Annual Meeting Checklist

Checklist for Planning Yo ur Nex t Annua l M eeting Planning for the Meeting This is probably the most important part of the whole thing because it ensures that you have everything set and in place and that all of your ‘ducks are in a row’. When you start the planning process, use meeting planning principles to gather all the things that need to be put into place to make it a success. Your event management plan should take into account everything about the annual meeting, including the:  Allocated budget  Equipment needs:  AV equipment  Recording equipment  Food  Beverages  Pastries  Speakers  Accommodations for:  Lodging  Transportation  Meals  Security requirements  Name tags  Travel accommodations  Miscellaneous equipment needs:  Easels  Flip Charts  Podium  Directional signage for:  Restrooms  Wheelchair entrance Putting Everything in Place It is important for those who are organizing the meting to take responsibility for their allocated areas. Regular communication between members and the coordinator/chair are essential at this point. An essential item in your plan