Tender

							Tender: UK-Worthing: network
infrastructure
Created 2011-07-19 05:30

UK-Worthing: network infrastructure

2011/S 136-226665

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

      I.1)
           NAME, ADDRESSES AND CONTACT POINT(S)

           Contact: Attn: Tel. E-mail: Sussex Partnership NHS Foundation Trust
           Swandean, Arundel Road
           I. T. Department
           Thomas Webb
           BN13 3EPWorthing
           UNITED KINGDOM
           +44 1903-843119
           thomas.webb@sussexpartnership.nhs.uk [1]

           Internet address(es)

           General address of the contracting authority http://www.sussexpartnership.nhs.uk
           [2]

           Address of the buyer profile
           http://www.sussexpartnership.nhs.uk/staff/corporate/procurement [3]

           Further information can be obtained at: As in above-mentioned contact point(s)

           Specifications and additional documents (including documents for competitive
           dialogue and a dynamic purchasing system) can be obtained at: As in above-
           mentioned contact point(s)

           Tenders or requests to participate must be sent to: As in above-mentioned contact
           point(s)

      I.2)
           TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR
           ACTIVITIES
        Body governed by public law

        Health

        The contracting authority is purchasing on behalf of other contracting authorities
        No

SECTION II: OBJECT OF THE CONTRACT

     II.1)
        DESCRIPTION
     II.1.1)
        Title attributed to the contract by the contracting authority

        Technology Improvement Programme.

     II.1.2)
        Type of contract and location of works, place of delivery or of performance

        Services

        Service category: No 7

        Main place of performance Various locations in South / South East England.

        NUTS code UKJ

     II.1.3)
        The notice involves

        A public contract

        II.1.4)
        Information on framework agreement

     II.1.5)
        Short description of the contract or purchase(s)

        Sussex Partnership NHS Foundation Trust provides specialist mental health,
        substance misuse and learning disability services, and is an integral part of the
        health and social care network for the people of Sussex. The Sussex Partnership
        estate consists currently of approximately 200 properties over 122 sites across West
        Sussex, East Sussex and Brighton and Hove.

        The Trust has agreed a strategy which sets out an ambitious plan to modernise
        buildings, improve the environment for service users and staff, and to 'right size' the
        Trust estate over the next five years. The Trust plans to provide services in fewer,
        better quality buildings moving from the current 200 Community-based Teams in
        74 bases by the reduction of the total floor area of the Team bases by 10 % per year
        for the next three years.
The Technology Improvement Programme comprises of the provision of Managed
IT Infrastructure and Data Management Services to replace and improve the
services currently provided by the Sussex Health Informatics Service (HIS) and the
Telecommunications and data services provided by the Trust. Broadly, the
requirements are as follows:

— the IT infrastructure to support approximately 5,000 end users, and 5 600 staff,

— the infrastructure supporting all of the Sussex Partnership Foundation
Trust’s primary sites and up to the Smaller Community sites, including newly
commissioned sites,

— provision, maintenance, refresh and support for desktop PCs, laptops, mobile
devices and printers,

— provision, maintenance, refresh and support for a fully integrated Unified
Telecommunications solution for fixed and mobile devices (LAN, WAN and
mobile connectivity) within and between sites,

— support for all front office software applications, services and associated
licences,

— support for all back office software applications, services and associated
licences (such as Email). This will include inter alia HR, Finance, Procurement and
Estates Management systems,

— all security arrangements for the entire LAN, WAN, mobile and end point
devices to be in line with other relevant government and DH/NHS directives on
security,

— the WAN is a shared service (COIN) provided by BT and managed by the
Trust until 2013,

— a comprehensive support agreement with Help Desk functionality for 1st, 2nd
and 3rd line support, aligned to ITIL,

— an end to end managed service offering with contractually agreed service
levels,

— hosting of all infrastructure and connectivity (i.e. connectivity between supplier
data centres and COIN/ Trust sites).

The Telephony services comprises:

— unified communications solutions, fixed and mobile in use across the Trust,

— video conferencing and pagers.

Project implementation and delivery services to comprise:
    — transition from the existing operational environment to the new service
    provision as defined by the stated requirements,

    — implementation, planning and resourcing for the transition process,

    — working with Trust personnel, Trust partner organisations, the existing service
    provider and other third party contractors as may be necessary to ensure the
    transition of services and management occurs as seamlessly as possible, within
    minimal impact and risk to the Trust's operation.

    Exclusions.

    Specifically excluded from scope are:

    — the Trust’s current Clinical Information Systems (CIS). These are subject to
    an independent review, outside of the Technology Improvement Programme, and

    — the Trust’s current reporting strategy and systems. These are subject to an
    independent review, outside of the Technical Improvement Programme.

    Provision will be made in the Programme for these requirements to be supported as
    legacy systems. Any support currently provided by Sussex HIS for these
    applications will be considered by the programme and any infrastructure procured
    must support current applications and be flexible and generic enough to support
    whatever application strategy is decided by the Trust.

    The Bidder will be aware of the continuing changes that are occurring both in
    technology, and within the NHS at large. The Bidder must be able to flex its service
    arrangements to take into account these changes in technology and organisational
    structure that will occur during the 8-year life of the Programme. With this in mind,
    the Bidder shall be required to demonstrate that they are capable of increasing the
    service provision to additional users by a factor of up to x 10 increase in user base
    over the life of the Programme.

    Further details of the Trust’s requirements are available in the PQQ.

 II.1.6)
    Common procurement vocabulary (CPV)

    32424000, 32428000, 32571000, 72610000, 72590000, 72510000, 72540000,
    72611000, 30213100, 30213200, 30213300, 32522000, 30236000, 51611000,
    48517000, 32412100, 32412120, 32413000, 64215000, 72253100, 72253200,
    72267200, 72315200, 72317000, 72910000

 II.1.7)
    Contract covered by the Government Procurement Agreement (GPA)

    Yes
     II.1.8)
        Division into lots

        No

     II.1.9)
        Variants will be accepted

        Yes

     II.2)
         QUANTITY OR SCOPE OF THE CONTRACT
     II.2.1)
         Total quantity or scope

        Range may vary from 30 000 000 GBP to 50 000 000 GBP excluding VAT.

        Excluding VAT

        Range between 30 000 000,00 and 50 000 000,00 GBP

     II.2.2)
        Options

        Yes

        description of these options: The Trust currently intends to award a public
        contract(s) for an initial duration of 84 months with a unilateral option on the part
        of the Trust to extend this (perhaps in stages) by up to 12 months (resulting in
        possible total aggregate agreement duration of 96 months).

        provisional timetable for recourse to these options: in months: 60 (from the award
        of the contract)

        Number of possible renewals 1

        in the case of renewable supplies or service contracts, estimated timeframe for
        subsequent contracts: in months: 96 (from the award of the contract)

     II.3)
        DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

        Duration in months: 96 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

     III.1)
         CONDITIONS RELATING TO THE CONTRACT
     III.1.1)
         Deposits and guarantees required
    All applicable requirements will be provided in the Invitation to Negotiate.

 III.1.2)
    Main financing conditions and payment arrangements and/or reference to the
    relevant provisions regulating them

    All applicable requirements will be provided in the Invitation to Negotiate.

 III.1.3)
    Legal form to be taken by the group of economic operators to whom the contract is
    to be awarded

    Whilst the Trust's requirements are to be determined during the procurement
    process, the Trust may require that any contract awarded shall be entered into by a
    single legal entity on the part of the successful candidate.

    If applicable, group bidders must nominate a prime / lead bidder with whom Sussex
    Partnership NHS Foundation Trust can contract.

 III.1.4)
    Other particular conditions to which the performance of the contract is subject

    Yes

    All applicable requirements will be provided in the Invitation to Negotiate.

 III.2)
    CONDITIONS FOR PARTICIPATION
 III.2.1)
    Personal situation of economic operators, including requirements relating to
    enrolment on professional or trade registers

    Information and formalities necessary for evaluating if requirements are met:
    Candidates will be assessed in accordance with regulations 23 - 26 inclusive of The
    Public Contracts Regulations 2006 (as amended), on the basis of information
    provided in response to a Pre-Qualification Questionnaire ("PQQ") available on
    request via email only to - thomas.webb@sussexpartnership.nhs.uk [4].

    Sussex Partnership NHS Foundation Trust will not enter into detailed discussion of
    their requirements at this stage.

    Any questions/queries regarding the requirements of the PQQ document should be
    submitted by email only to thomas.webb@sussexpartnership.nhs.uk [5] by no later
    than 12 noon on the 15.8.2011.

    Any queries received after the above deadline will not receive a response.

    We aim to publish the responses to all questions received at the name and address
    shown in Paragraph 1.1 above within 72 hours of receipt.
        The deadline for return of PQQ (including the expression of interest), is set out
        under question IV.3.4.

     III.2.2)
        Economic and financial capacity

        Information and formalities necessary for evaluating if requirements are met: As
        detailed in the PQQ document.

        Minimum level(s) of standards possibly required Bidder organisations bidding as a
        single entity, or consortia comprised of two or more Bidders are required to have
        demonstrated a minimum annual turnover of 40 000 000 GBP.

     III.2.3)
        Technical capacity

        Information and formalities necessary for evaluating if requirements are met:

        As detailed in the PQQ document.

        Minimum level(s) of standards possibly required

        Bidder organisations bidding as a single entity, or consortia are required to have
        achieved a minimum of 65 % of the available evaluation points following the
        application of weightings within each of the evaluation categories (commercial,
        technical, service management, telephony and financial).

        III.2.4)
        Reserved contracts

     III.3)
        CONDITIONS SPECIFIC TO SERVICES CONTRACTS
     III.3.1)
        Execution of the service is reserved to a particular profession

        No

     III.3.2)
        Legal entities should indicate the names and professional qualifications of the staff
        responsible for the execution of the service

        Yes

SECTION IV: PROCEDURE

     IV.1)
        TYPE OF PROCEDURE
     IV.1.1)
        Type of procedure
   Negotiated

   Candidates have already been selected No

 IV.1.2)
   Limitations on the number of operators who will be invited to tender or to
   participate

   Envisaged minimum number 3 maximum number 5

   Objective criteria for choosing the limited number of candidates: The Trust intends
   to invite to participate in negotiation a minimum of 3 candidates and a maximum of
   5 candidates on the basis of the order of ranking of candidates at the PQQ stage at
   which the criteria referred to in Part 4 of the Public Contracts Regulations 2006 as
   amended (implementing Articles 45-52 inclusive of Directive 2004/18/EC) will be
   used to assess and mark submissions following which, based on the order of
   ranking, the Trust will exercise its sole and absolute discretion to determine the
   number of candidates to be invited to participate in negotiation.

 IV.1.3)
   Reduction of the number of operators during the negotiation or dialogue

   Recourse to staged procedure to gradually reduce the number of solutions to be
   discussed or tenders to be negotiated Yes

 IV.2)
    AWARD CRITERIA
 IV.2.1)
    Award criteria

   The most economically advantageous tender in terms of the criteria stated in the
   specifications, in the invitation to tender or to negotiate or in the descriptive
   document

 IV.2.2)
   An electronic auction will be used

   No

 IV.3)
   ADMINISTRATIVE INFORMATION
 IV.3.1)
   File reference number attributed by the contracting authority

   SPFT-OJEU-130711

 IV.3.2)
   Previous publication(s) concerning the same contract

   No
     IV.3.3)
       Conditions for obtaining specifications and additional documents

       Payable documents No

     IV.3.4)
       Time-limit for receipt of tenders or requests to participate

       22.8.2011 - 12:00

     IV.3.5)
       Date of dispatch of invitations to tender or to participate to selected candidates

       7.9.2011

     IV.3.6)
       Language(s) in which tenders or requests to participate may be drawn up

       English.

       IV.3.7)
       Minimum time frame during which the tenderer must maintain the tender

     IV.3.8)
       Conditions for opening tenders

       Persons authorised to be present at the opening of tenders Yes

       Two trust authorised persons to be present.

       Sussex Partnership NHS Foundation Trust & Nominated Programme Management
       Team only.

SECTION VI: COMPLEMENTARY INFORMATION

     VI.1)
       THIS IS A RECURRENT PROCUREMENT

       No

     VI.2)
       CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED
       BY EU FUNDS

       No

     VI.3)
       ADDITIONAL INFORMATION
   Bidders should note that if the Trust wishes to carry out services, which are a
   repetition of the services detailed in this notice, then those additional services may
   be awarded using the negotiated procedure without publication of a notice in
   accordance with regulation 14 (1)(d)(ii) of the Public Contracts Regulations 2006.

   Variant bids may be permissible at ITT within parameters to be determined in the
   Invitation to Negotiate documentation, provided that a bidder also submits a
   compliant reference bid.

   Sussex Partnership NHS Foundation Trust expressly reserves the rights:

   (i) not to award any contract as a result of the procurement process commenced by
   publication of this notice; and

   (ii) to make whatever changes it may see fit to the content and structure of the
   tendering competition; and

   (iii) to award one or more public contract(s) in relation to part only of the
   requirements covered by this notice; and

   (iv) to award a contract(s) in stages.

   In no circumstances will Sussex Partnership NHS Foundation Trust be liable to any
   bidder for any costs incurred.

   Sussex Partnership NHS Foundation Trust is subject to the provision of the
   Freedom of Information (FoI) Act (2000).

   Variants may be permissible within the parameters to be set out in the Invitation To
   Negotiate documentationIf any bidder considers that any information supplied by it
   is either commercially sensitive or confidential in nature, this should be highlighted
   and the reasons for its sensitivity given. In such cases, the relevant material will in
   response to FoI requests be examined in the light of the exemptions provided for in
   the FoI Act.

   This procurement is the first in a series of similar procurements for UK Trusts.
   Subject to regulation 43 of the Public Contracts Regulations 2006, the Trust shall
   be entitled to share information it receives that is: (i) released by the bidder for
   sharing with other bidders; or (ii) for inclusion in the procurement and contractual
   documents provided to all bidders by the Trust, to the other UK Trusts.

   Bidders should also note that completed PQQs constituting the bidders expression
   of interest and supporting documents will also only be received by email and sent
   to thomas.webb@sussexpartnership.nhs.uk [6].

 VI.4)
   PROCEDURES FOR APPEAL
 VI.4.1)
   Body responsible for appeal procedures
         See Section VI.4.2

         Body responsible for mediation procedures

         See Section VI.4.2

       VI.4.2)
         Lodging of appeals

         Precise information on deadline(s) for lodging appeals: The Trust will incorporate a
         minimum 10 calendar day standstill period at the point information on the award of
         the contract is communicated to Bidders. Bidders who are unsuccessful shall be
         informed by the Trust as soon as possible after the decision has been made as to the
         reasons why the bidder was unsuccessful. If an appeal regarding the award of the
         contract has not been successfully resolved, The Public Contracts Regulations 2006
         (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk
         of harm by breach of the rules to take action in the High Court (England, Wales,
         and Northern Ireland). Any such action must generally be brought within three
         months. If a declaration of ineffectiveness is sought, any such action must be
         brought within 30 days where the Trust has communicated the award of the
         contract and a summary of reasons to tenderers, or otherwise within 6 months of
         the contract being entered into. Where a contract has not been entered into, the
         Court may order the setting aside of the award decision or order the Trust to amend
         any document and may award damages. If the contract has been entered into the
         Court may, depending on the circumstances, award damages, make a declaration of
         ineffectiveness, order the Trust to pay a fine, and/or order that the duration of the
         contract be shortened. The purpose of the standstill period referred to above is to
         allow the parties to apply to the Courts to set aside the award decision before the
         contract is entered into.

       VI.4.3)
         Service from which information about the lodging of appeals may be obtained

         E-mail: Sussex Partnership NHS Foundation Trust
         BN13 3EPWorthing
         UNITED KINGDOM
         sally.flint@sussexpartnership.nhs.uk [7]

       VI.5)
         DATE OF DISPATCH OF THIS NOTICE:

         13.7.2011


Source URL: http://www.publictenders.net/tender/112004

Links:
[1] mailto:thomas.webb@sussexpartnership.nhs.uk
[2] http://www.sussexpartnership.nhs.uk
[3] http://www.sussexpartnership.nhs.uk/staff/corporate/procurement
[4] mailto:thomas.webb@sussexpartnership.nhs.uk
[5] mailto:thomas.webb@sussexpartnership.nhs.uk
[6] mailto:thomas.webb@sussexpartnership.nhs.uk
[7] mailto:sally.flint@sussexpartnership.nhs.uk