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ASSOCIATION BOARD OF DIRECTORS MEETING JUNE

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ASSOCIATION BOARD OF DIRECTORS MEETING JUNE Powered By Docstoc
					            APPLE CANYON LAKE PROPERTY OWNERS’ ASSOCIATION
                      BOARD OF DIRECTORS MEETING
                                JUNE 18, 2011
                        9:00 A.M. - ACL CLUBHOUSE
                           AGENDA NARRATIVE


CATEGORY:             UNFINISHED BUSINESS-COMMITTEES
AGENDA ITEM:          10. 1
SUBJECT:              PROPOSED CHANGES TO THE BOAT SLIP/BOAT
                      REGISTRATION RULES

The Board of Directors requested the Rules and Regulations Committee review and recommend
changes necessary to the rules pertaining to the Boat Slip and Boat Registration Rules. Attached
are the original version and the proposed changes.

RECOMMENDED MOTION:                  TBD




CATEGORY:             UNFINISHED BUSINESS- MAINTENANCE
AGENDA ITEM:          10.2
SUBJECT:              PATHWAYS TO BOAT SLIPS

The Board of Directors requested three outside contractor bids be obtained to fix the worst of the
pathways. Attached are the bids received for review.

RECOMMENDED MOTION:                  TBD




CATEGORY:             NEW BUSINESS-CONSERVATION
AGENDA ITEM:          11. 1
SUBJECT:              GREENWAY PROJECT APPLICATION

Mark Carlson is proposing a Greenway Project, which will remove current railroad tie steps from
his property and a portion of the greenway and replace with environmental friendly product.
Attached is the report from Kyle Embry, SWCD, which outlines the project and
recommendations.

RECOMMENDED MOTION: APPROVE THE GREENWAY PROJECT
APPLICATION AS RECOMMENDED BY THE CONSULTANTS AND APPROVED BY
THE CONSERVATION COMMITTEE.
CATEGORY:              NEW BUSINESS-COMMITTEE
AGENDA ITEM:           11.2
SUBJECT:               COMMITTEE FUNDRAISER REQUEST

The Golf Committee would like to host another Night Golf fundraiser with all proceeds going to
their designated funds.

RECOMMENDED MOTION: APPROVE THE DATE OF SUNDAY, SEPT 4, 2011 FOR
A NIGHT GOLF FUNDRAISER (RAIN DATE-SEPT 10) WITH PROCEEDS GOING TO
GOLF DESIGNATED FUNDS.



CATEGORY:              NEW BUSINESS-
AGENDA ITEM:           11.3
SUBJECT:               PROPOSED BOAT SLIP LICENSE

Phil Jensen, ACLPOA Legal Council, has drafted a “license” to replace the boat slip lease used
in the past. All property owners who have ACLPOA boat slips assigned to their lots will be
required to sign a license, which will clarify and clearly state the procedures and requirements
for retaining rights to the usage of the boat slips. Draft is attached.

RECOMMENDED MOTION: APPROVE THE ACLPOA BOAT SLIP LICENSE AS
PROPOSED BY PHIL JENSEN.


CATEGORY:              NEW BUSINESS-
AGENDA ITEM:           11. 4
SUBJECT:               CONSTRUCTION OF NEW BOAT SLIPS

In 2008, the Board voted to accept the Ad-Hoc Dock Committee’s proposal to build 80 new boat
slips. In 2009, 48 of the boat slips were built and placed in the Marina and Nixon beach. The
remainder were to be located in the zone areas of the lake and were put on hold. The Board is
now considering building the remainder of the boat slips. A map of where they are located is
attached.

       8 Docks @ 14-62
       8 Docks @ 6-6
       8 Docks @ 3-192
       8 Docks @ 10-21

Cost to build the boat slips is attached.

RECOMMENDED MOTION:        APPROVE THE ADDITION OF THIRTY-TWO (32)
BOAT SLIPS TO THE ACLPOA INVENTORY IN 2012 AS NON-TRANSFERABLE
SLIPS IN THE LOCATIONS LISTED ABOVE.
CATEGORY:            NEW BUSINESS-BUDGET
AGENDA ITEM:         11.5
SUBJECT:             MOVE R&R FUNDS

The budget to re-skin the old maintenance building was $9,000, however additional work was
required once the steel was removed to repair a section of the lumber and two windows were
added over the restroom doors ($300 to be paid by the Golf Committee Designated Funds). The
difference is $1477.31 of that $300 will be paid by Golf committee. This leaves $1177.31. We
are requesting funds be moved from R&R 8211 which has a balance of $6000 to R&R 8214.

RECOMMENDED MOTION:        TO APPROVE THE MOTION TO MOVE $1177.31
FROM R&R 8211 TO R&R 8214 IN THE AMOUNT OF $1177.31.




CATEGORY:            NEW BUSINESS-ACC
AGENDA ITEM:         11.6
SUBJECT:             LOT COMBINATION

The Architectural Control Committee reviewed the request and is recommending the Board
approve the following lot combinations pending county approval:

Wayne and Joanne Shisler 04-014 and 04-015

RECOMMENDED MOTION:    APPROVE THE LOT COMBINATIONS AS
RECOMMENDED BY ACC FOR LOTS 04-014 AND 04-015.




CATEGORY:            NEW BUSINESS-CLUB REQUEST
AGENDA ITEM:         11. 7
SUBJECT:             WAIVE CLUBHOUSE FEE

The Bocce Ball group is asking the Board to waive the $25 Clubhouse fee for the Bocce Ball
August tournament dinner.

RECOMMENDED MOTION:      TO APPROVE THE REQUEST TO WAIVE THE $25
FEE FOR THE BOCCE BALL SUMMER TOURNAMENT RENTAL OF THE
CLUBHOUSE
CATEGORY:             NEW BUSINESS-BOARD
AGENDA ITEM:          11. 8
SUBJECT:              REVIEW ACLPOA BOARD POLICY

Each year the Board of Directors review the standing Board Policies and approves them for the
next year. One change for consideration is:

       1.     Dues, #2, line 3, delete the word elective and insert than those listed above,

RECOMMENDED MOTION:      APPROVE THE CHANGES TO BOARD POLICY.
(LIST THE POLICY AND CHANGE FOR EACH.)


CATEGORY:             NEW BUSINESS-DUES AND FEES
AGENDA ITEM           11.9
SUBJECT:              PRESENTATION ON CICAA AND SB1651 IMPACT ON BUDGET
                      STRUCTURE

RECOMMENDED MOTION:                  NONE REQUIRED


CATEGORY:             NEW BUSINESS-
AGENDA ITEM:          11. 10
SUBJECT:              SECOND MEETING TO REVIEW THE RESTATED ARTICLES
                      OF INCORPORATION AND THE RESTATED BY-LAWS

The Restated Articles of Incorporation and Restated Bylaws were introduced by Mr. Dick
Brennan, Chairperson of the Legal Committee at the May 21, 2011 Board meeting. The Board
invoked the three meeting rule to allow the membership sufficient time to review and discuss the
proposed changes. Many changes were made to coincide with the Restated Covenants that take
effect on November 6, 2011 and others are changed due to the Common Interest Community
Association Act.

RECOMMENDED MOTION:      REQUEST THAT THE LEGAL COMMITTEE
DRAFT A COPY OF THE RESTATED ARTICLES OF INCORPORATION AND
RESTATED BY-LAWS FOR THE JULY 16TH BOARD MEETING WHICH WILL BE
THE THIRD MEETING OF THE THREE MEETING RULE ON THIS ISSUE.

				
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