Journal Vouchers University of Hawaii by liaoqinmei

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									            Journal Vouchers

        General Purpose JV Samples
            Payroll JV Samples
FMIS On-Line Payroll JV Instructions & Q&As
   FMIS On-Line General JV Instructions




                    R
FMIS-22G                                                                                      CAMPUS: MA                    Page 1 of:       1
                   UNIVERSITY OF HAWAII                                                                                DATE:         04/05/02
                                                                                                                                   (MM/DD/YY)
            JOURNAL VOUCHER - GENERAL
                                  (See reverse side for instructions)                                     BANK                 DOCUMENT NO.
                                                                                                      0 30                       J 007500
DESCRIPTION:                       Correct acct code                                   TRANSACTION TYPE:
                                                                                           03    CASH RECEIPT
ID NO:                                                                                     04    CASH DISBURSEMENT
                                                                                           06 0 JOURNAL ENTRY
        DEBIT                                                                     CREDIT                  DEBIT CREDIT
NO. ACCOUNT   SUB                   REF NO. 1               AMOUNT         P/F ACCOUNT   SUB   REF NO. 3   CC     CC
  1      118162            3800                                  $140.00         322202          3800
  2
  3
  4
  5
  6
  7
  8
  9
10
                           TOTAL (All pages):                    $140.00

A complete and clear explanation of why the adjustment is necessary:
    To correct account code charged on DCS Check x00094.
    Charged in error to UHMCC, should be KOKUA




          x    Does this adjustment involve moving funds into or from            x     Does this transfer occur more than 90 days after the original
YES      NO    sponsored agreements? If so, answer remaining question.     YES   NO    transaction? If so, sufficient explanation for why the transfer
                                                                                       was not made on a timely basis is required.


PREPARED BY:
                                               Print Name and Initial            Department                     Phone                        Date

APPROVED BY:
                                               Print Name and Initial            Department                     Phone                        Date

                                                            CENTRAL OFFICE USE ONLY

APPROVED BY:
                                               Print Name and Initial                Office                     Phone                            Date

                                                                                                                030                     J 007500
Origination Date: 3/7/95                                                                                                     Revision Date: 05/21/01
FMIS-22G                                                                                       CAMPUS: MA                    Page 1 of:       1
                   UNIVERSITY OF HAWAII                                                                                 DATE:         04/05/02
                                                                                                                                    (MM/DD/YY)
            JOURNAL VOUCHER - GENERAL
                                  (See reverse side for instructions)                                      BANK                 DOCUMENT NO.
                                                                                                       0 40                       J 005600
DESCRIPTION Payment for business cards                                                  TRANSACTION TYPE:
                                                                                            03    CASH RECEIPT
ID NO:                                                                                      04 0 CASH DISBURSEMENT
                                                                                            06    JOURNAL ENTRY
        DEBIT                                                                      CREDIT                 DEBIT CREDIT
NO. ACCOUNT   SUB                   REF NO. 1               AMOUNT          P/F ACCOUNT   SUB   REF NO. 3  CC     CC
  1      123772            3400                                    $40.00
  2
  3
  4
  5
  6
  7
  8
  9
10
                           TOTAL (All pages):                      $40.00

A complete and clear explanation of why the adjustment is necessary:
    To record payment for 500 standard University of Hawaii business cards for Edgar Poe.




          x    Does this adjustment involve moving funds into or from             x     Does this transfer occur more than 90 days after the original
YES      NO    sponsored agreements? If so, answer remaining question.      YES   NO    transaction? If so, sufficient explanation for why the transfer
                                                                                        was not made on a timely basis is required.


PREPARED BY:
                                               Print Name and Initial             Department                     Phone                      Date

APPROVED BY:
                                               Print Name and Initial             Department                     Phone                      Date

                                                         CENTRAL OFFICE USE ONLY

APPROVED BY:
                                               Print Name and Initial                 Office                     Phone                         Date

                                                                                                                 040                     J 005600
Origination Date: 3/7/95                                                                                                      Revision Date: 05/21/01
FMIS-22G                                                                                      CAMPUS: KU                    Page 1 of:       1
                   UNIVERSITY OF HAWAII                                                                                DATE:         04/05/02
                                                                                                                                   (MM/DD/YY)
            JOURNAL VOUCHER - GENERAL
                                 (See reverse side for instructions)                                      BANK                 DOCUMENT NO.
                                                                                                      0 30                       J 059300
DESCRIPTION Correct deposit                                                            TRANSACTION TYPE:
                                                                                           03 0 CASH RECEIPT
ID NO:                                                                                     04    CASH DISBURSEMENT
                                                                                           06    JOURNAL ENTRY
        DEBIT                                                                     CREDIT                  DEBIT CREDIT
NO. ACCOUNT   SUB                  REF NO. 1               AMOUNT          P/F ACCOUNT   SUB   REF NO. 3   CC     CC
  1                                 U022748                       $20.00         210095          0010
  2
  3
  4
  5
  6
  7
  8
  9
10
                           TOTAL (All pages):                     $20.00

A complete and clear explanation of why the adjustment is necessary:
    To correct tuition deposit on U059748 dated 03/15/02.
    Udoc total should have been 720.00 instead of 700.00




          x    Does this adjustment involve moving funds into or from            x     Does this transfer occur more than 90 days after the original
YES      NO    sponsored agreements? If so, answer remaining question.     YES   NO    transaction? If so, sufficient explanation for why the transfer
                                                                                       was not made on a timely basis is required.


PREPARED BY:
                                              Print Name and Initial             Department                     Phone                      Date

APPROVED BY:
                                              Print Name and Initial             Department                     Phone                      Date

                                                        CENTRAL OFFICE USE ONLY

APPROVED BY:
                                              Print Name and Initial                 Office                     Phone                         Date

                                                                                                                030                     J 059300
Origination Date: 3/7/95                                                                                                     Revision Date: 05/21/01
      FMIS-22G                                                                                    CAMPUS:      XX                Page 1 of:       n
                     UNIVERSITY OF HAWAII                                                                                    DATE:       nn/nn/nn
                                                                                                                                         (MM/DD/YY)
               JOURNAL VOUCHER - GENERAL
                                   (See reverse side for instructions)                                         BANK                 DOCUMENT NO.
                                                                                                           0 30                       J nnnnnn
DESCRIPTION: RCUH exp to proper obj symbol                                                          TRANSACTION TYPE:
                                                                                                       03    CASH RECEIPT
ID NO:                                                                                                 04    CASH DISBURSEMENT
                                                                                                       06 0 JOURNAL ENTRY
           DEBIT                                                                         CREDIT                                      DEBIT      CREDIT
NO.    ACCOUNT   SUB                 REF NO. 1               AMOUNT            P/F   ACCOUNT    SUB              REF NO. 3            CC          CC
  1        nnnn1n           nnnn        nnnnnn                   nn,nnn.nn             nnnn1n         7232
                                                                                                                Effective FY04, ALL advances
  2        nnnn2n           nnnn        nnnnnn                       nnn.nn            nnnn2n         7232      to RCUH should be charged to
  3        nnnn3n           nnnn        nnnnnn                      n,nnn.nn           nnnn3n         7232                  "7232"
  4
  5                     RCUH 6-digit project number
  6
  7
  8
  9
10
                            TOTAL (All pages):                   nn,nnn.nn

A complete and clear explanation of why the adjustment is necessary:

      To reclassify advances to the proper object code for expenditures made by RCUH.
      Detail list attached.

      debit SPECIFIC EXPENSE
      credit     7232 EXPENSE (Advance to RCUH)

      If expense reclassifications are recorded during the accrual period (13th month) for SLs with year-end process=P,
      two additional MANUAL JVs should be prepared to transfer project expenditures to date to the new fiscal year AND
      submitted together with the current year 13th month adjustment.
          1. JV to record expense reclassification in the new fiscal year
          2. JV to reverse expense reclassification during the accrual period of the new fiscal year.


           X    Does this adjustment involve moving funds into or from                     Does this transfer occur more than 90 days after the original
YES       NO sponsored agreements? If so, answer remaining question.           YES    NO transaction? If so, sufficient explanation for why the transfer
                                                                                           was not made on a timely basis is required.


PREPARED BY:
                                                 Print Name and Initial                  Department                  Phone                     Date

APPROVED BY:
                                                 Print Name and Initial                  Department                  Phone                     Date

                                                           CENTRAL OFFICE USE ONLY

APPROVED BY:
                                                 Print Name and Initial                  Office                      Phone                         Date

                                                                                                                 0 30                        J nnnnnn
Origination Date: 3/17/95                                                                                                          Revision Date: 05/21/01
                       Summary of Changes for the Payroll Journal Voucher



                                     Prior Payroll JV                      Revised Payroll JV
      Item                                                                 Effective May 21, 2001 in FMIS


 1.   Add payroll number             Not requested or used                 Required
      for employee                                                         Enter employee's pn
                                                                           pn= payroll number


      Purpose:
         1) Easier for the system to find a matching record in the payroll subfile and post the
             adjustment to the proper payroll number. An individual can have more than one payroll number




2.    D-71 form                      D-71 form submitted with JV           NO D-71 form
      for Imposed Accounts           and sent to Department of             Input fringe adjustments on JV
      Object codes 2x34-2x48         Accounting and General Services         for 6-digit SL (imposed acct)
      except 2x41, 2x42 and 2049                                           The offset debit/credit account will be
                                                                                   MA 095800 2514


      Purpose:
         1) The fringe benefit adjustments will be posted at the same time as the wage adjustment
             with the proper SSN on the FMIS Payroll Subfile


         2) Eliminate preparation of the D-71 form


         3) Automatic feed of D-71 fringe adjustments to eliminate date entry errors by State


         4) Eliminate subsequent verification by the Fiscal Officer for proper posting of the
             D-71 fringe adjustments.




PR JV fringe table 090602.Summary                                                                            9/16/2004
                                    EMPLOYER'S SHARE OF
                                 FRINGE BENEFIT ASSESSMENT


   UH SOURCE
   OF FUND & DESCRIP                                          Imposed*   Non-Imposed

         A      Agency                                             x

         R      Revolving                                          x

         S      Special             excluding S 22x                x

         P      Trust                                              x

         G      General                                                       x

         F      Federal
                   S22x             Fed Vocational Educ            x
                   F223             Fed College Work Study                    x
                   F26x & F27x      USDA Direct                               x
                   F230                                                       x
                   Others                                          x



                * UIC (2x42) is not assessed on:
                   Bargaining unit 57
                   Wage subcode 2219 (Payroll No. F1)
                   Wage subcodes 2201/2202 (Payroll No. F3)



                          PAYROLL FRINGE BENEFIT ASSESSMENTS

                          FMIS
                        Subcode     Description
                          2x34      ERS Pension Accum
                          2x36      Admin Fund
                          2x37      FICA
                          2x38      Group life insur
                          2x39      Medical
                          2x40      Children Dental
                          2x41      Workers' Compensation (W/C)          2x41 and 2x42 are internally
                          2x42      Unemployment Insurance (UIC)         assessed by the University
                          2x43      Medicare tax
                          2x44      Retiree Health Insur
                          2x45      Prescription drugs
                          2x46      Vision care
                          2x47      Adult dental
                          2x48      Emp Fed Ret
                          2x49      Accrued Vac & Sick




PR JV fringe table 090602.fringe table                                                                9/16/2004
             TC 063 Payroll JV adjustments
             Effective for JVs recorded from 05/21/2001


             If Payroll Transfer/Correction is between                                    Debit                          Credit
              1. Imposed accounts only
                  - wage transfers                                            imposed fund1 acct-2xxx           imposed fund2 acct-2xxx

                             same UH fund
                  - all fringe transfers (incl 2x41 and 2x42)                 imposed fund1 acct-2xxx           imposed fund2 acct-2xxx

                             different UH funds
                  - all fringe transfers (except 2x41 and 2x42)               imposed fund1 acct-2xxx           imposed fund2 acct-2xxx

                  - if 2x41 (WC) pd prior to 02/01/01 - different rates
                                UH fund1                                      imposed fund1 acct-2x41           SW 432900-0853
                                UH fund2                                      SW 432900-0853                    imposed fund2 acct-2x41

                  - if 2x41 (WC) pd after 02/01/01 - same rates               imposed fund1 acct-2x41           imposed fund2 acct-2x41


                  - if 2x42 (UIC) pd prior to 07/01/01 - different rates
                                UH fund1                                      imposed fund1 acct-2x42           SW 432910-0854
                                UH fund2                                      SW 432910-0854                    imposed fund2 acct-2x42

                  - if 2x42 (UIC) pd after 07/01/01 - same rates              imposed fund1 acct-2x42           imposed fund2 acct-2x42

                  NOTE: FOR FY2002
                  - wage transfers & ALL fringe transfers                     imposed fund1 acct-2xxx           imposed fund2 acct-2xxx
                         including 2x41 and 2x42
                        between two imposed accounts

              2. Non-imposed (Gxxx,F223,F230,F26x,F27x) only
                  - wage transfers                                            nonimp fund1 acct-2xxx            nonimp fund2 acct-2xxx
                  - all fringe transfers                                                              no JV entry



              3. Imposed and Non-imposed accounts
                  (Example only - adjust dr/cr accounts accordingly)
                  - wage transfers                                            imposed acct-2xxx                 nonimp acct-2xxx

                  - all fringe transfers except 2x41 and 2x42                 imposed acct-2xxx                 MA 095800-2514
                    (former D71 entries)

                  - For imposed account: 2x41 (WC) adj                        imposed acct-2x41                 SW 432900-0853
                  - For nonimposed acct: 2x41 (WC) adj                                                no JV entry

                  - For imposed account: 2x42 (UIC) adj                       imposed acct-2x42                 SW 432910-0854
                  - For nonimposed acct: 2x42 (UIC) adj                                               no JV entry




             2x41 Workers' comp (WC) adjustment
                  If PAID Date is after 2/01/01, one rate is applied to all funds
                  If PAID Date is prior to 2/01/01, each fund has a different rate; see table
                  Regardless of Paid date WC revenue for ALL funds are posted to one account-SW 432900-0853.


             2x42 Unemployment insurance (UIC) adjustment
                  If PAID Date is after 7/01/01, one rate is applied to all funds
                  If PAID Date is prior to 7/01/01, each fund has a different rate; see table
                  Regardless of Paid date UIC revenue for ALL funds are posted to one account-SW 432910-0854.




PR JV fringe table 090602. Recap PR JV entries                                                                                            9/16/2004
                                   WC/UIC Rates and SW Control Accounts
                                    Effective for FY2005 (From 07/01/04)

                                                                                        432900                  432910
                                                                                        WC - 2x41            UIC - 2x42
        FY                                    FUND       WC%       UIC%        SW Acct* & subcode SW Acct* & subcode


       2005          From July 2004             A           1.01      0.21      432900         0853      432910         0854
       2005                                     F           1.01      0.21      432900         0853      432910         0854
       2005                                     R           1.01      0.21      432900         0853      432910         0854
       2005                                     S           1.01      0.21      432900         0853      432910         0854
       2005                                     P           1.01      0.21      432900         0853      432910         0854
                                              NIMP          1.01      0.21          -               -       -            -


       2004          From July 2003             A           1.14      0.02      432900         0853      432910         0854
       2004                                     F           1.14      0.02      432900         0853      432910         0854
       2004                                     R           1.14      0.02      432900         0853      432910         0854
       2004                                     S           1.14      0.02      432900         0853      432910         0854
       2004                                     P           1.14      0.02      432900         0853      432910         0854
                                              NIMP          1.14      0.02          -               -       -            -


       2003      Dec 2002 - June 2003           A           1.03       -        432900         0853      432910         0854
       2003                                     F           1.03       -        432900         0853      432910         0854
       2003                                     R           1.03       -        432900         0853      432910         0854
       2003                                     S           1.03       -        432900         0853      432910         0854
       2003                                     P           1.03       -        432900         0853      432910         0854
                                              NIMP          1.03       -            -               -       -            -


       2003      July 2002 - Nov 2002           A          0.67        -        432900         0853      432910         0854
       2003                                     F          0.67        -        432900         0853      432910         0854
       2003                                     R          0.67        -        432900         0853      432910         0854
       2003                                     S          0.67        -        432900         0853      432910         0854
       2003                                     P          0.67        -        432900         0853      432910         0854
                                              NIMP         0.67        -            -               -       -            -


       2002      Feb 2002 - June 2002           A          0.54        -        432900         0853      432910         0854
       2002                                     F          0.54        -        432900         0853      432910         0854
       2002                                     R          0.54        -        432900         0853      432910         0854
       2002                                     S          0.54        -        432900         0853      432910         0854
       2002                                     P          0.54        -        432900         0853      432910         0854
                                              NIMP         0.54        -            -               -       -            -


       2002       July 2001 - Jan 2002          A           1.45      0.20      432900         0853      432910         0854
       2002                                     F           1.45      0.20      432900         0853      432910         0854
       2002                                     R           1.45      0.20      432900         0853      432910         0854
       2002                                     S           1.45      0.20      432900         0853      432910         0854
       2002                                     P           1.45      0.20      432900         0853      432910         0854
                                              NIMP          1.45      0.20          -               -       -            -



     * Change from Revolving Fund to Trust Fund Accounts effective 07/01/02, amended HRS 304-8.86, Act 178, SLH 2002.

WC-UIC rates 2005. FY05-Jul 2004                                                                                             9/16/2004
                                    Sample Payroll Journal Voucher



                                                                 Sample JV#
         Transfer between two imposed accounts
                Same fund - Pd after 07/01/02                            1
                Different funds - Pd Prior to 02/01/0                    2
                Different funds - Pd After 07/01/01                      3




         Transfer between two non-imposed accounts                       4




         Transfer between imposed and non-imposed accounts               5&6
          (Campus code on the JV will be based on the imposed account)




PR JV fringe table 090602.Summary                                              9/16/2004
FMIS-22P                                                                                                           CAMPUS:             KU          Page 1 of                   1

                      UNIVERSITY OF HAWAI‘I                                                                                DATE:            08/01/02
                                                                                                                                            (MM/DD/YY)
                     JOURNAL VOUCHER - PAYROLL
                                        (See reverse side for instructions)                                                             BANK                        DOCUMENT NO.
                                                                                                                                            030               J             000001
EMPLOYEE NAME:                   SNOW, WHITE                                                                                            TRANSACTION TYPE:
                                      Last, First
SOC SEC NO:                      xxx-xx-xxxx                                  PAID DATE:      07/19/02       PR NO:          F2            063 JOURNAL ENTRY
                                    (xxx-xx-xxxx)                                             (MM/DD/YY)                     (xx)

                    DEBIT                   ENC DOC                                                              CREDIT                   SERVICE DATE                DEBIT          CREDIT

 NO.       ACCOUNT            SUB           REF NO. 1                        AMOUNT            P/F      ACCOUNT             SUB              REF NO 3                  CC               CC


  1        223703             2101                                              1,080.00                215462             2101              063002                   KU                MA

  2        223703             2141                                                     7.24             215462             2141              063002                   KU                MA

  3        223703             2143                                                    15.66             215462             2143              063002                   KU                MA

  4

  5

  6

  7

  8

  9

 10

 11

 12
                     TOTAL               (All pages):
                                                                                1,102.90
   A complete and clear explanation of why the adjustment is necessary

       CONDITION:
           BOTH IMPOSED ACCOUNTS-SAME FUND


                Does this adjustment involve transferring payroll between imposed                          Does this adjustment involve moving funds into or from
   YES     NO and non-imposed accounts.                                                       YES    NO sponsored agreements? If so, answer remaining question.

              Does this transfer occur more than 90 days after the original                             Does this transfer contradict previously ceritified effort reports? If so,
   YES     NO transaction? If so, sufficient explanation for why the transfer was             YES    NO sufficient explanation for why this transfer contradicts the previously
              not made on a timely basis is required.                                                   submitted effort report is required.

   PREPARED BY:
                                                    Print Name and Initial                                  Department                         Phone                             Date
   APPROVED BY:
                                                    Print Name and Sign                                     Department                         Phone                             Date

                                                                                CENTRAL OFFICE USE ONLY

   APPROVED BY:                                                                                            GALC / ORS                  68278 /
                                                    Print Name and Sign                                        Office                          Phone                             Date
                                                                                                                                                   030            J         000001
   Origination Date: 3/7/95                                                                                                                                             Revision Date: 05/21/01
FMIS-22P                                                                                                           CAMPUS:            MA           Page 1 of                   1

                     UNIVERSITY OF HAWAI‘I                                                                                 DATE:            08/01/02
                                                                                                                                            (MM/DD/YY)
                     JOURNAL VOUCHER - PAYROLL
                                        (See reverse side for instructions)                                                             BANK                        DOCUMENT NO.
                                                                                                                                            030               J             000002
EMPLOYEE NAME:                   SMITH, JOHN                                                                                            TRANSACTION TYPE:
                                      Last, First
SOC SEC NO:                      xxx-xx-xxxx                                  PAID DATE:      01/05/01       PR NO:          F4            063 JOURNAL ENTRY
                                    (xxx-xx-xxxx)                                             (MM/DD/YY)                     (xx)

                    DEBIT                   ENC DOC                                                              CREDIT                   SERVICE DATE                DEBIT          CREDIT

 NO.       ACCOUNT            SUB           REF NO. 1                        AMOUNT            P/F      ACCOUNT             SUB              REF NO 3                  CC               CC


  1        650521             2508                                                234.16                215921             2508              121500

  2        432900             0853                                                     0.42             215921             2541              121500                   SW                MA

  3        432910             0854                                                    14.94             215921             2542              121500                   SW                MA

  4        650521             2542                                                     0.47             432910             0854              121500                   MA                SW

  5        650521             2543                                                     3.40             215921             2543              121500

  6

  7

  8

  9

 10

 11

 12
                     TOTAL               (All pages):
                                                                                  253.39
   A complete and clear explanation of why the adjustment is necessary

       CONDITION:
           BOTH IMPOSED ACCOUNTS-DIFFERENT FUNDS
           PAID DATE: PRIOR TO 02/01/01 (DIFFERENT WC & UIC RATES)
                          line 2 = S fund WC .18%                                                            line 3 = S fund UIC 6.38%
                                  F fund WC 0%                                                               line 4 = F fund UIC .20%

                Does this adjustment involve transferring payroll between imposed                          Does this adjustment involve moving funds into or from
   YES     NO and non-imposed accounts.                                                       YES    NO sponsored agreements? If so, answer remaining question.

              Does this transfer occur more than 90 days after the original                             Does this transfer contradict previously ceritified effort reports? If so,
   YES     NO transaction? If so, sufficient explanation for why the transfer was             YES    NO sufficient explanation for why this transfer contradicts the previously
              not made on a timely basis is required.                                                   submitted effort report is required.

   PREPARED BY:
                                                    Print Name and Initial                                  Department                         Phone                             Date
   APPROVED BY:
                                                    Print Name and Sign                                     Department                         Phone                             Date

                                                                                CENTRAL OFFICE USE ONLY

   APPROVED BY:                                                                                            GALC / ORS                  68278 /
                                                    Print Name and Sign                                        Office                          Phone                             Date
                                                                                                                                                   030            J         000002
   Origination Date: 3/7/95                                                                                                                                             Revision Date: 05/21/01
FMIS-22P                                                                                                           CAMPUS:             HI          Page 1 of                   1

                     UNIVERSITY OF HAWAI‘I                                                                                 DATE:            08/01/02
                                                                                                                                            (MM/DD/YY)
                     JOURNAL VOUCHER - PAYROLL
                                        (See reverse side for instructions)                                                             BANK                        DOCUMENT NO.
                                                                                                                                            030               J             000003
EMPLOYEE NAME:                   DOE, MARY                                                                                              TRANSACTION TYPE:
                                      Last, First
SOC SEC NO:                      xxx-xx-xxxx                                  PAID DATE:      07/13/01       PR NO:          54             063 JOURNAL ENTRY
                                    (xxx-xx-xxxx)                                             (MM/DD/YY)                     (xx)

                    DEBIT                   ENC DOC                                                              CREDIT                   SERVICE DATE                DEBIT          CREDIT

 NO.       ACCOUNT            SUB           REF NO. 1                        AMOUNT            P/F      ACCOUNT             SUB              REF NO 3                  CC               CC


  1        652417             2001                                              1,899.00                219762             2001              071501                    HI               MA

  2        652417             2036                                                     1.33             219762             2036              071501                    HI               MA

  3        652417             2037                                                114.88                219762             2037              071501                    HI               MA

  4        652417             2038                                                     2.12             219762             2038              071501                    HI               MA

  5        652417             2039                                                    43.49             219762             2039              071501                    HI               MA

  6        652417             2041                                                    27.54             219762             2041              071501                    HI               MA

  7        652417             2042                                                     3.80             219762             2042              071501                    HI               MA

  8        652417             2043                                                    26.87             219762             2043              071501                    HI               MA

  9        652417             2044                                                104.26                219762             2044              071501                    HI               MA

 10        652417             2045                                                     9.95             219762             2045              071501                    HI               MA

 11        652417             2046                                                     1.56             219762             2046              071501                    HI               MA

 12        652417             2047                                                     6.12             219762             2047              071501                    HI               MA

 13        652417             2049                                                    42.73             650498             0855              071501                    HI               SW
                     TOTAL               (All pages):
                                                                                2,283.65
   A complete and clear explanation of why the adjustment is necessary

       CONDITION:
           BOTH IMPOSED ACCOUNTS-DIFFERENT FUNDS
           PAID DATE: AFTER 07/01/01 (SAME WC & UIC RATES)
                  line 6 = WC 1.45%
                  line 7 = UIC .20%
                  line 13 = F Fund Acc Vac 2.25%
                      (SW vacation control acct 650498)
                Does this adjustment involve transferring payroll between imposed                          Does this adjustment involve moving funds into or from
   YES     NO and non-imposed accounts.                                                       YES    NO sponsored agreements? If so, answer remaining question.

              Does this transfer occur more than 90 days after the original                             Does this transfer contradict previously ceritified effort reports? If so,
   YES     NO transaction? If so, sufficient explanation for why the transfer was             YES    NO sufficient explanation for why this transfer contradicts the previously
              not made on a timely basis is required.                                                   submitted effort report is required.

   PREPARED BY:
                                                    Print Name and Initial                                  Department                         Phone                             Date
   APPROVED BY:
                                                    Print Name and Sign                                     Department                         Phone                             Date

                                                                                CENTRAL OFFICE USE ONLY

   APPROVED BY:                                                                                            GALC / ORS                  68278 /
                                                    Print Name and Sign                                        Office                          Phone                             Date
                                                                                                                                                   030            J         000003
   Origination Date: 3/7/95                                                                                                                                             Revision Date: 05/21/01
FMIS-22P                                                                                                        CAMPUS:            MA           Page 1 of                   1

                     UNIVERSITY OF HAWAI‘I                                                                              DATE:            08/01/02
                                                                                                                                         (MM/DD/YY)
                     JOURNAL VOUCHER - PAYROLL
                                        (See reverse side for instructions)                                                          BANK                        DOCUMENT NO.
                                                                                                                                         030               J             000004
EMPLOYEE NAME:                   MOUSE, MICKEY                                                                                       TRANSACTION TYPE:
                                      Last, First
SOC SEC NO:                      xxx-xx-xxxx                                  PAID DATE:   07/05/02       PR NO:          67            063 JOURNAL ENTRY
                                    (xxx-xx-xxxx)                                          (MM/DD/YY)                     (xx)

                    DEBIT                   ENC DOC                                                           CREDIT                   SERVICE DATE                DEBIT          CREDIT

 NO.       ACCOUNT            SUB           REF NO. 1                        AMOUNT         P/F      ACCOUNT             SUB              REF NO 3                  CC               CC


  1        110063             2001                                              1,455.00             133463             2001              063002

  2

  3

  4

  5

  6

  7

  8

  9

 10

 11

 12
                     TOTAL               (All pages):
                                                                                1,455.00
   A complete and clear explanation of why the adjustment is necessary
                To correct invalid payroll for Mickey Mouse, pay period ending 07/05/02.
                Incorrect account code on the timesheet.
      CONDITION:
           BOTH NON-IMPOSED ACCOUNTS - SAME FUND
           TRANSFER ONLY THE WAGE

                Does this adjustment involve transferring payroll between imposed                       Does this adjustment involve moving funds into or from
   YES     NO and non-imposed accounts.                                                    YES    NO sponsored agreements? If so, answer remaining question.

              Does this transfer occur more than 90 days after the original                          Does this transfer contradict previously ceritified effort reports? If so,
   YES     NO transaction? If so, sufficient explanation for why the transfer was          YES    NO sufficient explanation for why this transfer contradicts the previously
              not made on a timely basis is required.                                                submitted effort report is required.

   PREPARED BY:
                                                    Print Name and Initial                               Department                         Phone                             Date
   APPROVED BY:
                                                    Print Name and Sign                                  Department                         Phone                             Date

                                                                                CENTRAL OFFICE USE ONLY

   APPROVED BY:                                                                                         GALC / ORS                  68278 /
                                                    Print Name and Sign                                     Office                          Phone                             Date
                                                                                                                                                030            J         000004
   Origination Date: 3/7/95                                                                                                                                          Revision Date: 05/21/01
FMIS-22P                                                                                                           CAMPUS:            MA           Page 1 of                   1

                      UNIVERSITY OF HAWAI‘I                                                                                DATE:            08/01/02
                                                                                                                                            (MM/DD/YY)
                    JOURNAL VOUCHER - PAYROLL
                                        (See reverse side for instructions)                                                             BANK                        DOCUMENT NO.
                                                                                                                                            030               J             000005
EMPLOYEE NAME:                   DOE, JANE                                                                                              TRANSACTION TYPE:
                                      Last, First
SOC SEC NO:                      xxx-xx-xxxx                                  PAID DATE:      02/05/01       PR NO:          67            063 JOURNAL ENTRY
                                    (xxx-xx-xxxx)                                             (MM/DD/YY)                     (xx)

                    DEBIT                   ENC DOC                                                              CREDIT                   SERVICE DATE                DEBIT          CREDIT

 NO.       ACCOUNT            SUB           REF NO. 1                        AMOUNT            P/F      ACCOUNT             SUB              REF NO 3                  CC               CC


  1        217373             2001                                              3,397.00                992562             0821              013101                   MA                LE

  2        217373             2036                                                     2.38             095800             2514              013101

  3        217373             2037                                                203.13                095800             2514              013101

  4        217373             2038                                                     2.12             095800             2514              013101

  5        217373             2039                                                130.47                095800             2514              013101

  6        217373             2040                                                    14.24             095800             2514              013101

  7        217373             2041                                                    25.14             432900             0853              013101                   MA                SW

  8        217373             2042                                                216.73                432910             0854              013101                   MA                SW

  9        217373             2043                                                    47.51             095800             2514              013101

 10        217373             2044                                                186.50                095800             2514              013101

 11        217373             2045                                                    21.18             095800             2514              013101

 12        217373             2046                                                     3.06             095800             2514              013101

 13        217373             2047                                                    12.23             095800             2514              013101
                     TOTAL               (All pages):
                                                                                4,261.69
   A complete and clear explanation of why the adjustment is necessary

      CONDITION:
          TRANSFER FROM NON-IMPOSED TO IMPOSED ACCOUNT
          PAID DATE: AFTER 02/01/01
                  line 7 = S fund WC .74%            line 2-6, 9-13 = D-71 adjustments
                  line 8 = S fund UIC 6.38%

            PRIOR YEAR GENERAL FUND ACCOUNT
            CREDIT GENERAL FUND ACCOUNT (G00) - REIMBURSEMENT OF PRIOR PAYROLL EXPENDITURES

                Does this adjustment involve transferring payroll between imposed                          Does this adjustment involve moving funds into or from
   YES     NO and non-imposed accounts.                                                       YES    NO sponsored agreements? If so, answer remaining question.

              Does this transfer occur more than 90 days after the original                             Does this transfer contradict previously ceritified effort reports? If so,
   YES     NO transaction? If so, sufficient explanation for why the transfer was             YES    NO sufficient explanation for why this transfer contradicts the previously
              not made on a timely basis is required.                                                   submitted effort report is required.

   PREPARED BY:
                                                    Print Name and Initial                                  Department                         Phone                             Date
   APPROVED BY:
                                                    Print Name and Sign                                     Department                         Phone                             Date

                                                                                CENTRAL OFFICE USE ONLY

   APPROVED BY:                                                                                            GALC / ORS                  68278 /
                                                    Print Name and Sign                                        Office                          Phone                             Date
                                                                                                                                                   030            J         000005
   Origination Date: 3/7/95                                                                                                                                             Revision Date: 05/21/01
FMIS-22P                                                                                                           CAMPUS:             KU          Page 1 of                   1

                   UNIVERSITY OF HAWAI‘I                                                                                   DATE:            08/01/02
                                                                                                                                            (MM/DD/YY)
                     JOURNAL VOUCHER - PAYROLL
                                        (See reverse side for instructions)                                                             BANK                        DOCUMENT NO.
                                                                                                                                            030               J             000006
EMPLOYEE NAME:                   DOE, JOHN                                                                                              TRANSACTION TYPE:
                                      Last, First
SOC SEC NO:                      xxx-xx-xxxx                                  PAID DATE:      12/29/00        PR NO:         54            063 JOURNAL ENTRY
                                    (xxx-xx-xxxx)                                             (MM/DD/YY)                     (xx)

                    DEBIT                   ENC DOC                                                              CREDIT                   SERVICE DATE                DEBIT          CREDIT

 NO.       ACCOUNT            SUB           REF NO. 1                        AMOUNT            P/F      ACCOUNT             SUB              REF NO 3                  CC               CC


  1        147833             2001                                              1,709.10                656659             2001              123000                    HI               KU

  2        095800             2514                                                     1.20             656659             2036              123000                   MA                KU

  3        095800             2514                                                105.96                656659             2037              123000                   MA                KU

  4        095800             2514                                                     1.91             656659             2038              123000                   MA                KU

  5        095800             2514                                                117.42                656659             2039              123000                   MA                KU

  6        095800             2514                                                     6.41             656659             2040              123000                   MA                KU

  7        432910             0854                                                     3.42             656659             2042              123000                   SW                KU

  8        095800             2514                                                    24.78             656659             2043              123000                   MA                KU

  9        095800             2514                                                    93.83             656659             2044              123000                   MA                KU

 10        095800             2514                                                    27.55             656659             2045              123000                   MA                KU

 11        095800             2514                                                     2.75             656659             2046              123000                   MA                KU

 12        095800             2514                                                    11.01             656659             2047              123000                   MA                KU

 13        650498             0855                                                    38.45             656659             2049              123000                   SW                KU
                     TOTAL               (All pages):
                                                                                2,143.79
   A complete and clear explanation of why the adjustment is necessary
   CONDITION:
       TRANSFER FROM IMPOSED TO NON-IMPOSED ACCOUNT
       PAID DATE: PRIOR TO 02/01/01
                line 7 = F fund UIC .20%                                                                   line 2-6, 8-12 = D-71 adjustments
                                                                                                           line 13 = F fund Accr Vac 2.25%
                                                                                                               (SW vacation control acct 650498)

                Does this adjustment involve transferring payroll between imposed                          Does this adjustment involve moving funds into or from
   YES     NO and non-imposed accounts.                                                       YES    NO sponsored agreements? If so, answer remaining question.

              Does this transfer occur more than 90 days after the original                             Does this transfer contradict previously ceritified effort reports? If so,
   YES     NO transaction? If so, sufficient explanation for why the transfer was             YES    NO sufficient explanation for why this transfer contradicts the previously
              not made on a timely basis is required.                                                   submitted effort report is required.

   PREPARED BY:
                                                    Print Name and Initial                                  Department                         Phone                             Date
   APPROVED BY:
                                                    Print Name and Sign                                     Department                         Phone                             Date

                                                                                CENTRAL OFFICE USE ONLY

   APPROVED BY:                                                                                            GALC / ORS                  68278 /
                                                    Print Name and Sign                                        Office                          Phone                             Date
                                                                                                                                                   030            J         000006
   Origination Date: 3/7/95                                                                                                                                             Revision Date: 05/21/01
     FMIS On-Line Payroll JV Instructions (JP)



           FMIS On-Line Payroll JV Q & A



   FMIS On-Line General JV Instructions (JG/JR)



Request to Utilize On-Line JR JVs – Non-ORS Account
                       (Fillable pdf format)




       FMIS on-line JV documents available in PDF format at
       http://www.fmo.hawaii.edu/FMIS/OnlineJV/index.html




                                                              1/12/05

								
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