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					  Quality Research
Administration Meeting
     September 2012
Agenda
    Nadia Wong and Allison Ramos       PHS COI Update
    Allison Ramos, Lauren Ryan and     Departmental Administrator's Role in Proposal
                      Jonathan Lew       Preparation

                        Jeff Warner
                                       Federal Update
                   Marci Copeland      Export Controls
              Barbara Inderwiesche     Kuali Coeus Update
                         Tam Tran      Record Retention Policies for Contracts and
                                         Grants
                      Nancy Lewis
                                       Accepting Foreign Currency Awards




September 2012 QRAM
Sponsored Projects
Administration Update
                                Staff Update
Nancy Lewis
Director, Sponsored Projects
Administration
nancy.lewis@research.uci.edu
949.824.2897




September 2012 QRAM
Sponsored Projects
Administration Update
                                Accepting Foreign
Nancy Lewis
Director, Sponsored Projects
                                 Currency Awards
Administration
nancy.lewis@research.uci.edu
949.824.2897




September 2012 QRAM
         Foreign Currency Awards
• Some awards from Foreign Sponsors require the
  acceptance of foreign currency
     • Ex: Research and fellowship awards funded by the
       European Commission

• Fluctuations in currency exchange rates create
  uncertainty regarding the final award amount

• Departments must monitor the actual amount
  received to avoid potential financial liabilities that
  may result from unfavorable exchange rates.

September 2012 QRAM
         Foreign Currency Awards
Sponsored Project’s Process

   Sponsored Projects attempts to negotiate US dollars for all foreign sponsored awards.

   If attempts are unsuccessful, Sponsored Project Officer will obtain consent from the PI and
    Department Chair to accept foreign currency.

   Once accepted, the award synopsis is prepared using the exchange rate as of the date that
    the award is processed. Please note that the award synopsis will not be adjusted based
    upon the amount received.

   Department must review the payment terms/schedule to determine when payments will
    be made in order to monitor the actual amount received from the sponsor.

   Contract and Grant Accounting should be contacted to determine the actual amount
    received from the sponsor.




September 2012 QRAM
                      QUESTIONS ??



September 2012 QRAM

				
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