schools smcps org by dbfQd67

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									                                      Table of Contents
School Crisis Emergency Management Plan Certification ................... 3

Introduction ........................................................................................... 4
Purpose of the Plan ......................................................................................................4
What is a Crisis and Emergency ...................................................................................4
What Does This Plan Address ......................................................................................5

Emergency Responses
Emergency Incidents ...................................................................................................8
Emergency Contacts/Notification .................................................................................9
Superintendent’s Hotline ........................................................................................... 10
Safety and Security Roles and Responsibilities ........................................................... 11
Primary Evacuation Sites ........................................................................................... 12
Bus Accidents/Protocol ............................................................................................. 13
Field Trip Safety and Security Guidelines ................................................................... 15
Severe Weather .......................................................................................................... 16
Medical Emergencies ................................................................................................. 17
Utility System Emergencies ........................................................................................ 18
Traumatic or Student Safety Incidents ....................................................................... 20
Shelter In Place .......................................................................................................... 21

Crisis Responses
Crisis Decision Matrix ................................................................................................ 22
Code Red Announcement ........................................................................................... 23
Code White Announcement ........................................................................................ 24
Code Yellow Announcement ....................................................................................... 26
Code Green Announcement ....................................................................................... 27
Code Blue Announcement .......................................................................................... 30

Incident Command System
School Floor Plans and Emergency Exit Diagrams ........................................ Appendix S
Critical Incident Command System ............................................................................ 31
School Emergency Crisis Team .................................................................................. 33
Staff Response for Special Needs Person .................................................................... 34
Students Needing Special Assistance – Master List....................................................... 55
Staff with Medical/Specialized Training ..................................................................... 35
Command Post Locations ........................................................................................... 36
Relocation Areas ........................................................................................................ 37
Student Accountability .............................................................................................. 38

Checklists/Recovery
Emergency Checklist ................................................................................................. 39
Recovery Procedures .................................................................................................. 40
Emergency Equipment ............................................................................................... 41
Training and Maintenance
School Training Requirements ................................................................................... 42
Crisis and Emergency Plan Maintenance ................................................................... 43

Appendix A             Classroom and Building “Hazard Hunt” Master List (and Mitigation
                       Plans)
Appendix        B      Potassium Iodide Permission and Distribution Plan
Appendix        C      Potassium Iodide Permission Form
Appendix        D      IOSAT Tables
Appendix        E      Potassium Iodide Distribution Procedure
Appendix        G      Lockdown Procedures
Appendix        H      Teacher Survey: Students Needing Special Assistance
Appendix        I      Crisis Team Drill Record
Appendix        J      Responding to a School Crisis – Staff Information Packet
Appendix        K      Responding to a School Crisis – Parent Information Packet
Appendix        L      Fire Drill – Attendance Report
Appendix        M      Staff Phone Tree
Appendix        N      School Map
Appendix        O      Tornado/Hurricane Shelter Diagram - Map
Appendix        P      Administrative Duties/Responsibilities




                                                      2
                                     School Crisis & Emergency
                                         Management Plan
                                            Certification


Fairlead Academy                                       2011-2012
(Name of School)                                         (School Year)




These crisis and emergency plans have been reviewed and approved by the
Superintendent of Schools/designee and the principal/Academic Dean.




Principal                                 Date




Superintendent of Schools/Designee        Date




                                      3
                                                      Introduction



                Crisis & Emergency Management Plan
                               Fairlead Academy
                            20833 Great Mills Road
                           Lexington Park, MD 20653
                                 301-863-4090

                         Ms. Rebecca Cline, Academic Dean
                        Mr. G. Allen Blair, Teacher-in-Charge

The Academic Dean, Ms. Rebecca Cline, is responsible for supervising, monitoring,
and organizing the development of the school emergency plan. Ms. Cline or her
designee in her absence is also responsible for coordinating/meeting with the first
responders at the established command center during each crisis situation.


Purpose of the Plan
This Crisis and Emergency Management Plan will provide basic guidelines and
procedures to be followed in the event of an emergency or crisis incident. All school
staff will be familiar with the plan and their individual responsibilities in the event of
an emergency.

This management plan is required to be reviewed and revised annually or when
significant changes to staff/student population or facilities occur. Up-to-date copies
of the Incident Command section must be forwarded to the Department of Pupil
Services.

What is a Crisis and Emergency?
      A crisis is defined as an unstable or crucial situation that requires action
       to prevent or minimize a highly undesirable outcome.
      An emergency is defined as a sudden need for action.
       Crisis and emergency are often used as synonymous terms. For the purposes
       of this plan, the following applies:
      Emergencies are events or incidents that will most likely not require the
       initiation of a “code alert.”
      Critical incidents are events or incidents that will most likely require the
       initiation of a school-wide “code alert.”

What Does this Plan Address?
                                             4
This plan takes into consideration all four phases of emergency and crisis
management planning:
Mitigation/Prevention, Preparedness, Response, and Recovery.

Mitigation/Prevention:
The school participates in or has initiated the following measures to mitigate
emergency and crisis incidents:

      Crisis Team Members
      Rebecca Cline, Sarah DeLuca, Sara Cooper, Diane Mierzwa, Linda Berry,
      Joseph Dera, Kathy Lehnertz, Allen Blair, Veronica Samms-Morris, Nicole
      Fischer, Abby Davis, Brandon Reaser, Kelsey Stauff, Lindsey Gordon, Shigy
      Joe, Mary Beth Garner, Kathy Lacer and Patricia Norris

      *Rebecca Cline, Academic Dean of Fairlead Academy is in charge during a crisis
           situation. In her absences, her administrative designee will be in charge.

      Hazard Hunt
      Each school will complete the Classroom and Building “Hazard Hunt” Master
      List (and Mitigation Plans). See Appendix A.

Preparedness:
Preparation and execution of this plan, the St. Mary’s County Public Schools
Emergency Procedures Flipchart, the Radiological Emergency Plan, and the Crisis
Management Handbook are the basis for the school’s preparedness phase of
emergency and crisis management planning.

Preparation also includes the planning and distribution of Potassium Iodide, if
needed, at Green Holly Elementary School, Town Creek Elementary School,
Hollywood Elementary School, and Esperanza Middle School. These schools have
implemented a distribution procedure. Refer to Appendices B, C, D and E.
Evacuation planning procedures for these schools are located in the Radiological
Emergency Plan Standard Operating Procedures Manual.

Response:
1.    This plan addresses appropriate responses for the following emergencies and
      crisis incident(s):
              Biological Hazardous Materials/Hazardous Material Spills
              Bomb Threats/Bomb Found
              Bus Transportation Accident
              Children Left At/Returned to School
              Danger of Suicide
              Death of Student/Staff
              Emergency Plans for Field Trips
              Evacuation Procedures (Fire and Other Disasters)
              Fallen Aircraft
                                         5
                  Flooding
                  Gang Altercations
                  Gas Leaks
                  Intruder in Building with A Weapon
                  Power Outage/Blackout
                  Radiological Emergency
                  Serious Injury
                  Shooting/Stabbing
                  Take Cover Procedures
                  Threatening Person(s) Outside of Building
                  Tornado/Downblasts
                  Weapons on Campus

2.       Examples of “Crisis Incidents,” by “Code Alert,” as designated in the St. Mary’s
         County Public Schools Emergency Procedures Flipchart:

          SILENT CODE GREEN: Criminal Actions – Evacuate
         Designate a command center. Large green sheet of paper with “Silent Green”
          in large letters will be circulated to all staff members. A silent green code will
          mean that all students and staff will evacuate the building and wait for
          further action as determined by the administrator.
                      Bomb Threats/Bomb Found
          CODE RED - Criminal Actions
          “Attention staff, we have a Code Red. I repeat, we have a Code Red.” This
          requires an immediately response from all staff. The School Crisis Team will
          report to the command center. All other staff will follow theses procedures:
              Immediately secure all students under their charge in the closest
                classroom space.
              Remain secure until further directions are received from the crisis team
                leader via the public address system or memo.
                        Shooting/Stabbing
                        Intruder in Building with a Weapon
                        Weapons on Campus
                        Threatening Person(s) Outside of Building
                        Biological Hazardous Materials
          CODE WHITE – Natural Disasters
          “Attention staff, we have a Code White. I repeat, we have a Code White. We
          have          .” This requires an immediate response from all staff. It will be
          utilized to alert staff to a natural disaster event such as tornado, flood, or
          hurricane. All staff will follow procedures as outlined in the flipchart for that
          particular disaster. Staff will follow the directions as announced via the
          public address system.
                      Take Cover Procedures
                      Tornado/Downblasts
                      Flooding


                                                 6
      CODE YELLOW – Medical Emergencies
      From teacher, “Attention staff, we have a Code Yellow. I repeat, we have a
      Code Yellow.” This requires an immediate response from the School Crisis
      Team who will report to the command center in the main office (or other
      designated area). Only staff members of the School Crisis Team need to
      respond. Teaching staff would proceed with normal uninterrupted
      instruction, while remaining alert for possible directions from the School
      Crisis Team Leader.
                 Serious Injury
      CODE BLUE – Toxic Spills/Gas Leaks
      “Attention staff, we have a Code Blue. I repeat, we have a Code Blue. We have
      a             .” This requires an immediate response from all staff. It will be
      utilized to alert staff to gas leaks or toxic/hazardous waste spills. All staff
      should follow the procedures as outlined in the flipchart, and/or as
      announced by the public address system.
                 Gas Leaks
                 Hazardous Material Spills

Principals must inform the Superintendent (301-475-5511) when a code
alarm is called. The Deputy Superintendent will contact the Director of
Pupil Services (301-475-5511, ext. 198) and the Chief Administrative
Officer (301-475-4256, ext.




                                         7
                                                       Emergency Incidents


An emergency is a sudden need for action that will most likely not require the
initiation of a “code alert.”

                      Bus Accidents
                      Emergency Plans for Field Trips
                      Fallen Aircraft
                      Evacuation Procedures
                      Utility System Emergencies
                      Children Left at/Returned to School
                      Danger of Suicide
                      Gang Altercations

Refer to the Emergency Procedures Flipchart and Crisis Management Handbook for
appropriate system procedures.




                                          8
                                               Emergency Contacts/
                                                   Notification



                         Community Services

Emergency Ambulance, Fire, Police             911

Non-emergency State Police                    301-475-8955
Non-emergency Sheriff                         301-475-8008
                                              301-475-4200 Ext. 1

Fire Marshall                                 301-475-8016
Fire and Rescue                               301-475-8016
Control Center                                301-475-8016
St. Mary’s Hospital                           301-475-8981
Recreation and Parks                          301-475-4572
Head Start                                    301-475-5574




                                    9
                                                  Primary Evacuation
                                                         Sites



             Initial Site                         Relocation Site
Benjamin Banneker Elementary           Leonardtown High
Dynard Elementary                      Chopticon High
Esperanza Middle                       Great Mills High
Fairlead Academy                       Great Mills High
George Washington Carver Elementary    Great Mills High
Great Mills High                       Leonardtown High
Green Holly Elementary                 Great Mills High
Greenview Knolls Elementary            Great Mills High
Hollywood Elementary                   Leonardtown High
Leonardtown Elementary                 Leonardtown High / Leonardtown Middle
Leonardtown High                       Leonardtown Middle / Dr. James A.
                                       Forrest Career and Technology Center
Leonardtown Middle                     Leonardtown High
Lettie Marshall Dent Elementary        Chopticon High
Lexington Park Elementary              Great Mills High
Margaret Brent Middle                  Chopticon High
Mechanicsville Elementary              Chopticon High
Oakville Elementary                    Chopticon High
Park Hall Elementary                   Great Mills High
Piney Point Elementary                 Great Mills High
Ridge Elementary                       Spring Ridge Middle / Great Mills High
Spring Ridge Middle                    Great Mills High
Town Creek Elementary                  Great Mills High




                                      10
                                                        Bus Accidents/ Protocol


                                                               Bus Accidents


When a bus accident occurs and students are on-board, the school
principal/designee will go to the site to assist transportation personnel with
emergency information and school-based decisions concerning the students.

In the event of an accident, the school principal/designee should take the bus
accident packet and his/her cell telephone to the site to communicate with the school
and other school system officials.

Step 1
                               Step 1a
                                                              Step 1b
Principal/staff member          Principal/designee contacts    The Chief Operating Officer
becomes aware of a bus          the Transportation             notifies the
accident.                       Department (301-475-           Superintendent’s Office
                                4256, opt. 2). The             (301-475-5511, ext. 178).
                                Transportation Department      The Superintendent’s Office
                                notifies the Chief Operating   notifies the Department of
                                Officer (301-475-4256, opt.    Pupil Services.
                                7) to coordinate the
                                appropriate response.
             

Step 2
                               Step 2a
                                                              Step 2b
Principal/designee              Principal/designee             Principal/designee
proceeds to accident site (if   coordinates school support     accompanies the student(s)
possible). Bring cell phone     with 911 responders at site.   to the hospital and brings
and bus accident packet.                                       parent/guardian contact
                                                               information. (Note: This
                                                               should NOT be the school
                                                               nurse.)
             

Step 3
                               Step 3a
Principal/designee makes        Principal contacts the Chief
appropriate                     Operating Officer. The
announcements to staff and      Chief Operating Officer
contacts parent(s).             notifies the Superintendent,
                                who in turn will brief the
                                Executive Director of
                                Student Services with the
                                final outcome.
                                            11
                                                                Bus Accident
                                                                  Protocol

In an effort to further assist you when responding effectively to bus accidents, a
checklist of activities is outlined below. Please be sure to follow this protocol for each
bus accident.

Each principal must create a Bus Accident Packet. This packet must include:
  A copy of the St. Mary’s County Public Schools Bus Seating Chart/Accident
   Report for each bus (completed by each driver and given to the principal by the
   third day of school).
  A copy of the Confidential Emergency Telephone Number List.
  A copy of your school’s phone tree.
  A note pad and pens/pencils.
  Lists of students who remain after school on a daily or regular basis.

In the event of a bus accident:
   The principal/designee will contact the Transportation Department 301-475-
    4256, ext. 2.
   The principal/designee will go to the accident scene.
   Assign staff at school to answer the phone and begin calling parents when
    principal/ designee notifies them to do so.
   Bring the Bus Accident Packet and a copy of the day’s absentee list.

At the accident scene:
   If no central office administrator is there yet, identify yourself to the law
    enforcement officer in charge.
   If central office administrator is there, report to that person directly.
   Use note pad and pencil in your packet to make a list of all students at the scene.
   Record names of those students who are transported to the hospital by
    ambulance or by helicopter.
   When you have information about students being transported, notify staff at
    school to begin calling parents to notify them of the accident and where their
    child is being transported, how transported (i.e., bus, ambulance, etc.) or if the
    student will be arriving home by bus.
   If available, send an administrative designee or crisis team member to the
    hospital to work with students and parents. Members of the Department of Pupil
    Services and/or Department of Transportation will also report to the accident
    scene, the hospital, and your school as needed in order to assist with crowd
    control, parent contacts, and other crisis response activities.




                                            12
                                                                      Field Trip Safety and
                                                                       Security Guidelines

                                  Pre-Trip Security Evaluation
Name of Sponsor:
Name of Group:
Destination:
City, State:
Date(s) of Trip:

Educational field trips are considered a valuable tool in promoting student learning and in relating our
essential curriculum to the world at large. It is the responsibility of the field trip sponsor to ensure that
this important opportunity be conducted in a safe and secure manner for staff, students, and other
chaperones.

The following guidelines are to be followed in order to promote a safe and instructionally sound field
trip. Please initial (both principal and field trip sponsor) beside each bulleted item.

              The sponsor must make personal contact with the site(s) authorities prior to the field trip
               to determine if appropriate security measures are in place.

              A report of this contact must be on file with the school principal prior to the students’
               departure.

              All field trip participants, sponsors, and chaperones must follow the letter of the law and
               St. Mary’s County Public Schools’ policy and regulation.

              All field trip participants, sponsors, and chaperones must follow the regulations in place
               at the field trip site.

              Field trip participants, sponsors, and chaperones may not travel alone. No one is to
               break away from the group.

              Avoid areas of known street crime.

              Avoid exposure to criminal activity.

              Avoid verbal interactions with those not in your group or those not in authority who
               represent the field trip site.

              Establish a method of communication that allows the sponsors/bus drivers to contact the
               site administrator and that allows the site administrator to contact the sponsor or bus
               driver during the duration of the field trip.

              Contact the site administrator immediately if problems occur.

We (principal and field trip sponsor) have reviewed each of the bulleted items listed above and we
ensure that all safety guidelines will be followed.

__________________________________                     __________________________________
Principal                    Date                      Field Trip Sponsor           Date


                                                      13
                                                                                Severe Weather
                                                                               (Hurricanes, Tornados, Storms,
                                                                                    Lightning and Floods)


When severe weather is anticipated or being encountered, the following flow chart
should be followed when making a decision on what action to take:

Step 1
                         Step 1a
                                                          Step 1b
                                                                                        Step 1c
Principal/designee is     Principal/designee refers        Principal/designee            The principal/ designee
informed of weather       to the Code White                makes assessment of           contacts the Deputy
emergency that requires   procedures in the                situation                     Superintendent (301-
action                    flipchart for severe                                           475-5511, ext. 8). The
                          weather                                                        Deputy Superintendent
                                                                                         notifies the Director of
                                                                                         Pupil Services (301-
                                                                                         475-5511, ext. 2) and
                                                                                         the Chief
                                                                                         Administrative Officer
                                                                                         (301-475-4256, ext. 7)

          
Step 2
                         Step 2a
                                                          Step 2b
Principal/designee        Principal/designee               Principal/designee
assigns tasks to be       contacts 911 if assistance       instructs staff to
completed                 is needed                        move with students
                                                           to safest place within
                                                           the facility or
                                                           evacuate as needed
                                                           (refer to flipchart)

          
Step 3
                         Step 3a
Principal/designee        Principal/designee
makes additional          contacts the Deputy
assessments and           Superintendent (301-
announcements as          475-5511, ext. 8) as
appropriate               changes occur. The
                          Deputy Superintendent
                          contacts the Director of
                          Pupil Services and the
                          Chief Administrative
                          Officer

          
Step 4
                         Step 4a
Principal/designee and    Principal/designee
staff await further       contacts the Deputy
instructions              Superintendent (301-
                          475-5511, ext. 8) with
                          the final outcome. The
                          Deputy Superintendent
                          contacts the Director of
                          Pupil Services and the
                          Chief Administrative
                          Officer



                                                      14
                                                              Medical Emergencies



In the event that a student or staff member needs emergency medical attention
beyond routine medical assistance, the following flow chart should be followed when
deciding what action should be taken (The principal/designee and school nurse
should be informed immediately):


Step 1
                     Step 1a
                                                  Step 1b
Principal/ designee   Principal/designee           Principal/designee
and the school        or school nurse              contacts the Deputy
nurse become aware    contacts 911.                Superintendent
of serious accident   1) school nurse/             (301-475-5511, ext.
or incident           staff member                 8). The Deputy
                      notifies principal or        Superintendent
                      assistant principal;         contacts the Director
                      2) principal/                of Pupil Services
                      designee contacts            (301-475-5511, ext.
                      parent/ guardian             2) if needed
         
Step 2
                     Step 2a
                                                  Step 2b
                                                                          Step 2c
Nurse or designated   Designated staff             Designated staff        School nurse
CPR/First Aid         greets first                 accompanies the         contacts the
provider renders      responders                   student to the          Supervisor of School
first aid                                          hospital (Note: This    Health Services at
                                                   should NOT be the       the Department of
                                                   school nurse)           Pupil Services (301-
                                                                           475-5511, ext. 2)
         
Step 3
                     Step 3a
Principal makes       Principal/designee
appropriate           contacts the Deputy
announcements to      Superintendent
staff if needed       (301-475-5511, ext.
                      8) with the final
                      outcome. The
                      Deputy
                      Superintendent
                      contacts the Director
                      of Pupil Services
                      (301-475-5511, ext.
                      2)




                                              15
                                                                             Utility System
                                                                              Emergencies

In the event that the school experiences a utilities system emergency, the following
should be followed when deciding what action should be taken:
Step 1
Principal/staff receive information that
facility has experienced a utility system
emergency.
         
Step 2
                                                 Step 2a
The principal/ designee contacts the              Reference Procedure is flipchart for
Chief Administrative Officer (301-475-            Gas Leaks “Code Blue”
4256, ext. 7). The Chief Administrative
Officer or designee will assist the
principal/ designee in determining if a
life threatening condition exists. In the
event of a known life threatening
condition prior to the call, the principal/
designee should implement immediate
action. Refer to attached Utility System
Emergency Plan and Procedures
         
Step 3
                                                                   Step 3a
Principal/designee will notify students and staff will              Teachers with classes are to remain
announce “Code Blue”                                                in that class with the students until
                                                                    further instruction. Students are
                                                                    not to be released to use the phone.
                                                                                       
      If INSIDE Facility:              If OUTSIDE Facility:         NOTE: DO NOT RE-ENTER the
1. Evacuate the area using        1. Move upwind from any           building until the utility officer or
   fire drill procedures. If         odor                           the Supervisor of Maintenance or
   possible, allow fresh air      2. Contact the                    designee determine it is safe.
   ventilation.                      principal/designee and
2. Contact the                       building service staff.
   principal/designee and         3. The principal/designee will
   building services staff           call 911
3. The principal/designee         4. The principal/designee will
   will call 911                     call the Chief
4. The principal/designee            Administrative Officer
   will call the Chief               (301-475-4256, ext. 7).
   Administrative Officer            The Chief Administrative
   (301-475-4256, ext. 7).           Officer will contact the gas
   The Chief Administrative          company and the
   Officer will contact the gas      Superintendent’s Office.
   company and the
   Superintendent’s Office.
                                                                               Continued on next page


                                                     16
Step 4
                                Step 4a
                                                               Step 4b
Provide accurate                 No student movement should     All teachers and unassigned
documentation to                 occur without instructions     personnel will immediately
Superintendent’s Office of       from the principal/designee.   report to the main office for
actions taken during             No student may leave the       assignments
evacuation                       campus
              
Step 5
In the event of power outages
during lunch hours, all
teachers should assist with
supervision of the cafeteria
students
              
Step 6
All staff will remain in their
areas until the situation is
declared no longer an
emergency. The principal/
designee will provide this
information via loud speaker
              
Step 7
Provide a report to the
Superintendent’s Office of all
actions and or occurrences




                                              17
                                                       Traumatic or Student
                                                         Safety Incidents
                                                     (Death of Student/Staff and Danger of Suicide)




Traumatic incidents that include, but not are limited to, student(s)
or staff suicide, death of a student(s) or staff or any aftermath of a
crisis or emergency could require trauma support assistance.

In some instances, trauma support assistance may not be necessary but additional
support is needed to assist for a short period with administrative support, coverage of
additional or regular duties, or for group support.

The principal should evaluate their need for trauma or student safety support as
outlined in the Action Plan Checklist Administrative in the Crisis Management
Handbook (pages 15 – 16).

In the event a need exists for trauma or student safety support, the principal should
contact the Deputy Superintendent (301-475-5511, ext. 8) and the Director of Pupil
Services (301-475-5511, ext. 2) to request assistance.

The Deputy Superintendent and the Director of Pupil Services will coordinate with
the principal and evaluate the level of assistance needed and direct resources to the
school.

                          Step 1
                          Principal/designee becomes aware
                          of traumatic incident and follows
                          guidelines in the Crisis
                          Management Handbook
                                         
                          Step 2
                          Principal/designee contacts the
                          Deputy Superintendent (301-475-
                          5511, ext. 8) and the Director of
                          Pupil Services (301-475-5511, ext.
                          2)
                                         
                          Step 3
                          Deputy Superintendent and
                          Director of Pupil Services make
                          provisions for necessary resources
                          for the school



                                          18
                                                                Shelter-in-Place



In the event of a chemical attack or accidental chemical release (and upon the
direction of emergency response officials/the superintendent of schools) school
officials may announce the directive to shelter in place. In response, staff members
should secure all students in the building and lock all doors and windows.

How to Shelter-in-Place
  1. One of the basic instructions you may be given in a chemical or biological
     emergency is to shelter-in-place. This may be for all or some of the students.
     This is a precaution aimed to keep building occupants safe while remaining in
     the facility. If possible, take building occupants to internal spaces; i.e.,
     gymnasium, cafeteria, or auditorium. The crisis team should continue to
     monitor local radio or television stations or a NOAA weather radio for
     instructions. Local officials may call for evacuation in specific areas at greatest
     risk in your community.
  2. Close off nonessential rooms such as storage areas, laundry rooms, and extra
     rooms.
  3. Go to above ground rooms (not the basement) with the fewest windows and
     doors.
  4. Take your Crisis Bag with you. These items may offer needed assistance in
     case of emergency situations while you are waiting for further instructions.
  5. Following the advice of local authorities is required.
  6. If you are told there is danger of outside explosion, close the window shades,
     blinds, or curtains. To avoid injury, stay away from the windows.
  7. Existing kitchens normally maintain a two-day supply of food.
  8. Water has been provided to each school site. Depending on the situation, the
     maintenance department may direct school staff on the procedures for shutting
     off domestic water.

For additional direction, refer to the St. Mary’s County Checklist for Radiological
Emergencies, Appendix F.




                                          19
When making the decision of what code to initiate during a crisis, the following decision matrix should be used to
make your decision: (Refer to Emergency Procedures Flipchart)



                                                        Do Students Need to Move?


                                   No                                                                                                  Yes


                Initiate                     Initiate Code                  Initiate Code                        Initiate Code          Initiate Code
               Code RED                        YELLOW                          GREEN                                 BLUE                  WHITE




                                                                                                           Inside           Outside
        LOCKDOWN. Remain                                                                                                     
        in place until directed                   Injured                   Is staging area or           Evacuate             Move       Move to safe
        by principal/designee                 Students/Others                shelter in place            using fire         upwind          area
                                                                              location safe?             drill               and do
                                                                                                         procedures          not re-
                                                                                                                              enter
                                                                                                                            building




                                                                                                                                                        Crisis Decision
                                             No              Yes                    No               Yes
       Principal/     Principal/                                                                   




                                                                                                                                                            Matrix
       designee       designee
                                        If area safe,        If unsafe         Move              Remain in
       says safe to   directs
                                        await                area, move        students/         place until
       return to      evacuation
                                        emergency            victim(s) to      staff to          it is safe to
       normal
                                        responder’s          safe area         evacuation        move
       (gives all
                                        (911)                                  site
       clear)
                                        directions


                                                                                  20
                                                                  Code RED
                                                                Announcement

A “Code Red” indicates an emergency that requires that all areas of the building be secured
to protect students and staff. (Refer to Emergency Procedures Flipchart.) The bells will be
turned off and remain off.

   1. All students outside the building are directed by the principal/designee when it is
      safe to move into the building and sent to the closest classroom.
   2. All classroom staff will stay in classrooms or get to their assigned classroom or
      designated location as quickly as possible. Staff will take roll.
   3. All staff will close classroom doors and building services staff will close exterior doors.
   4. All staff will await further instructions.
   5. Designated staff will go to appropriate reception points for 911.

                                  Code Red Incidents
                 Intruder in Building with a weapon
                 Shooting/Stabbing
                 Weapon (s) on Campus
                 Threatening Person(s) Outside of Building
                 Biological Hazardous Materials/Hazardous Material Spills


*Crisis Team members (not assigned to a class at the time of the crisis and if the
situation has been deemed safe) will meet in designated area. Team members will
assist (as directed by the Sheriff’s office and depending on the situation) with
checking the building for unsupervised students and outsiders.

*Sara Cooper will supervise students who are found outside their classrooms in a
designated area.

Principals must inform the Deputy Superintendent (301-475-5511, ext. 8) when a Code Red
alarm is initiated. The Deputy Superintendent will contact the Director of Pupil Services
(301-475-5511, ext. 2) and the Chief Administrative Officer (301-475-4256, ext. 7).

Refer to Appendix G - Lockdown Procedures.




                                               21
                                                              Code WHITE
                                                             Announcement
                                                                 (Severe Weather)


A “Code White” indicates protective action must be taken. For the protection of all of the
occupants of the building, it is important that everyone is informed and understands what
to do in the event of severe weather that may necessitate the school population taking
cover. (Refer to the Emergency Procedures Flipchart.)

                              Code White Incidents

                   Take Cover Procedures – Severe Weather
                   Tornado Warning
                   Flooding


Principals must inform the Deputy Superintendent (301-475-5511, ext. 8 when a Code
White alarm is initiated. The Deputy Superintendent will contact the Director of Pupil
Services (301-475-5511, ext. 2) and the Chief Administrative Officer (301-475-4256, ext. 7).

              Code White – Tornado/Hurricane Emergency Shelter Areas

All staff will follow the SMCPS Emergency Procedures outline in the flip chart.
The following shelter areas will be used for Fairlead Academy during a
Tornado/Hurricane drill/evacuation.

   1. Students in classrooms with large windows will evacuate to the hallway and a safe
      distance away from exterior doors. Close classroom doors.
   2. Students evacuating to hallways should be seated on the floor along the walls or
      lockers.
   3. Isles in the center of the hallways should remain clear at all times.
   4. Classroom 6 will evacuate to the hallway outside of the kitchen and across from the
      building service office.

All other classrooms will evacuate to their immediate hallway.




                                             22
                                                               Code YELLOW
                                                               Announcement
                                                                   (Serious Injury)


A “Code Yellow” requires medical response. The school nurse or designated CPR/FA
provider renders first aid (Refer to the Emergency Procedures Flipchart).

Principals must inform the Deputy Superintendent (301-475-5511, ext. 8 when a Code
Yellow is initiated. The Deputy Superintendent will contact the Director of Pupil Services
(301-475-5511, ext. 2) and the Chief Administrative Officer (301-475-4256, ext. 7).

 1.   Personnel must remain calm.
 2.   The teacher or person in charge should call the school nurse or send 2 messengers to
      the office requesting the school nurse immediately. Give the office the location of
      student, student’s name, and type of injury.
 3.   Teacher or person in charge will remain with injured student until the school nurse
      arrives.
 4.   If the school nurse cannot be reached, the following announcement will be made:
      “Attention staff, we have a Code Yellow. I repeat, we have a Code Yellow.” The school
      nurse will immediately go to the scene and determine if 911 needs to be called. The
      principal/designee will be apprised of the situation.
 5.   If the school nurse is delayed or not in the building, the nearest designated
      CPR/First Aid trained person will be sent to the scene and emergency First Aid
      should be started.
 6.   Keep all interested personnel and students uninvolved in the emergency away from
      the area and call counselor(s) to the scene to help calm the students and staff.
 7.   DO NOT move the student/victim unless his/her location is potentially dangerous.
      Reassure the victim; keep him/her quiet and lying down.
 8.   The school nurse or principal/designee will notify the parents as soon as possible.
 9.   The following individuals are authorized to call for an emergency vehicle if it is
      needed: principal, assistant principal, school nurse, principal’s secretary, or other
      designated person.
10.   The following steps will be taken when calling an ambulance – dial 911; report nature
      of emergency, request emergency medical assistance and give location of the injured
      student; once the ambulance has been called, the designated person will report to the
      front entrance and escort the EMTs to the emergency scene.




                                             23
                                                                          Code GREEN
                                                                         Announcement
                                                                                  (Bomb)

A “Code Green” indicates an emergency that requires the facility to be evacuated. A Code
Green is used for Bomb Threats/Bomb Found (Refer to the Emergency Procedures
Flipchart).

 1.    All staff will assist in evacuating all occupants of the facility through designated
       evacuation routes.
 2.    School nurses should take crisis cart with first aid supplies and medications.
 3.    Designated staff will take crisis response kit.
 4.    Designated staff will assist with all special needs students.
 5.    During evacuation, staff should not permit students or staff to take time to obtain
       personal belongings. During inclement weather, students and staff should take over-
       garments if they are readily available.
 6.    Staff will ensure that all windows and doors are closed.
 7.    Students should be instructed not to talk during the evacuation to facilitate
       communication of instructions.
 8.    Students and staff should be directed to designated areas.
 9.    All staff will take roll call and notify principal/designee of any students unaccounted
       for.
10.    Staff will await further directions from principal/designee.


                             Code Green Incident

                         Bomb Threats/Bomb Found


Principals must inform the Deputy Superintendent (301-475-5511, ext. 178 when a Code
Green is initiated. The Deputy Superintendent will contact the Director of Pupil Services
(301-475-5511, ext. 2) and the Chief Administrative Officer (301-475-4256, ext. 7).
                            Emergency Evacuation Procedures

NOTE: This includes but is not limited to silent code green and fire drill evacuations- both
planned and unplanned.

Evacuation drills will be held at least ten times throughout the year. It is the teacher’s responsibility to
make sure that a notice is posted in each room designating which exit is to be used during fire drills
and Code Green emergency evacuations. During an emergency evacuation, the teacher has the
following duties:

1. Take the roll book and report form with you. Insist that your students stay as a group during the
   entire evacuation.
   NOTE: During a code green students in lunch will report to the side field.


2. Close all windows, turn off the lights, and close the doors (do not lock).
   (For silent evacuation drills, SILENT CODE GREEN, DO NOT TURN ANY LIGHTS OR
   ELECTRICAL DEVICES ON OR OFF.)
                                                    24
3. Have students move through the evacuation route in an orderly manner. Students are
   not to delay for extra garments or books. During this process, there should be no
   talking so that directions can be heard and understood.

4. Each class should remain on the side of the hall of the classroom it evacuated. Traffic should be
   one-way. Students will walk as they proceed to the exit.
   *(Note: Please identify, in advance, a location within your assigned lot/area for your
    class to meet.) CODE GREEN requires proceeding to Stage III and exiting to the
    side field.

5. Escort your class to the assigned lot/area. (Refer to Exits handout.) When safe positions are
   reached (approx.100 feet from the building, 1000 feet for code green), students are to remain with
   their teacher in an orderly manner (Stage I). (Stage I is accomplished once all students/staff have
   safely exited and are a safe distance away from the building.)

6. Teachers are to take roll and use the Fire Drill Report form. Report any missing
   and/or absent students on the form. The completed form is to be sent to Ms. Patricia Norris.

Stage I – Duties/Procedures (Follow Drill Procedures)
           All staff members will turn in a Fire Drill Report Form.

            ALL teachers on planning or at lunch and the counselor will immediately report
             to their assigned area to assist with students. Further instructions and assignments
             will be given by an administrator or a member of the crisis team after the severity of the
             evacuation is determined.
            The school nurse and Ms. Norris will be located at the main entrance.
            Cafeteria and Maintenance workers will report to the Academic Dean.

   (Stage I is accomplished once all students/staff members are accounted for.)

   Stage II – Procedures

7. Administrators will assist in evaluating the severity of the emergency and determine
   the need to proceed to Stage II. You will proceed to stage II only when notified by the
   administration. The announcement will be delivered by an administrator or counselor.

      Once notified, all staff and students will move to the far end of the field in an orderly manner.
      Teachers will re-take attendance

8. Students/Staff are not to return to the building until it is announced is safe to re-enter.

10. Ms. Berry and the Academic Dean will check the building to make sure no one is left in the
   building.

11. The local fire department and sheriff’s office may assist with some of the evacuations.
    Once all students/staff are out of the building, the building will be turned over to the
    Sheriff’s department.

12. Once the building has been deemed safe by the Sheriff’s department the regular bell tone

                                                    25
   will ring or an announcement will be made to signal returning to the building. Students will report
   to the class they were dismissed from. Bell schedules will be delivered and the school day will
   resume accordingly.



                        Silent Code Green - Silent Evacuation Procedure
There may be a time when we need to exit the building without the use of an electronic signal (P.A.,
bells, tones, two way radios, etc.). The following procedure will be used:

1. Main office administrator (or designee) will notify, in person, the counselor.
2. The counselor and administrator will notify, in person, staff members (Large green sheet of paper
   with “Silent Green”).
3. All staff and students will exit the building using the nearest exit and report to the
   designated area. (Far end of the field, close to the edge of school property)
4. Each teacher will take attendance and send report to Ms. Norris.
5. Teachers on planning will immediately report to the field and assist with monitoring students




                                                 26
                                                              Code BLUE
                                                            Announcement


Code Blue is initiated for an accidental release of hazardous materials (Refer to the
Emergency Procedures Flipchart).


           Code Blue Incidents:

           Gas Leaks
           Biological Hazardous Materials/Hazardous Materials Spills


Principals must inform the Deputy Superintendent (301-475-5511, ext. 8 when a Code
Blue alarm is initiated. The Deputy Superintendent will contact the Director of Pupil
Services (301-475-5511, ext. 2) and the Chief Administrative Officer (301-475-4256, ext. 7).




                                             27
                                                          Critical Incident
                                                         Command System

The Incident Command System (ICS) is a nationally recognized organizational structure
that, if implemented, can provide a direct and efficient route for decision making, role
assignments while planning, and implementation as necessitated for critical incidents. The
implementation of this will assist principals/designees in advising and directing all school
personnel in their responsibilities during a crisis as well as practicing the management of
their specific role. Each year incident command will be established by the
principal/designee to assist all crisis management team personnel in understanding and
specializing in their role play. Plans should be made, policies established, and training
conducted well in advance of the emergency incident. This pre-planning and established
structure will assist the school in being properly prepared.

At the implementation of the Critical Incident Command System, the following, should be
utilized by the principal/designee managing the situation:

         Directing/supporting the facilitation of the emergency response
         Maintaining communication with the Superintendent’s office/designee, until
          additional resources are established from the Superintendent’s office. At this
          time, communications and media requests should be transitioned over to
          appointed personnel from the Superintendent’s office
         Determining if additional resources are needed or required at the incident location
         Assisting in the direction of school board personnel in relationship to all incoming
          EMS personnel, fire personnel and police authorities

After the arrival of emergency personnel, the principal/designee will relinquish command to
the appropriate authority. The appropriate authority will inform the principal that they
have established and taken control of the incident. The principal/designees will retain
responsibility for the supervision, safety, and security of the students and school staff.
This effort will be a collaborative effort between emergency services personnel and the
principal/designee.

In the event of the implementation of the Critical Incident Command System, the following
personnel will establish initial command, transitioning it over to emergency services
personnel upon arrival.

Fairlead Academy
(Name of School)

   1. Academic Dean            Rebecca Cline
   2. First Back-Up            George Allen Blair
   3. Second Back-Up           Shigy Joe




                                              28
                                                           School Emergency
                                                              Crisis Team

Each school must designate training personnel to help the principal to properly manage
emergencies, critical incidents, and 911 responders prior to actual incidents. First arriving
Emergency Medical Services will be ready to receive direction from the principal/designee
on transition of the incident to emergency services. The 911 responders will take the lead
role, but should recognize and allow assistance by the school in Incident Command. The
principal/designee should utilize all uncommitted staff as well as the school’s crisis team in
assuming the following roles:
         Incident Manager                         Designates Primary Command
         P = Rebecca Cline                          Post
         A = George Allen Blair


        Staff Assignments Communications/            Gives staff assignments, delegates
        Recorder                                      tasks
        P = Rebecca Cline                            Communicates with faculty and
        A = Patricia Norris                           staff

        Liaison Team Member                          Greets and directs 911 responders
        P = G. Allen Blair                            to incident
        A = Joseph Dera                              Located at front of school

        Operations Team Member                       Manages staff and student care
        P = Sara Cooper                               during the crisis
        A = Veronica Samms-Morris                    Located where most students are

        Special Needs Team Member                    Ensures special needs students
        P = Nicole Fischer                            are properly cared for
        A = Kathy Lehnertz                           Located with special needs

        School Nurse/Designated CPR/FA               Provides initial triage care
        Provider                                     Located with students or injured
        P = Diane Mierzwa                             persons
        A = Rebecca Cline
        A = Abby Davis

P = Primary; A = Alternate




                                             29
                                                                Crisis Team

This is an example to be used to describe roles/responsibilities of individual school staff.

Rebecca Cline, Academic Dean
George Allen Blair, Teacher-in-Charge
   directly responsible for problem assessment, emergency response plan development,
     communication with the Emergency Response Team, central office personnel, and
     other agency coordination
   prepares public release documents
   directly responsible for coordination of Emergency Response Team
   coordinates on-site response to bus accidents
   notifies physical education department of impending severe weather conditions

Sara   Cooper, School Counselor
       responsible for parent contact and communication
       checks halls and bathrooms during fire drills
       serves as designee in the absence of both principal and teacher-in-charge

Linda Berry, Building Service Worker, Manager
    in collaboration with Academic Dean, shares responsibility for problem assessment,
     emergency response plan development, communications with Emergency Response
     Team, and the Maintenance Department
    responsible for facility crisis response
    fire alarm drill operation
    responsible for shutting off air handlers in the storage room in the event of shelter in
     place
    responsible for locking and securing all doors

Diane Mierzwa, Nurse
    provides necessary medical assistance
    responsible for organizing and transporting emergency response kit(s)

Patricia Norris, Secretary
    facilitates contact to individuals/agencies as noted
    assists with preparation of public release documents
    assists with orderly release of students in the event of lockdown and dismissal
    responsible for front of the building in the event of lockdown or shelter-in-place
    responsible for the front of the building during fire drills and recording evacuation
      times during fire drills

Peggy Wade, Cafeteria Manager
   responsible for gathering food and water from kitchen and storage areas in the event
     of shelter in place




                                              30
                                                        Staff Response for
                                                       Special Needs Person

Teachers will complete Appendix H – Teacher Survey: Students Needing Special
Assistance.

It is critical that the emergency procedures and information include special needs students
and staff. The following staff will ensure special needs students and staff are familiar with
emergency procedures and ensure that the procedures are implemented in an emergency.

                             (Student Schedules Attached)

Visually Challenged:

                  Student Name                          Staff Member


                  Student Name                          Staff Member


Hearing Challenged:

                  Student Name                          Staff Member


Physically Challenged:

                  Student Name                          Staff Member

Mentally Challenged:

                  Student Name                          Staff Member
Emotionally Challenged:

                  Student Name                          Staff Member



                         Other Students Needing Special Assistance
                                (Student Schedules Attached)

                       Student’s Name                Assistance Needed




                                             31
                                                     Staff with Medical/
                                                     Specialized Training


The school nurse will complete and maintain a copy in the School Nurse Health Room
Binder and the Crisis Response Kits (black bag).

Individuals with CPR/First Aid/Emergency Training

        Name                Title             Location           Type of Training
Diane Mierzwa*          Nurse          Health Room              CPR/First Aid
Rebecca Cline           Lead Teacher   Main Office              CPR/ First Aid

*Designated CPR Staff Member




                                          32
                                                                 Command Post
                                                                   Locations


In the event of an emergency, the following location will be used as a command post.


Interior

Main Office                                                            (Primary)

Special Education Office                                               (Alternative)



Exterior

Main Parking Lot                                                       (Primary)

Parking Area at rear corner of back lot by relocatables (IAEC)         (Alternative)

GMHS Field House                                                       (Offsite)

GMHS Main Office                                                       (Offsite Back-up)


The command post will be staffed by:

Rebecca Cline                                           (Principal/Designee)

Rescue Squad/ Police/ Others as needed                           (Emergency Services)


Patricia Norris                                                  (Secretary)




                                             33
                                                              Relocation Areas

During a school crisis, expected response to a school by the media, community residents,
and parents will create chaos if a plan is not in place. Each school should be prepared for
the possibility of evacuation during any crisis situation. The logistics of moving students
must be properly planned and executed as well as each participant knowing their role.
Each school should utilize the following procedures for pre-planning of possible events. For
the protection of students and staff, relocation sites for students are for official use only
and should only be distributed to school staff.

Primary sites (school-site based):

On-scene command post Main Office (Primary) / Special Education Office (Alternate)

Student evacuation site Inside – Cafeteria; Outside - Field

Media containment site Inside – Conference Room; Outside – Parking Lot

Parent site Inside – Faculty Lounge; Outside – Parking Lot

Medical area Inside – Health Room; Outside - Field

Alternate Sites (off school grounds):

On-scene command post – Main Office (GMHS)

Student evacuation site – Students will exit building using established exit routes. Once

outside of the building staff will escort classes along Great Mills Road to Great Mills High

School.

Media containment site Career Center.

Parent Site – Media Center.

Medical area – Nurses office.

*Fairlead Academy is located approximately three and one-half miles from the Navy Base

(Naval Air Station Patuxent River). In the event of an incident that has a direct effect on the

school, Ms. Tammy Richmond, Public Affairs Officer (301) 757- 6817 has been requested to

contact the school so school staff can respond accordingly.




                                              34
                                                                     Student
                                                                  Accountability

Release Procedures During Emergency

In an emergency or crisis, accountability of all students, staff and visitors is critical.
Designated staff from the students’ home school should be in charge of the release of
students. In the event of an emergency, the following accountability tasks will be
accomplished at the evacuation site. Rosters will be taken to the Command Post.

      Students may be released only to a parent/legal guardian.
      The parent/guardian must show a current/valid picture identification and the parent
       must sign the student out.


Refer to Appendix G – Lockdown Procedures.




                                               35
                                                         Emergency Checklist
            Task                                                   Responsible Staff

       911 called                                    R. Cline/P. Norris/Designee

       Appropriate code initiated (if applicable)         R. Cline/Designee

       Notifications made to Superintendent/              P. Norris/ G. Blair
       Deputy Superintendent/ Director of Pupil
       Services/ Transportation/ Division of
       Supporting Services

       Crisis team assembled                              G. Blair/S. Cooper

       Special needs procedures activated                 N. Fischer ______________

       Command post(s) established and                    R. Cline                     staffed

       Media area staffed by principal/designee           G. Allen Blair

       Parent area staffed by school staff and            S. Joe
       others as designated


       Evacuation site established                        R. Cline


       Transportation needs arranged (if applicable)      R. Cline


       Logistical support arranged (if applicable)        R. Cline

       Food services manager contacted    (as needed)      P. Wade

       Maintenance supervisor contacted    (as needed)     L. Berry
       (Utility companies contacted)

       Parent contact                                     S. Cooper

Teachers on lunch or planning during a crisis will report to the main office area to
assist as needed. Staff members assigned to a class will work directly with their
students to maintain a safe and orderly environment. Teachers will assist with
relocating students as needed.
Refer to and utilize applicable components of the Crisis Management Handbook, and the
Emergency Procedures Flipchart.




                                              36
                                                      Recovery Procedures


School staff have two essential jobs in the aftermath of disasters: first, to make plans for
the practical aspects of how the disaster will be handled in the school and second, to
understand and cope with staff, students, and parent reactions.

The first of these responsibilities will likely be shared with all building personnel, but each
teacher will have to structure the response within his/her own classroom. The second
responsibility, coping with staff, student, and parent reactions, again will be shared, this
time with the parents and school-based professionals such as a school psychologist, a
school counselor, or an outside mental health professional. Determining appropriate steps
to be taken immediately upon experiencing a disaster and deciding what to do in the days
and weeks that follow is crucial. For additional information, refer to Appendices J and K.


                                                                      Date

       Staff debriefing completed

       Trauma response plan implemented

       Parent debriefing or letter sent home with students

       Public safety debriefing/critique

       Appropriate reports filed




                                              37
                                                    Emergency Equipment



Emergency Kit

Emergency kits will be maintained and updated quarterly and will include the following
items at a minimum. (Located in Conference room)

       Cellular telephone (issued to principals)
       Crisis team lists
       Student emergency cards
       Bus routes and numbers
       Pads, paper, pens, pencils, markers, masking tape, and clipboard
       Flashlights/batteries*
       Staff telephone directory
       Floor plans (several copies) with controls marked
       Bullhorn*
       School Emergency Management Plan (Flipchart) Manual
       Parent release forms
       AM/FM radio with batteries*
       Whistle*
       Extra night keys for police/fire use – KNOX box at school
       Disposable camera*
       Master schedule/sign-out sheets
       Walkie-talkies (if available)
       First aid kits
       Class lists with student telephone numbers
       Master key to building
       Master key to lockers
____   Sports Team Roster

*Issued previously with emergency response bag.


Nurse Medical Kits – Located in Health Room

Medical kits will be stocked and maintained by the school nurse, which will satisfy the
needs of the student and staff population and will be updated quarterly.

Student/staff medications/treatment equipment must be transferred into a transportable
container (crisis cart) in the event of an emergency.




                                             38
                                                         School Training
                                                          Requirements
      Training Type                   Trainer               Date to be Completed
Central Office Staff and      Dependent upon workshop
Principals
Crisis Teams (2 x year)       Principal
Employees/Volunteers:         Principal/designee/PPW       Staff Meeting
Use flipchart                                             Volunteers – Completed on
                                                          an individual basis.
Substitutes:                  Department of Human         Substitute training
Use flipchart                 Resources and school-       classes.
                              based designee
4 Situational Exercises       Principal/designee          *Emergency Responders
annually with all staff and                               included in evacuation and
students                                                  drills.
Evacuation Drills/Fire        Principal/designee           1.
Drills                                                     2.
                                                           3.
                                                           4.
                                                           5.
                                                           6.
                                                           7.
                                                           8.
                                                           9.
                                                          10.
Annual CPR/First Aid          School nurses
Recertification




Refer to Appendix I – Crisis Team Drill Record.

*The Principal’s secretary contacts the emergency responders as directed by the Principle or
her designee. The Principal coordinates with the responders at the established command
center.




                                              39
                                                     Crisis and Emergency
                                                       Plan Maintenance



Reviewed, revised and updated: __July, 2011__________________________

    Rebecca Cline, July 28, 2011                      Principal Signature and Date




Required training completed: (Staff Review/training –________________________)

                                                             Principal Signature and Date




                                            40
                                                Students Needing Special
                                                  Assistance – MASTER
                                                          LIST

Using the information from individual Teacher/Staff Survey forms, the Emergency
Management Team maintains a master list of students needing special assistance in the
event of an emergency (make copies of this sheet as necessary):

Student Name                             Assistance Needed and Individual
                                               to Provide Assistance
*Students with Emergency Care Plans

                                         Diane Mierzwa


                CONFIDENTIAL – Master List from Nurse
Name




                                    Appendix A
                                           41
                     Classroom and Building “Hazard Hunt”
                      MASTER LIST (and Mitigation Plans)

Each crisis team is required to identify circumstances unique to its school/campus/facility
that present unique risks to persons or property. These may include materials used within
the building, potentially troublesome evacuation routes, dangers due to geographic
location, proximity to potentially hazardous buildings in the community, issues related to
sharing a campus with another school, etc.

Using information from “Classroom and Building ‘Hazard Hunt’” forms, as well as insights
from Emergency Management Team members, list below any specific risks or potential
hazards needing special consideration and plans to address them (copy form as needed):

             Potential Hazard                         Action Taken (or planned) to
                                                          Mitigate the Hazard

School site approximately 3 miles from the        Follow emergency plans as
Naval Air Station.                                needed.
Calvert Cliffs Nuclear Power Plant                Follow emergency plans as
                                                  needed.




                                 Appendix B
                              St. Mary’s County Public Schools
                              Department of Student Services
                          P.O. Box 1410, 22699 Washington Street
                               Leonardtown, Maryland 20650
                      Telephone: (301) 475-5636 Fax: (301) 475-2469

                                             42
To:        Barbara Eddy
           Paul Fancella
           Gerri Frazier
           Jennifer Gilman
           Jack Hazuda
           Elfreda Mathis
           Jill Mills
           Kaki Miluski

From:      Kathleen M. Lyon, M.Ed., LCPC

Date:      April 24, 2002

Re:        Potassium Iodide Permission and Distribution Plan

        As you should know by now the St. Mary’s County Health Department has developed a plan
for distribution of Potassium Iodide (KI). The Governor of Maryland and the St. Mary’s County
Commissioners have made the decision to have Potassium Iodide (KI) made available to those
residents of the designated Emergency Planning Zone (EPZ) (approximately 10-mile radius) of the
Calvert Cliffs Nuclear Power Plant. The federal government has provided KI tablets to the St. Mary’s
County Health Department and they in turn have distributed the tablets to the schools sites in the
EPZ, which include: Green Holly Elementary, Town Creek Elementary, Hollywood Elementary and
Esperanza Middle School.

      Esperanza Middle School will have students entering from elementary schools outside of the
designated 10-mile radius. The students entering Esperanza Middle School from Greenview Knolls
Elementary, Oakville Elementary, Lexington Park Elementary, and Park Hall Elementary must also
have completed consent forms on file. The elementary school sites will need to have these
permission forms completed prior to the students’ entry to middle school. As new students register in
schools within the EPZ, a consent form should be completed at the time of registration.

       As you plan with your school team for the student permission slip completion and distribution
of the KI, please review the following recommendations.

                A permission form must be completed for each student and staff member at
                 your school.
                These permission slips must be on file at your school site and will remain in
                 effect unless revoked by the parent.
                 Follow-up may be needed to return all permission forms.




                                                 43
Potassium Iodide Permission and Distribution Plan
April 24, 2002
Page 2


                 You will need to designate a team for follow-up. The team should include the
                  school nurse, PPW, assistant principal, guidance counselor, etc.
                 There must be a current list of all students for whom parents have declined to
                  receive the KI.
                 Each classroom and school nurse should have the list of students who will not
                  receive the KI.
                 A copy of the permission slip should be included in the student’s health
                  record.
                 As new students register, a permission slip must be completed and your list
                  updated to reflect whether the student will receive the KI.
                 A plan must be developed for dissemination of the KI at your school site.
                 Some form of identification for each student who received or did not receive the KI,
                  such as a stamp on the hand, a label on their shirt, a check off on a class list, etc.,
                  should be put in place.

      Remember the local health officer, Dr. Eisenhower, or his designee will direct the schools if
and when the KI tablets need to be given. Evacuation will be the primary goal should a nuclear
event occur.

      Please review the following attachments:
          Parent Permission Form
          Fact Sheet
          Distribution Plan for St. Mary’s County
          Potassium Iodide Directions

KML:cmg

cc:   Dr. Richardson
      Dr. Fulton
      Mr. Carney
      Ms. Luginbill




                                                   44
                                Appendix C

                       POTASSIUM IODIDE PERMISSION FORM

April 2003

Dear Parent:

       The Governor of Maryland and the County Commissioners have made the decision to
have Potassium Iodide (KI) made available to those residents of the designated Emergency
Planning Zone (EPZ) (approximately 10-mile radius) of the Calvert Cliffs Nuclear Power Plant.
The preventive medication, Potassium Iodide, has been acquired. In the event of a nuclear
emergency at the Calvert Cliffs Nuclear Power Plant, evacuation of schools within the EPZ will
be the primary goal. Potassium Iodide has been made available to the schools in the EPZ
which include: Green Holly, Town Creek, and Hollywood Elementary Schools, Esperanza
Middle School, and Sotterly.

       Potassium Iodide taken shortly prior to an exposure to radiation blocks the absorption of
Radioactive Iodine by the thyroid gland. It does not provide protection against any other form
of radiation. The County Health Officer and/or his designee are authorized to order the issue
and subsequent consumption of KI. Radioactive Iodine may cause cancer of the thyroid 15 –
20 years after exposure. This timeline makes protecting children of primary importance.

       Please review the attached Potassium Iodide information sheet. Your signature on the
form below will indicate that you authorize the administration of Potassium Iodide to your
son/daughter if ordered by the St. Mary’s County Health Officer or designee in case of a
radioactive release from the Calvert Cliffs Nuclear Power Plant. Individuals who are allergic to
Iodide or shellfish should not take Potassium Iodide. This consent will remain in effect unless
revoked by the parent or guardian. If you have questions, please feel free to contact your
health care provider, the school nurse, or the St. Mary’s County Health Department at 301-
475-4330.

                                             Sincerely,

                                             Patricia Wince, RN, MSN, CSN
      Coordinator of Health Services
PW:mgc
Attachment

____ Yes, I do want my child, ______________________, to receive Potassium Iodide in the
     event of a nuclear emergency.

                                             Parent’s Signature                  Date

____ No, I do not want my child, ____________________, to receive Potassium Iodide in the
     even of a nuclear emergency.

                                             Parent’s Signature                  Date



                                               45
                                           Appendix D

                                                  IOSAT TABLETS
                                       (Potassium Iodide 130 mg. Tablets, U.S.P.)

                 TAKE POTASSIUM IODIDE TABLETS ONLY WHEN PUBLIC HEALTH
                                   OFFICIALS TELL YOU.
                YOU WILL BE NOTIFIED THROUGH THE EMERGENCY MANAGEMENT
                              SYSTEM FOR ST. MARY’S COUNTY.

Indications: In a radiation emergency, radioactive Iodide could be released into the air. Potassium Iodide is taken to
protect your thyroid in such an emergency.

Directions for Use: Take only if directed by State or local public health officials in the event of a radiation emergency.

Dose: Adults and children one (1) year of age or older: One (1) tablet, by mouth, once a day for two (2) days. Crush
          tablets for small children.
       Babies under one (1) year of age: One-half (1/2) tablet, by mouth, once a day for two (2) days. Crush first.

Warning: Potassium Iodide should not be used by people who are allergic to Iodide.
          Keep out of reach of children.
          In case of overdose or allergic reaction, contact your doctor immediately.

Who Can Take Potassium Iodide?: Anyone who is not allergic to Iodide, including:
     People who are on thyroid medicine
     Pregnant women
     Children and infants

Side Effects: Generally side effects happen when people take Potassium Iodide in a larger dose and for a longer time.
Possible side effects include:

        Skin rashes                              Swelling of the salivary glands
        Metallic taste in mouth                  Burning feeling in mouth or throat
        Sore teeth or gums                       Symptoms of a head cold
        Upset stomach                            Diarrhea

Other Information:

If you have questions about Potassium Iodide, contact your doctor or local Health Department.

If you develop serious side effects or an allergic reaction, seek medical attention immediately and stop taking the
Potassium Iodide.




                                                            46
                                      Appendix E

                  Potassium Iodide (KI) Distribution Procedure


The Potassium Iodide (KI) will be kept in a locked cabinet in the health room. The
principal, secretary, and nurse will have a key. In a tackle box, each homeroom will have a
zip lock bag labeled with the teacher’s name, homeroom, and number of pills, as well as a
classroom list with the names of the students who do not have permission to be given
the KI highlighted. A notebook with a copy of the permission slips will be located nearby
the box with a master list of students who are not to receive the KI.

In the event of a radiation emergency, the St. Mary’s County Health Officer will notify the
principal or school nurse that KI should be administered. At that time, the crisis team will
be alerted, students will be directed to return to their homerooms, and the KI will be
distributed to the crisis team members to deliver to the homeroom teachers who will then
dispense the KI. If a student requires extra assistance or has difficulty in taking the KI, the
teacher will notify the school nurse who will assist in ensuring the student takes the KI.
When the teacher has dispensed the KI to each student, the student’s hand should be
marked with a permanent marker and the student’s name should be checked off and the
list returned to the main office and crisis team. Any student who is absent should be noted
on the list.




                                              47
                                             Appendix G


                                           St. Mary’s County Public Schools
                                              DEPARTMENT OF PUPIL SERVICES                   Phone:
                                              23160 Moakley Street, P.O. Box 1410              301-475-5511, ext. 2
                                              Leonardtown, Maryland 20650                    Fax:
   Fulfilling the Promise in Every Child
   DR. PATRICIA M. RICHARDSON
                                                                                                301-475-2469
      Superintendent of Schools
                                                           Kathleen M. Lyon, M.Ed., LCPC, Director of Pupil Services

                                           LOCKDOWN PROCEDURES
   In a continuing effort to assist you with safety and security measures, we are providing you with
the following information.

        Should there be a sniper or terrorist incident in the tri-county area, all schools will go into an
         immediate lockdown, CODE RED.

        A lockdown will include the following components:
             o No outdoor or after-school activities.
             o No field trips
             o All school doors will be locked including the front door.
             o Secure windows and restrict visibility.
             o Entry to all school sties will be screened by a staff member.
             o Students will remain in the building until further direction is given (i.e., at Dr. James A.
               Forrest Career and Technology Center).
             o Support staff and central office staff in the school building at the time of lockdown will
               remain in that building until further directions are given.
             o Students in relocatables at the time of lockdown are to remain in the relocatable until
               further directions are given.

        Parents and guardians who come to pick up their children must show picture identification.
         The parent’s identification must be checked against the student’s record and the parent must
         sign the child out.

        Arrange for staff to supervise the students while in lockdown.

        Notify any buses on a program trip of the lockdown. They will, if possible, report to the closest
         school.

        Administrators and crisis team members should plan to remain on site until all students arrive
         home.

   St. Mary’s County Public Schools remains in contact with the St. Mary’s County Sheriff’s Office
and the Maryland State Police. Deputies will continue to patrol all school sites until further notice.




                                                         48
                                  Appendix H

       Teacher Survey: Students Needing Special Assistance

Instructions: Teachers are to fill in the name of any student in their class who will require
special assistance in the event of an emergency (considering a variety of emergency
conditions which may alter needs, such as severe weather, evacuation needs, hazardous
materials, etc.)

Student Name/Class Period                               Assistance Needed




Signature:                                                           Room:


                                              49
                                             Appendix I

                                          St. Mary’s County Public Schools
                                             DEPARTMENT OF PUPIL SERVICES                   Phone:
                                             23160 Moakley Street, P.O. Box 1410              301-475-5511, ext. 2
                                             Leonardtown, Maryland 20650                    Fax:
  Fulfilling the Promise in Every Child
   DR. PATRICIA M. RICHARDSON
                                                                                               301-475-2469
      Superintendent of Schools
                                                          Kathleen M. Lyon, M.Ed., LCPC, Director of Pupil Services

                                            Crisis Team Drill Record
        School: Fairlead Academy                                    Date Submitted:

        Crisis Team Chairperson: Rebecca Cline                      2009-10 School Year

                     Type of Drill                                    Date of Drill




Crisis Team Meeting Date:                              Crisis Team Meeting Date:




Summary Statement                                      Summary Statement




                                                        50

								
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