COMMUNITY JOBS SCOTLAND
Trainee Data Process administrator
Job Title: Trainee Data Processing Administrator
Responsible to: CAB Manager
Outline of Job/Training: Transfer of data onto an electronic system and assist with
the general administration of records and systems. Full
training and support will be provided
Summary of Job Specifications:
Assist Manager and/or other staff and volunteers with clerical and administration function
Accurately transfer information from a paper to an electronic system
Save store and retrieve data in paper and electronic format
Manage information through databases and spreadsheets use
After training use bespoke programmes.
Assist staff and volunteers in the use of bureau systems and procedures and provide support.
Assist in the transfer of data from paper copy to electronic systems, spreadsheets and the
upkeep of accurate statistics and the submission of these to end users and within the bureau.
Identify and suggest improvements in bureau systems
Ensure all paperwork is completed on time
Keep all bureau records safe, confidential and accessible for future retrieval
Assist in maintaining the quality of the office systems and procedures in use
Provide administrative assistance in staff recruitment and training programmes
Provide administrative assistance within the Bureau’s IT strategy
Process client case records and ensure continuity and confidentiality i.e. in-house systems of
bar-coding and CABEX
Maintain and manage the process for all Bureau correspondence.
Contribute to the Volunteer expense claims process
Assist with the bureau petty cash system
Perform reception duties as required
Undertake any other reasonable duties as requested by the Manager
This is an excellent opportunity for a young person to work within an advice agency
environment; build networks and gain transferrable skills that are recognised within many
business sectors. Full training and support will be provided following an assessment of the
skills the applicant brings and an ongoing personal development plan formulated on
completion of the basic training
TRIANEE ATA PROCESSING ADMINISTRATOR
DATE PROCESSING COMPETENCIES
QUALIFICATIONS Good standard of general education.
Ideally have work experience in using and within office
systems and procedures, record systems and electronic
EXPERIENCE systems, although full training is provided.
Working as part of a team
Experienced computer user
Good keyboard skills
Able to communicate ideas in writing and orally
Ability to use initiative
Attentive to accuracy
Ability to write routine letters and simple business letters
Ability to administer petty cash
Ability to research client records and documents
Ability to transfer data accurately and efficiently
VALUES AND Commitment to team working
ATTITUDES Commitment to equal opportunities policies.
Reliable attendee and timekeeper.
KNOWLEDGE Use of relevant software including word processing,
spreadsheet and database.
OTHER A willingness to undertake training identified in collaboration
with the Bureau Manager.
Support and supported by other General and Specialist
Advisers and IT Support Technician
A commitment to aims, principles and policies of the service
Updated July 2012