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APPLE CANYON LAKE PROPERTY OWNERS’ ASSOCIATION BOARD OF DIRECTORS MEETING JUNE 18, 2011 9:00 A.M. - ACL CLUBHOUSE AGENDA NARRATIVE CATEGORY: UNFINISHED BUSINESS-COMMITTEES AGENDA ITEM: 10. 1 SUBJECT: PROPOSED CHANGES TO THE BOAT SLIP/BOAT REGISTRATION RULES The Board of Directors requested the Rules and Regulations Committee review and recommend changes necessary to the rules pertaining to the Boat Slip and Boat Registration Rules. Attached are the original version and the proposed changes. RECOMMENDED MOTION: TBD CATEGORY: UNFINISHED BUSINESS- MAINTENANCE AGENDA ITEM: 10.2 SUBJECT: PATHWAYS TO BOAT SLIPS The Board of Directors requested three outside contractor bids be obtained to fix the worst of the pathways. Attached are the bids received for review. RECOMMENDED MOTION: TBD CATEGORY: NEW BUSINESS-CONSERVATION AGENDA ITEM: 11. 1 SUBJECT: GREENWAY PROJECT APPLICATION Mark Carlson is proposing a Greenway Project, which will remove current railroad tie steps from his property and a portion of the greenway and replace with environmental friendly product. Attached is the report from Kyle Embry, SWCD, which outlines the project and recommendations. RECOMMENDED MOTION: APPROVE THE GREENWAY PROJECT APPLICATION AS RECOMMENDED BY THE CONSULTANTS AND APPROVED BY THE CONSERVATION COMMITTEE. CATEGORY: NEW BUSINESS-COMMITTEE AGENDA ITEM: 11.2 SUBJECT: COMMITTEE FUNDRAISER REQUEST The Golf Committee would like to host another Night Golf fundraiser with all proceeds going to their designated funds. RECOMMENDED MOTION: APPROVE THE DATE OF SUNDAY, SEPT 4, 2011 FOR A NIGHT GOLF FUNDRAISER (RAIN DATE-SEPT 10) WITH PROCEEDS GOING TO GOLF DESIGNATED FUNDS. CATEGORY: NEW BUSINESS- AGENDA ITEM: 11.3 SUBJECT: PROPOSED BOAT SLIP LICENSE Phil Jensen, ACLPOA Legal Council, has drafted a “license” to replace the boat slip lease used in the past. All property owners who have ACLPOA boat slips assigned to their lots will be required to sign a license, which will clarify and clearly state the procedures and requirements for retaining rights to the usage of the boat slips. Draft is attached. RECOMMENDED MOTION: APPROVE THE ACLPOA BOAT SLIP LICENSE AS PROPOSED BY PHIL JENSEN. CATEGORY: NEW BUSINESS- AGENDA ITEM: 11. 4 SUBJECT: CONSTRUCTION OF NEW BOAT SLIPS In 2008, the Board voted to accept the Ad-Hoc Dock Committee’s proposal to build 80 new boat slips. In 2009, 48 of the boat slips were built and placed in the Marina and Nixon beach. The remainder were to be located in the zone areas of the lake and were put on hold. The Board is now considering building the remainder of the boat slips. A map of where they are located is attached. 8 Docks @ 14-62 8 Docks @ 6-6 8 Docks @ 3-192 8 Docks @ 10-21 Cost to build the boat slips is attached. RECOMMENDED MOTION: APPROVE THE ADDITION OF THIRTY-TWO (32) BOAT SLIPS TO THE ACLPOA INVENTORY IN 2012 AS NON-TRANSFERABLE SLIPS IN THE LOCATIONS LISTED ABOVE. CATEGORY: NEW BUSINESS-BUDGET AGENDA ITEM: 11.5 SUBJECT: MOVE R&R FUNDS The budget to re-skin the old maintenance building was $9,000, however additional work was required once the steel was removed to repair a section of the lumber and two windows were added over the restroom doors ($300 to be paid by the Golf Committee Designated Funds). The difference is $1477.31 of that $300 will be paid by Golf committee. This leaves $1177.31. We are requesting funds be moved from R&R 8211 which has a balance of $6000 to R&R 8214. RECOMMENDED MOTION: TO APPROVE THE MOTION TO MOVE $1177.31 FROM R&R 8211 TO R&R 8214 IN THE AMOUNT OF $1177.31. CATEGORY: NEW BUSINESS-ACC AGENDA ITEM: 11.6 SUBJECT: LOT COMBINATION The Architectural Control Committee reviewed the request and is recommending the Board approve the following lot combinations pending county approval: Wayne and Joanne Shisler 04-014 and 04-015 RECOMMENDED MOTION: APPROVE THE LOT COMBINATIONS AS RECOMMENDED BY ACC FOR LOTS 04-014 AND 04-015. CATEGORY: NEW BUSINESS-CLUB REQUEST AGENDA ITEM: 11. 7 SUBJECT: WAIVE CLUBHOUSE FEE The Bocce Ball group is asking the Board to waive the $25 Clubhouse fee for the Bocce Ball August tournament dinner. RECOMMENDED MOTION: TO APPROVE THE REQUEST TO WAIVE THE $25 FEE FOR THE BOCCE BALL SUMMER TOURNAMENT RENTAL OF THE CLUBHOUSE CATEGORY: NEW BUSINESS-BOARD AGENDA ITEM: 11. 8 SUBJECT: REVIEW ACLPOA BOARD POLICY Each year the Board of Directors review the standing Board Policies and approves them for the next year. One change for consideration is: 1. Dues, #2, line 3, delete the word elective and insert than those listed above, RECOMMENDED MOTION: APPROVE THE CHANGES TO BOARD POLICY. (LIST THE POLICY AND CHANGE FOR EACH.) CATEGORY: NEW BUSINESS-DUES AND FEES AGENDA ITEM 11.9 SUBJECT: PRESENTATION ON CICAA AND SB1651 IMPACT ON BUDGET STRUCTURE RECOMMENDED MOTION: NONE REQUIRED CATEGORY: NEW BUSINESS- AGENDA ITEM: 11. 10 SUBJECT: SECOND MEETING TO REVIEW THE RESTATED ARTICLES OF INCORPORATION AND THE RESTATED BY-LAWS The Restated Articles of Incorporation and Restated Bylaws were introduced by Mr. Dick Brennan, Chairperson of the Legal Committee at the May 21, 2011 Board meeting. The Board invoked the three meeting rule to allow the membership sufficient time to review and discuss the proposed changes. Many changes were made to coincide with the Restated Covenants that take effect on November 6, 2011 and others are changed due to the Common Interest Community Association Act. RECOMMENDED MOTION: REQUEST THAT THE LEGAL COMMITTEE DRAFT A COPY OF THE RESTATED ARTICLES OF INCORPORATION AND RESTATED BY-LAWS FOR THE JULY 16TH BOARD MEETING WHICH WILL BE THE THIRD MEETING OF THE THREE MEETING RULE ON THIS ISSUE.
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