Career_Pathways_Grant_Application

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D r a f t
The Oregon Department of Community Colleges and Workforce Development
(CCWD)
Issues the following Opportunity to Apply for
Career Pathways Grant Funding

Date of Issuance: July 20, 2007

Applications Due: August 24, 2007, 2:00 p.m. PDT

Issuing Office: Oregon Department of Community Colleges and
Workforce Development
Attn: Robert Jones
255 Capitol Street NE
Salem, Oregon 97310
Telephone: 503-378-8648, Ext. 462
E-mail: robert.p.jones@state.or.us

Agreement Start Date: On or Before October 1, 2007

Agreement End Date: Work completed April 30, 2009

CFDA Number: 17.267

It is the policy of the State Board of Education and a priority of the Oregon Department of Community Colleges and
Workforce Development there will be no discrimination or harassment on the grounds of race, color, sex marital status,
religion, national origin, age or disability in any education programs, activities or employment. Persons having questions
about equal opportunity and nondiscrimination should contact the Commissioner of Community Colleges and Workforce
Development.

In compliance with the Americans with Disabilities Act, this document may be made available in alternate formats such as
Braille, large print, audiotape, oral presentation, and computer disk. To request an alternate format call the Oregon Department
of Community Colleges and Workforce Development, (503) 378-8648, Ext. 353 or TTY (503) 378-2892.

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SECTION 1 – PURPOSE

1.1 PURPOSE
Workforce Investment Act (WIA), Section 503 Incentive Grant Funds are federal resources. The
total amount of funds available for this Opportunity is $_____________, ___% of which will be
financed with federal money. None of this funding is provided from non-governmental sources.
The purpose of this Opportunity is to provide non-competitive funding to Oregon’s 17
community colleges for continued development and implementation of local Career Pathways
action plans and to develop systemic and sustainable Career Pathways models.
1.2 OVERVIEW
For the past three years, Oregon qualified for and received WIA Incentive Funds. Oregon
dedicated those funds to the statewide development of Career Pathways (defined below). These
investments built upon and further advanced state and local Career Pathways work that began in
2004. In addition to incentive grant funds, other state and federal funds have contributed
significantly to building capacity throughout Oregon over the past three years, including
Department of Community Colleges and Workforce Development strategic reserve funds, Oregon
Workforce Investment Board statewide opportunity funds, Carl D. Perkins funds, WIA Title IB
and WIA Title II funds.
1.3 CAREER PATHWAYS DEFINITIONS
Career Pathways is an integrated, articulated continuum of programs and services designed to
prepare high school students and adults for employment and advancement in targeted industry
sectors, fields and occupations.
http://www.communitycollegecentral.org/careerpathways/careerpathways03272007.pdf
In addition, the National Council for Workforce Education, the Workforce Strategies Center and
the League of Innovation have developed similar definitions for Career Pathways, listed below.
These definitions are included in the Career Pathways Glossary:
Career Pathways Glossary: Toward a Common Language for Career Pathways in Oregon
Pathways Marketing and Communications Subcommittee
July 2007
National Council for Workforce Education: A Career Pathway is a framework for connecting a
series of educational programs with integrated work experience and support services, thereby
enabling students and workers to combine school and work and advance over time to better jobs
and higher levels of education and training. The ultimate goal is for pathways to provide a
seamless system of career exploration, preparation, and skill upgrades linked to academic credits
and credentials, available with multiple entry and exit points spanning middle school, secondary,
postsecondary, adult and workplace education. http://www.ncwe.org/publications
Workforce Strategies Center: Career Pathways are articulated series of rigorous academic and
career courses leading to an associate's degree, an industry-recognized certificate or licensure,
and/or a baccalaureate degree and beyond. Career pathways include supports and tools aimed at
student success, persistence, and completion. Career pathways prepare students to progress to the
next level of employment and education over time. Career pathways are developed in partnership
with employers and target jobs of importance in local economies.
http://www.workforcestrategy.org
League of Innovation: A Career Pathway is a coherent, articulated sequence of rigorous academic
and career courses, commencing in the ninth grade and leading to an associate degree, and/or an

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industry-recognized certificate or licensure, and/or a baccalaureate degree and beyond. A Career
Pathway is developed, implemented, and maintained in partnership among secondary and
postsecondary education, business, and employers. Career Pathways are available to all students,
including adult learners, and are designed to lead to rewarding careers.
http://www.league.org/league/projects/ccti/cp/characteristics.html
1.4 CAREER PATHWAYS OUTCOMES
Career pathways outcomes include:
1. Increase the number of Oregonians accessing postsecondary education;
2. Increase the number of Oregonians who persist in attaining degrees and other credentials;
3. Decrease the need for remediation at the postsecondary level;
4. Increase entry into employment and further education; and
5. Increase wage gain over time for student completers.
1.5 TYPES OF CAREER PATHWAYS
Community colleges are implementing pathways at four transition points across the education
continuum:
1. Secondary to postsecondary;
2. Pre-college (ABE/GED/ESL/DE) "bridges" to credit postsecondary;
3. Postsecondary education for skills upgrading and career changers; and
4. Community college to university system.
1.6 CORE ELEMENTS
Career Pathways is a comprehensive systemic framework that includes six core elements:
1. Institutional and instructional innovation;
2. Student supports and tools;
3. Partnerships;
4. Employer involvement;
5. Continuous improvement; and
6. Sustainability.
For a detailed description of the six core elements, refer to the following report:
Career Pathways as a Systemic Framework:
Rethinking Education for Student Success in College and Careers
National Council for Workforce Education and League of Innovation
January 2007
http://www.league.org/league/projects/ccti/files/Systemic_Framework.pdf
Additional information is available at:
College and Career Transition Initiative (CCTI)
The Career Pathways How-To Guide
Davis Jenkins and Christopher Spence
October 2006
www.workforcestrategy.org

Career Pathways Glossary: Toward a Common Language for Career Pathways in Oregon
Pathways Marketing and Communications Subcommittee
July 2007

1.7 ELIGIBILITY
Applications will be accepted from Oregon’s 17 community colleges.

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1.8 GRANT BUDGET
Funds in the total amount of $(to be determined) are available on a non-competitive basis. Funds
will be awarded based on the following formula:
50% flat rate (divided by the 17 community colleges)
40% based on reimbursable FTE
10% split through a weighted formula to colleges with FTEs less than 5,000
Note: Award amounts are up to the amount listed. Actual funds paid to colleges in any resultant
Agreement will be made on a reimbursement basis for actual costs incurred.
1.9 COMPLETION DATE
The anticipated end date for any subsequent Agreement is April 30, 2009, with final reports due by
May 30, 2009.
SECTION 2 - SCOPE OF WORK

2.1 SCOPE OF WORK
A. Upon successful review and selection of an application, CCWD will prepare a formal
agreement or contract based on the proposed activities, budget and any negotiated adjustments.
This scope of work shall be incorporated into the resulting contract.
B. All funds must be used for direct support of grant objectives.
C. Fiscal and narrative reports will be required quarterly.
D. Payment for student tuition may be allowed if a sustainability strategy for future student
offerings is addressed in the Application; however, participant stipends are not an allowable use
of funds. Tuition reimbursements will only be made based on the students’ course completion.
E. Meetings can be included in budgets when there are clearly identified outcomes for the
meetings.
F. Administrative costs are allowed for this Agreement, up to a maximum of five (5) percent.
G. Funding is not allowed for activities that are already funded through other sources, such as
student assessments paid for through WIA formula dollars.
H. Mid-point monitoring will be conducted and an on-site review or conference call review may
be conducted to assess the progress of the Agreement. Partners involved in the development of
the Application will be requested to attend on-site or conference call reviews.
I. Equipment and Supplies
1. Equipment: Purchase of non-consumable equipment, of any value, is not allowed with
this Agreement. It is expected that such purchases will be leveraged from other sources. For
the purpose of this Agreement, non-consumable equipment is defined as property that is
durable and has an expected service life of two years or more. Non-consumable equipment
includes, but is not limited to: software, computers, textbooks, etc.
2. Supplies: Consumable supplies necessary to the successful implementation of the
college’s Statement of Work are allowable costs. For the purpose of this Agreement,
consumable is defined as items that are consumed, or otherwise utilized, in the normal course
of operations (such as office supplies).
J. Staffing costs are allowable.

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K. The Statement of Work and deliverables for the contract must be completed by April 30,
2009. Final reports and invoices must be submitted to CCWD by May 30, 2009. Funds that are
not accrued or spent by April 30, 2009, will be scheduled for redistribution at CCWD’s
discretion.
2.2 CONTRACT AMENDMENTS
The Agency reserves the right to amend at its sole discretion any agreement resulting from this
Opportunity, as may be permissible by law. Amendments must be within the scope of the
original Agreement and must be made in writing and signed by authorized representatives of both
parties. Amendments must have all required approvals before the amendments are binding on the
Agency. Amendments may be made for unforeseen circumstances that occur as the work
progresses. Amendments may be made for changes that do not represent a material, general
change that alters the essential identity or main purpose of the original contract.
SECTION 3 - SOLICITATION SCHEDULE & PROCEDURES
3.1 SCHEDULE
Applicant Conference Call July 18, 2007, 3:30-4:30 p.m.*
Opportunity Issue/Release July 20, 2007
Opportunity Closes August 24, 2007, 2:00 p.m. PDT
Notice of Agreement Issued August 31, 2007
Agreement Estimated Start Date On or Before October 1, 2007
* To participate in the conference call, contact Candace Robbecke, (503) 378-8648, ext. 228 or
candace.robbecke@state.or.us, by July 17, 2007, 5:00 p.m.
3.2 INFORMATIONAL CALL
An informational call is scheduled for Wednesday, July 18, 2007, 3:30-4:30 p.m. To participate
in the call, send an e-mail to Candace Robbecke (candace.robbecke@state.or.us) or call (503)
378-8648, ext. 228 by 5:00 p.m. Tuesday, July 17. Instructions for participation will be provided
by e-mail prior to the scheduled call.
3.3 CLOSING DATE FOR SUBMISSION OF APPLICATION
Applications must be received by the Oregon Department of Community Colleges and Workforce
Development, Attn: Robert Jones, Public Service Building, 3rd Floor, 255 Capitol Street NE,
Salem, OR 97310, no later than 2:00 p.m. (PDT), on August 24, 2007 (Friday). Faxed or E-
mailed applications will not be accepted.
3.4 APPLICATION PACKAGE
Applications shall be submitted in sealed package(s) or envelope(s). To ensure proper
identification and handling, all package(s) or envelope(s) shall be clearly marked as follows:
Opportunity for Career Pathways Grant Funding
Department of Community Colleges and Workforce Development
Attn: Robert Jones
255 Capitol St. NE, 3rd Floor
Salem, OR 97310
Applications must contain the following documents:
 A cover letter identifying the organization submitting the application, and signed by an
authorized representative of that organization;
 A completed application, as specified in Section 4;
 Partner signatures, as specified in Section 4.16.

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3.5 RESERVATION OF CCWD RIGHTS
It is the role of the CCWD to ensure that the funds, as awarded, comply with the application
submitted by CCWD to the U.S. Department of Labor for use of the funds. CCWD reserves all
rights regarding this Opportunity, including, without limitation, the right to:
A. Amend or cancel this Opportunity without liability if it is in the best interest of the public to
do so;
B. Reject any and all Applications upon finding that it is in the best interest of the public to do
so;
C. Waive any minor irregularity, informality, or non-conformance with the provisions or
procedures of this Opportunity;
D. Reject any Applications that fail to substantially comply with all prescribed solicitation
procedures and requirements;
E. Amend any contracts that are a result of this Opportunity;
F. Engage other contractors by selection or procurement independent of this Opportunity
process and/or any contracts/agreements under it;
G. Accept Applications in whole or in part. CCWD is under no obligation to do so, but at its
discretion may request additional information or clarification from Applicants for the
purposes of assuring a complete understanding of the Applications and supporting an
accurate review, evaluation and comparison;
H. Require Applications be modified if it is found to be in the best interest of the public.
I. Extend any contract resulting from this Opportunity without an additional solicitation
process.
J. Modify the type of contract or agreement vehicle employed, based on what CCWD deems
most appropriate to the type of work for which funds may be awarded, if it is in the best
interest of the public to do so.
3.6 APPLICATION WITHDRAWAL
An Application may be withdrawn in writing on Applicant's letterhead signed by an authorized
representative and received by CCWD prior to the time and date set for Opportunity closing. An
Application may also be withdrawn in person before the time and date set for Opportunity closing
upon presentation of appropriate identification.
3.7 APPLICATION MODIFICATION
Modifications to previously submitted Applications will be considered by CCWD, if received
prior to the scheduled closing date. Envelopes must be clearly marked: “Modification,” with
“Opportunity Notice: Career Pathways Grant Funding” indicated. Oral, e-mail, faxed or telephone
modifications or corrections will not be recognized or considered.
3.8 NOTICE OF AWARD
CCWD shall provide written notice of award to all Applicants by e-mail to the program contact
listed in the Opportunity. Identification of the successful Applicant(s) is procedural only and
creates no right of the named Applicant to award of the contract.
3.9 PERMISSIBLE NEGOTIATIONS
A sample of the form of contract to be awarded is attached as Attachment A – Agreement.
CCWD reserves the right to change the form of contract awarded, at its discretion. Applicants
being considered for funding will receive a sample of whatever contract vehicle CCWD intends
to use prior to finalizing any award. Negotiations between CCWD and the successful Applicants
shall be limited to negotiation of the final Agreement Statement of Work as it is affected by
negotiating the final Statement of Work, provided the negotiations are within the scope of work

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described in this Opportunity. In addition, the Opportunity will be included as an attachment to
agreements.
3.10 COST OF PREPARING AND SUBMITTING APPLICATIONS
All costs incurred in preparing and submitting an Application shall be the responsibility of the
Applicant and will not be reimbursed by CCWD.
3.11 PUBLIC RECORDS
This Opportunity and one copy of each original Application received in response to it, together
with copies of all documents pertaining to the award of an Agreement, shall be kept by CCWD
and made a part of a file or record which shall be open to public inspection. If an Application
contains any information that is considered trade secret under ORS 192.501(2), or is otherwise
exempt from disclosure under the Oregon Public Records Law, ORS 192.410 through 192.505,
each sheet of such information shall be marked with the following legend:
"This data is exempt from disclosure under ORS 192, and shall not be disclosed except in
accordance with the Oregon Public Records Law, ORS 192.410 through 192.505."
The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and some
exemptions from disclosure apply only "unless the public interest requires disclosure in the
particular instance." Therefore, non-disclosure of documents or any portion of a document
submitted as part of an Application may depend upon official or judicial determinations made
pursuant to the Public Records Law.
The above restrictions may not include cost or price information which shall be open to public
inspection.
3.12 RECYCLABLE MATERIALS
Contractor shall use recyclable products to the maximum extent economically feasible in the
performance of the contract work.
3.13 CONTRACTUAL OBLIGATION
All Applicants who submit an Application in response to this Opportunity understand and agree
CCWD is not obligated to enter into a contract with any Applicant and, therefore, has absolutely
no financial obligation to any Applicant. It is further understood any resultant contract will be
utilized by CCWD based on their need.
SECTION 4 – APPLICATION REQUIRED COMPONENTS
In April 2007, Oregon community college teams participated in the Oregon Pathways Academy II
and developed a Pathways Action Plan for the 2007-09 biennium. The Pathways Action Plans,
along with the Career Pathways efforts implemented to date by the community colleges and their
education and workforce partners, provide the foundation for the expanded Career Pathways
efforts described in this Opportunity. The Career Pathways activities and processes developed by
this Opportunity are to be replicable across occupations/industries, sustainable after the end of the
Agreement and systemic in how institutions organize and offer certificate and degree programs.
The areas that must be addressed in the application include the following (additional details for
each area below are provided later in this section):
 Development and implementation of complete Career Pathway(s) for demand
occupation(s) or industries – see Section 4.1;
 Leveraged strategies and activities with high school Career Pathways and Perkins
Programs of Study to develop complete Career Pathway(s) – see Section 4.2;

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 Leveraged strategies and activities with Adult Basic Skills (ABS)/Title II “bridge”
pathways efforts – see Section 4.3;
 Leveraged strategies and activities with employers and workforce partners in the local
region to develop complete career pathway(s) – see Section 4.4;
 Identification of Career Pathways outcome(s) and the measurable outcomes for the
Agreement – see Section 4.5;
 Description of a sustainability strategy for the college and region – see Section 4.6.

4.1 DEVELOPMENT AND IMPLEMENTATION OF COMPLETE CAREER
PATHWAYS FOR IN-DEMAND OCCUPATION(S) OR INDUSTRIES
A complete Career Pathway in a demand occupation or industry includes the following:
 High school courses and Programs of Study for the occupation/industry;
 ABS course or “bridge” program for the occupation/industry;
 Modularized or “chunked” degree curriculum of certificates for entry-level or job
advancement, into Career Pathway Certificate(s);
 Pathway roadmap(s), including required roadmap elements using a common roadmap
template or similar template;
 Supports for students to aid in persistence and attainment of certificates, credentials, and
degrees;
 Ongoing partnership with employers and workforce partners; and
 Identification of university and continuing education for advancement along the career
pathway(s).
Oregon community colleges have been developing and implementing various components of a
complete pathway over the past four years. This grant provides the opportunity to continue to
advance a systemic framework through the development of a complete pathway(s) in a demand
occupation(s) or industry. Colleges can develop the missing components of an existing Career
Pathway(s) or develop a complete Career Pathway(s) for a new occupation/industry.
A. Each Application is required to identify the complete Career Pathway(s) for the demand
occupation to be developed and implemented during the Agreement period.
B. Each Application is required to describe the strategies and activities for each of the
elements of the complete Career Pathway identified in Section 4.1.A. If an existing Career
Pathway(s) is selected for completion, the Application must also describe the components of the
pathway that have been completed to date.
Note: For purposes of Career Pathways development, a “demand occupation/industry” is
considered to be the community colleges’ involvement with employers and their workforce
partners to identify and analyze gaps and workforce needs in both existing and emerging
occupations. (See the National Council for Workforce Education and League of Innovation
report: Career Pathways as a Systemic Framework
(http://www.league.org/league/projects/ccti/files/Systemic_Framework.pdf) and Davis Jenkins’
reports from the Workforce Strategy Center:
(http://www.worksourceoregon.org/index.php?option=com_content&task=view&id=159&Itemid=48).

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4.2 LEVERAGED STRATEGIES AND ACTIVITIES WITH HIGH SCHOOL
CAREER PATHWAYS AND PERKINS PROGRAMS OF STUDY TO DEVELOP
COMPLETE CAREER PATHWAY(S)
Each Application is required to:
A. Identify who from their Perkins program administration is involved with the college’s
Career Pathways and Perkins-funded CTE Programs of Study development work.
B. Describe how the individual(s) listed above will work with the college’s secondary
Perkins partners to direct high school youth into Career Pathways in the region.
C. Describe strategies and activities that show how this Agreement will assist the college in
implementing the college’s Perkins IV implementation plan.
4.3 LEVERAGED STRATEGIES AND ACTIVITIES WITH ADULT BASIC
SKILLS (ABS) / TITLE II “BRIDGE” PARTNERS
Each Application must:
A. Identify the Adult Basic Skills individual(s) who participates on the institution’s
Pathways team.
B. Identify the Adult Basic Skills individual(s) that will be involved in developing and
implementing the activities of this Agreement.
C. Describe Agreement strategies and activities that develop Adult Basic Skills pathways (or
bridges) to postsecondary credit pathways and how Grant funds will be used to support the
activities.
4.4 LEVERAGED STRATEGIES AND ACTIVITIES WITH EMPLOYERS
AND WORKFORCE PARTNERS IN THE LOCAL REGION TO DEVELOP
COMPLETE CAREER PATHWAY(S)
Each application must:
A. Describe strategies and activities for improving alignment with employers, workforce
partners, and/or cluster partnerships in the region in order to develop/implement Career
Pathway(s) and build the foundation and processes for replicability of future pathways.
B. Identify how Career Pathways efforts address needs in the Local Workforce Investment
Board’s local unifying plan.
C. Identify how Career Pathways efforts address needs that are identified in the Workforce
Response Team investment plan. Note: This is a component of the WRT re-designation process.
D. Workforce Investment Board (WIB) involvement:
1. Identify the individual(s) from the local/regional Workforce Investment Board
(WIB) that will participate in the development of the complete pathway(s).
2. Describe how the WIB partner(s) will direct people into Career Pathways in the
region.
E. WorkSource Oregon involvement:
1. Identify the local WorkSource Oregon individual(s) that will participate in the
development of the complete pathway(s).
2. Describe how the WorkSource Oregon partner(s) will direct people into Career
Pathways in the region.

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4.5 IDENTIFICATION OF CAREER PATHWAYS OUTCOME(S) AND
MEASURABLE OUTCOMES FOR THE GRANT
Identify the Career Pathways outcome(s) that will be addressed with this Agreement. Career
pathways outcomes include:

1. Increase the number of Oregonians accessing postsecondary education;
2. Increase the number of Oregonians who persist in attaining degrees and other credentials;
3. Decrease the need for remediation at the postsecondary level;
4. Increase entry into employment and further education; and
5. Increase wage gain over time for student completers.
Note: Colleges will be required to provide performance data as part of the Agreement
deliverables. CCWD will work with the colleges to develop data guidelines, which will be
provided at a later date. By accepting funding, Applicants will be required to acknowledge that
data reporting will be required when guidance is developed by CCWD.

4.6 DESCRIPTION OF A SUSTAINABILITY STRATEGY FOR THE
COLLEGE AND REGION
Describe the sustainability strategy for Career Pathways, detailing how the advances made
through this Agreement will be sustained:
A. College-wide;
B. With employers and workforce partners;
C. Using leveraged resources;
D. Indicate the processes that will be developed or improved with the Grant funds in order to
institutionalize and replicate Career Pathways in the region. Include the activities that
will be undertaken to accomplish the plan. Examples of processes:
 Pathways required for postsecondary CTE program review;
 Incorporation of pathways into the college catalog or schedule;
 Student services approaches incorporating Career Pathways;
 Career Pathway roadmap processes incorporated into the CTE Employer
Advisory Committee;
 The internal college review process streamlined for Career Pathways Certificates;
 College use the CCTI or a similar template for high school programs of study;
 College use of common roadmap template for development of roadmaps across
academic departments.
4.7 IDENTIFICATION OF CAREER PATHWAYS ACTION TEAM AND STAFF
List the Career Pathways Action Team members (name, position, department or
organization) that will be collaborating together to advance Career Pathways at the
college and overseeing the Career Pathways grant. Identify the staff assigned as lead for
the deliverables and coordination. If staff is to be hired, please indicate.

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4.8 DELIVERABLES
Applications must identify deliverables for the Agreement that will result from the strategies and
activities listed in the Opportunity in sections 4.1.B, 4.2.C, 4.3.C, 4.4.A and 4.6.D. Indicate the
quarterly deliverables that will lead to completion of all deliverables during the Agreement
period. Each deliverable must also indicate how success will be measured.

Estimated
Activities to be accomplished Quarterly How success will be measured
Timeline

Agreement
execution -
12/31/07

1/1/08 -
3/31/08

4/1/08 -
6/30/08

Mid-point monitoring of the grant will be conducted.
An interview and assessment of the Agreement may be conducted (on-site or by phone)
with CCWD staff and Agreement partners

7/1/08 -
9/30/08

10/1/08 –
12/31/08

1/1/09 –
3/30/09

4/1/09 –
4/30/09

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4.9 BUDGET
Applications must provide budget information, as follows:

Leveraged
Item Grant Funds Funds Total Narrative
(if any)
Salary and Benefits

Travel*

Materials and
Services

Admin. (5% max.)

Total

* All colleges participate in the Oregon Pathways Alliance. Include in your travel budget adequate funds to have your Career Pathways
lead(s) participate in quarterly Alliance meetings and up to two (2) additional technical assistance trainings around the state.

Note: Meetings budgeted must clearly identify expected outcomes.

Comments or explanation of extraordinary costs:

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4.10 FISCAL AGENT CONTACT INFORMATION
Community college name:
Address:
Fiscal contact name:
E-mail:
Phone number:
Fax number:
4.11 PROGRAM CONTACT INFORMATION
Program contact name:
E-mail:
Phone number:
Fax number:
4.12 TECHNICAL ASSISTANCE REQUESTS
Applications can include requests for specific technical assistance to implement their Agreement
work. This section is optional. Technical assistance will be provided by staff from the Oregon
Department of Education, the Department of Community Colleges and Workforce Development,
other Oregon community colleges and/or the Pathways Initiative Statewide Director.
4.13 ROLE OF PARTNERS
Applications must list all partners determined to be appropriate to the work to be performed,
including partners required by this Opportunity in:
 Section 4.2, Perkins;
 Section 4.3, ABS;
 Section 4.4.D.1., WIB;
 Section 4.4.E.1., WorkSource).
The Application must include a narrative description of the role of each identified partner.
4.14 COVER LETTER
A. Each Application must include a cover letter on Applicant's letterhead that addresses the
overall direction of and approach to this meeting the intent of this Opportunity.
B. The cover letter must include the following statement:
“As part of the following Application, the signature affixed to this cover letter by an
authorized representative of this organization affirms our acknowledgement,
understanding, and acceptance of all statements found in section 4.14.B. of this
Opportunity.”
1. No attempt has been made or will be made by the Applicant to induce any other person or
firm to submit or not submit an Application in response to this Opportunity.
2. The Application shall remain valid for a minimum of ninety (90) days after the Closing
Date or until an Agreement is executed, whichever comes first.
3. Applicant agrees to be bound by all terms and conditions in the Opportunity, and the
documents attached as Attachments to this Opportunity, as permissibly negotiated as set forth
elsewhere in this Opportunity.
4. Applicant will not discriminate against a subcontractor in the awarding of a subcontract
because the subcontractor is a minority, women or emerging small business enterprise
certified under ORS 200.055.
5. Applicant has completely read and understands all the provisions of the Opportunity,
including Attachment A, the agreement or contract, and all documents attached to it,

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including Attachment B (Federal Assurances and Certifications).
6. The Application submitted is in response to the specific language contained in the
Opportunity and Applicant has made no assumptions based upon either (a) verbal or written
statements not contained in the Opportunity, or (b) any previously-issued Opportunity or
Request for Proposal.
7. The Application was prepared without collusion, fraud, or other dishonesty.
8. CCWD shall not be liable for any claims or be subject to any defenses asserted by
Applicant based upon, resulting from, or related to, Applicant’s failure to comprehend all
requirements of the Opportunity.
9. CCWD shall not be liable for any expenses incurred by Applicant in either preparing or
submitting its Application or in participating in the Opportunity evaluation/selection or
contract negotiation process, if any.
10. By submitting an Application in response to this Opportunity, Applicant is verifying that
it can perform the work described in Section 2, Scope of Work.
4.15 PARTNER SIGNATURES
Applications must obtain partner signatures for all partners identified above in Section 4.12.
4.16 FORMAT
A. CCWD is seeking a maximum eight page Application with no text smaller than 11 pt. font,
MS Word, single-spaced with one-inch margins. The required cover letter (see Section 4.13) does
not count as part of the eight pages. The partner signature page(s) must be included as an
addendum and does not count as part of the eight pages. Applications must be submitted using
only 8½" x 11" white paper. Applications shall be typed but without expensive art work, unusual
printing or other materials not essential to the utility and clarity of the Applications.
B. Applicants must submit one hard copy and an electronic copy of the Application via disk or
e-mail. The electronic Application document in a PDF format is not acceptable. Applications
must be delivered postage or shipping pre-paid. CCWD will not accept Application packages
with shipping fees or postage due. Faxed Applications will not be accepted.
C. In accordance with the 2003 Oregon Sustainability Executive Order, Applicants shall submit
Applications in the simplest and most cost effective manner, providing a straightforward, concise
description of the Applicant’s plans and ability to meet the requirements of the Opportunity. All
reference materials and other documents shall be clearly labeled or otherwise identified and
referenced in a clear and consistent manner throughout the Application.
D. Applications must be submitted in the name of the legal entity registered with the Oregon
Secretary of State, Corporations Division, to do business in the State of Oregon or an independent
contractor.
4.17 APPLICATION PACKAGE
Applications shall be submitted in sealed a package or envelope. To ensure proper identification
and handling, all packages or envelopes shall be clearly marked as follows:
Opportunity: Career Pathways Grant Funding
Department of Community Colleges and Workforce Development
Attn: Robert Jones, Procurement and Contract Specialist
255 Capitol St. NE, 3rd Floor
Salem, OR 97310
Voice: (503) 378-8648, ext. 462

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Fax: (503) 378-8434
Email: robert.p.jones@state.or.us
Closing Date: August 24, 2007
Closing Time: 2:00 p.m. PST
CCWD will receive sealed Applications until 2:00 p.m. (Pacific) on the closing date specified, or
as amended by addenda. Please mail or deliver to the office of the Department of Community
Colleges and Workforce Development (the receptionist's desk is on the south end of the third
floor of the Public Service Building) at 255 Capitol St. NE, Salem, Oregon 97310. If mailed, the
Application must be received by the due date and time. Faxed Applications will not be accepted.
SECTION 5 – APPLICATION REVIEW PROCESS
5.1 PROCESS
A review team comprised of CCWD, WIA Title IB, Title II, Carl Perkins and the Wagner-Peyser
Employment Department representatives will evaluate each Application submitted. Applications
will be reviewed using a checklist to ensure that all required components for Career Pathways
funding are included in the Application and that they are comprehensive. By submitting
Applications, applicants acknowledge and affirm their acceptance of the decisions of the review
process. Applicants may be required to alter their plan in order to satisfy the required
components.
5.2 DISQUALIFICATION
Any attempt by an Applicant to influence a member of the review panel during the Application
review and evaluation process will result in the elimination of the Application from consideration.

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Attachment A
Sample Intergovernmental Agreement

IGAXXXX
Intergovernmental Agreement
Not to Exceed $XXX

This Intergovernmental Agreement number IGAXXXX is between the State of Oregon,
acting by and through its Department of Community Colleges & Workforce
Development, 255 Capitol St NE Salem, OR 97310, http://www.workforce.state.or.us
hereafter called Agency, and XXXXXXXXXX, hereafter called Contractor.

Project Title: XX XX

Contractor: X
XXXXX

Contact Name: XXXXX

Fiscal Contact: XXXXX

Agreement Beginning Date: Upon full execution of Agreement by all parties

Agreement Ending Date: XXXXX

Amount IGA: XXXX

Funding Source: XXXX
CFDA# XXX
PCA# XXX

Agency Lead: Project Manager: XXXXXXXX

Agreement Administrator: XXXXXXXXXXXXX

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INTERGOVERNMENTAL AGREEMENT XXXXX PROVISIONS:

The following terms shall apply as defined, wherever referenced throughout this Agreement:
A) “Intergovernmental Agreement” and “Agreement” hold the same meaning and may be used
interchangeably.
B) “Agency” and “CCWD” hold the same meaning and may be used interchangeably.
C) “Contractor”, “XXXX” hold the same meaning and may be used interchangeably.
Effective Date and Duration
This Intergovernmental Agreement will become effective on the date when all required
signatures have been obtained. Unless terminated or extended, this Intergovernmental
Agreement will expire when Agency accepts Contractor’s completed performance or on
XXXXXXXX, whichever date occurs first.
1. Work
Work to be accomplished is detailed in Exhibit A (Statement of Work).
2. Agreement Documents.
This Agreement consists of the following documents, which are listed in descending order of
precedence: this Agreement less all exhibits, attached Exhibit A (Statement of Work), Exhibit B
(Federal Assurances and Certifications), and Exhibit C (Contractor’s Application). Exhibits A and
B are attached hereto and incorporated into this Agreement by this reference, and must be
incorporated in any and all sub-contracts.
3. Subcontracts and Assignment; Successors in Interest
Contractor shall not enter into any subcontracts for any of the work required by this contract, or
assign or transfer any of its interest in this contract, without the prior written consent of Agency.
4. No Third Party Beneficiaries
Agency and Contractor are the only parties to this contract and are the only parties entitled to
enforce its terms. Nothing in this Agreement gives, is intended to give, or shall be construed to
give or provide any benefit or right, whether directly, indirectly or otherwise, to third persons
unless such third persons are individually identified by name herein and expressly described as
intended beneficiaries of the terms of this contract.
5. Funds Available and Authorized
a. The Agreement is partially funded from the US Department of Education and Carl D. Perkins,
and administered through the US Department of Labor. Each disbursement of Grant moneys
under this Agreement is conditioned on the availability of federal funds and on Agency’s receipt
of sufficient appropriations, expenditure limitations and other state and federal authorizations to
permit Agency, in the exercise of its reasonable administrative discretion, to make the
disbursement of Grant moneys for the purposes described herein.
b. Contractor shall not be compensated for work performed under this contract by any other
agency or department of the State of Oregon. Agency has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the Agency's biennial
appropriation or limitation. Contractor understands and agrees that Agency's payment of amounts
under this contract attributable to work performed after the last day of the current biennium is
contingent on Agency receiving from the Oregon Legislative Assembly appropriations,
limitations, or other expenditure authority sufficient to allow Agency, in the exercise of its
reasonable administrative discretion, to continue to make payments under this contract. In the
event the Oregon Legislative Assembly fails to approve sufficient appropriations, limitations or
other expenditure authority, Agency may terminate this contract without penalty or liability to the
agency, effective upon the delivery of written notice to Contractor, with no further liability to

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Contractor.
7. Allowable Use of Funds.
(a) The allowable uses for the moneys from which payments will be made generally and for
moneys paid specifically for the Work described in this Contract are set forth in and are subject to
the regulations and cost principles referenced in this Contract and Exhibit B (Federal Assurances
and Certifications). Contractor shall be paid with the funds provided by Agency under this
Contract solely for work performed in a manner that complies with the regulations and cost
principles referenced in this Contract and Exhibit B (Federal Assurances and Certifications).
(b) These Contract funds cannot be used to purchase any equipment, capital outlays or to pay for
consultant fees not authorized by Agency in the Contractor’s Budget. Contract moneys may not
be used for any of the ineligible expenditures or purposes set out in Federal regulations governing
the source of these funds.
8. Default; Remedies; Termination.
a. Default by Contractor. Contractor shall be in default under this Contract if:
(i) Contractor institutes or has instituted against it insolvency, receivership or bankruptcy
proceedings, makes an assignment for the benefit of creditors, or ceases doing business on a
regular basis; or
(ii) Contractor no longer holds a license or certificate that is required for Contractor to perform its
obligations under the Contract and Contractor has not obtained such license or certificate within
fourteen (14) calendar days after Agency’s notice or such longer period as Agency may specify in
such notice; or
(iii) Contractor commits any material breach or default of any covenant, warranty, obligation or
agreement under this Contract, fails to perform the Work under this Contract within the time
specified herein or any extension thereof, or so fails to pursue the Work as to endanger
Contractor's performance under this Contract in accordance with its terms, and such breach,
default or failure is not cured within fourteen (14) calendar days after Agency's notice, or such
longer period as Agency may specify in such notice; or
(iv) Some or all of the moneys disbursed to Contractor hereunder are used or expended in a
manner contrary to the purposes set out in federal regulations applicable to the Workforce
Investment Act of 1998, or in violation or contravention of the other restrictions and limitations
set forth in this Contract
b. Agency’s Remedies for Contractor’s Default. In the event Contractor is in default under
Section 8.a, Agency may, at its option, pursue any or all of the remedies available to it under this
Contract and at law or in equity, including, but not limited to:
(i) termination of this Contract under Section 8.e(ii);
(ii) withholding all monies due for Work and Work Products that Contractor has failed to deliver
within any scheduled completion dates or has performed inadequately or defectively;
(iii) initiation of an action or proceeding for damages, specific performance, or declaratory or
injunctive relief;
(iv) exercise of its right of setoff.
These remedies are cumulative to the extent the remedies are not inconsistent, and Agency may
pursue any remedy or remedies singly, collectively, successively or in any order whatsoever. If a
court determines that Contractor was not in default under Sections 8.a, then Contractor shall be
entitled to the same remedies as if this Contract was terminated pursuant to Section 8.e(i).
c. Default by Agency. Agency shall be in default under this Contract if:
(i) Agency fails to pay Contractor any amount pursuant to the terms of this Contract, and Agency
fails to cure such failure within thirty (30) calendar days after Contractor’s notice or such longer
period as Contractor may specify in such notice; or
(ii) Agency commits any material breach or default of any covenant, warranty, or obligation
under this Contract, and such breach or default is not cured within thirty (30) calendar days after

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Contractor’s notice or such longer period as Contractor may specify in such notice.
d. Contractor’s Remedies for Agency’s Default. In the event Agency terminates the Contract
under Section 8.e(i), or in the event Agency is in default under Section 8.c and whether or not
Contractor elects to exercise its right to terminate the Contract under Section 8.e(iii), Contractor’s
sole monetary remedy shall be (a) with respect to services compensable on an hourly basis, a
claim for unpaid invoice, hours worked within any limits set forth in this Contract but not yet
billed, authorized expenses incurred and interest within the limits permitted under ORS 293.462,
and (b) with respect to deliverable-based Work, a claim for the sum designated for completing the
deliverable multiplied by the percentage of Work completed and accepted by Agency, less previous
amounts paid and any claim(s) that Agency has against Contractor. In no event shall Agency be
liable to Contractor for any expenses related to termination of this Contract or for anticipated
profits. If previous amounts paid to Contractor exceed the amount due to Contractor under this
Section 8.d, Contractor shall pay immediately any excess to Agency upon written demand
provided in accordance with Section 21.
e. Termination.
(i) Agency’s Right to Terminate at its Discretion. At its sole discretion, Agency may terminate
this Contract:
(A) For its convenience upon thirty (30) days’ prior written notice by Agency to Contractor;
(B) Immediately upon written notice if Agency fails to receive funding, appropriations,
limitations, allotments or other expenditure authority at levels sufficient to pay for the Work or
Work Products; or
(C) Immediately upon written notice if federal or state laws, regulations, or guidelines are
modified or interpreted in such a way that the Agency’s purchase of the Work or Work Products
under this Contract is prohibited or Agency is prohibited from paying for such Work or Work
Products from the planned funding source.
(ii) Agency’s Right to Terminate for Cause. In addition to any other rights and remedies
Agency may have under this Contract, Agency may terminate this Contract immediately upon
written notice by Agency to Contractor, or at such later date as Agency may establish in such
notice, or upon expiration of the time period and with such notice as provided in Section
8.e(ii)(B) and 8.e(ii)(C) below, upon the occurrence of any of the following events:
(A) Contractor is in default under Section 8.a(i) because Contractor institutes or has instituted
against it insolvency, receivership or bankruptcy proceedings, makes an assignment for the
benefit of creditors, or ceases doing business on a regular basis;
(B) Contractor is in default under Section 8.a(ii) because Contractor no longer holds a license or
certificate that is required for it to perform services under the Contract and Contractor has not
obtained such license or certificate within fourteen (14) calendar days after Agency’s notice or
such longer period as Agency may specify in such notice; or
(C) Contractor is in default under Section 8.a(iii) because Contractor commits any material
breach or default of any covenant, warranty, obligation or agreement under this Contract, fails to
perform the Work under this Contract within the time specified herein or any extension thereof,
or so fails to pursue the Work as to endanger Contractor's performance under this Contract in
accordance with its terms, and such breach, default or failure is not cured within fourteen (14)
calendar days after Agency's notice, or such longer period as Agency may specify in such notice.
(iii) Contractor’s Right to Terminate for Cause. Contractor may terminate this Contract with
such written notice to Agency as provided in Sections 8.e(iii)(A) and 8.e(iii)(B) below, or at such
later date as Contractor may establish in such notice, upon the occurrence of the following events:
(A) Agency is in default under Section 8.c(i) because Agency fails to pay Contractor any amount
pursuant to the terms of this Contract, and Agency fails to cure such failure within thirty (30)
calendar days after Contractor’s notice or such longer period as Contractor may specify in such
notice; or

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(B) Agency is in default under Section 8.c(ii) because Agency commits any material breach or
default of any covenant, warranty, or obligation under this Contract, fails to perform its
commitments hereunder within the time specified or any extension thereof, and Agency fails to
cure such failure within thirty (30) calendar days after Contractor’s notice or such longer period
as Contractor may specify in such notice.
(iv) Return of Property. Upon termination of this Contract for any reason whatsoever,
Contractor shall immediately deliver to Agency all of Agency’s property (including without
limitation any Work or Work Products for which Agency has made payment in whole or in part)
that is in the possession or under the control of Contractor in whatever stage of development and
form of recordation such Agency property is expressed or embodied at that time. Upon receiving
a notice of termination of this Contract, Contractor shall immediately cease all activities under this
Contract, unless Agency expressly directs otherwise in such notice of termination. Upon Agency's
request, Contractor shall surrender to anyone Agency designates, all documents, research or objects
or other tangible things needed to complete the Work and the Work Products.
9. Force Majeure. Neither Agency nor Contractor shall be held responsible for delay or default
caused by fire, riot, acts of God, terrorist acts, or other acts of political sabotage, or war where such
cause was beyond the reasonable control of Agency or Contractor, respectively. Contractor shall,
however, make all reasonable efforts to remove or eliminate such a cause of delay or default and
shall, upon the cessation of the cause, diligently pursue performance of its obligations under this
Contract.
10. Records Maintenance; Access
Contractor shall maintain all financial records relating to this Agreement in accordance
with generally accepted accounting principles. In addition, Contractor shall maintain any
other records pertinent to this Agreement in such a manner as to clearly document
Contractor's performance. Contractor acknowledges and agrees that Agency and the
Oregon Secretary of State's Office and the federal government and their duly authorized
representatives shall have access to such financial records and other books, documents,
papers, plans, records of shipments and payments and writings of Contractor that are
pertinent to this Agreement, whether in paper, electronic or other form, to perform
examinations and audits and make excerpts and transcripts. Contractor shall retain and
keep accessible all such financial records, books, documents, papers, plans, records of
shipments and payments and writings for a minimum of six (6) years, or such longer
period as may be required by applicable law, following final payment and termination of
this Agreement, or until the conclusion of any audit, controversy or litigation arising out
of or related to this Agreement, whichever date is later.
11. Indemnity
To the extent permitted by Article XI, section 7 of the Oregon Constitution and by the Oregon
Tort Claims Act (ORS 30.260 through 30.300), the Agency shall indemnify, within the limits of
and subject to the restrictions in the Oregon Tort Claims Act, the Contractor against liability for
personal injury or damage to life or property arising from the Agency’s activity under this
contract, provided, however, that the state shall not be required to indemnify the Contractor for
any such liability arising out of the wrongful acts of the Contractor, its officers, employees or
agents.
Contractor shall be responsible for any liabilities arising out of Contractor’s activities under this
contract, and Contractor shall, subject to any limitations imposed by law, defend, save, and hold
harmless the Agency’s officers, employees and agents from and against all claims, suits, actions,
losses, liabilities, costs and expenses of any nature resulting from, arising out of, or relating to the
activities of the Contractor or its officers, employees, subcontractors or agents under this contract.

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Contractor shall include in all contracts with Subcontractors a provision requiring the
Subcontractor to defend, save, hold harmless and indemnify the State of Oregon, the Oregon
Department of Community College and Workforce Development and the Contractor, together
with the officers, employees and agents of those entities, against all claims, suits, actions, losses,
liabilities, costs and expenses of any nature resulting from, arising out of, or relating to the
activities of the Subcontractor or its officers, employees subcontractors or agents under the
contract.
Notwithstanding the foregoing, neither Contractor, Subcontractor nor any attorney engaged by
either shall defend the claim in the name of the State of Oregon or any agency of the State of
Oregon, nor purport to act as legal representative of the State of Oregon or any of its agencies,
without the prior written consent of the Oregon Attorney General. The State of Oregon may, at
any time at its election assume its own defense and settlement in the event that it determines that
Contractor or Subcontractor is prohibited from defending the State of Oregon, or that Contractor
or Subcontractor is not adequately defending the Sate of Oregon’s interests, or that an important
governmental principle is at issue or that it is in the best interests of the State of Oregon to do so.
12. Compliance with Applicable Law
Contractor shall comply with all federal, state and local laws, regulations, executive orders and
ordinances applicable to the services under this Agreement. Agency’s performance under this
Agreement is conditioned upon Contractor’s compliance with the provisions of ORS 279B.220,
279B.230, 279B.235 and 279B.270 which are hereby incorporated by reference. All employers,
including Contractor, that employ subject workers who under this Agreement in the State of
Oregon shall comply with ORS 656.017 and provide the required Workers’ compensation
coverage, unless such employers are exempt under ORS 656.126. Contractor shall ensure that
each of its subcontractors complies with these requirements. Without limiting the generality of
the foregoing, Contractor expressly agrees to comply with the following: Workers'
Compensation Laws (ORS Chapter 656); Wages, Hours and Records Laws (ORS Chapter 652);
Conditions of Employment Laws (ORS Chapter 653); Safety and Health Regulations (ORS
Chapter 654); and Unemployment Insurance (ORS Chapter 657); ORS 659.425; all regulations
and administrative rules established pursuant to the foregoing laws; and all other applicable
requirements of federal and state civil rights and rehabilitation statutes, rules and regulations,
including without limitation (a) Titles VI and VII of the Civil Rights Act of 1964, as amended,
which prohibits discrimination on the basis of race, color or national origin; (b) Sections 503 and
504 of the Rehabilitation Act of 1973, as amended; (c) the Americans with Disabilities Act of
1990, as amended; (d) the Health Insurance Portability and Accountability Act of 1996; (e) the
Age Discrimination in Employment Act of 1967, as amended, and the Age Discrimination Act of
1975, as amended; (f) the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as
amended; (g) Discrimination against disabled persons (ORS 659A.142), (h) the Drug Abuse
Office and Treatment Act of 1972 (P.L. 92.255) as amended, relating to nondiscrimination on the
basis of drug abuse; (i) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment
and Rehabilitation Act of 1970 (P.L. 91.616) as amended, relating to nondiscrimination on the
basis of alcohol abuse or alcoholism; (j) Sections 523 and 527 of the Public Health Service Act of
1912 (42 U.S.C. 290 dd.3 and 290 ee-34), as amended, relating to confidentiality of alcohol and
drug abuse patient records; (k) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.),
as amended, relating to nondiscrimination in the sale, rental or financing of housing; (l) any other
nondiscrimination provisions in the specific statute(s) under which application for Federal
assistance is being made; and (m) the requirements of any other nondiscrimination statute(s)
which may apply to the application.
13. Independent Contractor; Responsibility for Taxes and Withholding
a. Contractor shall perform all Work as an independent contractor. Although the Agency
reserves the right (i) to determine (and modify) the delivery schedule for the Work to be

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performed and (ii) to evaluate the quality of the completed performance, Agency cannot and
will not control the means or manner of Contractor's performance. Contractor is responsible
for determining the appropriate means and manner of performing the Work.
b. If Contractor is currently performing work for the State of Oregon or the federal government,
Contractor by signature to this Agreement declares and certifies that: Contractor's Work to
be performed under this Agreement creates no potential or actual conflict of interest as
defined by ORS Chapter 244 and no rules or regulations of Contractor's employing agency
(state or federal) would prohibit Contractor's Work under this Agreement. Contractor is not
an "officer," "employee," or "agent" of the Agency, as those terms are used in ORS 30.265.
14. Ownership of Work Product
a. All work product of Contractor that results from this Agreement (the "Work Product") is the
exclusive property of Agency. Agency and Contractor intend that such Work Product be
deemed "work made for hire" of which Agency shall be deemed the author. If for any reason
the Work Product is not deemed "work made for hire", Contractor hereby irrevocably assigns
to Agency all of its right, title and interest in and to any and all of the Work Product, whether
arising from copyright, patent, trademark, trade secret, or any other state or federal
intellectual property law or doctrine. Contractor shall execute such further documents and
instruments as agency may reasonably request in order to fully vest such rights in Agency.
Contractor forever waives any and all rights relating to the Work Product, including without
limitation, any and all rights arising under 17 USC §106A or any other rights or identification
of authorship or rights of approval, restriction or limitation on use or subsequent
modifications.
b. All written brochures, training materials, and curricula and other written materials whose
development is supported in whole or in part with Grant moneys provided under this Grant
must contain an acknowledgment that they were funded in part with Employer Workforce
Training Funds administered by the Oregon Department of Community Colleges and
Workforce Development and must be branded with the WorkSource Oregon logo, a copy of
which is available from Agency upon request.
c. Pursuant to Agency’s right to review upon request to Contractor, and Agency’s right to
approve or deny approval of any modified or derivative work based on the original work
produced under this Contract, Agency hereby grants Contractor a perpetual, royalty-free,
nonexclusive license to copy, prepare derivative work based on, deliver, publish, perform,
display, use in whole or in part, and to authorize others to do so, all such work products that
result from this Contract.
15. Governing Law; Venue; Consent to Jurisdiction
This Agreement shall be governed by and construed in accordance with the laws of the State of
Oregon. Any claim, action, suit or proceeding (collectively, "Claim") between Agency (and/or
any other agency or department of the State of Oregon) and Contractor that arises from or relates
to this Agreement shall be brought and conducted solely and exclusively within the Circuit Court
of Marion County for the State of Oregon.
16. Agreement Amendments
The Agency reserves the right to amend the Agreement in accordance with applicable statutes and
rules. No amendment to this Agreement shall be effective unless it is in writing signed by the
parties, and all approvals required by applicable law have been obtained before becoming
effective. No work based on an Agreement amendment may be performed, and no additional
consideration based on an Agreement amendment may be paid prior to full execution of said
amendment by all parties.
17. REPORTING:
The Contractor will be responsible for program accountability, including fund management and data

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reporting. Agency reserves the right to change the reporting requirements through amendment at any time
during the term of this Agreement. Contractor shall submit the following:
a. Quarterly narrative reports, not later than 20 days after the end of the calendar year quarters.
Quarterly reports shall be submitted in accordance with the formatting and content requirements in
Exhibit E;
b. A final report (Exhibit G) is due by May 30, 2009, or 30 days after all funds have been expended, or
30 days after the period of funds availability has expired, whichever date comes first. Funds that are
designated for Contractor and not accrued or spent by April 30, 2009, will be scheduled for
redistribution at Agency’s discretion;
c. A final data report (to be developed and implemented by Agency and provided to Contractor), is due
by May 30, 2009, or 30 days after all funds have been expended, or 30 days after the period of funds
availability has expired, whichever date comes first.
18. AGGREGATE SUPPLIES ON TERMINATION OF AGREEMENT:
Upon termination of this Agreement, aggregate supplies with a value of $5,000 or more and a useful life of
more than one year will be made available to another federal project at the Contractor site or will return to
Agency.
19. BUY AMERICAN NOTICE REQUIREMENT:
It is the sense of Congress that, to the greatest extent practicable, all products purchased with funds made
available under this Agreement should be American made. See also WIA Section 505 – Buy American
Requirements.
20. PUBLICITY:
No funds provided under this Agreement shall be used for publicity or propaganda purposes, for the
preparation, distribution or use of any kit, pamphlet, booklet, publication, radio, television or film
presentation designed to support or defeat legislation pending before the Congress, except in presentation to
the Congress itself. Nor shall grant funds be used to pay the salary or expenses of any grant or agreement
awardee or agent acting for such awardee, related to any activity designed to influence legislation or
appropriations pending before the Congress.
All pamphlets, newsletters, booklets, publications and presentations must include the WorkSource Oregon
logo.
21. PUBLIC ANNOUNCEMENTS:
When issuing statements, press releases, requests for proposals, bid solicitations and other documents
describing projects or programs funded in whole or in part with money under this Agreement, Contractor
shall clearly state: (1) the percentage of the total cost of the program or project which will be financed with
federal money; and (2) the dollar amount of federal funds for the project or program.
22. PROCUREMENT:
Except as specifically provided Agency does not provide a waiver of any grant requirements and/or
procedures. For example, the OMB circulars applicable to the funds paid under this Agreement require that
all procurement transactions shall be conducted, as much as practicable, to provide open and free
competition. Notwithstanding the listing by Contractor of a specific entity to provide the services in Exhibit
A, this Agreement does not provide the justification or basis to sole-source the procurement to that entity
and avoid competition.
23. VETERANS’ PRIORITY PROVISIONS:
This program, funded by the U.S. Department of Labor, is subject to the provisions of the “Jobs for
Veterans Act” (JVA), Public Law 107-288 (38 USC 4215). The JVA provides priority of service to
veterans and spouses of certain veterans for the receipt of employment, training and placement services.
Please note that to obtain priority service, a veteran must meet the program’s eligibility requirements.
Training and Employment Guidance Letter (TEGL) No. 5-03 (Sept. 16, 2003) provided general guidance
on the scope of the veterans’ priority statute and its effect on current employment and training programs. In
addition to the TEGL, a series of questions and answers related to priority of service is posted at
www.doleta.gov/programs/VETs/ for 15 programs administered by the Employment and Training
Administration (ETA). The Planning Guidance and Instructions for Submission of Two Years of the
Strategic Five-Year State Plan for Title I of the Workforce Investment Act of 1998 and the Wagner-Peyser
Act, issued at 70 FR 19206 (April 12, 2005) requires states to describe the policies and strategies in place to

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ensure, pursuant to the Jobs for Veterans Act, that priority of service is provided to veterans (and certain
spouses) who otherwise meet the eligibility requirements for all employment and training programs funded
by the U.S. Department of Labor and administered by ETA. In addition, the states were required to provide
assurances that they will comply with the Veterans’ Priority Provisions established by the Jobs for Veterans
Act (38 USC 4215). States are bound by their approved state plans.
24. TRAVEL AND OTHER EXPENSES
Agency will reimburse Contractor for travel only when the travel is essential to the normal discharge of
Agency’s responsibilities. Contractor shall conduct all travel in the most efficient and cost-effective manner
resulting in the best value to the Agency. The travel must comply with all the requirements set forth in this
section and must be for official Agency business only. Contractor shall provide Agency with receipts for all
travel expenses except meals. All Contractor representatives will fly “coach class,” unless Contractor
personally pays the difference. All Contractor representatives will be limited to economy or compact sized
rental vehicles, unless Contractor personally pays the difference. Travel expenses shall be paid in
accordance with the rates set forth in the Oregon Accounting Manual as of the date Recipient incurred the
travel or other expenses. The Oregon Accounting Manual is available at
http://egov.oregon.gov/DAS/SCD/SARS/oam_toc.shtml
13. PROGRAM INCOME
If Contractor generates Program Income with the Grant moneys, the Program Income must be added to
the Grant moneys, shall be considered Grant moneys for purposes of this Contract, and must be used or
expended in accordance with the terms and conditions of this Grant prior to requesting disbursement of
additional Grant moneys from Agency under this Grant. Program Income includes any interest income
generated with the Grant moneys. The Contractor is allowed to deduct costs incidental to generating
Program Income to arrive at a net Program Income in accordance with 29 CFR 95.24 (c) or 29 CFR
97.25 9 (c)(g)(2), as applicable.
CONSIDERATION:
a. Payment for all work performed under this Agreement shall be subject to the provisions of
ORS 293.462 and shall not exceed the maximum sum of $XX.
b. Payments under this Agreement shall be made in accordance with this Consideration section
and Part X “Payment Provisions” of Exhibit A (Statement of Work).
c. Contractor shall use the funds provided by Agency under this Agreement solely in a manner
that complies with the regulations and cost principles referenced in this Agreement and
Exhibit B (Federal Assurances and Certifications).
d. Agreement is a cost reimbursed program. Agency shall disburse the Agreement moneys to
Contractor periodically, through the earlier of the Agreement Ending Date or termination of
this Agreement, upon Contractor’s written request so long as Contractor’s requests for
Agreement moneys are approved by Agency and in compliance with the terms set forth in
this Agreement.
INTEGRATION AND WAIVER:
This Agreement, including all Exhibits, constitutes the entire agreement between the parties on
the subject matter hereof. There are no understandings, agreements, or representations, oral or
written, not specified herein regarding this Agreement. The failure of either party to enforce any
provision of this Agreement shall not constitute a waiver by that party of that or any other
provision.

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Approved by Authorized Agents

CONTRACTOR, BY EXECUTION OF THIS CONTRACT, HEREBY ACKNOWLEDGES
THAT CONTRACTOR HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES
TO BE BOUND BY ITS TERMS AND CONDITIONS.

AUTHORIZING FOR CONTRACTOR

Contractor: XXXXXXXXXXXXXXXXX

Name: _______________________________________ Date: _______________________

Signature: ________________________________ Title: ___________________________

Facsimile number: __________________ Federal Tax Number: _____________________

Oregon/State Tax Number: _______________________

AUTHORIZING FOR AGENCY

Agency: Department of Community Colleges and Workforce Development

Name: ________________________________________ Date: ______________________

Signature: _______________________________ Title: ____________________________

Approved as to Legal Sufficiency

By: _____________________________________ Date: __________________________
Assistant Attorney General

(Required for all Agreements valued at $100,000 or greater.)

Agreement Number: IGAXXXXXX

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EXHIBIT A

STATEMENT OF WORK
Part 1. General Information.

Project Overview -

Purpose:

Part 2. Project Work Activities, Deliverables, Timeline.
The Project Work under this Agreement will be comprised of the following Activities and
Deliverables.
2.1. Work Activities:

2.2. Deliverables:

2.3. Timeline:

Part 3. Special Considerations.
The following Special Considerations define additional requirements and conditions pertaining to the
Project, and also further define the responsibilities of Contractor and Agency under this Agreement.

Part 4. Budget or Estimated Project Costs

Part 5. Payment Provisions.
5.1. Upon execution of this Agreement payments will be made to Contractor for Work as
described in this Agreement. Payment for all Work performed under this Agreement shall be
subject to the provisions of ORS 293.462, and to the provisions defined herein.
5.2. The total payment under this Agreement shall not exceed the maximum sum of $XXX. If
the maximum compensation is increased by amendment of this Agreement, the amendment must be
fully effective before Contractor performs Work subject to the amendment.
5.3. Payments are contingent upon satisfactory progress or completion of work to date
according to the terms of this Agreement. No payment will be made for any services performed
before the beginning date or after the expiration date of this Agreement, as it may be amended
from time to time in accordance with its terms. Final payment will be made after the Project
under this Agreement has been completed and approved by Agency.
5.4. Contractor’s invoices shall describe all work performed with particularity, and shall
itemize and explain all expenses for which compensation is claimed. Each invoice also shall
include the total amount invoiced by Contractor. Contractor shall reference Agency’s
Agreement number (IGAXXXX) on all invoices.
5.5. Payment shall be remitted to Contractor within 30 days after invoice is received by
Agency, subject to approval by Agency.
5.6. Contractor’s Invoices shall be submitted to:
Dept. of Community Colleges and Workforce Development
Accounts Payable
255 Capitol St NE
Salem, OR 97310-1300

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Attachment B

FEDERAL ASSURANCES AND CERTIFICATIONS
For the
WORKFORCE INVESTMENT ACT (WIA)
INCENTIVE GRANTS PROGRAM
AGREEMENT
for
PROGRAM YEAR (PY) 2006 FUNDS

Under Agreement number ___________, by signing on the line below, the Subgrantee's
duly authorized representative provides on behalf of Subgrantee the assurances and
certifications contained in this Exhibit B

For Subgrantee, authorized by:

____________________________________ Title: _______________________________
Print Name

_______________________________________ Date: ____________________________
Signature:

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ASSURANCES AND CERTIFICATIONS

The Grantor will not award a Grant where the Subgrantee has failed to accept the ASSURANCES
AND CERTIFICATIONS contained in this section. In performing its responsibilities under this
agreement, the Subgrantee hereby certifies and assures that it will fully comply with the
following:

A. Assurances - Non-Construction Programs (SF 424 B)

B. Certification Regarding Debarment and Suspension.. (29 CFR Part 98)

C. Certification Regarding Lobbying (29 CFR Part 93)

D. Drug Free Workplace Certification (29 CFR Part 98)

E. Nondiscrimination & Equal Opportunity Assurance (29 CFR Part 37),
as applicable

By signing the agreement, the Subgrantee is providing the assurances and/or certifications
required under the above citations as detailed below:

A. ASSURANCES - NON-CONSTRUCTION PROGRAMS. NOTE: Certain of these
Assurances may not be applicable to your project or program. If you have questions, please
contact the Grantor agency.
As the duly authorized representative of the applicant, I certify that the Subgrantee:
1. Has the legal authority to apply for Federal Assistance and the institutional
managerial and financial capability (including funds sufficient to pay the non-Federal
share of project costs) to ensure proper planning, management and completion of the
project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if
appropriate, the State, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the award; and will establish
a proper accounting system in accordance with generally accepted accounting standards
or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict
of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of
approval of the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. 4728-
4783) relating to prescribed standards for merit systems for programs funded under one
of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a
Merit System of Personnel Administration (5 CFR 900, Subpart F).

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6. Will comply with all Federal statutes relating to nondiscrimination. These include
but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which
prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the
Education Amendments of 1972, as amended (20 U.S.C. 1681-1683, and 1685-1686),
which prohibits discrimination on the basis of handicaps; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. '794), which prohibits discrimination
on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42
U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug
Abuse Office and Treatment Act of 1972 (P.L. 92-255) as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616) as
amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g)
Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd.3 and
290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient
records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.) as
amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any
other nondiscrimination provisions in the specific statute(s) under which application for
Federal assistance is being made; and (j) the requirements of any other non-
discrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Titles II and III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L.
91-646) which provides for fair and equitable treatment of persons displaced or whose
property is acquired as a result of Federal or federally assisted programs. These
requirements apply to all interests in real property acquired for project purposes
regardless of Federal participation in purchases.
8. Will comply with the provisions of the Hatch Act (U.S.C. 1501-1508 and 7324-
7328), which limit the political activities of employees whose principal employment
activities are funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C.
276a to 276a 7), the Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874, and the Grant
Work Hours and Safety Standards Act (40.327-333), regarding labor standards for
federally assisted construction subagreements.
10. Will comply, if applicable, with Flood Insurance Purchase Requirements of Section
102(A) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the program and to purchase
flood insurance if the total cost of insurable construction and acquisition is $10,000 or
more.
11. Will comply with environmental standards which may be prescribed pursuant to the
following: (a) institution of environmental quality control measures under the National
Environmental Policy Act of 1969 (P. L. 91-190) and Executive Order (EO) 11514; (b)
notification of violating facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with
EO 11988; (e) assurance of project consistency with the approved State management
program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. 1451 et.

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seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under
Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. 7401 et seq.); (g)
protection of underground sources of drinking water under the Safe Drinking Water Act
of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the
Endangered Species Act of 1973, as amended, (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 1271 et seq.)
related to protecting components or potential components of the national wild and scenic
rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the
National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593
(identification and protection of historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C. 469a.1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in
research, development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as
amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm
blooded animals held for research, teaching, or other activities supported by this award of
assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et
seq.) which prohibits the use of lead-based paint in construction or rehabilitation of
residence structures.
17. Will cause to be performed the required financial and compliance audits in
accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-
133, Audits of States, Local Governments and Non-Profit Organizations.”
18. Will comply with all applicable requirements of all other Federal laws, executive
orders, regulations and policies governing this program.

B. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS - PRIMARY COVERED
TRANSACTIONS.
1. The prospective primary participant certifies to the best of its knowledge and belief,
that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency;
B. Have not within a three-year period preceding this proposal been convicted or
had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State, or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property;

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C. Are not presently indicted or otherwise criminally or civilly charged by a
government entity (Federal, State or local) with commission of any of the offenses
enumerated in paragraph (1) (B) of this certification; and,
D. Have not within a three-year period preceding this application/proposal had one
or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements
in this certification, such prospective participant shall attach an explanation to this
proposal [or plan].
C. CERTIFICATION REGARDING LOBBYING - Certification for Contracts,
Grants, Loans, and Cooperative Agreements.
The undersigned (i.e. Subgrantee signatory) certifies, to the best of his or her knowledge
and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, amendment
or modification of any Federal contract, grant, loan or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan or cooperative
agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly. This certification is a material representation of
fact upon which reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.S.Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
D. CERTIFICATION REGARDING DRUG-FREE WORKPLACE
REQUIREMENTS.
The Subgrantee certifies that it will or will continue to provide a drug-free workplace by:
1. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in the
Subgrantee’s workplace and specifying the actions that will be taken against employees
for violation of such prohibition;

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2. Establishing an ongoing drug-free awareness program to inform employees about:
A. The dangers of drug abuse in the workplace;
B. The Subgrantee’s policy of maintaining a drug-free workplace;
C. Any available drug counseling, rehabilitation, and employee assistance
programs; and
D. The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the performance of the
Grant be given a copy of the statement required by paragraph (1);
4. Notifying the employee in the statement required by paragraph (1) that, as a condition
of employment under the Grant, the employee will:
A. Abide by the terms of the statement; and
B. Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five calendar
days after such conviction;
5. Notifying the agency in writing, within ten calendar days after receiving notice under
subparagraph (4) (B) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position
title, to every grant officer or other designee on whose grant activity the convicted
employee was working, unless the Federal agency has designated a central point for the
receipt of such notices. Notice shall include the identification number (s) of each
affected Grant;
6. Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (4) (B), with respect to any employee who is so convicted:
A. Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the Rehabilitation
Act of 1973, as amended; or
B. Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a Federal,
State, or local health, law enforcement, or other appropriate agency;
7. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (1), (2), (3), (4), (5) and (6).
The Subgrantee may insert in the space provided below the site(s) for the performance of
work done in connection with the specific Grant:

Place of Performance (Street address, city, county, state, zip code):
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Check ( ) if there are workplaces on file that are not identified here.

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E. NONDISCRIMINATION & EQUAL OPPORTUNITY ASSURANCE:
Note: This particular assurance (portions which are duplicated elsewhere in other
assurances) is applicable to the extent that the program activities are conducted as part
of the One Stop delivery system (See 29 CFR 37.2).
As a condition to the award of financial assistance from the Department of Labor under
Title I of WIA, the grant applicant or participant assures that it will comply fully with the
nondiscrimination and equal opportunity provisions of the following laws:
(1) Section 188 of the Workforce Investment Act of 1998 (WIA), which prohibits
discrimination against all individuals in the United States on the basis of race, color,
religion, sex, national origin, age, disability, political affiliation, or belief, and against
beneficiaries on the basis of either citizenship/status as a lawfully admitted immigrant
authorized to work in the United States or participation in any WIA Title I B financially
assisted program or activity;
(2) Title VI of the Civil Rights Act of 1964, as amended, which prohibits discrimination
on the basis of race, color, and national origin;
(3) Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits
discrimination against qualified individuals with disabilities;
(4) The Age Discrimination Act of 1975, as amended, which prohibits discrimination on
the basis of age; and
(5) Title IX of the Education Amendments of 1972, as amended, which prohibits
discrimination on the basis of sex in educational programs.
The grant applicant or participant also assures that it will comply with 29 CFR Part 37
and all other regulations implementing the laws listed above. This assurance applies to
the grant applicant or participant’s operation of the WIA Title I B financially assisted
program or activity, and to all agreements the grant applicant or participant makes to
carry out the WIA Title IB financially assisted program or activity. The grant applicant
or participant understands that the United States has the right to seek judicial enforcement
of this assurance.

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