Industry’s Role in A Local Emergency Planning Committee Tom Lingafelter, Dow AgroSciences Jeff Larmore, Marion County Health Department Emergency Planning and Community Right-to-Know Act • Superfund Amendments and Reauthorization Act of 1986 (SARA), Title III, Emergency Planning and Community Right-to-Know Act (EPCRA) • Purpose – Insure community preparedness for chemical accidents – Inform citizens about chemical risks they face in their community – Collect information on chemical usage by facilities Local Emergency Planning Committees • Responsible for preparing comprehensive emergency response plans • Receive emergency release notifications • Receive chemical inventories notification • Responsible for putting together procedures for the review and processing of requests from the public for information about chemicals and chemical releases within its jurisdiction LEPC Members • Appointed by the IERC • Must, at the minimum, include representatives from each of the following groups Elected Local/State Officials Law Enforcement Emergency Management Fire Fighting Health Hospital Local Environmental Transportation Broadcast/Print Media Industry Community Groups Emergency Medical Services Marion County LEPC’s Vision • Safe and effective responses to chemical accidents by: – Evaluating past emergency responses to help plan for future accidents – Encouraging training and communications between emergency response agencies and companies – Providing training for responders • Increased citizen awareness of the chemicals in our community by: – Responding to citizen requests for information about companies and their chemicals – Encouraging companies to talk to citizens or neighborhood groups about the chemicals in their community • An educated public knowledgeable of emergency procedures like shelter-in-place Collect Information on Chemical Usage by a Facility • Indiana Tier II reporting – Facility information sheet, the Emergency and Hazardous Chemical Inventory (Tier II) Form, a site plan (optional), and either a chemical list or MSDS’s as needed – Complete and accurate – MCHD audit • Funds distributed back to individual counties – Provide training for emergency response planning and hazardous incident response, including the purchase of training equipment – Prepare and update the comprehensive county Emergency Response Plan Inform Citizens About Chemical Risks They Face in Their Community Marion County LEPC encourages companies to: • Take the initiative to communicate with neighbors, such as designating a neighborhood liaison and participating in at least two community activities per year • Work with community organizations to improve understanding and reduce unnecessary anxiety in the neighborhood around their plants • Build positive relationships and establish trust and credibility with the residents near their facilities • Demonstrate their commitment to safety and explain their procedures for handling their chemicals safely Insure Community Preparedness for Chemical Accidents Marion County LEPC encourages companies to: • Keep an undated emergency action plan, and test at least one component of it annually • Cooperate with local fire departments in emergency planning – Meet with the hazardous materials coordinator, and – Invite hazardous materials responders to tour the facility • Provide high quality employee training concerning safety, health, and environmental programs • Contact special needs neighbors, e.g., schools, nursing homes, day care centers, hospitals, etc., to discuss emergency procedures with them • Participate in the “Five Year Plan” Marion County Hazardous Materials Planning Committee Five-Year Hazardous Materials Response Training Plan 2001 2002 2003 2004 2005 2006 2007 Action 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd Organize Develop Develop Review/ Share Review/ Review/ Review/ Review/ Evaluation/ Eval. planning Eval. update template update update update update Mentoring Corp template method/ eval with eval eval eval eval tools method/ comp method/ method/ method/ method/ tools planning tools tools tools tools TT/exerc ises Table Top 5 IPSA ID 5 Contact TT’s ID 5 TT’s ID 5 TT’s Continue Continue ID 5 TT’s Continue Continue ID 5 TT’s Continue Continue ID 5 TT’s Discussions comp. new 5 new with new with 5 new with 5 new with 5 new with 5 new with 5 (Class 1) IPSA comp 5new IPSA or new IPSA or new IPSA or new IPSA or new IPSA or new (Met) comp comp Non- comp Non- comp Non- comp Non- comp Non- comp IPSA IPSA IPSA IPSA IPSA comp comp comp comp comp Invite Non- IPSA to watch Table Top Sched. 5 TT's Sched.5 TT's Sched. 5 TT's Continue Continue Sched. 5 TT's Continue Continue Sched. 5 TT's Continue Continue Sched. 5 TT's Simulations comp with 5 comp with 5 comp with 5 comp with 5 comp with 5 comp with 5 (Class 2) comp comp comp comp comp comp Real-time ID Five Schedule 5 continue ID Five Plan/ 5 continue ID Five Plan/ 5 Continue ID Five Plan/ 5 Continue ID Five Plan/ 5 Continue ID Five Plan/ 5 Tabletop IPSA exercises exercises IPSA or Schedule exercises IPSA or Schedule exercises IPSA or Schedule exercises IPSA or Schedule exercises IPSA or Schedule exercises Single comp for with Non- exercises Non- exercises Non- exercises Non- exercises Non- exercises Fixed exercises IPSA IPSA IPSA IPSA IPSA IPSA (3) comp for comp for comp for comp for comp for Facility exercises exercises exercises exercises exercises (Class 3) Field Contact Plan/ 2 field continue Contact Plan/ 2 field continue Contact Plan/ 2 field Continue Contact Plan/ 2 field Continue Contact Plan/ 2 field Continue Contact Plan/ 2 field Exercise 2 IPSA Schedule exercises 2 IPSA Schedule exercises 2 IPSA Schedule exercises 2 IPSA Schedule exercises 2 IPSA Schedule exercises 2 IPSA Schedule exercises Single comp for 2 comp for 2 comp for 2 comp for 2 Non- 2 Non- 2 Fixed exercise exercises exercise exercises exercise exercises exercise exercises IPSA exercises IPSA exercises comp for comp for Facility exercise exercise (Class 4) Trans. #1 Begin Tabletop (Tabletop) incident planning Trans #2 Begin Field (Field incident Exercise exercise) planning Countywide Begin TT Live incident exercise planning (the big one) Activity Descriptions Tabletop – either a simulation or “what if” discussion of a small-scale incident, involving one company (May include one fire department, one hospital, the health department, and the poison center) Single Fixed Facility – a small scale incident at a fixed facility, involving one company, one fire department, one hospital, the health department, and the poison center Trans #1 and Trans #2 – a large scale transportation incident, e.g., interstate or railroad, in a public area, involving one or more companies, more than one fire department and hospital, as well as multiple agencies, i.e., health department, poison center, DPW/OES, IDEM, etc. Countywide Exercise – a large-scale incident, simulation of a toxic or flammable gas release with 100 casualties involving countywide agency response (activation of the Hazardous Materials Annex of the Emergency Operations Plan). A tabletop exercise is included in the preparation for this incident Evaluation – Prior to each activity an exercise plan will be completed, including exercise objectives. After each activity, the exercise facilitator will lead a post-exercise debriefing, to summarize and clarify the results of the exercise, including the demonstration of the exercise objectives. The exercise facilitator will provide each participant or participating agency with a copy of the exercise report, highlighting lessons learned. Abbreviations: Comp – Company(ies) ID – Identify DPW/OES – Department of Public Works/Office of Environmental Services IPSA – Industry Partners for Safety Awareness Eval – Evaluation Sched–Schedule (1/15/03) IPSA & the LEPC Industry Partners for Safety Awareness Beginning with Responsible CareR • 1991- Industry Partners for Responsible Care reviewed Management Practices • Process Safety Code • OSHA Process Safety • CAA - Section 112R • One program rather than Three IPSA Grows • 5 companies invite 165 to join • 20+ take advantage • Focus on 112R compliance • Develop compliance guidelines • Bi-monthly seminars for 2 years • Submissions in compliance • LEPC held Public Hearing - non-event Strategic Plan - Support LEPC • Raise Chemical Safety Awareness – Chemical Safety Awareness Week • Promote Shelter In Place – Outreach & build SIP House • Support Haz Mat Task Force • Improve County Wide coordination and communication in Chemical Emergency Chemical Emergency Coordination • Support implementation of 5 year exercise plan • Participate in table top and on site exercises – small event - one agency – larger event - multiple agencies – year 5 - 2007 - county wide Chemical Emergency exercise Mission • Build excellent relationships with LEPC, MCHD, Haz Mat Task Force, Fire Chiefs, Emergency Management, Department of Public Works, and Law Enforcement Results • Assuring compliance • Improves EH&S Performance • Response from a partner that knows us and is comfortable working with us • LEPC and MCHD help with public message • Help with Public Image • Brings to life Company Core Values, Responsible Care and ISO requirements Role of Industry • Increased level of knowledge regarding chemicals • Foster cooperation in the community • Help with resources Dialogue • Much easier to dialogue with someone you know and trust Advantage Marion County • LEPC is focused on cooperation and communication • MCHD is very open and easy to work with and sets the stage for open communication and cooperation • Industry receives support • Industry has a responsibility Future • Continue CSAW and Haz Mat Luncheon, outreach to neighbors • 5 Year Exercise Plan • Outreach to Schools Questions?
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