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Event Sponsorship Agreement

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Event Sponsorship Agreement Powered By Docstoc
					This Event Sponsorship Agreement sets out the terms and conditions between a
Company and a Sponsor for work or services to be performed by the Sponsor at an
event. Event Sponsorship Agreements can be used for, but not limited to, organizing of
events such as shows or exhibitions. As drafted, this form contains a clause requiring
the event sponsor to provide a specified minimum amount of event insurance. This
form contains both standard clauses and opportunities for the use of optional terms and
conditions making it fully customizable to fit the needs of the contracting parties.
                        EVENT SPONSORSHIP AGREEMENT
THIS AGREEMENT (hereinafter referred to as the “Agreement”) is made as of the ____ day of
__________________, 20____.

BETWEEN:

                            ______________________, a Company* duly incorporated under the
                            laws of _____________ and having its place of business in the
                            ___________________,

                            (hereinafter referred to as the “Company”)

[*Comment: if one party is an individual and not a company, user should insert the name of
the person followed by “an individual” instead of “a Company duly incorporated under the
laws of _______________”]

                                                         - and -

                            _______________________, a Company* duly incorporated under
                            the laws of _______________ and having its place of business in the
                            _____________________,

                            (hereinafter called the “Event Sponsor”)

[*Comment: if one party is an individual and not a company, user should insert the name of
the person followed by “an individual” instead of “a Company duly incorporated under the
laws of _______________”]

    I. RECITALS

                  WHEREAS:

1.            The Company seeks to promote ______________ [Instruction: insert the
product, service or other thing the Company intends to promote via the subject event] and
is organizing ________________ (the “Event”) [Instruction: identify the subject event by
name or description] to be held on or about the ___ day of __________, 20____.

2.             The Event Sponsor is a [Instruction: insert one of the following if appropriate:
principal, primary, major, chief] sponsor of the Event and wishes to provide to the Company
______________________________ [Instruction: enter description of services to be
provided or performed by the Event Sponsor in exchange for the designation of sponsor].

       NOW THEREFORE THIS AGREEMENT WITNESSES, that for good and valuable
consideration of the mutual covenants and agreements contained herein, the receipt and
adequacy of which is hereby acknowledged, the Company and the Event Sponsor hereto
covenant and agree as follows:



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    II. GENERAL PROVISIONS

1.           The Event Sponsor will act as sponsor of the Event and will provide
____________________ [Instruction: enter description of services to be provided or
performed by the Event Sponsor].

[AND/OR]

              The Event Sponsor shall pay _____________ dollars ($____) in exchange for the
herein described sponsorship. [Instruction: insert this paragraph option if the Event
Sponsor will pay for the sponsorship.]

2.             The Event Sponsor will supervise and organize the Event for the Company,
including but not limited to the making of arrangements for the event site, including negotiating
any leases or obtaining any permits, making of arrangements for parking or public parking for
the Event, the rental or leasing of any equipment necessary to run the Event and the negotiating
of fees and services to be provided by any contractor, vendor or other service provider for the
Event. [Instruction: remove this paragraph if the Event Sponsor will only pay for the
sponsorship under paragraph 1, and will not contribute to the Event by supervising and
organizing it.]

3.             The Event Sponsor hereby agrees to use the Company’s name, logo or trademark
in any material used by the Event Sponsor in promotion of the Event, including but not limited to
any public announcements in newspapers, magazines, billboards, tickets or television or radio
announcements. The Event Sponsor further agrees to only use the Company’s name, logo or
trademark in connection with the Event and for no other purpose or purposes without the prior
written consent of the Company.

4.             The Company hereby agrees to use the Event Sponsor’s name, logo or trademark
to provide recognition of the Event Sponsor as the sponsor of the Event.

5.             The Event Sponsor hereby agrees that any promotional material used by the Event
Sponsor to promote the Event, will be paid for and prepared by ______________________
unless otherwise agreed in writing by the Company and the Event Sponsor. Any promotional
material used by the Event Sponsor will be pre-approved by the Company at least _______ (___)
business days prior to the distribution of such promotional material by the Event Sponsor.

6.             The Company and the Event Sponsor hereby agree that should the Event be
cancelled after promotional material has been distributed, then ______________ [Instruction:
user should insert “Company” or “Event Sponsor” depending on the parties’ agreement]
agrees to purchase advertising space to announce the Events cancellation. These terms and
conditions do not apply should the Event be cancelled for reasons for acts of God, including but
not limited to fire, floods or any events weather related, or in compliance with an order of any
governmental authority.

7.             The Event Sponsor hereby agrees that any and all work conducted at the event site
shall be performed in accordance with all applicable laws of the governing jurisdiction to provide
a safe working environment for the Event workers and the general public.


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8.              The Company and the Event Sponsor hereby agrees that the Event Sponsor is an
independent contractor with respect to the Company and has no authority or power to incur
debts, obligations or commitments of any kind whatsoever for or on behalf of the Company, or to
bind the Company to any contract, agreement or employment agreement.

9.            The Event Sponsor hereby agrees that any person or persons retained by the Event
Sponsor to work on or at the Event, will be employees of the Event Sponsor and the Event
Sponsor will be solely responsible for any and all salary, wages, insurance and other benefits to
which such employee(s) would be entitled under applicable laws, including but not limited to
employment taxes and other deductions as may be required under law.

10.             Company and Event Sponsor shall each remain the sole owners of their
respective trademarks and other intellectual property rights granted pursuant to this Agreement.
Upon the end of this Agreement all rights to use another party’s trademarks will cease.

    III. INSURANCE

        The Event Sponsor hereby agrees to provide event insurance in the minimum amount of
_______________________ dollars ($_______) and further agrees to provide to the Company a
Certificate of Insurance or Insurance Binder from the insurance company for the Event Sponsor
within _____________ (______) days prior to the commencement of the Event.

    IV. INDEMNIFICATION

        The Event Sponsor hereby agrees to indemnify and hold harmless the Company and its
directors, officer, agents and employees from and against any and all claims, demands, actions,
causes of action and other liabilities and expenses, including but not limited to attorney’s fees,
arising out of or in connection with the Event, including but not limited to any such claims that
may be asserted by any employees of the Event Sponsor, any contractor, vendor or other service
provider for the Event. This indemnification provision shall survive the term of this Agreement
or any cancellation or abandonment of the terms and conditions contemplated herein.

    V. SUCCESSORS AND ASSIGNS

        The Company and the Event Sponsor hereby agree that this Agreement shall be binding
upon each of its successors and assigns and that this Agreement may not be assigned to any other
third party, without the written consent of the Company, which shall not be reasonably withheld.

    VI. ASSIGNMENT

        The Company and the Event Sponsor hereby agree that neither party shall without prior
written consent authorize the other to disclose to any third party the terms and conditions of this
Agreement, except as may be necessary or establish or assert rights hereunder or required by the
laws of the applicable jurisdiction. The Company and the Event Sponsor hereby further agree
that each of them may disclose any and all relevant information, on a confidential basis to either
the Company’s or the Event Sponsor’s attorneys, accounts or financing institutions.

    VII.      AMENDMENTS


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      No modification, supplement, termination, waiver or amendment to this Agreement may be
made unless agreed to by the Company and the Event Sponsor in writing.

    VIII. NOTICES

        Any notice required or permitted to be given hereunder may be effectively given by letter
delivered either by personal delivery, registered mail or by electronic means, addressed to the recipient
as follows:

in the case of the Company:

_____________________________
[Name and title]

_____________________________
[Address]

Tel: (_____) __________________
Fax: (_____) __________________
Email: _______________________

in the case of the Event Sponsor:

_____________________________
[Name and title]

_____________________________
[Address]

Tel: (_____) __________________
Fax: (_____) __________________
Email: _______________________

    IX. WAIVER

        Any party which is entitled to the benefits of this Agreement may, and has the right to, waive
any term or condition hereof at any time on or prior to the time when such term or condition is
required to be fulfilled under this Agreement; provided, however, that such waiver shall be evidenced
by written instrument duly executed on behalf of such party. The waiver by a party of any term or
condition hereof shall not operate as a waiver of that party's rights under this Agreement in respect of
any other term and condition (whether of the same or any other nature).

    X.    GOVERNING LAW

       This Agreement shall be governed by and construed in accordance with the laws of the
Province/State of ___________________ and shall be treated, in all respects, as a _____________
[Comment: enter Province/State name] contract.



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    XI. DISPUTE RESOLUTION

        Any dispute or claim concerning this Agreement, which is not disposed of by consensus by
the Company or the Event Sponsor within ________ (____) days of written notification of such
dispute or claim, shall terminate this Agreement. In the event of cancellation or unresolved disputes
or claims, neither the Company nor the Event Sponsor is entitled to any damages.

    XII.      ENTIRE AGREEMENT

        This Agreement shall constitute the entire agreement between the Company and the Event
Sponsor and will supersede all prior agreements, representations, warranties, statements, promises,
information, arrangements and understandings, whether oral or written, express or implied, with
respect to the subject matter hereof . The Company and the Event Sponsor shall not be bound or
charged with any oral or written agreements, representations, warranties, statements, promises,
information, arrangements or understandings not specifically set forth in this Agreement.

IN WITNESS WHEREOF the parties hereto have duly executed this Agreement as of the day and
year first written above.

                                                       (Company Name)

                                                       Per:


                                                       Name:
                                                       Title:
                                                       I have authority to bind the Company.

                                                       (Event Sponsor Name)

                                                       Per:


                                                       Name:
                                                       Title:
                                                       I have authority to bind the Company.




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DOCUMENT INFO
Description: This Event Sponsorship Agreement sets out the terms and conditions between a Company and a Sponsor for work or services to be performed by the Sponsor at an event. Event Sponsorship Agreements can be used for, but not limited to, organizing of events such as shows or exhibitions. As drafted, this form contains a clause requiring the event sponsor to provide a specified minimum amount of event insurance. This form contains both standard clauses and opportunities for the use of optional terms and conditions making it fully customizable to fit the needs of the contracting parties.
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