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					                           Guestling Parish Council
  Minutes of a meeting held on Monday, 14 May 2012 at Three Oaks Village Hall


Chair:
Graham Macpherson         -   Guestling Parish Council (GPC)
Present:
Marion Roberts - GPC          Salie Cox     - GPC
Connie Evans - GPC            Paul Brown - GPC
Andrew Eldridge - GPC         Paul Fountain - GPC

Robin Patten              -   Rother District Council
Secretariat:
Paul Brown

Item   Notes                                                                    Action

  1.   APOLOGIES. Richard Suter, Graham Furness, Carl Maynard, Roger Bird.

  2.   INTERESTS. None.

  3    ELECTIONS.
           1. Chairman. RESOLVED: Graham Macpherson elected.
           2. The chairman declared his acceptance of office.
           3. Vice-chairman. RESOLVED: Marion Roberts elected.
           4. Committees and representatives. RESOLVED: Planning
               committee: Roberts, Evans, Macpherson, Brown, Cox, and
               Furness. Bradshaw Trust, Eldridge. Marsham Older Peoples
               Project, Evans. Police priority panel, Roberts, Evans. ESCC Tree
               Warden, Evans. Rother Assoc. of Local Councils, Brown, Furness.
               Rother Transport Action Group, Brown, Furness. All members will
               be advised of meetings and can represent the council
  4    MINUTES. RESOLVED: That the Chairman of the Council is authorised
       to sign the minutes of Council meeting,12 March 2012
  5.   MATTERS ARISING. Items not on the agenda. Field in Trust deed is          Brown
       being prepared. Guestling Rangers have applied for grant funding to       Roberts
       improve the pavilion. Speed Gun, progress has been made a training        Macph’
       will start soon. The Notice board has been delivered and will be erected
       shortly. Rother DC has declined to make their land (asset reg. G011)
       available for allotments. The Scout Group have secured funding else
       where.
  6.   COMMITTEE MINUTES. RESOLVED: That the minutes of the planning
       committee are received held 12 March, 10 April, 08 May 2012.
  7.   PUBLIC PARTICIPATION. PC Paul Fielder listed the recent incidents
       in the parish and advised that speeding is now the high priority. Our
       District councillor reported that the waste contract negotiations are
       proceeding and that the Localism Act makes it possible to use
       association with the locality a key factor in the allocation of social
       housing.
  8.   INSURANCE. The risks were reviewed and renewal approved. Cover for
       the new notice board and bus stop shelter will be included in the policy.
       RESOLVED: That the policy be renewed.


                                        1
 9.    FINANCE
          1. Review accounts. RESOLVED: That the Chairman of the Council
             is authorised to sign the 31.03.2012 annual return and bank
             reconciliations at 31.03.2012 and 01.05.2012
          2. Approve payments. RESOLVED: That the following cheques are
             approved for payment. Harborough Nurseries (C.Evans) (canes
             and tree protectors) £45.00. EDF direct Debit (pavilion power)
             £32.53. Sussex Association of Local Councils (subscription)
             £367.97. Rother Association of Local Councils (subscription)
             £30.00. David Etches (hedge cutting) £90.00. Came &Co
             (insurance) £441.79. Notice-it (notice board) £660.00. Three
             Oaks village hall (meeting 14.05.12) £4.75. Direct Debit payments
             for pavilion water and electricity to continue.
          3. Signatories to bank account. RESOLVED: That the signatories to
             the bank account are unchanged, Roberts, Suter, Macpherson,
             Brown.
10.    ROADS AND TRANSPORT.
          1. Bus Shelter. The replacement shelter opposite the school will be
              installed as soon as written agreement is received from the
              Highways Agency
11.    PLAYING FIELD/PAVILION.
          1. Tree/hedge planting. A large group of volunteers have planted        Evans
             the saplings. An oak tree has been ordered which will be planted
             to mark the Queens diamond jubilee.
          2. Consider proposal from Buckswood School. Three
             representatives from the school expanded on the proposal for the
             school to use and maintain the playing field and offer greater
             sporting opportunities to local children. RESOLVED: That
             Cllrs.Macpherson and Eldridge will arrange a meeting with           Macp’ &
             representatives of Buckswood School, G-R FC and Guestling           Eldridge
             bowls club to find a mutually agreeable arrangement.
          3. Review of charges to clubs using the facility. RESOLVED: That
             this be postponed until after the meeting mentioned above, 11.2.
          4. Review pavilion maintenance. Timber treatment, gutters,
             electrical, frost proofing. RESOLVED: As minute 11.3.
12.    EMERGENCY PLAN. Reviewed.

13.    REGISTER OF PREJUDICIAL INTEREST. Members were requested to
       advise the clerk of any changes or confirm that there is no change.
14.    CORRESPONDENCE.
          1. Southern Water. RE. New Three Oaks drains. RESOLVED: That Macp’
              Cllr. Macpherson arranges a meeting.
          2. Rother DC. Devolution Working Group. RESOLVED: That cllrs.        Brown
              advise the clerk of their ideas before he replies.
          3. Buckswood School. See minute 11.2.
THE NEXT PARISH COUNCIL MEETING WILL BE HELD ON MONDAY 09 JULY 2012 AT
GUESTLING VILLAGE HALL.
Paul Brown (cllr. & acting clerk) T:01424 814795 email: guestlingparish@googlemail.com
16.05.2012 Vers3.




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