May Lorain County Metro Parks by liaoqinmei

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									                          MINUTES – REGULAR SESSION
               Board of Park Commissioners & Governing Board of the
                 LORAIN COUNTY METROPOLITAN PARK DISTRICT


Date:           Wednesday, May 16, 2012
Time:           1:30 p.m.
Place:          Carlisle Visitor & Administrative Center
Present:        Commissioners:         Robert M. Campana, Chairman
                                       Frederick L. Alspach, Vice-Chairman
                                       Sherrill M. McLoda
                Legal Counsel:         Kenneth S. Stumphauzer
                Director/Secretary:    James E. Ziemnik
                Park Staff:            Assistant Director Jennifer Bracken
                                       Operations Supervisor/Chief Ranger Paul J. Hruby, Jr.
                                       Administrative Svcs. Mgr./Treasurer Bonnie J. Burns
                                       Naturalist Supervisor Grant M. Thompson
                                       Confidential Secretary Joan Longbrake
                Visitors:              Lynn Collins (Firelands Fly Fishers)
                                       Rick Payerchin (Morning Journal reporter)



OPENING OF MEETING

Roll call by Director/Secretary.       Robert M. Campana – Aye
                                       Frederick L. Alspach – Aye
                                       Sherrill M. McLoda – Aye


Chairman Campana declared all members present and opened the meeting.


OLD BUSINESS:

A.       Approval of the minutes of the April 18, 2012 Regular Session. The minutes were
         distributed prior to the meeting, enabling the commissioners to read them in
         advance. Commissioner Alspach motioned and Commissioner McLoda seconded
         the motion for approval; motion passed unanimously this 16th day of May 2012.

B.       The Director/Secretary advised the Board of the Statement of Accounts.

C.       Resolution 2012-37. Payment of accounts payable. Motion by Commissioner
         Alspach for adoption of Resolution for payment of line items on the Cash
         Disbursements Journal for the period of April 1 to April 30, 2012 and the Aged
         Payables reports dated April 30 and May 16, 2012; and ratification of payments on
         Exhibit A; seconded by Commissioner McLoda. The Chairman then called for the
         individual line item votes of the Commissioners to be approved for payment by at
         least a majority of the Commissioners, and be certified by the Treasurer and
         Secretary of the Board of Park Commissioners for issuance of checks for payment.
         The line item votes of the Commissioners were cast as follows:

         Commissioner Campana  Affirmative for all line items on the Cash Disbursements
         Journal for the period of April 1 to April 30, 2012 and the Aged Payables reports
         dated April 30 and May 16, 2012 and affirmative for ratification of payments on
         Exhibit A.

         Commissioner Alspach  Affirmative for all line items on the Cash Disbursements
         Journal for the period of April 1 to April 30, 2012 and the Aged Payables reports
         dated April 30 and May 16, 2012 and affirmative for ratification of payments on
         Exhibit A.

         Commissioner McLoda  Affirmative for all line items on the Cash Disbursements
         Journal for the period of April 1 to April 30, 2012 and the Aged Payables reports
         dated April 30 and May 16, 2012 and affirmative for ratification of payments on
         Exhibit A.
     RESOLUTION 2012-37:
     BE IT RESOLVED by the Board of Park Commissioners, Lorain County Metropolitan
     Park District, that we deem it necessary and in the best public interest to ratify the
     payments on Exhibit A and to direct and authorize the issuance of checks for
     payment of all line items on the Cash Disbursements Journal for the period of April 1
     to April 30, 2012 and the Aged Payables Reports dated April 30 and May 16, 2012,
     as approved for payment by vote of at least a majority of the Board of Park
     Commissioners. The Cash Disbursements Journal, Aged Payables reports, Exhibit
     A, and the commissioners' votes are hereby made a part of the minutes of this
     meeting this 16th day of May 2012.

                             Robert M. Campana – Aye
                             Frederick L. Alspach – Aye
                              Sherrill M. McLoda – Aye

ATTEST______________________________ APPROVED_________________________
      James E. Ziemnik, Director/Secretary  Robert M. Campana, Chairman


NEW BUSINESS:

A.   Resolution 2012-38. The Board of Park Commissioners opened the public hearing
     on the Tentative 2013 Budget, elicited comments from the public, and declared that
     the public meeting was held; motioned by Commissioner Alspach, seconded by
     Commissioner McLoda, passed unanimously this 16th day of May, 2012.

     RESOLUTION 2012-38:
     BE IT RESOLVED by the Board of Park Commissioners, Lorain County Metropolitan
     Park District that we deem it necessary and in the best public interest to open the
     public hearing on the Tentative 2013 Budget, elicit comments from the public, and
     declare that the public meeting has been held.

ATTEST______________________________ APPROVED_________________________
      James E. Ziemnik, Director/Secretary  Robert M. Campana, Chairman


B.   Resolution 2012-39. The Board of Park Commissioners adopted the Ohio Auditor
     of State Fraud Reporting Policy (House Bill 66) and instructed the Director/Secretary
     to incorporate it into the Employee Policy Manual; motioned by Commissioner
     McLoda, seconded by Commissioner Alspach, passed unanimously this 16th day of
     May 2012.

     RESOLUTION 2012-39:
     BE IT RESOLVED by the Board of Park Commissioners, Lorain County Metropolitan
     Park District, that we deem it necessary and in the best public interest to adopt the
     Ohio Auditor of State Fraud Reporting Policy (House Bill 66) and instruct the
     Director/Secretary to incorporate it into the Employee Policy Manual.

ATTEST______________________________ APPROVED_________________________
      James E. Ziemnik, Director/Secretary  Robert M. Campana, Chairman


C.   Resolution 2012-40. The Board of Park Commissioners authorized the Director/
     Secretary to renew Splash Zone swim lane use agreements with various swim teams
     whose agreements expire in 2012; motioned by Commissioner Alspach, seconded
     by Commissioner McLoda, passed unanimously this 16th day of May 2012.

     RESOLUTION 2012-40:
     BE IT RESOLVED by the Board of Park Commissioners, Lorain County Metropolitan
     Park District that we deem it necessary and in the best public interest to authorize
     the Director/Secretary to renew Splash Zone swim lane use agreements with various
     swim teams whose agreements expire in 2012.

ATTEST______________________________ APPROVED_________________________
      James E. Ziemnik, Director/Secretary  Robert M. Campana, Chairman
D.   Resolution 2012-41. The Board of Park Commissioners authorized the Director/
     Secretary to enter into agreement(s) with the Lorain County Joint Vocational School
     and/or the Leadership Lorain County Internship Program for employment of summer
     intern(s), all with approval of legal counsel as to form; motioned by Commissioner
     McLoda, seconded by Commissioner Alspach, passed unanimously this 16th day of
     May 2012.

     RESOLUTION 2012-41:
     BE IT RESOLVED by the Board of Park Commissioners, Lorain County Metropolitan
     Park District, that we deem it necessary and in the best public interest to authorize
     the Director/Secretary to enter into agreement(s) with the Lorain County Joint
     Vocational School and/or the Leadership Lorain County Internship Program for
     employment of summer intern(s), all with approval of legal counsel as to form.

ATTEST______________________________ APPROVED_________________________
      James E. Ziemnik, Director/Secretary   Robert M. Campana, Chairman

E.   Resolution 2012-42. The Board of Park Commissioners ratified the Otto Schoepfle
     Charitable Trust account administrator’s continuation of the sub-account in 2011 and
     2012 and authorized the sub-account’s continuation until the Board of Park
     Commissioners determines otherwise; motioned by Commissioner Alspach,
     seconded by Commissioner McLoda, passed unanimously this 16th day of May 2012.

     RESOLUTION 2012-42:
     BE IT RESOLVED by the Board of Park Commissioners, Lorain County Metropolitan
     Park District that we deem it necessary and in the best public interest to ratify the
     Otto Schoepfle Charitable Trust account administrator’s continuation of the sub-
     account in 2011 and 2012 and authorize the sub-account’s continuation until the
     Board of Park Commissioners determines otherwise.

ATTEST______________________________ APPROVED_________________________
      James E. Ziemnik, Director/Secretary  Robert M. Campana, Chairman

F.   Resolution 2012-43. The Board of Park Commissioners appointed Director/
     Secretary James E. Ziemnik to replace Dan Martin as the Schoepfle Trust sub-
     account’s Principal; motioned by Commissioner McLoda, seconded by Commis-
     sioner Alspach, passed unanimously this 16th day of May, 2012.

     RESOLUTION 2012-43:
     BE IT RESOLVED by the Board of Park Commissioners, Lorain County Metropolitan
     Park District, that we deem it necessary and in the best public interest to appoint
     Director/Secretary James E. Ziemnik to replace Dan Martin as the Schoepfle Trust
     sub-account’s Principal.

ATTEST______________________________ APPROVED_________________________
      James E. Ziemnik, Director/Secretary  Robert M. Campana, Chairman

G.   Resolution 2012-44. The Board of Park Commissioners acknowledged the grants,
     donations or trusts submitted to the park district for the period of July 1, 2011
     through December 31, 2011 as detailed on the summary marked Exhibit A,
     authorized the Director/Secretary to make application to the Probate Court pursuant
     to Ohio Revised Code 1545.11 for approval and to secure Journal Entry, upon
     receipt of which the Board accepted the terms of said grants, donations or trusts and
     instructed the Director/Secretary to keep a complete record in the Park District files;
     motioned by Commissioner Alspach, seconded by Commissioner McLoda, passed
     unanimously this 16th day of May, 2012.

     RESOLUTION 2012-44:
     BE IT RESOLVED by the Board of Park Commissioners, Lorain County Metropolitan
     Park District, that we deem it necessary and in the best public interest to
     acknowledge the grants, donations or trusts submitted to the park district for the
     period of July 1, 2011 through December 31, 2011 as detailed on the summary
     marked Exhibit A, authorize the Director/Secretary to make application to the
     Probate Court pursuant to Ohio Revised Code 1545.11 for approval and to secure
     Journal Entry, upon receipt of which we accept the terms of said grants, donations or
     trusts and instruct the Director/Secretary to keep a complete record in the Park
     District files.

ATTEST______________________________ APPROVED_________________________
      James E. Ziemnik, Director/Secretary  Robert M. Campana, Chairman
H.        Resolution 2012-45. The Board of Park Commissioners authorized the Director/
          Secretary to apply to the Great Lakes Restoration Initiative for a federal grant for
          water quality improvements at Lakeview Park and to enter into any agreements
          necessary and appropriate for qualifying for and obtaining this financial assistance,
          all with approval of legal counsel as to form; motioned by Commissioner Alspach,
          seconded by Commissioner McLoda, passed unanimously this 16th day of May 2012.

          RESOLUTION 2012-45:
          BE IT RESOLVED by the Board of Park Commissioners, Lorain County Metropolitan
          Park District, that we deem it necessary and in the best public interest to authorize
          the Director/Secretary to apply to the Great Lakes Restoration Initiative for a federal
          grant for water quality improvements at Lakeview Park and to enter into any
          agreements necessary and appropriate for qualifying for and obtaining this financial
          assistance, all with approval of legal counsel as to form.

ATTEST______________________________ APPROVED_________________________
      James E. Ziemnik, Director/Secretary  Robert M. Campana, Chairman


I.        Resolution 2012-46. The Board of Park Commissioners authorized the transfer of
          $50,000 from the Transfer Account to the Donations Account; motioned by
          Commissioner McLoda, seconded by Commissioner Alspach, passed unanimously
          this 16th day of May 2012.

          RESOLUTION 2012-46:
          BE IT RESOLVED by the Board of Park Commissioners, Lorain County Metropolitan
          Park District, that we deem it necessary and in the best public interest to authorize
          the transfer of $50,000 from the Transfer Account to the Donations Account.

ATTEST______________________________ APPROVED_________________________
      James E. Ziemnik, Director/Secretary   Robert M. Campana, Chairman


J.        Reports, requests and comments of the Director/Secretary:

            1.)     The construction of the Mercy Recreation and Health Center is moving well.
            2.)     Black River Trail Extension project update
            3.)     The last Cascade Park meeting with the City of Elyria was productive.
            4.)     A large number of trucks will be transporting clean fill to the old Ford Road
                    Landfill as part of the U.S. EPA project.


K.        Questions, requests and comments from the Commissioners to the Management


L.        Questions, requests and comments from the public to the Commissioners and to the
          Management:

          Firelands Fly Fishers representative Lynn Collins reported that because of all the
          changes at the French Creek Nature Center since the arrival of TrueNorth, members
          of the Fly Fishers club have encountered problems scheduling meetings at the
          facility. The park commissioners assured Mr. Collins that the issue would be
          resolved.


M.        There being no further old or new business, the Chairman entertained a motion for
          adjournment. Commissioner Alspach motioned and Commissioner McLoda sec-
          onded the motion for adjournment. There being no objections or dissenting votes,
          the meeting adjourned at 2:02 p.m.

ATTEST______________________________ APPROVED_________________________
      James E. Ziemnik, Director/Secretary   Robert M. Campana, Chairman




File: A2-1

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