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Early Transfer To College Agreement

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					East Sussex County Council
Early Transfer to College Agreement
REF ETJAN09CA
Fo r a ss is tan c e co mp let ing t h is Ag r e em en t pl e as e co nta ct :
Anna Jones, Alternative Education Co-ordinator
1st Floor, St Marks House, 14 Upperton Road, Eastbourne, BN21 1EP
anna.jones@eastsussex.gov.uk 01273 481223


Section 1: Early Transfer Details

Full name:                                                    DOB:

School:                                                       School Key Contact:


College:                                                      College Course:

Course Commencement Date:                                     Days/ Hours provision per week:


Section 2: Early Transfer Additional Options
Please detail any additional options the Learner will be taking to reach the statutory requirement
of 25 hours provision per week (including enrichment activities or additional course at the
College, work experience School based provision or alternative education provision).

      Option and hours per week:              Details of Option:                 School/ College Provision:

 1.   ………………………………….                         ………………………………….                      ………………………………….

      ………………………………….                         ………………………………….                      ………………………………….

2.    ………………………………….                         ………………………………….                      ………………………………….

      ………………………………….                         ………………………………….                      ………………………………….

3.    ………………………………….                         ………………………………….                      ………………………………….

      ………………………………….                         ………………………………….                      ………………………………….


Section 3:
Please detail any Additional Learning Support the College will provide to meet this young
person’s needs:




Early Transfer to College Agreement                                                                           1
REF ET09-10CA
Section 4: Roles and Responsibilities
4a.
The School/ funding body:
Guarantees the agreed funding as detailed below:
Basic cost                            £……………………..
Additional Learning Support           £………………………
Total cost of Early Transfer          £………………………
This payment will be made within 30 days of receipt of the College invoice and the School will deal with
any issues that arise regarding this payment
By signing this Agreement I confirm I agree to the terms stated above:
Authorised Signature:                                 Name:

Title:                                                Today’s date:

Email address:                                        Contact number:



4b.
The School Key Contact will:
    Act as a liaison between the College and School
    Ensure the Learner is accessing the statutory requirement of 25 hours provision per week
    Regularly record the Learner’s attendance and refer to the EWS if concerns arise
    Regularly record the Learner’s attainment
    Conduct termly visits to the College to meet with the learner for a progress review
    Work in partnership with the College to resolve any emerging issues
    Refer to other services for additional support in resolving emerging issues, where appropriate
    Ensure Connexions support and appropriate IAG is in place for this Learner
    Supports the process for securing this learner a September Guarantee.
By signing this Agreement I confirm I agree to the terms stated above:
School Key Contact Signature:                         Name:

Title:                                                Today’s date:

Email address:                                        Contact number:




Early Transfer to College Agreement                                                                        2
REF ET09-10CA
Section 4 continued…
4c.
The Parent/ Carer
   Will:
    Ensure the learner attends punctually and regularly
    Provide evidence (medial or otherwise) for periods of absence
    Work with other agencies to support their son/ daughter with any emerging needs
    Keep in regular contact with the College and School Key Worker to ensure progress and issues
       are being communicated
   Understands:
    That an Early Transfer to College subcontracts provision to the College and their son/ daughter is
       still subject to the statutory requirement of 25 hours provision per week.
    That for the duration of the Early Transfer to College their son/ daughter will remain on roll of
       school who take ultimate responsibility for their learning outcomes
    That their Son/ Daughter must adherer to the rules of the College and are subject to College
       systems, polices and procedures in the same way as all other College students.
    Understands that whilst schools act ‘in loco Parentis’ for their pupils, Colleges (where students are
       usually over 16 years of age) do not.
    That College systems, services, facilities, rules, regulations and expectations are geared to an
       older age group and accepts that their Son/ Daughter will access provision within this learning
       environment.
By signing this Agreement I confirm I agree to and understand the terms stated above:
Parent/ Carer Signature:                                 Name:

Today’s date:                                         Contact number:


4d.
The Learner:
   Will:
    Attend regularly and punctually
    Adhere to the rules of the College (as outlined in the induction)
    Promptly report all absences and provide evidence for essential medical treatment such as visits
      to the Doctor, Dentist or hospital
    Bring appropriate equipments, clothing and materials to the programme
    Behave in an appropriate manner whilst on the College site
    Take part in any enrichment activities/ courses that contribute to the statutory requirement of 25
      hours per week provision.
   Understands:
    That accessing Opt In does not enable them to receive Educational Maintenance Allowance until
      they are a school leaver
    That they are still subject statutory requirement of 25 hours provision per week.
By signing this Agreement I confirm I agree to the terms stated above:
Learner Signature:                                   Name:

Today’s date:                                         Contact number:




Early Transfer to College Agreement                                                                       3
REF ET09-10CA
Section 4 continued…
4e.
The College will:
     Offer a thorough induction for the Learner including health and safety
     Provide regular attendance and attainment reports to the School Key Contact (frequency to be
       decided by the College and school)
     Notify the School Key Contact and Parents/ Carers of any timetable changes or variation on
       agreed course
     Provide Additional Learning Support, as appropriate
     Provide pastoral support
     Ensure moderating and quality assurance systems are robust and meet any external requirements
     Ensure appropriate insurance cover is in place
     Invoice the School/ funding body the agreed cost of the Early Transfer
     Ensure child protection regulations are adhered to and that all staff are CRB checked
     Keep all client details in accordance with the data protection act
     Comply with agreed equality and diversity legislation
By signing this Agreement I confirm I agree to the terms stated above:
Signature:                                            Name:

Title:                                                  Today’s date:

Email address:                                          Contact number:



4f.
The Alternative Education Co-ordinator will:
    Facilitate the paperwork of, and support the Early Transfer to College
    Act as a liaison between the learners home, School and College
    Support the School in meeting the statutory requirement of 25 hours per week provision
    Work in partnership with Parents/ Carers, School and College to resolve any issues that arise
    Ensure all parties are adhering to this compact
By signing this Agreement I confirm I agree to the terms stated above:
Signature:                                          Name:

Title:                                                  Today’s date:

Email address:                                          Contact number:




            Thank you for completing this Agreement. Please return the completed form to:
                                                   Anna Jones
                                      Alternative Education Co-ordinator
                                           1st Floor, St Marks House
                                               14, Upperton Road
                                                   Eastbourne
                                                  East Sussex
                                                    BN21 1EP



Early Transfer to College Agreement                                                                  4
REF ET09-10CA

				
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