1. Use the AutoContent Wizard to create a
2. View and edit a presentation.
3. Save and open a presentation.
4. Delete, move, and insert slides.
5. Size and move placeholders.
6. Run a slide show.
7. Change fonts and formatting.
8. Insert pictures and clip art.
9. Preview and print a presentation.
1. Create and enhance a table.
2. Modify graphic objects and create a text box.
3. Change the presentation’s design and color scheme.
4. Change slide and title masters.
5. Duplicate and hide slides.
6. Add animation, sound, transition, and build effects.
7. Control and annotate a slide show.
8. Create speaker notes.
9. Print scaled and framed handouts.
Benefits of Using
Enhances speaker’s delivery
Clarifies and emphasizes important points
Meets audience’s expectations for up-to-date
Reduces time required to present
Increases audience retention
Increases speaker’s ability to meet
goals and lead a group to consensus
Benefits of the One-minute Slide
Leads to concise
presentation of the
Keeps the focus on
Guidelines for Using Visuals Effectively
Design visuals with high impact:
– Limit the number of visuals to avoid overload
– Include only one major idea you want the audience to
– Keep design concise, simple, error-free,
– and readable
– Double-check to insure visuals are Refer to the visual and
let audience know how it fits into the presentation
Maintain eye contact with the audience and raise voice slightly
when using a visual
Paraphrase rather than read the visual line for line
Step to one side so the audience can see the visual clearly
Graphics presentation program
Produce a high quality presentation
Simple transparencies or onscreen slide show
Features of presentation program
Slides with different layouts
Professionally designed templates
Web pages for use on the Web
Variety of print options
File that includes predefined settings
Used as a pattern
Other templates available
Professionally created slide designs
Color schemes, custom formatting, and background
Styled fonts and professional layouts
Additional designs available at the MS Office
Template Gallery Web site
CHANGING THE COLOR SCHEME
Each design template has alternate color schemes
Select color scheme
Special slide that controls format and placement of titles
Any changes to master affects all slides
Master slides for these components
Slide Masters in Different Templates
•Slide Master Defines the format and placement of title, body and
footer text, bullet styles, and background design and
color scheme of each slide in the presentation.
•Title Master Defines the format and placement of titles and text
for slides that use the Title Slide layout.
•Handout Defines the format and placement of the slide image,
text, headers, footers, and other elements that are to
appear on every handout.
Notes Master Defines the format and placement of the slide image,
note text, headers, footers, and other elements that
are to appear on all speaker notes
CHANGING MASTER SLIDES
Modifying the slide
Modifying the title
Reapplying a slide layout
Helps you determine
the content and
Guides you through
a series of questions
Creates a new
Page of your
Title slide is first
VIEWING THE PRESENTATION
View Command Button Description
Normal View/Normal Provides three
working areas –
Slide Sorter View/Slide Sort Displays a miniature
of each slide
Slide Show View/Slide Show Displays each slide
in full screen for
USING NORMAL VIEW
Three panes are displayed
Slide tab displays thumbnails
USING SLIDE SORTER VIEW
Displays thumbnails of each slide
Easier to manage slides
SPLITTING TEXT BETWEEN SLIDES
Limit # of bullets on a slide
Limit # of words on a slide
Can split text into two slides
Click the AutoFit
Choose Split text
between two slides
items on slides
27 predefined layouts
Can change and
MODIFYING GRAPHIC OBJECTS
Use text and content layout
Recolor a picture
Animating an object
Adding sound effects
Adding transition effects
Adding build effects
CREATING SPEAKER NOTES
Helps you to remember
Notes pages view
Miniature of slide
Area to enter speaker
Customizing print settings
Scaling and framing
Size slides to fill page
Add borders to slides
The message is the most important part of the slide
show. Do not allow visual clutter to interfere with
Limit text to six lines, six words per line. This will
allow highlighting important points.
Visible from back of room. Text contrasts to
Recommended text sizes
44 points for titles
32 points for text
28 points for subtext
18 points minimum
Maximum 3 fonts per slide (Script or italic is hard
Text Tips (cont.)
Spell check and proofread
Phrases are preferred to sentences
Used to enhance presentation and can help
communicate more effectively
No more than 3 text slides in a row without graphics
Tables, graphs, Internet pictures can add visual interest
Suggestions for Group Presentations
Introduce your team early to avoid later breaks
Each speaker should conclude by making a logical
transition to the topic the next speaker will cover
Be a good audience while other team members are
Never interrupt unless to correct a major inaccuracy
(this includes making side comments)
Consider the use of dialogue, role playing, debates,
and choral readings to better communicate certain types
Open the presentation file and discuss features
Modify the Powerpoint Practice file
(PowerpointPractice.ppt) to create a presentation
about yourself and your chosen field of
Add at least 4 slides
Change the background
Add graphics to your new slides
Insert a table on one slide
Create slide show with transitions