ONIX for Licensing Terms UKOLN

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					ONIX for Licensing Terms

David Martin
Digital Policy Management: JISC/BL Workshop
24 April 2006
ONIX for Licensing Terms
• What is ONIX?
• Background to ONIX for Licensing Terms
• ONIX Publisher License format
• JISC projects
• Progress and prospects
• A family of XML formats for communicating rich
  metadata about books, serials and other published
  media, using common data elements, “composites”,
  and code lists
• XML Schemas, DTDs and user documentation
• Developed and maintained by EDItEUR through a
  growing number of partnerships with other
Existing ONIX formats
• ONIX for Books: now adopted in at least a dozen
• First release in 2000: Release 3.0 in 2007
• ONIX for Serials (with NISO): three application
• Serial Online Holdings (SOH): Version 1.0
• Serial Products & Subscriptions (SPS) and Serial
  Release Notifications (SRN): pilot Version 0.9
• ONIX for DOI registration: mEDRA and Nielsen
Licensing terms – the problem
• Growth of digital collections in libraries
• Need to automate management of digital resources
• Need to relate licenses to institutional policies
• Variation in licensing terms
• Complexity of license documentation
• Uncertainty at the point of use
• How could publishers and vendors help?
Deliver license terms digitally
• Express license terms in machine-readable form
• Communicate electronically from vendor to
• Enable license terms to be loaded directly into an
• But this needs a standard...
• DLF ERMI project (phase 1)
• Set out to describe and define architectures needed
  to manage collections of licensed digital resources
• Problem definition/road map
• Functional requirements
• Workflow and entity relationship diagrams
• Data element dictionary (inc licensing terms)
• ERMS data structure
EDItEUR review of ERMI
• ERMI Phase 1 as a basis for a standard for license
  terms expression; commissioned from Rightscom
• ERMI 1 was a valuable starting point, but further
  development required
• Terms dictionary would need a more rigorous
  (onto)logical structure
• Proposed an <indecs>-based rights model: licenses
  are about events (permitted, prohibited, required,
ONIX for Licensing Terms
• Proof of concept project in 2005, supported by the
  Publishers Licensing Society and JISC
• Work-in-progress drafts published on the EDItEUR
• Two JISC projects under way in 2005/2006
• International License Expression Working Group
  (LEWG) sponsored by NISO, DLF, PLS and
  EDItEUR, to provide input to ONIX development
  and to ensure liaison with ERMI 2
ONIX Publisher License message
• The first member of what will become a family of
  ONIX Licensing Terms formats, using the same
  underlying structures
• An XML message format that can deliver a
  structured expression of a publisher’s license for
  the use of (digital) resources, from publisher to
  agent to subscribing institution (or consortium)
• A specification, an XML schema, and a formal
  dictionary of controlled values
• Those parts of the written license that may be
  actionable in an ERMS need to be delivered in a
  fully machine-interpretable form
• Those parts of the license that are not actionable
  can be quoted within the XML expression and
  categorised in a controlled way, so that the
  subscribing institution can create a “knowledge
  base” of its licenses that can be searched
• Not just terms specifying permitted and prohibited
  usages and related conditions, though these are
  essential; but also, for example...
• Terms specifying notice periods and permitted
  dates for changes – to support a diary system
• Terms specifying bases of fee calculation in
  successive license years – to support budgeting
  and checking suppliers’ invoices
The objective...
• Allow a publisher’s license to be loaded
  automatically into an institution’s ERMS
• Enable the institution to map license terms against
  its own resource management policies and identify
  compatibilities and incompatibilities
• Make it easier to inform users
• An essential part of making it easier for libraries to
  manage complex electronic resources – but only a
JISC projects, 2005-2006
• Negotiation and mapping of a complete publisher
  license - BIC, John Wiley and Cranfield University
• Definition of tools and services to help publishers
  produce ONIX-PL message – BIC, ALPSP,
  Loughborough University
• Through these projects, we are extending and
  refining the draft format, and setting up an initial
Progress to date
• The first JISC project is close to completion
• ONIX-PL format specification essentially finished,
  though not yet published
• Accompanied by a first release of elements of the
  ONIX Licensing Terms Dictionary
• Complete expression of the Wiley EAL Academic
  License (except for fee calculation elements)
Components of the message
• Message header: from, to, date, etc
• Preamble: license identification, parties, dates,
  signatories, etc
• Definitions
• Structured terms
• Term citations
• Agents: persons and organizations referred to in
  the license
• Resources: licensed resources may be defined in a
  document separate from the license expression,
  and that could itself be an ONIX file; but we also
  need to define resources that are derived from
  usage, eg permitted extracts
• Services, Dates/Times, Periods, Places, Events,
  States, Usages
• Documents referred to from the license expression
Structured terms
• Supply terms: terms relating to the supply of or
  access to licensed materials
• Usage terms: terms related to permitted or
  prohibited usage
• Payment terms: terms related to fee calculation
  rules and payment rules
• Others may be added if found necessary
Term citations
• Terms handled wholly by citation under a controlled
  category header; eg assignment; force majeure;
• Terms handled substantially by citation, but with
  some structured elements; eg termination clauses,
  with structured information about date limits and
  notice periods; or rights to continued access after
  termination, with structured information about
  resources to which such rights apply
The importance of the dictionary
• A controlled set of values and definitions that
  licensors can tap into and use “as is”, or take as a
  basis for their own variant if necessary
• But there are grounds for optimism that different
  wording in different licenses may rather often map
  acceptably into the same expression in XML
What are we learning?
• It all looks and sounds complex
• It IS complex, but not as complex as it looks
• Mapping to XML forces clarification of what the
  license says, but not necessarily greater specificity
  – deliberate generality is OK
• As well as the license expression standard, we will
  need high-level tools for licensors to work with in
  order to create ONIX-PL expressions
• We will need ERMS that can input the messages
  and map them against institutional policies
Next steps
• The second JISC project will profile the kind of tools
  that are needed for publishers
• Experience with the work to date is already giving
  us ideas on how they might look
• Development, however, will be a significant effort
• We need to, and have already started to, engage
  the ERMS developers on the receiving end
• Probably two or more years’ work ahead?
More information

• EDItEUR: www.editeur.org
• ERMI 1 report: www.diglib.org/pubs/dlfermi0408/

  David Martin david@polecat.dircon.co.uk

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