shades/drapes as this may heat up the office area.

           d. Check flashlights and light sticks in case evacuation is necessary.

               NOTE: This building has an emergency generator which will power:

                               Emergency lights in the stairwells, elevators, corridors,
                                restrooms, tenant space, Engineering Office, Fire Control
                                Room and on the parking levels;
                               Elevators – all elevators will come to the Lobby Level
                                one at a time, and then one elevator in each bank will
                                operate on emergency power;
                               Fire Alarm System – Fire Alarm Panels, PA System,
                                audible/visual alarm, stairwell pressurization fans and
                                jockey pump;
                               Security Console;
                               EXIT signs.

   5. If evacuation is necessary, inform all occupants to begin evacuation. Use
      flashlight or light sticks to assist you in evacuating.

   Follow directions from emergency personnel.




UPS Fire Life Safety Services                                                          37
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Building Systems and Equipment
4250 Executive Square is a 9 story high-rise with 2 levels of below ground
parking. This emergency systems section will apply specifically to the high-rise
building. 4250 Executive Square is fully sprinklered.

Life Safety Systems

a. Fire Alarm Panels: The Fire Control Room is located on the first floor, in the
   lobby of the building. From there, the Fire Safety Director and the San Diego
   City Fire Department will coordinate the building’s emergency operation.

   The Alarm panel in the Fire Control Room indicates the device activated and
   location of the device. Systems monitored and controlled include:
       Manual Pull Stations
       Smoke Sensors - Including Elevator Lobby, Area, and Duct
       Sprinkler - Water Flow Alarms and Valve Tamper Switches
   Other systems which can be monitored from the Fire Control Room include:
       Elevator Recall
       Emergency Generator
       Fire Pump
       Stairwell Pressurization

   The public announcement system for the building is located in the Fire
   Control Room.

b. Fire Departments Lock Box: The Knox Box is located 8’ high on column in
   front of the building facing toward the building.

c. Security: Security is on site 24 hours a day, 7 days a week. Security
   personnel maintains roving patrols in the common areas of the complex,
   including parking, on a 24-hour basis. Security is provided by Universal
   Protection Service.

d. Fire Alarms: The fire alarm emits a “Whoop, Whoop” sound with a flashing
   strobe light that reads “fire”. The audible and visual alarm is designed to
   sound on the alarm floor only. A fire alarm signal is also enunciated at the
   fire alarm panels and at an outside monitoring company (San Diego Alarm
   Company).

   ALL ACTIVATED ALARMS WILL SOUND ON THE ALARM FLOOR AND
   WILL BE TRANSMITTED TO AN OUTSIDE MONITORING COMPANY (San
   Diego Alarm Company) FOR AUTOMATIC DISPATCH OF THE SAN
   DIEGO CITY FIRE DEPARTMENT.


UPS Fire Life Safety Services                                                 38
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   The audible and visual alarm is activated by any alarm condition -
   manual pull stations, water flow, and smoke detectors.

e. Manual Pull Stations: Manual Pull Stations are located by the stairwells and
   in the elevator lobbies. To activate: PULL DOWN. Flashing lights are
   located in the elevator lobbies and in the corridors.

   Activation of a pull station will: activate the audible and visual alarm on the
   alarm floor; activate an alarm condition at the fire alarm panels, and at the
   outside monitoring company; shut down the, ventilation and air conditioning
   system on the alarm floor and closes all the “fire doors” on all floors.

f. Smoke Detectors: Smoke detectors are located in the elevator lobbies,
   adjacent to doors equipped with magnetic door holders as well as the return
   air plenums in the base building air conditioning ducts, and electrical and
   mechanical rooms.

   Activation of a smoke detectors will: activate the audible and visual alarm on
   the alarm floor; activate an alarm condition at the fire alarm panels, and at the
   outside monitoring company; shut down the ventilation and air conditioning
   system on the alarm floor and closes all “fire doors” on all floors.

   NOTE: Only activation of an elevator lobby smoke detector will recall the
   elevators. Elevators will return to the lobby level automatically unless the
   alarm is that level in which case the elevators will recall to an alternate floor.

g. Sprinklers: Sprinklers are activated when the heat responsive element
   releases at a temperature of approximately 165 degrees Fahrenheit. Each
   sprinkler head discharges approximately 15 to 18 gallons of water per minute.

   Sprinklers for the building are on a loop system and can be shut off on the
   individual floors by closing the valves at each floor in both stairwells.

   Activation of a sprinkler head will: activate the fire pump, activate the audible
   and visual alarm on the alarm floor, activate an alarm condition at the fire
   alarm panels and at the outside monitoring company shut down the
   ventilation and air conditioning system on the alarm floor and close all “fire
   doors” on all floors.

h. Heating, ventilation and air conditioning (HVAC): Activation of any alarm
   device (sprinkler, smoke detector or manual pull station) will automatically
   shut down the ventilation and air conditioning system throughout the building.
   The HVAC system can be shut down manually in the Fire Control Room and
   individual floor air handler rooms.



UPS Fire Life Safety Services                                                     39
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i.   Fire Pump: The building has an Electric Pump. The pump is located on the P-
     2 level, south side of the parking structure. The fire pump is activated by a
     loss of pressure from a sprinkler or standpipe. An alarm signal is activated at
     the fire alarm panels. An 8,000 gallon water reserve tank is located on the the
     street level south west corner of building

j.   Emergency Power: The building has a Detriot Diesel generator which is
     designated for emergency power of the life safety systems. The generator is
     located on the east side of the surface parking area. Fuel for the generator is
     supplied by a 75 gallon tank located with the generator.

     The generator will power:

        5.  Emergency lights in the stairwells, elevator cabs, corridors and tenant
           space egress lighting.
        6. all 4 building elevators.
        7. Fire alarm panels, PA System, and building’s fire alarm system.
        8. EXIT Signs.

     The Fire Panel has battery back-up in case of a generator failure.

k. Stairwells:       The 4250 Executive Square building is equipped with 2
   stairwells.

            Stairwell #1: Located north and east of the elevator lobby and serves
             floors P2 and P1 through 9. Stairwell #1 exits on the north side of the
             building near Executive Drive. Stairwell #1 has roof access.

            Stairwell #2: Located southwest of the elevator lobby and serves
             floors P-2 through 9. Stairwell #2 exits on the southeast side of the
             building near the building driveway from Executive Square. Stairwell #2
             does not have roof access.


l.   Elevators:

     The building has a total of 4 elevators. Two passenger elevators service
     floors 1 –9. Elevator 3 is designated as the freight elevator and serves floors
     P1 – 9. Finally, elevator # 4 serves floors P2, P1, and the lobby. Elevators
     can be manually recalled from the Fire Control Room and the elevator lobby.

     In a fire emergency: Upon activation of an elevator lobby smoke detector,
     elevators will recall to the ground level automatically. Elevator doors will
     open and elevators will shut off.



UPS Fire Life Safety Services                                                    40
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   In an earthquake: Elevators will stop momentarily then move up or down to
   the closest floor - opposite its counterweight. Doors will open at that floor and
   elevators will remain there until inspected and reactivated by an elevator
   mechanic.

   In a power failure: Elevators will stop momentarily; the emergency
   generator will start up and provide power so the elevators will move to the
   first floor one at a time. Once all elevators have returned to the ground level,
   one elevator will begin to operate on emergency power.

   Each elevator cab has emergency lights and a phone for two-way
   communication to the Amtech Elevator Company. To activate the Emergency
   Phone, Push Button and talk.

m. Magnetic Door Holders: Doors in the passenger elevator lobbies on all
   floors P-1 through 9 are equipped with magnetic door holders. Activation of
   any alarm device will release these doors throughout the building. Doors with
   magnetic door holders will also release in case of a power failure.

n. Communications: Radios for use by Building Management, Engineering,
   Security, and Emergency Response Teams. Public Address System, located
   in the Fire Control Room for communication to a single floor, multiple floors or
   the entire building and Parking Structure. Voice activated phones are in the
   Fire Control Room for use by the Fire Department.

o. Standpipes: Standpipes are located in Stairwells 1 and 2, and are for use
   with Fire Department hoses. When the standpipes are activated, a water flow
   alarm will enunciate at the fire alarm panel and at the remote monitoring
   station.

p. Fire Equipment: Type ABC fire extinguishers are located on all floors. Type
   ABC extinguishers are for use on fires involving wood, paper, cloth, rubber,
   plastic, grease, oil and electricity.




UPS Fire Life Safety Services                                                    41
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Floor Warden Duties


At 4250 Executive Square, the audible/visual alarm sounds on ONE FLOOR, the floor
where the device was activated. Upon activation of any alarm on your floor, Floor
Wardens and Monitors will begin their emergency procedures (If you hear or see the fire
alarm…).

        Upon activation of any alarm, a Floor Warden on the floor above and the
         floor below the floor in alarm may be called by the Fire Safety Director to
         investigate the conditions on their floor.

        Upon activation of any alarm, Floor Wardens on the floor in alarm, the floor
         above and below the floor in alarm, may receive a PA announcement giving
         emergency instructions. Follow all instructions.


Emergency Responsibilities

   1. Upon hearing the fire alarm, the Floor Wardens are responsible for the complete
      evacuation of their floor/suite during an alarm condition.

   2. If there is a fire alarm in the building (but not on their floor), Floor Wardens may
      receive a call from the Building Management to check their floors for adverse
      conditions (fire or smoke). Please report all findings to the Fire Safety Director
      at 858-450-2880. If there are adverse conditions, initiate your emergency
      procedures (activate the alarm and evacuate the floor.)

   3. During an emergency, Floor Wardens & Monitors will:

           a. Coordinate the duties of all monitors.
           b. Follow all instructions via the PA.
           c. Take a head count at the Refuge Floor/Area.
           d. Give status report to Building Staff, for example: location of any
              occupants needing assistance, names of any missing occupants, the
              floor is clear and all occupants are accounted for, etc.
           e. Follow instructions of Building Staff and Emergency Personnel.

   4. Floor Wardens will wear identification whenever possible. This will make it
      easier for occupants to follow their instructions and aid in reporting to Staff and
      Fire Department.




UPS Fire Life Safety Services                                                           42
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                       Emergency Response Team Structures

Single Tenant Floor Response Team

               Floor Warden
               Stairwell Monitor – one for each stairwell
               Elevator Monitor
               Search Monitors – one or more as needed
               Plus alternates for each

Multi-tenant Floor Response Team
           Suite Monitor
           Group Leader - one group leader per 10 to 15 employees
           Plus alternates for each


Floor Warden / Suite Monitors

Floor Wardens and Suite Monitors are responsible for overseeing occupant instruction,
supervising and ensuring safe and complete evacuation during a fire, or other
emergency or fire drill; reports to the Fire Safety Director. On multi-tenant floors, the
Suite Monitor will also assume the responsibilities of the searcher.


Search Monitors

The Search Monitors will assist the Floor Warden by checking their floor or suite for
occupants and alerting them to evacuate. After each office is checked for occupancy,
the Search Monitor should begin closing the doors to all rooms/offices. Each door
should be tagged with a post-it note to signify the office has been checked and vacated.
The post-it notes should be placed on the lower portion of the door approximately two
feet from the floor. Ensuring that all doors are closed will help to prevent the spread of
fire and smoke in the building.


Group Leader (Multi-Tenant Floors)

On multi-tenant floors, the Group Leader will be responsible for 10 to 15 individuals,
making sure these individuals do not use the elevator and do use the stairs safely while
as they lead their group to the designated refuge area. If there were 20 to 30 individuals,
two group leaders should be assigned. The Group Leader is essentially taking care of
the Elevator and Stairwell Monitor responsibilities.




UPS Fire Life Safety Services                                                           43
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Elevator Monitor

This person will be stationed in the elevator lobby area to ensure that occupants do not
use the elevator during a fire emergency. People getting off the elevator as well as
people wanting to use the elevator should be directed to the safest stairwell for
evacuation.

Stairwell Monitors

One person should be positioned at each stairwell to assist with the safe and quick
evacuation of all floor occupants. The Stairwell Monitor should remind those exiting the
floor to stay to the center of the stairwell while holding onto the railing. This is important
since emergency personnel from the Fire Department etc. may also need to travel in the
building stairwells at the same time. The Stairwell Monitor is also responsible for
directing building occupants to the proper Safe Refuge Area.

Assistants for the Impaired

Two persons should be assigned to each physically impaired individual whose limited
mobility may prevent them from evacuating the floor. A pre-arranged meeting place
should be established and the evacuation procedure discussed. One assistance monitor
will take note of the floor and stairwell in which the person is located and will report this
location to the Building Management and the Fire Department personnel.

Training Responsibilities

1. With the assistance of the Fire Safety Director:

   a. Each tenant must select a Floor Warden, Stairwell Monitors, Search Monitors,
      and Elevator Monitor.

   b. Assign Monitors to assist anyone who is physically impaired. A person who is
      physically impaired is anyone who will need assistance getting to the stairs or
      walking down the stairs.

2. Read the Floor Warden Manual.

3. All Floor Wardens & Monitors should review procedures to make sure all duties are
   understood. Discuss procedures through specific “what if” situations.

4. WITH THE ASSISTANCE OF THE FIRE SAFETY DIRECTOR:

   Instruct all occupants within your tenant area on:

   a. Building Evacuation Procedures.
   b. Location of Refuge Areas outside the building.
   c. Location of emergency exits and their termination points.

UPS Fire Life Safety Services                                                              44
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    d. Safe stairwell Procedures:
        Move quickly, but do not run
        Go to the safest stairwell or exit. DO NOT USE ELEVATORS.
        Remove high heeled shoes to avoid tripping (carrying them with you).
        Do not carry open containers of liquids. If it spills, someone may slip and fall.
        Use hand rail and keep to one side.
        Walk down.
        Allow room for others to enter into an orderly flow of traffic, but do not hold
          up traffic unnecessarily.
        Gain assistance for those who are slower moving or handicapped.
        Dispel any false information or rumors, etc.
        Treat any injuries incurred in the stairwell, at the nearest floor landing when
          required and if practical.
        Complete evacuation, do not congregate in stairwell.
    e. Location and use of fire alarms and fire extinguishers.
    f. Location of First Aid Kits and emergency supplies.
    g. Familiarize occupants with responsibilities of Floor Wardens and Monitors.

It is required that the Occupant Information be duplicated and distributed to all
employees. All new employees must be instructed within 14 days of occupancy.
Document all training.

5. Participate in all fire drills. Complete Fire Drill Report after all fire drills.

6. Be prepared to communicate status reports to Fire Safety Director/Security
   regarding the emergency or fire drill.

7. Keep up-to-date list of all occupants who are physically impaired.

8. Keep up-to-date list of all employees. Be sure to keep lists readily available.

9. Have identification and flashlight readily available.

10. Make periodic review of Monitors and alternate Floor Wardens. Assign new
    members as needed.

11. Develop awareness for safety conditions, fire violations, and potential hazards. For
    example: stairwell or corridors blocked open, improper lighting, frayed cords,
    overloaded outlets, obstructed halls and corridors, trash build-ups, etc.

12. If for any reason you should discontinue employment in this building, you are
    requested to notify the Fire Safety Director.




UPS Fire Life Safety Services                                                          45
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SUPPLEMENTAL


Fire Drill Instructions

To have an effective Fire/Life Safety Program, it is necessary that comprehensive
training be given to everyone in the building. Fire Drills are required by C.C.R. Title
19, Section 3.10. All building occupants must participate. Participation is
mandatory.

The purpose of the fire drill is to instill in the minds of all occupants the correct
procedures necessary to ensure the safety of life and the joint testing of the building
emergency equipment and staff duties. FIRE DRILLS ARE FOR YOUR SAFETY AND
PROTECTION.

A fire drill would begin with the sounding of the fire alarm on one or more floors.
Observers, (Building Staff or Alternate Floor Wardens) should be stationed at strategic
locations throughout the drill to observe the actions of Floor Wardens, Monitors, and
occupants as the alarm sounds. FIRE DRILLS ARE A LEARNING EXPERIENCE FOR
TENANTS AND STAFF.

Observations will be made for:

1. Quick response of all Floor Wardens and Monitors to their designated stations.

2. Response of occupants in evacuating the floor.

3. Closing of all office doors to help confine the fire and limit the spread of fire and
   smoke.

4. Following correct evacuation procedures.

5. Taking a head count at Refuge Floor/Areas.

6. Reporting to the Building Staff at location of any occupants who are physically
   impaired and that the evacuation is complete.

CRITIQUE

1. Points which should be covered: not hearing the alarm; fire equipment blocked or
   unusable; exits and hallways blocked; debris in stairwells; doors propped open;
   office doors not closed; duties not understood or carried out, including procedures
   for the “physically impaired” and response of occupants.

2. All Floor Wardens shall turn in a completed Fire Drill Report in keeping with the
   requirements for annual fire drill documentation.




UPS Fire Life Safety Services                                                              46
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Fire Prevention Tips

   1. Never throw matches or cigarette butts into waste containers.

   2. Observe NO SMOKING signs. THIS BUILDING IS A NON-SMOKING
      BUILDING.

   3. Check for frayed or damaged electrical cords. Report them to your
      supervisor.

   4. Do not run electrical cords under carpets or chair pads.

   5. Do not overload electrical or power strips; only one power strip per outlet.

   6. Do not use power strips as extension cords by plugging one power strip
      into another.

   7. Make sure all electrical equipment has been tested by an approved
      laboratory. Most often you will see an UL stamped on the equipment
      which indicates the equipment has been tested by a certified laboratory.

   8. Tenants should refrain from using space heaters. Flammable items
      [paper, curtains, etc.] within 36 inches of the space heater could create
      conditions for a fire.

   9. Do not let trash overflow in wastebaskets or collection areas.

   10. Do not block corridors and stairwells.

   11. Do not prop open stairwell, corridor or other fire doors. If these doors are
       propped open and there is a fire, smoke can easily spread throughout the
       building.

   12. Never store anything in the stairwells. There should be nothing in the
       stairwells that can restrict traffic flow.

   13. Check lighting in corridors, stairwells and exit signs. Report any
       malfunctioning lights.

   14. When you leave your office, keep doors closed. In the event of a fire,
       closed doors will limit the spread of fire and smoke.




UPS Fire Life Safety Services                                                     47
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Floor Warden Procedures __________________________________________

Legal Requirements for High Rise Buildings

Title 19 Sec. 3.09 – 3.10 (Pertaining to high-rise)

        Emergency procedures information shall be provided to all ambulatory, non-
         ambulatory, and the physically disabled, instructions to be followed in the
         event of an emergency. Emergency procedure information shall include, but
         not limited to the following:

        Location of exits and fire alarm initiating stations, if required;
        What the alarm, if required, sounds and looks like (audible and visual
         warning devices);
        Fire Department emergency telephone number 9-1-1; and,
        The prohibition of elevator use during emergencies, if any.

           (c) High rise office buildings, and Group L Division 1 and 2 occupancies as
               defined in the State Building Code.

               1. Emergency procedure information printed on a floor plan shall be
                  posted at every stairway landing, at every elevator landing, and
                  immediately inside all public entrances to the building. The
                  information shall be representative of the floor level and be posted so
                  that the bottom edge of such information is not located more than 4-
                  feet above the floor, where it can be easily identified. Emergency
                  procedure information shall be printed with a minimum of 3/16 non-
                  decorative lettering providing a sharp contrast to the background.

               2. Emergency procedure information shall include, but not limited to that
                  described in subsection (a) (2) (A-D).

           (d) Owner(s) and operator(s) of high-rise office buildings and Group L
               Division 1 and 2 occupancies as defined in the State Building Code shall
               appoint a Fire Safety Director, who shall:

               (1) Report to owner(s) or operator(s);

               (2) Coordinate fire safety activities of the facility with the authority having
                   jurisdiction;

               (3) Conduct, or cause to be conducted, all training described in
                   subsection (e), for all building employees and maintain records of
                   dates, subjects, and attendance of each training session; and,

               (4) Develop and maintain a written facility emergency plan acceptable to
                   the authority having jurisdiction. Upon request, the facility emergency
                   plan shall be made physically available at the respective facility to the
                   authority having jurisdiction. Facility emergency plans shall include,
                   but not limited to the following:
                       a. Fire Department emergency telephone number 9-1-1;
                       b. Other emergency response telephone numbers;

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                       c. Evacuation or relocation plan for the building occupants;
                       d. Duties of Fire Safety Director and other designated
                          emergency personnel;
                       e. Building employee responsibilities in case of emergency,
                          including individual assignment and reporting responsibilities;
                          and,
                       f. Procedures to identify and assist the non-ambulatory and
                          physically disabled.

               (5) Assure that the requirements of subsection (d)(4)(F), procedures to
                   identify and assist the non-ambulatory and physically disabled are
                   accomplished as follows:

                       a. Owner(s) or operator(s) of high-rise office buildings shall
                          maintain a list of all permanent building tenants who have
                          disabilities. Building owner(s) or operator(s) shall be notified
                          in writing by those who have disabilities. Information provided
                          in the list shall include any special emergency evacuation
                          needs and permanent work location of such physically
                          disabled persons. The list shall be located in the building
                          manager’s office.

           (d) High-rise office buildings shall conduct annually emergency procedures
               training for individuals listed in subsection (d) (3). Group I, Division 1 and
               2 occupancies as defined in the State Building Code.

               (1) Fire Safety Directors and their designated emergency personnel shall
                   receive training in the identification and use of facility safety
                   equipment, communications procedures, people movement
                   procedures, fire prevention practices, and their duties outlined in their
                   respective emergency plan. The training curriculum shall be
                   approved by and made available to the authority having jurisdiction.

               (2) Individuals designated in subsection (d)(3) shall receive training
                   covering the identification and use of facility fire safety equipment, fire
                   prevention practices, and appropriate procedures to follow in the
                   event of a fire.

               (3) Actual evacuation or relocation of building occupants pursuant to
                   procedures contained in the emergency plan shall be conducted at
                   least annually by those individuals designated in subsection (d)(3).
                   Appropriate records, including dates, floors or building involved, and
                   persons conducting evacuation or relocation procedures shall be
                   maintained and made immediately available to the authority having
                   jurisdiction upon their request. The authority having jurisdiction shall
                   be notified not less than 48 hours in advance of such planned
                   evacuation or relocation.

Fire drills should be a practice of the building’s emergency procedures and a learning
experience for tenants and Building Staff.


UPS Fire Life Safety Services                                                              49
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Floor Warden Procedures __________________________________________

Forms

                        Refuge Area Sign-In List
Company _______________________ Suite # _________________________

Floor Warden / Suite Monitor _______________________________________

 Fill in employee names prior to the drill   Place check marks in the
appropriate box at the refuge area  Participation is mandatory

    EMPLOYEE NAMES              Participated   Absent         Needs        In office, a
                                  in Drill     Not in      Assistance         non-
                                               office      In stairwell    participant




DID YOU REMEMBER TO?
    Check doors for heat and smoke before opening
    Remind coworkers to close all interior office doors to prevent smoke from
     spreading
    Check restrooms for occupants
    Take a head count at the refuge area by placing a  next in the appropriate
     column
    Report location of any occupant who is physically challenged to Building Staff.

           Floor Wardens: Turn in the Sign-In List at the refuge area.

UPS Fire Life Safety Services                                                          50
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Floor Warden Procedures __________________________________________



Fire Drill Observer Report




UPS Fire Life Safety Services                                    51
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                                 Floor Warden Fire Drill Report
Floor of Report __________________________                          Time Drill Started _________________________
Time Elapsed to Clear Floor ________________                        Time Elapsed to Clear Building ______________
COMMUNICATIONS
Yes    No      NA
                 Was the audible alarm clearly heard?
                 Were strobe lights flashing?
                 Were EXIT signs visible/working?
                 Was audible announcement on PA system clearly heard?
Comments _______________________________________________________________________________________
_________________________________________________________________________________________________


FLOOR WARDENS AND MONITORS
                 Did the Emergency Response Team report to their respective stations on the floor?
                 Did the Emergency Response Team carry out all assigned duties?
                 Did all the Emergency Response Team wear their identification vests?
Comments _______________________________________________________________________________________
_________________________________________________________________________________________________


CONTAINMENT OF FIRE
                 Were all doors closed, including interior office doors?

                 Were restrooms searched?

Comments _______________________________________________________________________________________
_________________________________________________________________________________________________


EVACUATION PROCESS

                 Were corridors and exits kept cleared?

                 Did the evacuation process proceed in a smooth and orderly manner?

                 Did visitors to the floor take part in the drill?

                 Was a status report given to the Building Management Staff at the Refuge Area/Floor?

Comments _______________________________________________________________________________________
_________________________________________________________________________________________________

OCCUPANTS WHO ARE PHYSICALLY CHALLENGED

                 Did occupants who are physically challenged wait in the stairwell with assigned assistants?

                 Was the Building Management Staff notified of the location of occupants who are physically
                    challenged?

REMARKS AND RECOMMENDATIONS
On the reverse side, please explain any additional information pertaining to the Fire Drill or Evacuation Process.

COMPLETED BY: ________________________________                            ______________________________________
               Print Name                                                 Signature

         This report is to be completed immediately after each fire drill and a copy sent to Building Management.


UPS Fire Life Safety Services                                                                                        52
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                      Fire Prevention Inspection Report

HOUSEKEEPING / MAINTENANCE

NO     OK

___    ___     1. All NO SMOKING regulations are being observed. THIS IS A
                   NON-SMOKING BUILDING.
___    ___     2. Combustible waste placed in proper/approved containers.
___    ___     3. Trash/rubbish removal made on a regular basis.
___    ___     4. Flammable liquids safely stored in approved containers.
___    ___     5. All electrical plugs, power strips, surge protectors are legal and
                   good repair.
___    ___     6. No extensive use of cords from outlet (octopus).
___    ___     7. No overloading of power strips.
___    ___     8. All power strips, surge protectors and electrical equipment must
                   have a laboratory stamp of approval, i.e., UL approval.
___    ___     9. No cords or wires under carpeting or chair pads.
___    ___     10. Adequate clearance maintained at all sub-panels (3 ft.).
___    ___     11. Electrical devices turned off when not in use, i.e. coffee pots.
___    ___     12. Accumulations of lint, dust, grease removed.

FIRE / LIFE SAFETY SYSTEMS

NO     OK
___    ___     1. Adequate lighting in corridors, exits and stairwells.
___    ___     2. EXIT signs illuminated as required.
___    ___     3. All evacuation signs maintained – none defaced or missing.
___    ___     4. Fire doors not wedged or blocked open.
___    ___     5. Stairwells free of obstacles, storage, refuse, etc.
___    ___     6. Corridors and exits are unobstructed.
___    ___     7. Fire Sprinkler heads clean and unobstructed (18” clearance).
___    ___     8. Adequate clearance (3 ft.) for all fire extinguishers.
___    ___     9. Fire equipment in proper locations.
___    ___     10. List of floor wardens and monitors updated.
___    ___     11. List of occupants with a physical disability updated and
                   submitted to the Fire Safety Director.
___    ___     12. Documentation of new employees instructed on emergency
                   procedures.
___    ___     13. Documentation of training of all occupants on an annual basis.
___    ___     14. Other observations (Use back of page.)

Report submitted by: _________________________________

Date: ______________________________________________


UPS Fire Life Safety Services                                                    53
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                                Physically Impaired Form

                                       Attention
                            California Code of Regulations
                             Title 19 Section 3.09 (d)5(b)

“Assure that the requirements of subsection (d) (4)(F)” procedures to identify and
assist the non-ambulatory and physically disabled as follows:
Hotels, Motels, and Lodging Houses shall comply with subsection (b) (3);
        b(3) Hotels, Motels, and Lodging Houses shall maintain at the registration
desk a list noting the guest room assigned to the physically disabled guest who
have special emergency evacuation requirements. Inn-Keeper shall provide a
place on the registration form so that guest may be identified who may require
special emergency evacuation because of a physical disability.

(B) Owner(s) or operator(s) of high-rise office buildings shall maintain a list of all
permanent building tenants who have disabilities. Building owner(s) or
operator(s) shall be notified in writing by those who have disabilities.
Information provided in the list shall include any special emergency evacuation
needs and permanent work location of such physically disabled persons. The list
shall be located in the Building Manager’s Office.



If you have any physical condition, temporary or permanent, that may hinder you
in the event that your area must be evacuated, please provide the following
information to your Floor Warden and to the Office of the Building. They will then
assign people who will assist you in the event of an evacuation.


NAME

SUITE/ROOM OR DEPT.

TELEPHONE NUMBER                                        EXT.

SPECIAL NEEDS

INCLUSIVE DATES (If applicable)
Copy or cut along dashed line and give to your Floor Warden and/or the Office of
the Building.




UPS Fire Life Safety Services                                                      54

								
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