UNIVERSITY OF CALIFORNIA, LOS ANGELES
RICHARD C. RUDOLPH EAST ASIAN LIBRARY
The mission of the Richard C. Rudolph East Asian Library is to provide access to and delivery of
information resources to UCLA faculty, students, and staff in support of the research and
instructional programs in East Asian Studies of the University. The East Asian Library develops,
organizes, and preserves the East Asian collections for optimal use and provides services,
including instruction for information literacy and information management, to enable users to
fulfill their academic and intellectual needs.
In the year of 2000/2001, with high team spirit, the staff members of the East Asian Library again went
through many changes together and achieved most of the goals set for the year. They have also
established additional ambitious unit goals for the year 2001/2002. The activities and accomplishments
reflected in this annual report represent the dedication and hard work of the entire staff. Each and every
one played an essential role and made significant contributions.
The operation of the East Asian Library was smooth in spite of the frequent personnel changes. The staff
should rightly claim the credits. The understanding and strong support of the Library Administration, as
well as the assistance from various quarters of the Library also contributed to it.
Both the Acquisitions Division and the Cataloging Division experienced some personnel changes during
the year. Temporary arrangements were made to ensure that all library functions were carried out without
disruption. The changes had adverse impact on the Acquisitions Division's workflow, but had some
positive impact on the Cataloging Division's productivity.
Yi Yang, the full-time Chinese Acquisitions/Cataloging Assistant who started to take medical-leave
from April 13, 2000, continued to be on leave. Janehwa Yang was hired as casual Chinese
Acquisitions Assistant, but she only wanted to work half time.
The Japanese Acquisitions Assistant position that was filled by Dariko Baskett in October 1999
became vacant again in August 2000. The position remained vacant for seven months until Satoko
Bourdaghs was hired in April 2001. Fortunately the casual Japanese Copy-cataloger, Yuki Ono, was
able to help handle acquisitions activities in August-December 2000 and the Japanese student
assistant, Toshiko Niimi, in January-April 2001.
Yuki Ono, the temporary Japanese Copy-cataloger since June 2000, left the library in December 2000
to attend graduate school. Yuki was a very productive staff member. He finished processing a major
portion of the 2,000+ donated Japanese titles before he left. The remaining portion was taken care of
by other staff members. All of the titles are now under bibliographic control.
Tomoko Bialock, the temporary Japanese Copy-cataloger since April 2000, was appointed to fill the
career Japanese Copy-cataloger position that became vacant in February 2000 when Toshie Marra
was appointed as the Japanese Librarian.
Heng-yun (Vivienne) Liu was hired in September 2000 as half-time, temporary Chinese Copy-
cataloger to fill partially the position left by Pei-pei Wang. Vivienne is also a very productive staff
member. In addition, she helped train and supervise student assistants for the Cataloging Division.
She would start to work full time in July 2001. This should alleviate the problem of increasing copy-
Diana Jiang was hired in March 2001 for the Chinese Cataloger position, which was created to relieve
the cataloging responsibilities of the Head of Cataloging Division, Sarah Elman, who was appointed
to also head the Public Services Division in June 2000. This new addition to our professional
cataloging staff was very important as Sarah had been tied up with various tasks in the areas of
cataloging and public services and had not been able to do actual cataloging for an extended period of
time. Since Diana's previous cataloging experience was mainly in English science and technology
materials, she has been under training to do original cataloging of Chinese materials in all subjects
Hui Li was hired in March 2001 as a temporary (6 month) Copy-cataloger for Chinese large-set
materials that had been sent to the SRLF and lacked analytical records. The funding was granted
specially by the Library Administration. She was also a very productive worker. She produced a total
of 1,433 records during the months of March-June. She would finish her term with us in mid-August.
Although we would very much like to extend her employment, we would not be able to do it due to
the personnel restrictions for temporary employees.
Change of Romanization System for Chinese Materials
The Romanization system for Chinese materials switched from Wade-Giles to Pinyin in October 2000.
We worked with LIS closely to prepare for the conversion of the Wade-Giles data in the ORION2
database. It was decided that the data would be extracted and sent to OCLC for conversion. In the
meanwhile, the Chinese Acquisitions staff had to input purchasing records in Pinyin and do bibliographic
search and serials check-in in both Wade-Giles and Pinyin.
By June 30, 2001, the holdings of the East Asian library totaled 450,034 volumes, including 244,214
volumes in Chinese, 155,663 volumes in Japanese, 33,977 volumes in Korean, 6,617 reels of microfilms,
9,276 sheets of microfiche, and 287 items of CD-ROM and other non-print materials. Holdings of current
serials totaled 2,386 titles, including journals and newspapers.
Book Budget and Book Fund Expenditures in FY 2000/01
Received $331,368 of the state book fund allocation ($299,902 base allocation plus $31,446 cash
balance from previous year). The base allocation was a 7.5% increase of last year's allocation.
The state book allocation was augmented by other funds. Those included grant funds from the
Department of Education ($20,000), the Korea Foundation ($20,000), the Friends of the UCLA
Library ($4,000), the Everett and Jean Moor Endowment for Reference Resources ($8,025), Prof.
Burglind Jungmann Book Fund for Korean Art History Materials ($8,000), interests from endowed
funds ($6,000), income from sale of the Catalog of Rare Japanese Materials at the University of
California, Los Angeles ($2,152), and special supplementary allocations ($28,231). The book budget
reached a total of $427,776.
The total collection development expenditures were $407,123, including $350,391 for CJK materials
and $56,732 for freight and bindery. It is noteworthy that the expenditure included $19,411 for the
purchase of 150 copies of the Catalog of Rare Japanese Materials at the University of California, Los
Angeles that was the agreed-upon condition for the publication between the publisher, the former
Head, and the former Japanese Librarian. Closed FY 2000/01 with a favorable cash balance of $5,685
in the state book fund.
Continued to receive Title VI grants from the Department of Education through the USC-UCLA Joint
Center in East Asian Studies. Received $20,000 for acquisitions support this year.
Received a grant in the amount of 810,000 Japanese yen (approx. $7,000) from the NCC (National
Coordinating Council on Japanese Library Resources) Multi-volume Set Program.
Continued to receive grant funds in the amount of $20,000 from the Korea Foundation in support of
the UCLA Library’s participation as a member of the “Korean Collections Consortium in North
Continued to receive $10,000 from the Edna & Yu-shan Han Charitable Foundation to support part-
time student assistants in processing Chinese materials.
Received a grant in the amount of $1,600 from the Sasakawa Fund administered by the Center for
Japanese Studies in support of East Asian Library's staff development programs. The Japanese
Librarian undertook a short-term internship at Kyoto University in Japan in September 2000 and the
Japanese Copy-cataloger attended the American Library Association (ALA) annual conference in
Endowed Collection Funds
Received $10,000 from Mr. Bing Liu of Evergreen Books as the third and fourth installments of a
$25,000 gift for establishing a collection endowment in support of collections in EAL relating to
Chinese cultures, which he pledged in October 1998.
Received $5,000 from Prof. Y. C. Chu as the third installment of a $25,000 gift for establishing a
collection endowment in support of collections in EAL relating to Chinese language and literature,
which he pledged in May 1999.
Received $4,000 of the Friends of the Library Fund and $2,000 of special supplementary allocation in
support of the purchase of a set of files of historical data selected and compiled according to
collection from documents in Liaoning Archives at the price of $8,200. This title is in 84 volumes.
Received the Everett and Jean Moore Endowment for Reference Resources fund in the amount of
$770 for a 20-volume Chinese reference work and $7,255 for 40 published volumes of a 100-volume
Japanese reference work.
Received $8,000 of the Prof. Burglind Jungmann Book Fund for acquisition of Korean Art History
Received $2,240 of the Digital Resources Fund for subscribing of a Chinese Studies scholarly
journals full-text DB. Future upgrades will be paid from the East Asian Library’s regular book fund.
Received $7,815 of special supplementary allocation for the purchase of reproduction of table of
contents of approximately 70,000 issues from 1,649 Japanese serials. This title is in 66 volumes.
Received $16,000 of special supplementary allocation and $10,000 from the Edna & Yu-shan Han
Charitable Foundation in support of the purchase of an important Chinese reference work
(Supplement to Great Encyclopedia of the Four Treasuries) at the price of $32,000. This title is in
Received $2,000 from the Cultural Division of the Taipei Economic and Cultural Office in Los
Angeles for acquisition of a 20-volume set of Chinese books on Taiwanese local histories.
Received $500 donation from Deborah Rudolph and John Hawley.
Major Gifts (not including materials received through regular exchange programs or small scale
Received 236 titles in 339 volumes of Chinese books from Mr. Bing Liu of Evergreen Books by
using the remaining approximately 25% ($6,153) of the gift credit of $25,000, which he pledged in
previous year to the East Asian Library to select Chinese books from his bookstore in Monterey Park
or from the book exhibits he sponsors.
Received additional gift credit of 300 volumes of books from Mr. Bing Liu of Evergreen Books. We
used up the gift credit. Those volumes included many good and expensive art books that we would
have hesitated to purchase with regular book budget.
Received 164 titles in 189 volumes of Chinese books on women studies from the Publishers’
Association of China.
Received a donation of Chinese language materials, including 14 volumes of books, 11 VCR, and 15
VCD, from the Cultural Division of the Taipei Economic and Cultural Office in Los Angeles.
Started to receive the publications by the Shoyu Club through the arrangement made by the Center for
Japanese Studies. Received 38 volumes on modern Japanese history and political science this year.
Received a donation of 5 new Japanese serial titles along with their back issues. In fact, two of those
titles had received strong recommendation from a professor to subscribe.
Received a gift of 4 CD-ROM set of Korean historical primary resources from the Academy of
SIGNIFICANT ACTIVITIES AND ACCOMPLISHMENTS
Added a total of 15,184 volumes in the Chinese-Japanese-Korean languages to its collection in the
year of 2000/01, representing an increase of 27.3% when compared with the net growth of the
previous year. The increase was due largely to the purchase of a few large multi-volume sets and the
receipt of a few donations of books. The slight increase of purchasing power that resulted from the
efforts we had made to bargain for trade discount for Chinese and Japanese materials also contributed
Continued to make efforts to obtain outside funding to augment the allocated regular material budget.
A few grants and donations were received.
Continued to negotiate with vendors for lower prices for Chinese and Japanese materials in order to
cope with the high cost of books and increase our purchasing power. We were able to receive
additional discounts from some vendors. We also evaluated the services of our current vendors. While
we tried out a new Chinese vendor who also offered good book prices, we also tried out a new
effective communication method with this vendor. The result was encouraging. 684 out of the 690
orders we placed during December 2000 to June 2001 were filled. The prices and services of the two
Japanese book dealers we started to use in 1999/2000 proved to be the best among the Japanese
vendors. Thus, we greatly expanded business with them this year.
Jointly purchased the electronic version of the Siku Quanshu (Great Encyclopedia of the Four
Treasuries) with five other UC campuses. The product includes images of the original texts as well as
various search features, including full-text search capabilities. The database is housed at UC San
Diego. UCLA is allocated thirty search clients. We have installed the search clients on a few staff
machines, two public computers in the reading room for our users, and on the office machines of
some faculty members in Chinese Studies at their request. Many users have used this database and
found it very helpful for their research.
Began subscription to the MagazinePlus database as a cooperative collection development effort
among six UC campuses. The database indexes to totally 5.2 million article citations for over 8,500
Japanese periodicals including academic journals since 1975, popular magazines since 1981, and
other annual publications since 1945. It is accessible via CDL. This subscription has completely
replaced some of the voluminous printed reference materials, thus contributing to resolve the
Library's serious space problem as well.
Conducted an orientation tour of the East Asian Library and its Korean Art History collection for the
participants of the conference on "Establishing a Discipline: The Past, Present, and Future of Korean
Art History," on March 15, 2001. Also co-sponsored a reception in connection with this conference.
Processed a total of 6,067 titles in 13,138 volumes of CJK monographs, including 3,614 Chinese
titles in 8,749 volumes, 822 Japanese titles in 3,614 volumes, and 1,631 Korean titles in 2,243
Coded a total of 210 bibliographic records of CJK serial titles that were either newly subscribed titles
or ceased gift titles.
Processed 36 microfilm reels and 63 items of CJK CD-ROM & other non-print materials.
Processed 867 monographs and 1,952 journal volumes for bindery.
Processed and transferred to SRLF 6,805 volumes of monographs and bound journals.
Placed 5,083 orders; paid 441 invoices; canceled 48 serial titles.
Distributed 8 printed monthly/bimonthly new acquisitions lists to the faculty members in Chinese
Studies, which started in 1985-1987 and had resumed since January 1999. Started to mount the new
acquisitions lists for all three languages on the East Asian Library's Home Page since winter 2001.
Due to the quantity of new acquisitions, the Chinese page is updated monthly and Japanese and
Achieved the unit goal for the year to create a checklist of more than 2,000 volumes of the unique
1982 edition of the Chinese population census materials at the county level. It was mounted on the
EAL homepage in May 2001.
Improved communication with vendors in China, Japan, and Korea. The bibliographic clarification,
ordering, claiming, and canceling, etc. were all done through emails. This way of communication
proved to be more efficient, smooth, and cost-effective than the traditional way of communication
through mailing and faxing.
Cataloged a total of 8,021 titles in 9,446 volumes. This reflects a 54% increase in productivity when
compared with the year before. Of the 8,021 titles cataloged, 690 titles (8.6%) were processed
through original cataloging and 7,331 titles (91.4%) through copy cataloging.
Created 2,756 authority records, among which 297 were new NACO records.
Successfully implemented the redesigned cataloging workflow and procedures, which was designed
after ORION2 was implemented. The new workflow and procedures had a positive impact on the
quality, effectiveness, and efficiency of the cataloging operation because policies and requirements
were better documented.
Achieved the unit goal for the year to place the 2000+ Japanese gift materials under bibliographic
control. The materials were separated into different categories for cataloging purposes, and each
received a different treatment. Some of them were cataloged at a minimal level and sent to the SRLF
directly while others remained in basement waiting to be upgraded to full-level records later.
Partially achieved the long-term unit goal to do analytic cataloging for important monographic sets
that have been sent to SRLF. Produced 1,433 records during the months of March-June 2001.
The transition from the Wade-Giles Romanization system to Pinyin for Chinese materials was very
smooth. The library started to do original cataloging of Chinese materials in Pinyin, following the
national practice, in October 2000. Before that, the Head of Cataloging Division prepared a set of
cataloging guidelines for the cataloging staff, which were also distributed to all cataloging centers on
campus through ACC.
Conducted a total of 44 instruction and orientation sessions for a total of 176 users.
Offered three general bibliographic instruction sessions covering ORION2, Melvyl, and OCLC in the
Fall Quarter 2000 to faculty and students. Librarians from three languages also conducted several
demonstration sessions on important electronic resources throughout the year.
Sarah Elman and the East Asian Bibliographer, Catherine Lee, co-taught an electronic resources
seminar for English materials on Asia in the Winter Quarter 2001.
Answered a total of 447 reference questions and 4,520 directional questions.
Had 13,588 circulation transactions in the year of 2000/01, representing an increase of 10.5% when
compared with that of the previous year.
Had 693 ILL requests in this fiscal year, representing an increase of 1.2% when compared with last
year's requests. The number of titles our users borrowed from other libraries increased 22.7%, from
643 to 789 titles.
Performed major and minor shifting projects frequently to accommodate newly cataloged materials
and to alleviate the heavy congestion of books.
Instituted overdue/recall program in summer 2000. Received positive feedback from our patrons – ca.
30% of the overdue books were returned during the summer. A large portion of these overdue books
was also renewed. Continued this program during 2000/01.
Redesigned the EAL Home Page in October 2000 to improve its navigation. Added a new section for
newly acquired materials for three languages early 2001. Also improved the page for book renewals
so now users can fill out an electronic renewal request form instead of sending us free-text e-mail
Installed a security gate in the EAL in May 2001. In general most people were pleased with the
security gate and gave mainly positive feedback on it. As with the overdue and recall notices, the
security gate does make the patrons aware that the regulations of the EAL are being more closely
monitored than in years past.
GOALS AND STRATEGIES FOR 2001/2002
Continue to work closely with the Library Development Department, the Centers on China, Japan,
and Korea Studies to obtain extramural funds to augment the state funds for collection development.
Expand and enhance the collection of electronic resources, especially online scholarly journal article
Pursue more gift and exchange programs, provided that the Library Exchanges has the funding to
Systematically review the entire EAL collection and select materials to send to SRLF.
Develop a closer business relationship with book vendors in China, Japan, and Korea.
Review the situation of standing orders, including multi-volumes sets and long-lasting monographic
series, in order to have a better idea in sub-allocating funds for these materials in the future, the goal
that we did not achieve in this year and will carry over to the next year.
Fill the vacant Chinese Acquisitions/Cataloging Assistant position.
Fill the vacant Chinese Copy-cataloger position.
Continue to reduce the cataloging backlogs. By June 30, 2001, the cataloging backlogs were
approximately 11,690 titles (7,590 in Chinese, 2,390 in Japanese, and 1,710 in Korean). This reflected
a reduction of 860 titles from the previous year. We will strive to reduce the backlogs as much as
Complete the Pinyin conversion project for records extracted from the ORION2 database and start the
cleanup process. UCLA has sent the extracted records to OCLC.
Seek more funding for analytic cataloging of important monographic sets that have been sent to SRLF.
The special funding of a full-time temporary Copy-cataloger for half a year, supported by the Library
Administration, was a great help. A total of 1,433 analytic records were created within four months.
Since we still have several thousand such titles waiting to be cataloged, we hope that the extra
funding will still be available in the coming year(s).
Try to re-catalog or upgrade the 1,057 serials records left over from the RECON project. These
records were either entered directly into ORION2 database (702 records) or downloaded from OCLC
without vernacular fields (355 records). Since these titles already have records in TAOS, we will not
treat them as a high priority as other un-cataloged materials. However, we hope to be able to take care
of them some time soon.
Continue to provide bibliographic instruction classes for three languages throughout the year to cover
ORION2, CDL (Melvyl), OCLC, as well as major electronic resources. Will also offer in-depth
classes on some individual databases if there is sufficient interest among faculty and students.
Continue to weed the reference collection periodically that has been growing rapidly in recent years
and has gotten to the point that almost no extra space is available to accommodate new titles. Will
weed out superseded or outdated reference materials to make room for newer titles. Will move the
weeded materials to the regular stacks or to the SRLF.
Continue to conduct reference on users' request until a reference service desk is installed in the
reading room. Currently the Library does not have the space for it, but it should be part of the
remodeling plan. After the desk is installed, we will have librarians on duty during library's peak
Expand service hours beginning in the Summer/Fall Intersession of 2001, following a campus-wide
Seek additional funding to hire a career staff member for evening and weekend hours in order to
improve the quality of our public services and alleviate the problem of scheduling student assistants.
Begin online circulation of materials paged from SRLF in summer 2001. The EAL public services
staff members have received training.
Begin implementing the electronic reserve system in fall 2001. The EAL public services staff also
received training in August 2001.
Begin billing for overdue and lost materials. Will send out a notification to the East Asian Studies
community sometime in October informing them that the library will begin billing for overdue
materials and encourage them to return or renew the books as soon as possible. The billing project
will start one month after the letter is sent.
Barcode our collection and automate our circulation operation. A Task Force consisting of staff
members from the Acquisitions Division (Richard Siao), the Cataloging Division (Sarah Elman,
Chair), as well as the Public Services Division (Sarah and Reubem Ramerez) was formed to plan for
bar-coding the East Asian Library collection. Claire Bellanti and some of her staff from the Access
Services Dept. were consulted. A decision was made to start online circulation of the SRLF materials
first while the Task Force investigates the issue further. We hope the project can be started sometime
in the fiscal year 2001/2002. In anticipation of the bar-coding project, the circulation and shelving
assistants have been conducting searches for books that have been overdue for a number of years. If
the books are not found they are being placed on a "Lost Book" list that is updated monthly. We hope
the bibliographers will routinely go through the stacks to "weed out" materials for SRLF deposit, in
which case we can reduce the amount of materials that will eventually be bar-coded
Complete the major shifting project of the entire EAL stacks, excluding the Harvard-Yenching
collection, by the end of summer 2002. Will continue to monitor the situation in the stack area and do
periodical adjustment of materials to accommodate newly cataloged titles.
As in previous years, the progress of the unit goals will be closely monitored during the course of the year,
and as warranted, modification may be made.
While we appreciated the continued strong support from the Library Administration and the 7.5%
increase of state book fund allocation, we still felt the lack of buying power. We had to leave out
many important titles, even reference and primary sources. We took all the opportunities to apply for
extramural grants. In fact, we benefited greatly from a number of grants and donations this year. On
the other hand, we sincerely hope that the state book fund allocation for the East Asian Library could
be proportionally increased to reflect the rapid growth of the East Asian Studies programs at UCLA.
The East Asian Studies programs at present are a far cry from those of a decade ago. There are
close to sixty faculty members, whose teaching and research interests relate to East Asia,
dispersed among a number of academic departments and centers. We have witnessed more
diversified academic programs including some newly developed areas in recent years. The
enrollment of graduate students in East Asian Studies at UCLA has more than doubled. The
pressure on the EAL to provide adequate library support has been tremendous.
There has been a steady rise in the unit cost of materials published in the People's Republic of
China (PRC) over the last decade. More and more multi-volume reprint titles are being published,
each carrying a high price tag. This has a tremendous effect over Chinese acquisitions since over
two-thirds of the new Chinese materials that we acquire each year emanate from the PRC. Even
though we were able to receive good discounts from some vendors through negotiation, we still
felt the lack of buying power.
As in previous years, more than half of the total materials budget was allocated for Japanese
acquisitions to compensate for the high cost of Japanese materials. However, the exorbitant unit
cost of research materials from Japan, which includes both monographs and serial subscription,
continued to place us behind the goal we would like to reach. It was inevitable to leave out many
important titles from purchasing list.
The East Asian Library's computer environment did not allow us to view most of the commercial
Japanese electronic resources, which often requires a Japanese system or Windows 2000 installed. As
a result, the Library held only one barely functional Japanese CD-ROM title, which began to
demonstrate some problem with the public CD-ROM terminal. In order to achieve the unit goal to
expand the collection of electronic resources, it is necessary to install Windows 2000 in our public
CD-ROM terminal, which in recent trial at LIS proved to be compatible with most of the Japanese
CD-ROMs we currently owns.
We could not pursue new exchange programs with oversea academic institutions for their
publications that are not available through commercial publishers, because the Library Exchanges
lacked funds to establish new exchange programs. We were only able to use the 130 duplicate books,
which Law Library had kindly given to us last year upon my request, to do some small-scale
exchanges with two Chinese academic institutions.
It is difficult to claim for missing issues of current serial subscriptions because ORION2 lacks
Because of the frequent personnel changes, the Head of the Acquisitions Division needed to spend
extra time in training, supervising, and reviewing as well as monitoring works.
The Romanization system for Chinese materials switched from Wade-Giles to Pinyin in October 2000.
Subsequently, the Chinese acquisitions staff started to input purchasing records in Pinyin. However,
they had to do bibliographic search and serials check-in in both Wade-Giles and Pinyin because
majority of the bibliographical and ordering records were still in Wade-Giles, which had not been
converted yet. Besides being trained the new Romanization system, the staff had to be reminded to
use both Wade-Giles and Pinyin to check records, and also not to get confused between these two
Romanization systems. It took some time for the staff to get used to the new practice. At the
beginning some mistakes occurred, particularly duplicate orders were placed. Time fixed the problem
It has been a constant problem for the East Asian Library to balance the number of materials acquired
and cataloged. The collection development budget has been gradually increased during recent years.
The library also received some large-quantity of donations, especially Chinese and Japanese materials.
However, the number of cataloging staff has not been increased much. Based on the figures taken
from January to June 2001, the average number of new acquisitions exceeded the number of titles
cataloged by about 20% for Chinese materials and 10% for Korean materials. The situation for
Japanese materials was better – the number of new acquisitions was lower than the number cataloged.
The problem for Japanese materials has mainly resulted from the large number of donations we
received recently and therefore can be considered as temporary. By taking the number of cataloging
backlogs into consideration (7,590 titles for Chinese, 2,390 Japanese, and 1,710 Korean), we will
definitely need more cataloging manpower for Chinese and Korean materials. With the increased
workload, such as doing authority control in house as well as NACO contributions, the shortage of
cataloging staff will be increasingly problematic. We will continue to monitor the situation during
next fiscal year. It is our sincere hope that the Library Administration will take this into consideration
when doing long-term staff planning.
Another major concern for at least next year is the cleanup project after Pinyin conversion. It was
estimated that about 15-20% of converted bibliographic records, which amounts to about 20,000
records, would need to be manually reviewed by staff. Furthermore, UCLA has asked OCLC to do
MARS authority processing for the converted records. The process will also generate a number of
reports, which will have to be reviewed by staff members. If we utilize the current Chinese cataloging
staff to do the review work, the regular cataloging operation will have to be on hold for a long period
of time. We are in urgent need of help from the Library Administration to solve this problem by
allocating special funding for it.
Serious space problem: Space problem continued to impact our shelving workload. We have
conducted spot shifting throughout the EAL in order to alleviate the heavy congestion of books,
beginning in the summer of 2000 and through to the present time. With the large influx of returned
books we have seen a decrease in usable space of the bookshelves. The increased cataloging output
due to the filling of vacant positions in the Cataloging Division also made the space situation worse.
In order to combat this issue of space we hired more shelving assistants during the Spring Quarter
2001 to work exclusively on shifting. There is a gradual increase in purchased and donated materials.
This, along with the re-cataloging of reference materials into the regular stack, will continue to
shorten our supply of open shelving areas. We estimated that we will lose most if not all remaining
and created open shelving space before the end of the Fall Quarter 2001. We hope that after the
remodeling of YRL the situation will be greatly improved.
Large number of un-returned overdue materials: Since EAL did not have online circulation, the
charge-out file had to be monitored manually. Overdue notices and billing were also prepared by
hand. As a result, it was difficult to keep track of the records in a timely manner. A large number of
materials had been overdue for a long time. The Circulation staff had been making efforts to catch up
with billing. However, until the circulation is fully automated, the problem will continue to exist.
Table I: Growth of the East Asian Library Collection
(A) Additions (Vols.)
96/97 97/98 98/99 99/00 00/01
a).Chinese 9570 7692 4711 4969 9715
b).Japanese 3701 3048 1575 4628 2792
c).Korean 2363 3854 1330 1753 2578
Chinese 200 35 103 111 0
Japanese 76 18 69 238 36
Korean 6 0 0 160 0
Chinese 0 0 0 0 0
Japanese 0 1404 1500 0 0
Korean 0 0 0 0 0
f). Other Mats.
Chinese - 14 54 13 56
Japanese - 6 30 39 5
Korean - 28 20 20 2
Total: 15916 16099 9392 11931 15184
(B) Total Number of Volumes (June 30, 2001)
a).Chinese 217127 224819 229530 234499 244214
b).Japanese 143620 146668 148243 152871 155663
c).Korean 24462 28316 29646 31399 33977
Chinese 2050 2085 2188 2299 2299
Japanese 3786 3804 3873 4111 4147
Korean 11 11 11 171 171
Chinese 6372 6372 6372 6372 6372
Japanese 0 1404 2904 2904 2904
Korean 0 0 0 0 0
f). Other Mats.
Chinese - 14 68 81 137
Japanese - 6 36 75 80
Korean - 28 48 68 70
Total: 397428 413527 422919 434850 450034
(C) Current Serial Titles (June 30, 2001)
a).Chinese 1186 1171 1401 1393 1467
b).Japanese 1161 1168 726 752 776
c).Korean 206 172 108 124 143
Total: 2553 2511 2235 2269 2386
Table II: Number of Titles and Volumes Received
(A) Chinese 96/97 97/98 98/99 99/00 00/01
Titles 3231 2552 1687 1674 2498
Volumes 7527 5091 2857 2952 5458
Titles 372 261 599 860 1111
Volumes 454 343 718 1028 3292
Bound Journals: 1597 2276 1142 989 971
Discards (Vols.): 8 18 6 0 6
Total (vols.): 9570 7692 4711 4969 9715
Titles 939 710 124 183 277
Volumes 1039 1736 1037 764 1444
Titles 1275 515 198 2275 545
Volumes 1762 706 280 2614 924
Bound Journals: 900 606 350 1252 646
Discards (Vols.): 0 0 92 2 222
Total (Vols.): 3701 3048 1575 4628 2792
Titles 459 2024 501 863 1381
Volumes 634 2865 791 1028 1859
Titles 1135 377 394 68 250
Volumes 1584 751 451 327 384
Bound Journals: 145 238 88 404 335
Discards (Vols.): 0 0 0 6 0
Total (Vols.): 2363 3854 1330 1753 2578
(D) Microforms 282 1457 1672 509 36
(E) Other Mats. - 48 104 72 63
(By Volumes) 15916 16099 9392 11931 15184
Table III: Cataloging
(A) Cataloging 96/97 97/98 98/99 99/00 00/01
Titles 849 773 194 161 171
Volumes 1282 1252 120 214 -----
Titles 3949 3494 2671 2088 2918
Volumes 5393 7227 3044 2878 -----
Total: Titles 4798 4267 2865 2249 3089
Volumes 6675 8479 3164 3092 3985
Titles 216 540 499 356 173
Volumes 273 1150 621 652 -----
Titles 1253 1583 673 1039 3160
Volumes 1902 2543 1624 1579 -----
Total: Titles 1469 2123 1172 1395 3333
Volumes 2175 3693 2245 2231 4182
Titles 45 138 490 459 346
Volumes 44 149 566 649 -----
Titles 729 884 1680 1092 1253
Volumes 847 1238 1901 1350 -------
Total: Titles 774 1022 2170 1551 1599
Volumes 891 1387 2467 1999 1279
No. of Titles 7041 7412 6207 5195 8021
No. of volumes 9741 13559 7876 7322 9446
(B) AUTHORITY RECORDS
a). Created 2209 2477 1789 1398 2756
b). Imported ---- ---- ---- ---- 1505
(C) CATALOGING BACKLOGS (estimates in volumes)
a). Chinese 5580 4790 5200 6550 7590
b). Japanese 3970 3330 2400 4290 2390
c). Korean 2160 4630 3400 1710 1710
Total: 11710 12750 11000 12550 11690
Table IV: Public Services
96/97 97/98 98/99 99/00 00/01
(A) Circulation (Vols.)
a). UCLA Academia 3617 2434 2502 1690 1760
b). UCLA Graduate 10916 10048 6783 6010 6199
c). UCLA Undergraduate 4001 3093 2790 1795 2555
d). UCLA Extension 90 111 111 268 155
e). UCLA Staff 1453 1665 1559 950 989
f). Other UC 561 371 189 90 384
g). CSUC 114 118 44 10 29
h). Other Inst. 131 48 19 11 0
i). Other Courtesy 379 241 476 483 0
j). Fee -- Company 3 0 0 8 0
k). Fee -- Individual 0 0 12 47 0
l). Interlibrary Loan 730 785 822 685 693
m). All Others 624 315 360 246 1517
Total: 22619 19229 15667 12293 14281
(B) Inter-Library Loan (Titles)
a). Loan to:
UC 344 325 365 337 356
Other Institutions 364 420 440 319 329
Foreign Countries 22 40 17 29 8
Total: 730 785 822 685 693
b). Borrowed from:
UC 125 216 76 296 464
Other Institutions 124 196 62 302 274
Foreign Countries 17 39 14 45 51
Total: 266 451 152 643 789
(C) Miscellaneous Operating Statistics
a). Reserves (Vols.) 549 201 223 225 200
b). Vols. Shelved 53286 44244 42845 34461 18177
c). Reference Questions 458 447
d). Directional Questions 3120 4520
Session 37 44
Persons 197 176
f). Circulation Transaction 12293 13588
Reading Area 60 60 60 60 60
Stack Area 20 20 20 20 20
h). Service Hours 73 73 73 73 73
Organizational Chart for the Richard C. Rudolph East Asian Library
(June 30, 2001)
AUL for Collection and Technical Services
Head, Collection Development
(1.0 Librarian; Amy Tsiang)
(.25 LA3; Ramirez)
6.5 Library Assistants
Head Head Head Japanese Librarian Korean Librarian
Acquisitions Cataloging Public Services (1.0 Librarian; Marra)* (1.0 Librarian; Kang)*
(1.0 LA4 Sup.; Siao) (.70 Librarian; Elman) (.30 Librarian; Elman)
Chinese Chinese Circulation/ILL
Acq. Assistant Cataloger Supervisor
(.75 LA2; Vacant) (1.0 Librarian; Jiang) (.75 LA3; Ramirez)
Acq. Assistant Cataloging Assistant
(.50 LA2; Bourdaghs) (1.0 LA3; Vacant)
Acq. Assistant Cataloging Assistant
(.40 LA3; Lee) (.25 LA2; Vacant)
(1.0 LA3; Bialock)
(.60 LA3; Lee)
*Responsibilities include Collection Development, Cataloging and Public Services
Organization Chart of the Richard C. Rudolph East Asian Library, UCLA
FTE Summary: Cynthia Shelton
AUL Collections and Technical Services
6.5 Library Assistants
Head, Collection Development
(1.0 Librarian, Tsiang)
(.25 LA3; Ramirez)
Head, Head, Head, Japanese
Acquisitions Cataloging Public Services Librarian
(1.0 LA5; Siao) (.70 Librarian; Elman) (.30 Librarian; Elman) (1.0 Librarian; Marra)*
Chinese Chinese Circulation/ILL Librarian
Acq. Assistant Cataloger Supervisor (1.0 Librarian; Kang)*
(0.75 LA2; Yang) (1.0 Librarian; Jiang) (.75 LA3; Ramirez)
Acq. Assistant Cataloging Assistant
(.50 LA2; Bourdaghs) (1.0 LA3; Liu)
Acq. Assistant Cataloging Assistant
(.40 LA3; Lee) (0.25 LA2; Yang)
(1.0 LA3; Bialock)
(.60 LA3; Lee)
*Responsibilities include Collection Developement, Cataloging and Public Services