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Procurement Management Plan

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					Project Title
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Procurement Management Plan




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                                    Date:
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                              NCIT – PMO 2007
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                                           NCIT – PMO 2007
Table of Contents

Purpose ........................................................................................................................................... 4
Procurement Management Roles and Responsibilities................................................................... 4
Procurement Requirements ............................................................................................................. 4
Procurement Authority ..................................................................................................................... 4
Vendor Identification ........................................................................................................................ 4
Vendor Evaluation and Selection .................................................................................................... 4
Vendor Selection Criteria ................................................................................................................. 4
Contract Requirements .................................................................................................................... 4
Vendor Management ....................................................................................................................... 5
Project Archives ............................................................................................................................... 5
Signatures ........................................................................................................................................ 5




                                                                                                                        NCIT – PMO 2007
                                                         Procurement Management Plan

Purpose

The purpose of the procurement management plan is to document how potential vendors will be identified,
sources contracted, contracts executed and controlled, and vendor knowledge transitioned to full-time
employees at the end of the contract.

Procurement Management Roles and Responsibilities

                        Role                                             Responsibilities
Project manager                                             Developing procurement management plan
                                                            Managing vendor selection process
                                                            Managing vendor contracts
                                                            Ensuring knowledge transfer from vendor
                                                            Closing out vendor contracts
Project team                                                Developing procurement management plan
                                                            Evaluating vendors
Sponsors                                                    Approving procurement management plan
                                                            Approving selected vendor

Procurement Requirements
What needs to be procured for this project?

       Procurement Need                     Deliverable Impacted                  Vendor Constraints



Procurement Authority
Who is allowed to contract items for this project?

               Name                           Contact Information                  Responsibilities



Vendor Identification
How will potential vendors be identified?

Vendor Evaluation and Selection
What will the team do to evaluate potential vendors and make a vendor selection? For example, will you
use a request for information or request for proposal or has a vendor already been identified?

Vendor Selection Criteria
What criteria will be used to select a vendor? Is it a standard process or does it change depending on the
goods required?

Contract Requirements
What type of contracts will be considered on this project? Who will be involved in the contracting process?
What corporate requirements must the contract meet?




                                                                                         NCIT – PMO 2007
                                                      Procurement Management Plan


Vendor Management
How will the ongoing performance by the vendor be monitored? What actions will be taken if there is an
issue with vendor performance or the quality of vendor deliverables?

Project Archives

Where will vendor information be kept? Let the team know.

Signatures

______________________________________________________
Signature of sponsor

______________________________________________________
Printed name of sponsor

______________________________________________________
Date


______________________________________________________
Signature of project manager

______________________________________________________
Printed name of project manager

______________________________________________________
Date




                                                                                     NCIT – PMO 2007

				
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