Presentations

							WELCOME
     EF 105
    Fall 2006
     Week 04
Major Objectives


1. Use the AutoContent Wizard to create a
     presentation.
2.   View and edit a presentation.
3.   Save and open a presentation.
4.   Delete, move, and insert slides.
5.   Size and move placeholders.
6.   Run a slide show.
7.   Change fonts and formatting.
8.   Insert pictures and clip art.
9.   Preview and print a presentation.
Minor Objectives


1.   Create and enhance a table.
2.   Modify graphic objects and create a text box.
3.   Change the presentation’s design and color scheme.
4.   Change slide and title masters.
5.   Duplicate and hide slides.
6.   Add animation, sound, transition, and build effects.
7.   Control and annotate a slide show.
8.   Create speaker notes.
9.   Print scaled and framed handouts.
Writing Presentations


           Audience                   Subject

                       Presentation

                       Introduction
  Formal                                     Informal
Presentation                               Presentation
                        Message


                       Conclusion


           Etiquette                  Purpose
 Benefits of Using
 Presentation Visuals

 Enhances speaker’s delivery
 Clarifies and emphasizes important points
 Meets audience’s expectations for up-to-date
  visuals
 Reduces time required to present
 Increases audience retention
 Increases speaker’s ability to meet
  goals and lead a group to consensus
Benefits of the One-minute Slide

 Avoids presentation
  overload

 Leads to concise
  presentation of the
  content

 Keeps the focus on
  speaker
  Guidelines for Using Visuals Effectively

 Design visuals with high impact:
   – Limit the number of visuals to avoid overload
   – Include only one major idea you want the audience to
     remember
   – Keep design concise, simple, error-free,
   – and readable
   – Double-check to insure visuals are Refer to the visual and
     let audience know how it fits into the presentation
 Maintain eye contact with the audience and raise voice slightly
  when using a visual
 Paraphrase rather than read the visual line for line
 Step to one side so the audience can see the visual clearly
INTRODUCING POWERPOINT


 Graphics presentation program
   Produce a high quality presentation

   Simple transparencies or onscreen slide show



 Features of presentation program
   Text handling

   Outlining

   Graphing

   Drawing

   Multimedia support
POWERPOINT FEATURES


 Slides with different layouts
 Professionally designed templates
 Web pages for use on the Web
 Variety of print options
TEMPLATE


 File that includes predefined settings
     Default settings
 Used as a pattern
 Other templates available
     Design templates
        Design concepts
        Fonts
        Color schemes
     Content templates
DESIGN TEMPLATE


 Professionally created slide designs
 Contains
   Color schemes, custom formatting, and background
    designs
   Styled fonts and professional layouts

 Additional designs available at the MS Office
 Template Gallery Web site
CHANGING THE COLOR SCHEME


 Each design template has alternate color schemes
   Select color scheme

   Preview selection

 Can customize
MASTER


 Special slide that controls format and placement of titles
 Any changes to master affects all slides
 Master slides for these components
   Title slides
   Slides
   Notes pages
   Handout pages



                     Slide Masters in Different Templates
 MASTER SLIDES


Master          Function
•Slide Master Defines the format and placement of title, body and
              footer text, bullet styles, and background design and
              color scheme of each slide in the presentation.
•Title Master   Defines the format and placement of titles and text
                for slides that use the Title Slide layout.
•Handout        Defines the format and placement of the slide image,
                text, headers, footers, and other elements that are to
                appear on every handout.
Notes Master Defines the format and placement of the slide image,
             note text, headers, footers, and other elements that
             are to appear on all speaker notes
CHANGING MASTER SLIDES


 Modifying the slide
 master
 Modifying the title
 master
 Reapplying a slide layout
AUTOCONTENT WIZARD
   Helps you determine
   the content and
   organization
   Guides you through
a series of questions
   Creates a new
   presentation
SLIDE


 Page of your
 presentation
 Title slide is first
 Additional slides
 available
VIEWING THE PRESENTATION



View           Command           Button   Description
Normal         View/Normal                Provides three
                                          working areas –
                                          outline, slide,
                                          speaker notes

Slide Sorter   View/Slide Sort            Displays a miniature
                                          of each slide

Slide Show     View/Slide Show            Displays each slide
                                          in full screen for
                                          practice
USING NORMAL VIEW


 Default view
 Three panes are displayed
   Outline pane

   Slide pane

   Notes pane

 Slide tab displays thumbnails
USING SLIDE SORTER VIEW


 Displays thumbnails of each slide
 Easier to manage slides
   Timing

   Transitions

   Special effects
SPLITTING TEXT BETWEEN SLIDES


  Limit # of bullets on a slide
  Limit # of words on a slide
  Can split text into two slides
    Click the AutoFit
     Options button
    Choose Split text
     between two slides
LAYOUT


         Arrangement of
         items on slides
         27 predefined layouts
         Can change and
         reapply
         Auto adjustments
GRAPHICS


 Graphic
 Drawing object
 Picture
 Clip art
 Embedded object
MODIFYING GRAPHIC OBJECTS


 Use text and content layout
 Recolor a picture
SPECIAL EFFECTS


 Animating an object
 Adding sound effects
 Adding transition effects
 Adding build effects
CREATING SPEAKER NOTES


                     Helps you to remember
                     important points
                     Notes pages view
                       Miniature of slide

                       Area to enter speaker

                        notes
PRESENTATION EXTRAS


 Customizing print settings
   Orientation

 Scaling and framing
   Size slides to fill page

   Add borders to slides
PRESENTATION POINTS
The message is the most important part of the slide
  show. Do not allow visual clutter to interfere with
  message.
Text Tips
      Limit text to six lines, six words per line. This will
       allow highlighting important points.
      Visible from back of room. Text contrasts to
       background.
      Recommended text sizes
           44 points for titles
           32 points for text
           28 points for subtext
           18 points minimum
      Maximum 3 fonts per slide (Script or italic is hard
       to read)
PRESENTATION POINTS
    Text Tips (cont.)
                 Simple templates
                  Spell check and proofread
                  Phrases are preferred to sentences

    Graphics Tips
         Used to enhance presentation and can help
            communicate more effectively
         No more than 3 text slides in a row without graphics
         Tables, graphs, Internet pictures can add visual interest
Suggestions for Group Presentations




   Introduce your team early to avoid later breaks
   Each speaker should conclude by making a logical
  transition to the topic the next speaker will cover
   Be a good audience while other team members are
  presenting
   Never interrupt unless to correct a major inaccuracy
  (this includes making side comments)
   Consider the use of dialogue, role playing, debates,
  and choral readings to better communicate certain types
  of content
PRESENTATION PRACTICE
  Open the presentation file and discuss features
  Modify the Powerpoint Practice file
     (PowerpointPractice.ppt) to create a presentation
     about yourself and your chosen field of
     engineering.
    Add at least 4 slides
    Change the background
    Add graphics to your new slides
    Insert a table on one slide
    Add animation
    Create slide show with transitions