IS Applications Annual Planning 2011-2012 Lunchtime Event – Fri 26 Nov 2010 “How can we help?” IT Planning 2011-2012 Lunchtime Event – Wed 24 Nov 2010 “How can we help?” • Setting the scene (Simon Marsden) • Help to exploit central services (Mark Wetton) • New and emerging technologies (Dave Berry) • Leveraging the planning process (Mark Ritchie) • Questions Simon Marsden, Director IS Applications Division Mark Wetton, Head of Service Management IS Applications Division Help presenting your best side “Apple is in the beauty business” Gary Hamel EDUCAUSE 2010 “Usability is the measure of the quality of a user's experience when interacting with a product or system - On the Web, usability is a necessary condition for survival. “Jacob Neilson Help to target and extend your reach • MyEd • Streamed Media • Mobile Campus Helping your collaboration • Over 1000 wiki’s • 100 discussion forums • 3000 event bookings in October 2010 • Blogging service • Document Management Plan to slice and dice • BOXI site licensed • User forum • Devolved reporting • Joining databases Core Building Blocks 1. Design and Usability 2. Communications and Collaboration 3. Management Info - BOXI Dave Berry, Head of Development Services IS Applications Division Integration • if you are buying IT packages, we can integrate them into the university systems: – resilient infrastructure – automated account creation – EASE sign-on – Authorisation / group management – User information – Presentation via MyEd • Talk to us before procurement! We can help with the relevant technical requirements. In-house developments • You don’t need to rely on MS Access and your local server! – resilient infrastructure – enterprise-class database systems (Oracle or SQL server) – scalable application and web tier Smartphones • Make your data or application available for people on the move – Mobile Campus – In-house developed apps Smartcards • Allow people to use their personal ID to access systems – Not just doors! – Electronic purse – E.g. cashless catering at the new vet school Componentised software • Building blocks for flexible IT solutions – Reusable components • “Web Services” from applications • Data links from databases • RSS feeds from web sites – Write once, use many times – Share capabilities – Support for “human workflow” tasks Agile Methods & Usability • More interactive project methodology – “Paper prototyping” with actual users – Iterative development & prioritisation • Develop key features first • Revise priorities from actual experience – Constant engagement with partners Software Configuration • New team focussing on packaged software. – SITS (EUCLID) – Oracle HR – E-Financials and related products – Pure – BOXI Mark Ritchie, Head of Project Services IS Applications Division Resources by Programme 4% 1% 5% 4% 6% Accommodation Finance Human Resources IT Services 31% Learning Procurement Research 37% Student UoE Web Site Other 8% Total Project 2% 2% Days ~ 10000 Why get involved? • Bid for centrally funded IS Apps resources • Gain wider understanding of project initiatives • Influence 11/12 programme • Use IS staff inputs to improve project proposals • Identify resources to bid for in University Annual Planning • Lay foundation for better project outcomes Timetable Communications and Emerging Project Suggestions Now Draft List of Emerging Projects by Programme End Dec-10 Detailed Project Proposals Jan-11 Draft List of Projects for 2011/12 Feb-11 Final Prioritised List of Projects Apr-11 Project execution Aug-11 Approach Improved engagement with Colleges and Schools Working closely with IS colleagues More face to face contact with potential project sponsors Better understanding of external options Simplified estimation approach IS take the strain administratively Emerging Highlights for 2011/12 Student accommodation applications through MyEd “Lean”business process improvements in Corporate Services Implement new Research Management Administration Systems Increased Help Desk functionality Email and Diary service for Students BOXI Upgrade Review of web Content Management System options WebCT upgrade Shared Academic Timetabling How can we help? • Discuss your project idea • Advise on technology or using existing services • Engage the right people • Develop your proposal • Estimate costs and benefits • Champion your project with senior staff Contacts and Resources • Corporate Services (includes Research) Rhian.Davies@ed.ac.uk • Information Services Ruth.McCallum@ed.ac.uk • Student and Academic Services Ruth.McCallum@ed.ac.uk • Colleges and Schools Mark.Ritchie@ed.ac.uk • Annual Planning http://www.projects.ed.ac.uk/planning/ IT Planning 2011-2012 Working Together, Making a Difference QUESTIONS?
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