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					                University of Wisconsin
                Digital Collections Center

                LSTA Digitization Grant Training Workshop
                January 11, 2005




    Packing, Shipping, and Handling Materials
                     Vicki Tobias, Digital Services Librarian



V. Tobias 1/5/2005
Packing, Shipping, and Handling Materials

Packing Materials for Transfer
         •   Archival standard boxes (e.g. Records Center boxes)

         •   Acid-free packing materials

         •   Pack tightly, don’t over-stuff
         •   Internal packing slip
             -- Institution
             -- Project Coordinator (name and contact information)
             -- Project name
             -- Inventory of box contents
             -- Total inventory (e.g. 1 of 3 boxes shipped)

V. Tobias 1/5/2005                                             UW Digital Collections Center
Packing, Shipping, and Handling Materials

Transferring Materials to and from UW


 •     In-person


 •     Wisconsin South Central Library System (SCLS)




V. Tobias 1/5/2005                              UW Digital Collections Center
Packing, Shipping, and Handling Materials

Transferring Materials to and from UW
 •     Transfer materials in-person

         •   Guarantees safe arrival

         •   Valuable, fragile, or oversized items

         •   Check project timeline / schedule

         •   Contact UW project representative to coordinate transfer



V. Tobias 1/5/2005                                        UW Digital Collections Center
Packing, Shipping, and Handling Materials

Transferring Materials to and from UW
 •     Transfer through Wisconsin South Central Library System
         •   South Central Library System – Delivery System
             http://psw.scls.lib.wi.us/delivery/




V. Tobias 1/5/2005                                      UW Digital Collections Center
Packing, Shipping, and Handling Materials

Transferring Materials to and from UW
 •     Transfer through Wisconsin South Central Library System
         •   Delivery network includes public and school libraries
             throughout Wisconsin
         •   Institution – Delivery Hub
             Appleton Public Library – Outagamie-Waupaca
             Fond du Lac Public Library – Winnefox
             Hedberg Public Library (Janesville) – Arrowhead
             Lake Geneva Public Library – Lakeshores
             Manitowoc Public Library – Manitowoc-Calumet
             Marathon County Public Library – Wisconsin Valley
             Oshkosh Public Library – Winnefox
             UW Madison Memorial Library – UW Madison
V. Tobias 1/5/2005                                               UW Digital Collections Center
Packing, Shipping, and Handling Materials

Transferring Materials to and from UW
 •     Transfer through Wisconsin South Central Library System
         •   Delivery network, pickup locations and times

         •   Routing label guidelines

         •   Materials labeling and packing guidelines

         •   Art objects, prints, and oversized items




V. Tobias 1/5/2005                                          UW Digital Collections Center
Packing, Shipping, and Handling Materials

Transferring Materials to and from UW
 •     Transfer through Wisconsin South Central Library System

       SCLS Delivery System: Customer Service and Questions
       Email: delivery@scls.lib.wi.us
       Phone: (608) 266-6039
       FAX: (608) 266-4881




V. Tobias 1/5/2005                               UW Digital Collections Center
Packing, Shipping, and Handling Materials

Where to send materials?

 UW Digital Collections Center
 431 Memorial Library
 728 State Street
 Madison, WI 53706
 Attn: Vicki Tobias, Digital Services Librarian




V. Tobias 1/5/2005                            UW Digital Collections Center
Packing, Shipping, and Handling Materials

What happens to my materials upon transfer to UW?
 •     Inventory

 •     Storage

 •     Handling




V. Tobias 1/5/2005                    UW Digital Collections Center
Packing, Shipping, and Handling Materials

What happens to my materials upon transfer to UW?
 •     Inventory
         •   Item-level inventory in Digital Projects database
         •   Pre-production inventory, post-production “de-inventory”
         •   Inventory receipt generated and returned to content provider

 •     Storage
         •   Climate controlled storage facility
         •   Maintain in locked storage when not in use
         •   Professional standards

V. Tobias 1/5/2005                                         UW Digital Collections Center
Packing, Shipping, and Handling Materials

What happens to my materials upon transfer to UW?
 •     Professional standards
         •   Adherence to library and archives professional standards for
             handling materials

         •   Staff training

         •   Workplace environment and policies




V. Tobias 1/5/2005                                        UW Digital Collections Center
                University of Wisconsin
                Digital Collections Center

                LSTA Digitization Grant Training Workshop
                January 11, 2005




    Packing, Shipping, and Handling Materials
                     Vicki Tobias, Digital Services Librarian



V. Tobias 1/5/2005

				
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