Annual Planning Combined by IM5lOy

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									IS Applications Annual Planning
           2011-2012
 Lunchtime Event – Fri 26 Nov 2010

       “How can we help?”
             IT Planning 2011-2012
        Lunchtime Event – Wed 24 Nov 2010
                “How can we help?”
•   Setting the scene (Simon Marsden)
•   Help to exploit central services (Mark Wetton)
•   New and emerging technologies (Dave Berry)
•   Leveraging the planning process (Mark Ritchie)
•   Questions
Simon Marsden, Director
 IS Applications Division
Mark Wetton, Head of Service Management
         IS Applications Division
Help presenting your best side
“Apple is in the beauty business” Gary Hamel EDUCAUSE 2010


                                   “Usability is the measure of
                                   the quality of a user's
                                   experience when interacting
                                   with a product or system -
                                   On the Web, usability is a
                                   necessary condition for
                                   survival. “Jacob Neilson
Help to target and extend your reach
• MyEd              • Streamed Media
• Mobile Campus
       Helping your collaboration
• Over 1000 wiki’s
• 100 discussion
  forums
• 3000 event bookings in
  October 2010
• Blogging service
• Document
  Management
         Plan to slice and dice
•   BOXI site licensed
•   User forum
•   Devolved reporting
•   Joining databases
Core Building Blocks
   1. Design and Usability


   2. Communications
   and Collaboration


   3. Management Info -
   BOXI
Dave Berry, Head of Development Services
         IS Applications Division
                    Integration
• if you are buying IT packages, we can integrate them into
  the university systems:
   – resilient infrastructure
   – automated account creation
   – EASE sign-on
   – Authorisation / group management
   – User information
   – Presentation via MyEd
• Talk to us before procurement! We can help with the
  relevant technical requirements.
 In-house developments
• You don’t need to rely on MS Access and
  your local server!
   – resilient infrastructure
   – enterprise-class database systems
     (Oracle or SQL server)
   – scalable application and web tier
            Smartphones
• Make your data or application available for
  people on the move
   – Mobile Campus
   – In-house developed apps
             Smartcards
• Allow people to use their personal ID to
  access systems
   – Not just doors!
   – Electronic purse
   – E.g. cashless catering at the new vet
     school
  Componentised software
• Building blocks for flexible IT solutions
   – Reusable components
      • “Web Services” from applications
      • Data links from databases
      • RSS feeds from web sites
   – Write once, use many times
   – Share capabilities
   – Support for “human workflow” tasks
  Agile Methods & Usability
• More interactive project methodology
  – “Paper prototyping” with actual users
  – Iterative development & prioritisation
      • Develop key features first
      • Revise priorities from actual
        experience
  – Constant engagement with partners
     Software Configuration
• New team focussing on packaged
  software.
   – SITS (EUCLID)
   – Oracle HR
   – E-Financials and related products
   – Pure
   – BOXI
Mark Ritchie, Head of Project Services
       IS Applications Division
                Resources by Programme
                       4% 1% 5%
                  4%
                                  6%
                                             Accommodation
                                             Finance
                                             Human Resources
                                             IT Services
        31%
                                             Learning
                                             Procurement
                                             Research
                                       37%
                                             Student
                                             UoE Web Site
                                             Other

                 8%
Total Project          2% 2%
Days ~ 10000
Why get involved?
         • Bid for centrally funded IS
           Apps resources
         • Gain wider understanding
           of project initiatives
         • Influence 11/12 programme
         • Use IS staff inputs to
           improve project proposals
         • Identify resources to bid for
           in University Annual
           Planning
         • Lay foundation for better
           project outcomes
                         Timetable
Communications and Emerging Project Suggestions   Now

Draft List of Emerging Projects by Programme      End Dec-10

Detailed Project Proposals                        Jan-11

Draft List of Projects for 2011/12                Feb-11

Final Prioritised List of Projects                Apr-11

Project execution                                 Aug-11
                    Approach
Improved engagement with Colleges and Schools
Working closely with IS colleagues
More face to face contact with potential project sponsors
Better understanding of external options
Simplified estimation approach
IS take the strain administratively
  Emerging Highlights for 2011/12
Student accommodation applications through MyEd
“Lean”business process improvements in Corporate Services
Implement new Research Management Administration Systems
Increased Help Desk functionality
Email and Diary service for Students
BOXI Upgrade
Review of web Content Management System options
WebCT upgrade
Shared Academic Timetabling
How can we help?
       • Discuss your project idea
       • Advise on technology or
         using existing services
       • Engage the right people
       • Develop your proposal
       • Estimate costs and
         benefits
       • Champion your project
         with senior staff
       Contacts and Resources
• Corporate Services (includes Research)
  Rhian.Davies@ed.ac.uk
• Information Services
  Ruth.McCallum@ed.ac.uk
• Student and Academic Services
  Ruth.McCallum@ed.ac.uk
• Colleges and Schools Mark.Ritchie@ed.ac.uk
• Annual Planning
  http://www.projects.ed.ac.uk/planning/
      IT Planning 2011-2012
Working Together, Making a Difference



          QUESTIONS?

								
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