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					Aspects & Impacts Register Guidance
Before you start: complete the Aspects & Impacts Register with senior management or responsible persons.

Column 1: Environmental Aspect

An “aspect” can be considered as the cause of your environmental impact. Use the examples as reference. If an environmental aspect is not applicable to your
organisation, do not identify its source. If you have identified other aspects, please list them in OTHER at the end of the list.

Column 2: Source

List the sources of each environmental aspect. Understand where/how your business’s activities interact with the environment. E.g. For the Aspect ‘recyclable
waste’, your Source might be ‘producing about 1 bag a week of paper’.
Column 3: Potential Environmental Impact

How will this action harm the environment? A list of examples are listed on the spreadsheet.

Column 4: Person Responsible

List the person responsible for each aspect. E.g. cleaner removes rubbish.

Column 5: Severity -

Severity is the seriousness of the impact e.g. potential damage, legal ramifications, PR, positive opportunities (cost savings if managed). There are many risk
scoring calculations you can make, we have used the scale is 1 – 5 with:
5 = Very severe          1 = Not severe

                                        Note: Rate this score as if you were not doing any control actions to mitigate it.

Severity should be considered both in terms of negative impact (taking account of the extent of damage or nuisance, then considering its legal ramifications, its
negative public perceptions and the costs of putting it right) and positive opportunity (how might effective management of the issue save money, produce
positive environmental enhancement and improve the image of the project and project organisation).

Answering "yes" to any of these questions should increase the score:

        • Will the impact cause substantial damage or nuisance?
        • Are there opportunities to provide environmental enhancement?
        • Might the impacts be perceived in a very negative way by the public or press?
        • Is there a PR opportunity from managing this issue effectively?
        • Are there legal ramifications from the impact with potential prosecution and fines?
        • Will it cost the project much if the issue is not managed effectively?
        • Are there potential savings to be made by managing this issue effectively?
Column 6: Likelihood

Likelihood determines the frequency of the impact occurring and the following questions can be asked to determine the score:

        5 = Is activity continuous or very frequent (e.g. daily?)
        4 = Is activity regular and frequent (weekly/monthly)?
        3 = Is activity regular but infrequent (e.g. bi-annual/annual)
        2 = Might activity occur occasionally?
        1 = Is activity likely to occur rarely, if at all?

Column 7: Score

Severity score x Likelihood score = Significance Score

The higher the score, the more significant the impact is – therefore the greater the need for you to control these business activities.

                                     20% of your high scoring impacts are likely to cause 80% of your environmental damage
Column 8: Control measures and any action / improvements required

This column is not a requirement of STEM Blue Level, however it does appear in STEM Gold and it may be useful for you to take action now.

Some of the following actions might help control the risk:
    Ensure machinery is adequately maintained
    Keep Waste Transfer Notes for 2 years
    Use vibration dampers where necessary
    Use timers on plugs
    Encourage car sharing and working from home
    Ensure all fuel and oils are stored in adequately bunded containers
    Creating Work Instructions, also known as Standard Operating Procedures (SOPS). Example SOPS

Column 9: Relevant legislation

This column is not a requirement of STEM Blue Level, however it does appear in STEM Silver and it may be useful for you to take action now.
Legislation that may be relevant to your business may include:

Aspect/Source                                      Relevant Legislation
Noise & Vibrations. Use of chainsaws and power     Control of noise at work regulations 2005
Waste. 1 tonne of waste and 1 tonne of recycling   Environmental Protection (Duty of Care)
produced each month                                Regulations 1991
Fuel. Business travel to meetings                  Road traffic (vehicle emissions) (fixed penalty)
                                                   regulations (england) 2002
Electrical equipment. Occasional disposal of       Waste electrical and electronic equipment
computers and printers.                            (WEEE) regulations 2006 (as amended)

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