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RIVER DELTA UNIFIED SCHOOL DISTRICT Minutes REGULAR BOARD OF TRUSTEES’ MEETING December 13, 2011 1) Call Open Session to Order – Board Vice President Schauer called the Open Session of the meeting of the Board of Trustees to order at 5:00 p.m., December 13, 2011, in Rio Vista High School, Rio Vista, California. 2) Roll Call of Members: Alicia Fernandez, President (arrived at 5:20 p.m.) William Schauer, Vice President Seann Rooney, Clerk Marilyn Riley, Member Sarah, Donnelly, Member (arrived at 5:45 p.m.) David Bettencourt, Member Katy Maghoney, Member Also present: Rick Hennes, Superintendent, Sonnya Kale, Chief Business Officer. 3) Review and Approve Closed Agenda a) Board Vice President Schauer announced items on the Closed Session Agenda. Member Bettencourt moved to approve, Member Riley seconded. Motion carried 7:1. b) No Public Comment on Closed Session Agenda items received. 4) Closed Session: Board Vice President Schauer adjourned the meeting to Closed Session @5:02 p.m. 5) Open Session was reconvened at 6:35 p.m. a) Roll Call was retaken with all present. b) Pledge of Allegiance was led by Board Member Sarah Donnelly. c) Report of Action taken, if any, during Closed Session (Government Code Section 54957.1) i) Regarding student discipline including vote on the individual case to approve decision [Education Code Sections 49070 (c) and 76232 (c)]: (1) Regarding Student Case #1112-321-001 -- Motion by Member Bettencourt, seconded by Member Rooney, to approve the recommendation of the Administrative Student Discipline Panel for a suspended expulsion. Motion carried 7:0. ii) Report of Other Action, if any: Board President Fernandez reported no other action was taken by the Board. 6) Annual Reorganization – Election of Officers: a) Under the provisions of Ed Code Sections 35143 and 50171 the Board is to conduct reorganizational duties including the election of Officers for 2012. Member Schauer moved to maintain the current slate of Officers, Member Riley seconded. Motion carried 7:0. The slate of officers is now: Alicia Fernandez, President, William Schauer, Vice President, and Seann Rooney, Clerk as well as the SCOE Board representative for the calendar year 2012. 7) Review and Approve the Open Session Agenda – Motion by Member Schauer and seconded by Member Bettencourt. Motion carried 7:0. 8) Public Comment: a) Ms. Katy Rivera presented her Guide for Teen Pregnancy and Parenting which she wants to request to be placed as a resource on our District Website and at the Wind River School. She gave Board members disc copies of the resources she wishes to have placed. b) Virginia Dougherty, student at Delta High, stated she felt she was representing the achieving students as she expressed concerns about how the current Delta High School administration is treating the “achieving” students. She felt the current Delta High administration is coming down hard on the achieving students while ignoring the poor/inappropriate behavior by the other students. 1 c) Thann Dougherty, Virginia Dougherty’s mother, expressed concern about the lack of response to her phone calls regarding some discipline issues involving her child. She also had concerns about the number of AP classes offered at Delta High School as compared to other high schools. She feels she will be a regular at the Board meetings regarding the AP issue and will continue to be in contact with the principal regarding those courses. 9) Reports, Presentations, Information a) Board Member(s) and Superintendent Report(s) and/or Presentation(s) – i) Board Members’ Report(s). (1) Member Donnelly reported she had visited D.H. White Elementary and observed what went on before and after school. They are still working with Solano County to get Safe Routes to School implemented at that site. (2) Member Riley noted that she and Member Maghoney will be doing Muffins and Coffee for the Rio Vista High School Staff and will be hosting for Riverview Middle School this Friday from 7:45. (3) Member Rooney stated he had a very nice visitation at the Mokelumne High School and the Community Day School. (4) Member Fernandez noted that she and Member Riley are continuing their site visitations and enjoy seeing not only the staff but the students. (5) Board Self-Evaluation Process continued – Mr. Hennes moderated the discussion continued from the November 8 School Board meeting. He reminded the Board that this should be an annual process and the process is valuable. This self-evaluation process will be continued to the January 2012 Board meeting for choosing and discussion of the Norms as well as presenting and discussion of their survey/self-evaluations. At that time, the Board will identify some goals/expectations for the 2012 year to assist in rectifying any acknowledged deficiencies. Board President Fernandez summarized that the purpose is so the Board is operating under a common vision, moving forward as a team, versus as individuals because we do represent the district as a whole and not just our own Trustee Area. Mr. Hennes noted this is not to infer that the Board is not doing so now; but by Board By-Law 9400, the Board must do a self- evaluation annually to ensure the Board continues with and/or develops the most effective governing goals possible. ii) Committee Report(s) (1) AP Course Committee Meeting – Mr. Hennes covered the committee goals: trying to align the high school AP courses, offer as many AP courses as possible (knowing that some may be with an on-site teacher and some would be on-line visual or distance learning, i.e., APEX), and aligning the rigors -- the homework assignments, what seems to be fair and equitable, and what are the expectations. By law we cannot deny any student entrance into an AP class but we can make sure that parents as well as students understand the rigors and expectations of the course before they sign up. One of the difficulties at Delta High School is that there is a $350 fee for the kids to take an APEX course. If we have not explained the rigors well enough and a student who signed up decides to drop the course, the district loses the $350 fee and we had spent almost $8,000-$9,000 last year on APEX courses. He introduced a generic AP website from a student’s point of view but it would be good for parents as well. The web site is http://homeworktips.about.com (then “search” Advanced Placement). He noted that he had provided the committee with samples of various AP course descriptions from several small and large school districts in California. They found that it is pretty standard to have rigorous summer assignments for AP classes. It was very rare to find any AP classes that did not have extensive work assigned to students. 2 iii) Superintendent Hennes’ Report(s) (1) Mr. Hennes noted that he has finished his second quarter site visitations and walk throughs of all school sites. (2) The WASC is completed at Delta High but it will be a few months before we get the results. The process went well. The only area of concern for the WASC panel was that there should be a little healthier self-study and self- review, but they understood this was a transitional year with a completely new site administration. (3) The District is continuing with the next round of Strategic Schooling training with Ms. Knox with the emphasis on Writing. (4) Under the leadership of Kathy Wright, the District had its first GATE development meeting working on a new GATE plan to be adopted by the end of this year and in place for the beginning of next year. (5) Starting last week at Delta High we have had the site Christmas performances. Tomorrow night is Riverview’s performance and the next night is Isleton’s performance. (6) Walnut Grove had a QEIA audit and they were 100% perfect in compliance with that program. He congratulated Amy Eggers and her staff. (7) Schools and students will be getting a three week break beginning December 19—which is much deserved. He hopes the teachers have a good holiday and a good rest and will see them back on January 9. b) Business Services’ Reports and/or Presentations on: Routine Restricted Maintenance, Deferred Maintenance, Maintenance and Operations, Transportation Department, Food Services Department, District Technology, and District Budget – Sonnya Kale, Chief, Business Services i) Monthly Financial Report – Sonnya Kale presented. Board President Fernandez requested that formulas for the various percentages be noted. She also noted she appreciates the new format for the report. ii) ADA/Enrollment Report – Sonnya Kale presented. District-wide enrollment decreased by 8 students compared to the same month last year, decreasing from 2,060 to 2,052. District-wide enrollment has decreased by 10 from last month. iii) Maintenance, Operations Report – Jimmy LeGrande presented. Rio Vista High had some vandalism on the football field. Some unknowns drove around on the field near the goal posts. He stated the ruts are not too bad but they did damage to the goals posts at that end. The car (reported stolen) was deserted on the field and had to be towed off the field. He noted that the CDF Fire Crew will be able to provide us 3 days the first week of winter break at Rio Vista High, and 3 days of work the second week at Isleton, and 2 days the third week at Bates. The boiler at Isleton was repaired today. Mr. Hennes stated that the stairs to the Rio Vista High School Theater will be put in beginning Monday. iv) Transportation Report – Jimmy LeGrande presented. The Courtland Bridge will be closed beginning January 6 for three months or so (into April). This will cause a great disruption to the transportation to/from Bates to/from the other sites. c) Special Education Services’ Reports and/or Presentations i) FCMAT (Fiscal Crisis and Management Assistance Team) Draft Study Agreement for Special Education Services – Norm Lee presented noting it was important to perform a review of the district’s program. They have proposed 10 areas to review. This will allow the District to develop a Special Education Master Plan which will enable the new director to have a blueprint to follow. This will be an action item in January for a vote. 10) Consent Calendar a) Minutes i) Regular Meeting of the Board, November 8, 2011 b) Receive and Approve Monthly Personnel Reports i) December 13, 2011 Report c) Receive and Approve District’s Monthly Expenditure Report i) November 2011 3 d) Receive/Approve services contracts and other routine business as required: i) Superintendent/Personnel/Educational & Special Education Services (1) For approval of the 2009-2011 contract between the California School Employees Association Chapter #319 and the River Delta Unified School District -Rick Hennes (2) For approval of a Rio Vista CARE 2011-12 professional services contract to provide Intervention Counseling Services to a district student, cost not to exceed $1,122 paid by Special Education funds and to be reimbursed by SELPA—Norm Lee (3) For approval of the General Agreement for Nonsectarian School/Agency (Point Quest) for the 2011-2012 school year at a cost of $128.03 per day plus $17.04 transportation per day and $95 per hour for speech services, not to exceed $33,000 paid by Special Education funds—Norm Lee (4) For approval of the General Agreement for Nonsectarian School/Agency (North Valley School) for the 2011-2012 school year at a cost of $158.47 per day, not to exceed $32,000 paid by Special Education funds to be reimbursed by SELPA – Norm Lee (5) For approval of the amended General Agreement with Learning Solution Inc. for behavioral assessments and consulting services for the 2011-12 school year at a cost of $85 per hour and additional costs not to exceed $29,000 (an increase of $4,000 over currently approved contract) – Norm Lee (6) For approval of another General Agreement with Learning Solutions Inc. for behavioral assessments for the 2011-2012 school year at a cost not to exceed $1,200 from Special Education funds – Norm Lee (7) For approval of the General Agreement for Nonpublic, Nonsectarian School/Agency (Cathy A. Hoey, MA,CCC) for the 2011-2012 school year; not to exceed $2,400 paid by Special Education funds – Norm Lee (8) For the approval of the General Agreement for Nonpublic, Nonsectarian School/Agency (Provo Canyon school) for the 2011-2012 school year at a cost not to exceed $76,000 (cost to the district for education not to exceed $23,430 from Special Education funds with the balance of the contract reimbursed by SELPA ($52,570)) – Norm Lee ii) Business Services (1) NONE iii) Schools (1) For approval of the Independent Contract for Services Agreement with Michael Bouyer for installation and interface of multimedia equipment at Delta High School from September 1 to December 16, 2011 at a cost not to exceed $3,800 from technology funds – Britt Hammon (2) For approval of a Memorandum of Understanding with the Sacramento County Office of Education for professional development and coaching for the Mathematics teachers at Rio Vista High School, Riverview Middle School, Delta High School, and Clarksburg Middle School, costs not to exceed $7,500 from staff development funds – Vicky Turk (3) For approval of out-of-state travel for Rio Vista High School Student Chapter Members AFS Short-Term Domestic exchange. For 25 students traveling to Parkridge, NJ from March 22-25, 2012 paid by AFS no cost to District – Vicky Turk (4) For approval of a field trip for Walnut Grove Elementary and Bates Elementary Schools’ 6th grade students to attend the Sly Park Environmental Education Center from May 14-18, 2012 at no cost to the district – Amy Eggers 4 e) Donations to Receive and Acknowledge – i) Irene Foss, Trilogy Bingo Club, $700 for technology, teaching aids and classroom supplies, Riverview Middle School ii) Soroptimist International of Rio Vista, $11,228.45 for the 6th Grade Science Camp at Point Bonita in May 2012, Riverview Middle School iii) Kathleen M. Angelos of Rio Vista, $25 for miscellaneous supplies, D. H. White Elementary School Member Schauer moved to approve the Consent Calendar as submitted, Member Bettencourt seconded. Motion carried 7:0. Board President Fernandez read out the donations to the district and thanked all for their continued support of the schools and their programs. ACTION ITEMS: 11) The Board is to complete their ‘annual reorganization’ duties (under the provisions of Ed Code 35143 and 50171) by setting and approving the schedule of Regular Board Meetings for Calendar Year 2012 – Rick Hennes presented. Following discussion, Member Schauer moved to select the same schedule as the 2011 school year for the 2012 school year, Member Riley seconded. Motion carried 7:0 (see attached calendar). 12) Request approval of the First Interim Financial Report for 2011-2012 – Sonnya Kale presented and went over highlights of the budget assumptions in developilng this report (July 1-October 31). If the “trigger” cuts and transportation cuts are all implemened, we could be facing over $900,000 in cuts. But SCOE recommended a cut of $189 per ADA representing over $360,000 cut in revenue. Our transportation expenses already exceed the revenues so we have to support transportation out of our general funds (encroachment). A $265,000 cut in transportation is looming which will represent a $602,000 reduction from general funds. This report shows an increase in enrollment by 16.47 ADA over last year. This is as of October’s data collection. Enrollment will continue to be monitored as the P-2 cut off is in April and will be reflected on the second interim report. This year we can make our 3% reserve but not the extra Board 2% reserve due to mid-year cuts. The budget projections for the next several years show we can meet our obligations with only the 3% reserves in 2013-14. Currently, the Cafeteria Services is paying for itself. Member Schauer moved to approve, Member Bettencourt seconded. Motion carried 7:0 (see attached First Interim Budget Assumptions) Mr. Hennes stated he will be asking for a couple of Board members in January to sit on the district’s budget committee to review our offerings in order to tighten our belts. 13) Request to approve the final reading and adoption of the updated/new Board Policies/Administrative Regulation/Exhibits due to new legislation or mandated language and citation revisions as of July, 2011 – Rick Hennes presented. Member Bettencourt moved to approve, Member Schauer seconded. Motion carried 7:0. 14) Re-Adjourn to continue Closed Session, if needed – not needed. 15) Report of Action taken, if any, during continued Closed Session (Government Code Section 54957.1) -- Board President 16) Adjournment There being no further business before the Board, Board President Fernandez asked for a motion to adjourn. Member Schauer moved to adjourn, Member Riley seconded the motion. Motion carried 7:0. Meeting was adjourned at 7:50 p.m. Submitted: Approved: ______________________________ __________________________________ Richard Hennes, Superintendent and Seann Rooney, Clerk, Board of Trustees Secretary to the Board of Trustees By: Rick Hennes, Recorder (Barbaralee Moore, Transcriber) end 5
"December 13 - River Delta Unified School District"