Person Specification Secretary Clerical Assistant by xiaopangnv


									                                 CHARTHAM PRIMARY SCHOOL

                 Person Specification: Secretary/Clerical Assistant

                    Essential                                                 Desirable

Qualifications      Good basic education to GCSE standard or                  NVQ level 2/3 in Administration.
                                                                              Shorthand skills.
                    55 wpm typing speed.

Experience          The Secretary/Clerical Assistant should have              In addition, the Secretary/Clerical Assistant might
                    experience of:                                            have experience of:
                    working as a secretary or PA in an office or school       working within education;
                                                                              financial procedures;
                    a range of computer programmes, in particular Word
                    and Excel.

Knowledge and       The Secretary/Clerical Assistant should have              In addition, the Secretary/Clerical Assistant might
understanding       knowledge and understanding of:                           also have knowledge and understanding of:
                    the nature of the routine tasks that need to be           educational management.
                    completed on a daily basis;
                    the extent of the role, and the versatility required to
                    fulfil it;
                    the roles and responsibilities of teachers;

                      CHARTHAM PRIMARY SCHOOL

         the computer systems available to organise
         educational records and school finance.

Skills   The Secretary/Clerical Assistant will be able to:         The role is very varied, and so requires a team-
                                                                   player and multi-tasker – you have to be an expert in
         manage and prioritise workloads;
                                                                   lots of different things at the same time!
         communicate clearly, accurately and helpfully with
         staff, children, parents, visitors and contractors, and
         handle all phone enquiries in the same way;
         provide a welcoming first point of contact at all times
         for people who come to the school;
         make accurate judgements of situations, and refer
         these to other staff, as necessary;
         recognise the confidentiality of certain kinds of
         take personal initiatives in liaison work within a team
         of teaching and non-teaching staff;
         ensure that school diary commitments are kept up-to-
         date, and that the relevant people are informed of
         these commitments;
         work effectively and efficiently under pressure;
         arrange for appropriate supply cover when directed;
         manage the budget for office administration
         collection and banking of monies;

                                         CHARTHAM PRIMARY SCHOOL

                           support the Office Manager in basic financial tasks;
                           monitor and manage Attendance and liaise with the
                           Education Welfare Officer, referring concerns as
                           undergo further administrative training, when

Personal characteristics   Adaptable.                                             Able to laugh in the face of adversity!
                           Cool under pressure.
                           Excellent as an organiser.


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