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					                                                                                                        CTC

                                                                                     Agenda & Meeting Summary




Meeting Information
 Meeting Title: Campus Technology Committee                       Date:   11/17/10
 Location: Towers Conference Center                               Time: 10:00 – 11:30 am
 Meeting Called By: CTC Chairs                                    Purpose:    Monthly CTC Meeting


Meeting Attachments

Attendees

Checkmark or “” indicates the attendee is present
Unit/College                                    Primary (P)/              E-mail                      Attend
                                                Alternate (A)


  Academic Planning & Educational             Kasra Varzaghani        kasra@sfsu.edu
                                                                                                               
  Effectiveness
  Academic Technology                         Maggie Beers            mbeers@sfsu.edu                          
  Academic Technology                         Andrew Roderick         roderick@sfsu.edu                        
  Academic Technology                         Alex Keller             alkeller@sfsu.edu                        
  Advancement                                 Debra Chaw              dchaw@sfsu.edu
  Advancement Services/Alumni                 Teresa Ono              tono@sfsu.edu
  Association/UCorp
  Associated Students                         Alejandro Rios          arios@sfsu.edu
  Athletics Program                           David Woo               dwoo@sfsu.edu
  Behavioral & Social Sciences                Ken Piper (P)           kpiper@sfsu.edu
  Behavioral & Social Sciences                Tomáš Furmánek          tomasf@sfsu.edu                          
                                              (A)
  Bookstore                                   Fred Eskridge           eskridge@sfsubookstore.com               
  Business                                    Tony Chan (P)           ynot@sfsu.edu
  Business                                    Jeff O'Toole (A)        jotoole@sfsu.edu
  Campus Asset & Space Administration         John Palme              jpalme@sfsu.edu
  Capital Planning, Design & Construction     Chia Tsai               tsaich01@sfsu.edu
  Career Center                               Anthony Robbins         arobbins@sfsu.edu
  Center for Teaching & Faculty
  Development
  Cesar Chavez Student Center                 Vernon Piccinotti       vjp@sfsu.edu
  Creative Arts                               Dan Rosenthal (P)       drosen@sfsu.edu                          
  Development                                 Hao Khuu                haok@sfsu.edu                            
  Disability Programs & Resources Center      Avi Chandiramani        avi@sfsu.edu                             
  Education                                   Jonathan Foerster       jon007@sfsu.edu                          
  Enrollment Management                       Tuan Do                 doey@sfsu.edu                            
  Enrollment Management                       Robert Maples           rmaples@sfsu.edu

       Last Revised: 10/26/12                                                                        Page 1 of 6
                                                                          CTC Agenda & Meeting Summary



Ethnic Studies                           So Trinh (P)         strinh@sfsu.edu
Extended Learning                        Magnus Rubin (P)     mrubin@sfsu.edu
Extended Learning                        Rick Palazzolo (A)   rickp@sfsu.edu
Facilities & Service Enterprises         Alan Ma              cma@sfsu.edu
Fiscal Affairs                           Michael Lam          mikelam@sfsu.edu                      
Fiscal Affairs                           Philip Titus         titus@sfsu.edu                        
Government Relations                     Derek Aitken         daitken@sfsu.edu
Graduate Studies                         Mary Menees          mmenees@sfsu.edu
Health & Human Services                  Lucas Ford (P)       laslo@sfsu.edu
Health & Human Services                  Bill Blunden (A)     blunden@sfsu.edu
Human Resources, Safety & Risk           Kamyar Marashi       kamyar@sfsu.edu
Management
Humanities                               Thomas Guynes (P)    thomas@sfsu.edu
Humanities                               Dan Wong (A)         djw@sfsu.edu                          
Information Technology, Division of      Phoebe Kwan          pkwan@sfsu.edu
Information Technology, Division of      Jack Tse             jack@sfsu.edu                         
Information Technology, Division of      Mig Hofmann          mig@sfsu.edu                          
Information Technology, Division of      Julianne Tolson      jtolson@sfsu.edu
Information Technology, Division of      Joellen Fung         jfung@sfsu.edu
Information Technology, Division of      Lisa Ho              lisaho@sfsu.edu                       
Information Technology, Division of      Deborah Ferguson     fergusdj@sfsu.edu                     
Institute for Civic & Community          Daniel Johnson       redorbit@sfsu.edu                     
Engagement
Library                                  Thoreau Lovell (P)   tlovell@sfsu.edu                      
Library                                  Chris Novak (A)      covak@sfsu.edu
Office of International Programs (OIP)   Ray Kuan             raykuan@sfsu.edu
Research & Sponsored Programs            Arne Nordh           nordh@sfsu.edu
(ORSP)
Science & Engineering                    Tina Easter (P)      teaster@sfsu.edu
Science & Engineering                    Khanh Mai (A)        khanhman@sfsu.edu
Student Health                           Stacey Thompson      sthomps@sfsu.edu
Undergraduate Studies                    David Parker         pops@sfsu.edu
University Communications                Dave Reddy           dreddy@sfsu.edu
University Property Management           Andy Stockton        andy@sfsu.edu                         
University Police Department             Mike Cramer          mcramer@sfsu.edu                      

Guests:
Academic Technology                      Mike Regan           gir@sfsu.edu                          
Academic Technology                      Taylor Judd          tjudd@sfsu.edu                        




     Last Revised: 10/26/12                                                                 Page 2 of 6
                                                                                                    CTC

                                                                              Agenda & Meeting Summary




Agenda

#    Agenda Topic                                       Meeting Materials /   Led By             Time
                                                        Comments                                 Allotted


 1.0 Approval of Minutes from 10/20/10 Meeting          Attachment:           Maggie             5
                                                                                                 minutes

 2.0 2-Minute Reports: Successes and                                                             10
     Challenges                                                               Andy Stockton      minutes
     2.1    Housing                                                           Avi Chandiramani
     2.2   DPRC
 3.0 Working Group Reports:                                                                      25
                                                                              Maggie (5 min)     minutes
     3.1 Charter / Planning Group
     3.2 CTC Collaboration Site                                               Lisa (10 min)
     3.3 Security Groups Status                                               Mig (10 min)
 4.0 Campus Update Reports:                                                                      20
                                                                                                 minutes
     4.1   Network Updates
     4.1.1   Down-link switch replacements                                    Jack (10 min)
     4.1.2   Aruba wireless implementation
     4.2   Academic Technology Winter Institute                               (5 min)
     4.3   Elluminate Live! Webconferencing
                                                                              (5 min)
           Solution
 5.0 Community Generated Resource Updates:                                                       5
                                                                                                 minutes
     5.1  Multiple workstation (owner?)
     5.2  List of technologies on campus (ETAC)
 6.0 Workstation standards                                                                       10
                                                                                                 minutes
     General discussion, formation of a working group
     with ETAC participation

 7.0 Follow-up on IT Cost-Reduction Analysis                                  Maggie / Lisa      5
     RFIQ                                                                                        minutes

 8.0 IT Governance Process Evaluation:                                                           5
     Feedback on Forefront Focus Group Session                                                   minutes

 9.0 Announcements:                                                                              5
                                                                              Lisa               minutes
     CIO search




      Last Revised: 10/26/12                                                                     Page 3 of 6
                                                                                    CTC Agenda & Meeting Summary



Meeting Summary
Meeting commenced at 10:09 am


1.0   Approval of Minutes from 10/20/10 Meeting – Maggie (10:00 – 10:05)
      Approved minutes for Oct. 20, 2010 with addition of missing ForeFront session attendees.


2.0   2-Minute Reports: Successes and Challenges – (10:05 – 10:15)
      University Housing – Andy Stockton

      DPRC – Avi Chandiramani

      Mike Cramer, University Police Department (UPD) and Alex Keller, National Cyber Security Week
      volunteered to give a 2-Minute Report at the next meeting.


3.0   Working Group Reports

3.1   Charter / Planning Group – Maggie (10:15 – 10:20)

3.2   CTC Collaboration Site – Lisa (10:20 – 10:30)
      Lisa Ho provided an overview of the CTC Collaboration Site.


3.3   Security Groups Status – Mig (10:30 – 10:40)
      Report from Mig Hofmann on the Vulnerability Management Group and reactivation of working groups for
      a change control standard and new e-waste solution updates.


4.0   Campus Update Reports (10:40 – 11:00)
      Network Updates – Report from Jack Tse on the following network updates: Down-link switch
      replacements, Aruba Wireless implementation, InCommon certification, ForeFront notification and data
      jack labeling.

      ACTION: Provide some suggestions to maintain data jack labeling; standard way of labeling – Jack will
      send out a message to respond to on the way your constituents would like this done.

      Academic Technology Winter Institute      – Report from Maggie about hosting the 1-day institute for
      faculty education in deliverying enhanced technology-based courses.

      Elluminate Live! Webconferencing Solution

      Report delivered by Maggie Beers of the free service of Elluminate Live! to utilize for web conferencing.




      Last Revised: 10/26/12                                                                            Page 4 of 6
                                                                                      CTC Agenda & Meeting Summary



5.0    Community Generated Resource Updates (11:00 – 11:05)

       Multiple workstation - This project is currently on hold.


6.0    Workstation standards (11:05 – 11:15)
       Formation of a working group with ETAC participation.

       Work Standards Volunteers: Tomáš Furmánek; Jonathan Forester; Andrew Roderick; Michael Lam; Dan
       Rosenthal; Alex Keller, Avi Chandiramani, John Tait; users will be a part of this group.


7.0    Follow-up on IT Cost-Reduction Analysis RFIQ – Maggie, Lisa (11:15 – 11:20)
       Report from Maggie and Lisa on status of RFIQ feedback/suggestions and next steps; final RFIQ will be
       on CTC governance site.


8.0    IT Governance Process Evaluation: Feedback on Forefront Focus Group Session
       (11:20 – 11:25)

9.0    Announcements:

       CIO search - A search committee (a complete list will be included in an upcoming CampusMemo) has
       been formed. A consulting group is currently managing the search with a target date of early spring for
       open campus interviews.
       Exchange 2010 – volunteers for pilot: Jonathan Forester, Avi Chandiramani, Mary Reddy, Dan
       Rosenthal, Mike Regan, Taylor Judd, Kasra Varzaghani.



Meeting adjourned at 11:32 am




       Last Revised: 10/26/12                                                                           Page 5 of 6
                                                                                   CTC Agenda & Meeting Summary



Decisions and Action Items
Action #   Action Item                              Date         Expected     Status     Assigned To
                                                    Originated   Completion
1.         Develop CTC charter,                     8/25/2010                 In         Andy Stockton,
                                                                              process    Jonathan Forester,
           communication plan, working group                                             Andrew Roderick, Lisa
           roles/logistics                                                               Ho, Maggie Beers,
                                                                                         Phoebe Kwan
2.         Produce framework for CTC vision         8/25/2010                 In         Phoebe Kwan and
                                                                              process    Maggie Beers
           document
3.         Define process for topics to be          9/22/2010                 In         Charter working group
                                                                              process
           added to the agenda and develop
           CTC information repository/
           collaboration vehicle
4.         Send out Robert’s Rules of Order         10/20/2010   11/17/2010              Jonathan Forester
           Cheat Sheet to CTC members
5.         Post activity proposal form on CTC       10/20/2010   11/17/2010   Complete   Lisa Ho
           collaboration site
           https://wcm.sfsu.edu/campus/tech
           community/document/ctc-activity-
           proposal-form
6.         Create initial CTC collaboration site    10/20/2010   11/17/2010   Complete   Lisa Ho
           with document upload
           Live at:
           wcm.sfsu.edu/campus/techcomm
           unity
7.         Develop CTC charter,                     8/25/2010                 In         Andy Stockton,
                                                                              process    Jonathan Forester,
           communication plan, working group                                             Andrew Roderick, Lisa
           roles/logistics                                                               Ho, Maggie Beers,
                                                                                         Phoebe Kwan
8.         Provide suggestions to maintain data     11/17/2010                In         Jack Tse, CTC
                                                                              process    members
           jack labeling (Standardizing labeling)




       Last Revised: 10/26/12                                                                          Page 6 of 6

				
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