ance sponsor exhibitor information 2013 final oct by MfT85YYG

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									Dear Prospective Exhibitor:

It is with great pleasure that we invite your organization to showcase its products and services at the
2013 Massachusetts Dietetic Association Annual Nutrition Convention & Exposition on Friday, March 29
at the Four Points by Sheraton in Norwood, Massachusetts.

The 2013 Massachusetts Dietetic Association Annual Nutrition Convention & Exposition is the leading
convention for nutrition professionals in the New England area, attracting a wide audience of
participants looking for cutting-edge nutrition products and solutions.

Our convention and exposition gives YOU the most cost-effective way to meet face-to-face with
hundreds of qualified nutrition leaders and decision makers. You’ll develop new business while building
on existing relationships. One-on-one dialogue, presentations and seminars advance attendees’
professional knowledge and encourage them to seek your products and services.

Take advantage of this opportunity to reach the spectrum of MDA members:
 Practitioners in hospitals, long-term care facilities, and other clinical settings
 Managers in foodservice operations
 Consultants to food companies, corporations, websites, public relation firms, print and media
 Counselors in private practice
 Nutrition researchers
 Educators in colleges and universities
 Public health and community-based professionals

Our Annual Convention attracts over 350 attendees. By participating in our convention, you will benefit
through networking opportunities, relationship building and most importantly the gateway to consumer
influence.

Please complete the exhibitor registration form and return it to MDA before January 1, 2013 to receive
the early bird rate! The deadline to register is March 8, 2013. On behalf of the MDA Board of Directors
and the Planning Committee, we thank you for your support and look forward to seeing you at the 2013
Massachusetts Dietetic Association Annual Nutrition Convention & Exposition.

Sincerely,

Kerri Hawkins, MS, RD                           Maureen Kelly Gonsalves, M.Ed., RD
MDA President                                   MDA Administrative Director
           Massachusetts Dietetic Association Sponsorship Opportunities

       Gain exposure year-round as a Platinum, Gold, Silver, or Bronze Sponsor

Platinum Sponsor: $10,000
   •    Half page newsletter thank you (4 per year)
   •    Annual Nutrition Conference and Exposition
             – Pre-meeting mailing to membership
             – Acknowledgement in pre-meeting materials
             – Full page acknowledgement in program booklet distributed to all attendees
             – Signage with company logo, placed in high traffic area
             – Recognition of your sponsorship during member lunch, with table presence thank you
             – Opportunity for your company to distribute sponsor produced coupons and/or information on
                 products and services on at breakfast/lunch tables, as appropriate, during the conference.
             – Complimentary vendor booth
             – Invitation to evening reception

Gold Sponsor: $5,000
   •    Quarter page newsletter thank you (4 per year)
   •    Annual Nutrition Conference and Exposition
           – Pre-meeting mailing to membership
           – Acknowledgement in pre-meeting materials
           – Half page acknowledgement in program booklet distributed to all attendees
           – Signage with company logo, placed in high traffic area
           – Recognition of your sponsorship during member lunch, with table presence thank you
           – Complimentary vendor booth
           – Invitation to evening reception

Silver Sponsor: $2,500
   •    Quarter page newsletter thank you (2 per year)
   •    Annual Nutrition Conference and Exposition
           – Acknowledgement in pre-meeting materials
           – Quarter page acknowledgement in program booklet distributed to all attendees
           – Recognition of your sponsorship during member lunch.
           – 50% vendor booth discount
           – Invitation to evening reception

Bronze Sponsor: $1,500
   •    Quarter page newsletter thank you (1 per year)
   •    Annual Nutrition Conference and Exposition
           – Acknowledgement in pre-meeting materials
           – Quarter page acknowledgement in program booklet distributed to all attendees
           – 50% vendor booth discount
           – Invitation to evening reception




           For questions, please contact the MDA Administrative Director, Maureen Kelly Gonsalves, M.Ed., RD
email: admin@eatrightma.org phone: (617) 501-7083 fax: (508) 590-6049 mail: MDA, PO Box 68, Medway MA 02053
        Annual Nutrition Conference & Exposition Participation Opportunities

Exhibitor: (prices vary, see next page)
    •    Exhibitor booth with a draped table, backdrop, two chairs and two-line identification sign with your
         company/organization’s name.
    •    One and a half hour of exclusive time for attendees to visit your booth.
    •    Complimentary lunches and exposition registration for up to two (2) company/organization
         representatives.
    •    Hotel group rate ($115.00/night). Please mention Massachusetts Dietetic Association when reserving.

    Additional information:
        Set-up time is prior to 7:00 a.m. on March 29, 2013.
        Products/Materials may be sent to the Four Points Sheraton in Norwood c/o MDA one day prior to the
         event:
                   Four Points Sheraton
                   c/o Massachusetts Dietetic Association, Event date 3/29/13
                   (Please specify if the boxes are for EXHIBITS or BAG STUFFERS, and write YOUR COMPANY
                   NAME clearly on the boxes)
                   1125 Boston-Providence Turnpike
                   Norwood, MA 02062
                   Attn: Laura Fellini
        If you need electricity, please bring extension cords & power strips as needed and please note this on the
         registration form.
        Closest airports are Logan (Boston) and TF Green (Providence). Additionally, there is an Amtrak station in
         Westwood equipped with a hotel shuttle to transport you from the train station to the hotel.
        For additional travel information please go to: http://www.fourpointsnorwood.com/directions.html

Attendee Tote Inserts: $275
    •    Your product or promotional materials placed in tote bags distributed to all attendees (approx. 350-450)

Other Conference Sponsorship Options:                     (prices vary, contact admin@eatrightma.org for more info)
    •    Attendee Tote Bags – Provide your branded bags for all attendees (approx. 350-450)
    •    Nursing Mothers’ Room
    •    Sponsor a Speaker
    •    Sponsor a Meal – Breakfast, Morning Snack, Lunch, Afternoon snack
    •    Welcome reception


Ongoing Advertising Opportunities

Today@MDA Newsletter:                 (goes out to ~2000 members)
        Ad Size           Price
        Full              $425
        1/2               $250
        1/4               $150
        1/8               $ 85
        Business Card     $ 50




           For questions, please contact the MDA Administrative Director, Maureen Kelly Gonsalves, M.Ed., RD
email: admin@eatrightma.org phone: (617) 501-7083 fax: (508) 590-6049 mail: MDA, PO Box 68, Medway MA 02053
         Massachusetts Dietetic Association Annual Nutrition Convention & Exposition
                             MARCH 29, 2013 FOUR POINTS BY SHERATON, NORWOOD, MA
                                      EXHIBITOR REGISTRATION FORM
Registration options:
1. Mail, Fax or Email this form with a check payment to the address at the bottom of the form. Please include or send payment
when registering. Please make checks payable to Massachusetts Dietetic Association.
2. Online with a credit card. https://www.eatrightma.org/convention/exhibitor_registration.php
Deadline to register: Friday, Mar 8, 2013 or Jan 1, 2013 for early bird rate. All payments must be received before the date of
the convention. Our EIN is 04-3253489.


Contact information:
Contact Name:
Company Name:
Address:
City:                                                                          State:              Zip:
Phone:                                 Fax:                                    Email:


Please select all that apply:
             Platinum Sponsor (includes exhibitor booth)                                                           $10,000
             Gold Sponsor (includes exhibitor booth)                                                                $5,000
             Silver Sponsor (50% exhibitor booth discount)                                                          $2,500
             Bronze Sponsor (50% exhibitor booth discount)                                                          $1,500
             Other sponsorship (prices vary; please email admin@eatrightma.org)

             Exhibitor Booth – For Profit ($100 discount if registered before January 1st!)                             $600
             Exhibitor Booth – Non Profit ($100 discount if registered before January 1st!)                             $475
             Attendee tote inserts                                                                                      $275
             Donate Door prize / other raffle item (please email admin@eatrightma.org for more info)                      –


Additional information to be completed by exhibitors:
1. Representatives from your company attending. Up to 2 representatives can receive a complimentary lunch and
attendance to the convention. If you wish to send more than 2, please notify admin@eatrightma.org. Please indicate
name(s) as you would like it to appear on a name badge:

Name                                                                 Meal preference (chicken, fish or vegan)
Rep #1

Rep #2

2. Electricity Needed?          YES! (Standard 110v, 60amp, single phase)




            For questions, please contact the MDA Administrative Director, Maureen Kelly Gonsalves, M.Ed., RD
 email: admin@eatrightma.org phone: (617) 501-7083 fax: (508) 590-6049 mail: MDA, PO Box 68, Medway MA 02053

								
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