Person Specification Secretary Clerical Assistant by xiaopangnv

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									                                 CHARTHAM PRIMARY SCHOOL


                 Person Specification: Secretary/Clerical Assistant

                    Essential                                                 Desirable


Qualifications      Good basic education to GCSE standard or                  NVQ level 2/3 in Administration.
                    equivalent.
                                                                              Shorthand skills.
                    55 wpm typing speed.


Experience          The Secretary/Clerical Assistant should have              In addition, the Secretary/Clerical Assistant might
                    experience of:                                            have experience of:
                    working as a secretary or PA in an office or school       working within education;
                    environment;
                                                                              financial procedures;
                    a range of computer programmes, in particular Word
                                                                              SIMS.net.
                    and Excel.


Knowledge and       The Secretary/Clerical Assistant should have              In addition, the Secretary/Clerical Assistant might
understanding       knowledge and understanding of:                           also have knowledge and understanding of:
                    the nature of the routine tasks that need to be           educational management.
                    completed on a daily basis;
                    the extent of the role, and the versatility required to
                    fulfil it;
                    the roles and responsibilities of teachers;




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                      CHARTHAM PRIMARY SCHOOL


         the computer systems available to organise
         educational records and school finance.


Skills   The Secretary/Clerical Assistant will be able to:         The role is very varied, and so requires a team-
                                                                   player and multi-tasker – you have to be an expert in
         manage and prioritise workloads;
                                                                   lots of different things at the same time!
         communicate clearly, accurately and helpfully with
         staff, children, parents, visitors and contractors, and
         handle all phone enquiries in the same way;
         provide a welcoming first point of contact at all times
         for people who come to the school;
         make accurate judgements of situations, and refer
         these to other staff, as necessary;
         recognise the confidentiality of certain kinds of
         information;
         take personal initiatives in liaison work within a team
         of teaching and non-teaching staff;
         ensure that school diary commitments are kept up-to-
         date, and that the relevant people are informed of
         these commitments;
         work effectively and efficiently under pressure;
         arrange for appropriate supply cover when directed;
         manage the budget for office administration
         resources;
         collection and banking of monies;




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                                         CHARTHAM PRIMARY SCHOOL


                           support the Office Manager in basic financial tasks;
                           monitor and manage Attendance and liaise with the
                           Education Welfare Officer, referring concerns as
                           appropriate;
                           undergo further administrative training, when
                           appropriate.


Personal characteristics   Adaptable.                                             Able to laugh in the face of adversity!
                           Cool under pressure.
                           Excellent as an organiser.
                           Friendly.
                           Purposeful.
                           Resourceful.
                           Self-motivated.




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